travel expense form example

Free PDF Expense Report Templates and Forms

By Andy Marker | January 3, 2023

• Share on Facebook
• Share on LinkedIn

Link copied

We’ve compiled a collection of the most helpful free PDF expense report templates and forms for recording business expenses and ensuring that employers reimburse team members in a timely fashion. 

Included on this page, you’ll find a simple printable expense report form , a business expense sheet , an employee expense report with mileage template , and a monthly expense report template . Plus, find helpful tips on using these templates.

Simple Printable Expense Report Form 

Download the Simple Printable Expense Report Form for Adobe PDF  

This basic printable expense report template simplifies the expense reporting process for employees and ensures that managers can issue reimbursement quickly. For each expense, enter the date, description, and type (e.g., lodging, travel, fuel or mileage). Enter the cost for each item, along with any advances, to calculate the total reimbursement amount, or print out the template to perform the calculations by hand. Whether you fill out this PDF template online or print a hard copy to submit to your manager, this easy-to-use template will help you streamline your expense reporting procedure. 

For expense resources geared toward smaller businesses, see this article on small business expense reports, trackers, and spreadsheet templates .

Business Expense Sheet 

Download the Business Expense Sheet for Adobe PDF

Proactively track all of your business expenses with this business expense sheet for Adobe PDF. For each expense, enter its date, description, category, and amount. The template’s Total column keeps a running tally of your total reimbursement amount. The template will calculate the subtotal of your expenses and subtract any advances you enter to provide your total reimbursement amount. Be sure to attach receipts to your expense report to ensure timely reimbursement. 

Check out these free expense report templates in multiple file formats to track your expenses and meet your reimbursement needs.

Employee Expense Report with Mileage Template

Download the Employee Expense Report with Mileage Template for Adobe PDF

Designed to track costs for business-related mileage or travel, this employee expense report with mileage template is the perfect tool for recording every mile or kilometer you travel. Under the template’s Mileage column, track each day’s traveled distance. Tally the total mileage of your trip, as well as any other transportation expenses you’ve listed, in the Transport/Mileage field at the top-right corner of the form.

Check out this expense tracking and reporting set for optimized business expense tracking needs.

Monthly Expense Report Template 

Download the Monthly Expense Report Template for Adobe PDF

Use this template’s unique month-by-month tabs to provide a comprehensive, multi-month account of all your reimbursable business expenses. While monthly tabs help you provide greater detail of each month’s accrued expenditures, this template’s main Monthly Expense Report tab allows you to keep a running tally of your monthly and total expenditures. You can adjust this completely customizable template to create different expense categories and get reimbursements for every business-related expense quickly.  

For additional expense report resources and templates, see these comprehensive articles on expense report templates in Excel and expense report templates in Google Sheets.

Effectively Track Monthly Expenses with Real-Time Work Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

Download Now for Free

Get an immediate download of this template, then access any other templates you'd like in one click.

Travel Expense Report

Streamline your financial tracking with our credit card expense report template for 2024. Download your free copy now.

More Expense Reports Templates

Simple Travel Expense Report Template

Download template in

On-the-Go Travel Expense Template

Credit Card Expense Template

Weekly Expense Report

Monthly Expense Report

Business Expense Reimbursement Template

Yearly Expense Report

On-to-Go Credit Card Expense Template

Employee Credit Card Expense Template

Branded Weekly Expense Report Template

Simple Weekly Expense Report Template

Branded Monthly Expense Report

Detailed Monthly Expense Report

On-the-Go Business Expense Template

Simple Business Expense Template

Browse Other Templates

Managing travel expenses can be a challenging task, especially when you’re dealing with multiple receipts and transactions. Our Travel Expense Report Template is designed to help you organize and analyze your travel expenses, providing you with a clear picture of your spending patterns and financial health.

Section 1: Why You Need a Travel Expense Report

A Travel Expense Report is an essential tool for anyone who travels frequently for business or personal reasons. It helps you:

• Organize Expenses: Categorize and record all your travel-related expenses in one place.
• Identify Spending Patterns: Analyze your spending patterns and identify areas where you can cut costs.
• Prepare for Reimbursements: Simplify the process of claiming reimbursements by having all your travel expenses organized in one place.
• Make Informed Decisions: Use the insights gained from the report to make informed decisions about budgeting and financial planning for future travels.

Section 2: How to Use Our Travel Expense Report Template

Our template is user-friendly and requires no advanced spreadsheet skills. Here’s how you can use it:

• Download the Template: Click the download button to get your free copy of the template.
• Input Your Data: Enter your travel-related expenses for the trip into the respective categories.
• Analyze Your Spending: The template will automatically calculate the total expenses for each category, providing you with valuable insights.
• Make Informed Decisions: Use the insights gained from the template to make informed decisions about your travel finances.

Don’t let the complexities of travel expense tracking overwhelm you. Download our Travel Expense Report Template now.

Create your address on the web.

• Domain Check
• Free Domain

Move your domain name to IONOS.

Secure site traffic and build trust.

Protect your domain from threats.

Create your own website easily.

Our experts build your website.

Create your own online store.

Fast, scalable hosting for any website.

Optimized for speed, reliablity and control.

Deploy your site, app, or PHP project from GitHub.

Reach out with your own email address.

Safeguard your emails against loss.

Secure and share your data on the go.

Powerful Exchange email and Microsoft's trusted productivity suite.

Collaborate smarter with Google's cloud-powered tools.

Protect your data from viruses, ransomware, and loss.

Pay as you go with your own scalable private server.

Your fully virtualized private server.

Get enterprise hardware with unlimited traffic

Individually configurable, highly scalable IaaS cloud

• Business Name Generator
• Logo Creator
• Favicon Generator
• Whois Lookup
• Website Checker
• SSL Checker
• IP Address Check
• Validation service
• Grow Your Business

Travel expense report: template for download

When someone takes a trip, they mustn’t forget to complete their travel expense report once they get back. After returning from a business trip , the accounting department requires a detailed account of the costs that your trip incurred. This guarantees that you get the money that you spent back from your employer. You must pay attention to certain subtleties, otherwise you might not get any money at all, or possibly only after a long delay.

What is the purpose of a travel expense report?

Components of the travel expense report – what the template should include, travel expense report: template for your use, free download, you can adapt the travel expense report template to your requirements as follows.

If an employee goes on a business trip, i.e. has to travel to another location on behalf of the company – whether to a neighboring city or to the other side of the world – costs are incurred: tickets, hotel accommodation, meals. Some of these costs are already paid for in advance by the company and therefore no longer play a role in travel expense accounting. Others are incurred by the employee – and paid out of their own pocket. The accounting department can see from the travel expense report and the submitted receipts (very important!) what has to be reimbursed.

But not only the accounting department is interested in the travel expense report. It is also important for the tax office . After all, travel expenses are business expenses and therefore have an influence on the profit a company makes. And for the employees themselves, the tax office plays an equally important role during a business trip: If the employer does not reimburse the travel expenses, the employee can include the costs in their tax return. Detailed and correct documentation is a must.

The self-employed also use travel expense report forms – on the one hand for tax returns, because costs for business trips are part of the operating expenses. On the other hand, they sometimes pass on their travel expenses to their clients, who also expect complete documentation of the costs incurred.

Four main sections are part of every travel expense report, therefore the template must contain them.

A detailed representation of all items in a travel expense report can be found in the text on travel expense reports .

• Travel expenses : Costs arise through using a company car, your own car, or from purchasing train, bus, or plane tickets. If you are traveling by company car, the employer usually insists that the employee keeps a mileage log. If you use your own vehicle, you’re often paid a flat-rate mileage charge for the sake of simplicity. Tickets for public transport must be kept in a safe place.  
• Overnight expenses : When it comes to overnight expenses, you have the choice to either have the costs compensated by a flat rate or have them refunded via the receipts you submit. Ask for an itemized bill because minibar purchases and any movies you watch won’t be reimbursed by the employer.  
• Additional costs for meals : When you are traveling, it is assumed that the costs are higher than when you eat at home. The Internal Revenue Service (IRS) generally allows 50% of the costs of meals on your business trip to be deducted from your taxes so don’t expect whole meals to be covered. For trips abroad, different rates apply depending on the destination.  
• Incidental travel expenses : Incidental expenses include parking fees or toll charges, for example. It’s best to keep evidence of these too, if possible.

These four sections cover all costs that can be reimbursed after a business trip. Of course, there are further details to be included in the travel expense report:

• Personnel number
• Start and end of trip with exact time of day
• Destination of the trip
• Travel purpose
• Means of transport used
• Signatures of claimant (employee) and supervisor

A travel expense report template facilitates the work for all parties involved and keeps the tax office happy. Both employees and the accounting department must be able to circumnavigate the document without any problems . Sections should therefore be uniquely named, which is the only way to avoid unnecessary mistakes. In addition, the sections should be created in an organized way. If the form isn’t designed in an easy-to-understand manner, a careless input can quickly mess up the whole layout.

Our travel expense report template is available as a free download in Word format. Employees can either print out the template and fill it out manually or complete the sections of the form directly on their PC.

Travel expense accounting: how to correctly reimburse travel expenses

Costs incurred during a business trip can be claimed back from the employer or in your own tax return. In order to do this, you need a detailed list of the individual costs in the travel expense report. But which costs can be claimed for tax purposes and to what extent? And what are the differences between business trips at home and abroad?

Intranet: significance and possible uses

An intranet provides secure access to web applications within a corporate network for employees. With so-called firewalls and other security technologies, a company can ensure that no unauthorized persons can access the company’s intranet from the publicly-accessible internet. You can use web-like applications within an intranet and adapt your internal network individually to the needs of your…

Free Expense Report Templates

12 expense report templates you can use to keep a record of all your expenses, seek reimbursement, stay on top of your business travel costs, and more.

PDF • Excel • Google Docs

What is an Expense Report?

An expense report is a form that lets you track all business-related costs — from employee-incurred expenses to project-specific costs.

This record usually serves as a basis for a cash reimbursement request for the amounts employees spend while on a particular business duty.

However, expense reports can also be used to:

• Record project costs,
• Evaluate total expenses, and
• Come up with better budget estimates.

Notable examples of items that should be included in an expense report include:

• Money spent on gas during business travels or for running everyday business errands,
• Money spent on means of transportation during business travels,
• Money spent on business lunches and dinners with clients, or
• Money spent on lodgings during business travels.

How does an expense report work?

Here's how expense reporting works in more detail:

• Each time employees on business duty pay in cash, they use an expense report to itemize their expenditures.
• Employees attach the expense-related receipts to the expense report, to serve as proof that the amounts listed in the report match the actual amounts spent.
• Finally, employees submit the completed report to their employer or company bookkeeper, who writes them a check to reimburse the listed expenses.

What should be included in an expense report?

An expense report usually consists of:

• Employee information ,
• The date the expense was incurred,
• The type or category of the expense,
• A subtotal for each expense,
• The total expense amount , and
• Additional information .

Free Simple Expense Report Templates

So, you've understood what expense reports really are and found out more about their purpose.

Now, all you need is a set of reliable expense reports you can use on a regular basis.

Although creating your own expense reports in Excel is an adequate solution, there is a quicker alternative. Instead of creating your own expense report templates manually from scratch — it's always easier to use suitable, ready-made templates.

Here are 12 Expense Report templates you can try right now.

Basic Expense Report Template

Whenever you need a simple form to help you remain up-to-date with your recent expenses, you can go for a Basic Expense report template.

What is the Basic Expense Report Template?

The Basic Expense Report template lets you organize your basic payment expenses by the:

• Payment date,
• Payment method, and

How to use the Basic Expense Report Template?

Once you enter the amounts you paid for each item, you'll get your expenses calculated by subtotal for each date and total for the whole expense period covered.

The Basic Expense Report Template is best for:

• Businesses of any size (including small businesses),
• Individual transactions, and
• Nonprofit organizations.

Download: Google Docs • Google Sheets

Expense Report with Advance Reimbursement Template

In case you need certain expenses to be covered ahead of their schedule, then the Expense Report with Advance Reimbursement could be just the solution to ensure everything goes as planned.

What is the Expense Report with Advance Reimbursement Template?

The Expense Report with Advance Reimbursement template assumes you got part of the sum you're expected to spend on the business activity in advance.

How to use the Expense Report with Advance Reimbursement Template?

In this report template, first, organize your expenses by:

• The payment date,
• Item category.

Once you enter the amounts you’ll pay for each item, you'll get your expenses calculated by the total.

As soon as you enter the amount you got in advance for the itemized expenses, you'll get the clean total reimbursement for the whole expense period covered.

The Expense Report with Advance Reimbursement is best for:

• Employees who get some of their future business expenses covered in advance.

Project Expense Report Template

If you’re working on a project that requires you to take note of all the expenses incurred while completing your project tasks, then the Project Expense Report Template could come in handy.

What is the Project Expense Report Template?

The Project Expense Report Template lets you organize all your project-related expenses by date and description.

How to use the Project Expense Report Template?

You can start by specifying your task expenses.

Also, if your project requires travel, you can also add more detail regarding your transport, hotel, and meal-related expenses.

Once you've entered this data, you'll get your totals for each date calculated automatically, as well as the total for the entire expense period covered in this report. You'll also get the totals for each category (transport, hotel, meals) calculated automatically.

The Project Expense Report Template is best for:

• People who work on multiple projects, and
• People who have to travel for specific projects only, not as a part of their general business duties.

Expense Report for Restaurant Template

If your job requires you to frequently attend business lunches, then you need an expense report to keep track of all the costs, and that’s exactly what the Expense Report for Restaurant Template is for.

What is the Expense Report for Restaurant Template?

The Expense Report for Restaurant Template lets you track and record the expenses you make during business meals with business partners, clients, and potential employees you're looking to recruit to your company.

How to use the Expense Report for Restaurant Template?

Once you've added all the data regarding the purpose of your restaurant visit and the costs, you'll have your meal and drink costs calculated by date, subtotal, and total.

The Expense Report for Restaurant Template is best for:

• HR specialists,
• Account managers,
• Executives, and
• Other professionals who need to meet with business partners, clients, and potential employees on a regular basis.

Timed Expense Report Templates

In case you’re looking for ready-made, easy-to-edit Expense Report Templates that can help you keep an eye on your expenses on a weekly or monthly basis, then the Timed Expense Report Templates could be perfect for you.

Weekly Expense Report Template

If you need to keep track of your expenses week in and week out, then the Weekly Expense Report Template could make your job quite easier.

What is the Weekly Expense Report Template?

The Weekly Expense Report Template lets you list your expenses, related payment methods, and the people the amounts were paid to on a weekly basis.

How to use the Weekly Expense Report Template?

Once you enter the expense description, payment method, the amount paid, and the person to whom the amount was paid, your subtotals for each day get calculated automatically.

You'll also get your total for the entire expense period calculated automatically.

The Weekly Expense Report Template is best for:

• People who need to file their reimbursement requests on a weekly basis.

Monthly Expense Report Template

Sometimes you’ll need to keep an eye on your expenses on a monthly basis, so to automate this process as much as possible, you can use the Monthly Expense Report Template. Such templates are specifically designed to monitor your monthly expenditures hassle-free.

What is the Monthly Expense Report Template?

The Monthly Expense Report Template lets you list your expenses, related payment methods, and the people the amounts were paid to on a monthly basis.

How to use the Monthly Expense Report Template?

Once you enter the data regarding your expense description, payment method, and the person to whom the amount was paid, your subtotals for each date get calculated automatically.

The Monthly Expense Report Template is best for:

• People who need to file their reimbursement requests on a monthly basis.

Travel Expense Report Templates

Whenever you need to travel for business purposes, you’ll need a way to keep a record of your expenses, and this is where Travel Expense Report Templates come into the picture.

Business Mileage Expense Report Template

If you frequently need to use your company’s vehicle, and you’re looking for a simple Expense template to keep up with all the costs — then the Business Mileage Expense Template can help you automate this process.

What is the Business Mileage Expense Report Template?

This Business Mileage Expense Report lets you:

• Specify your starting place,
• Destination,
• Travel purpose, and
• Mileage and mileage rate.

How to use the Business Mileage Expense Report Template?

After you've added all the data, including the date, purpose, and mileage, you'll get your total mileage expense for the said date calculated automatically.

You'll also get the total mileage expense for the expense period covered by this report calculated automatically.

The Business Mileage Expense Report Template is best for:

• Workers who often have to go on the field for the company's business, and who use their own vehicle for the purpose.

Business Travel Expense Report Template

In case you frequently need to travel for business purposes, then the Business Travel Expense Report Template could come in handy. Such templates can save you from calculating all your costs manually.

What is the Business Travel Expense Report Template?

The Business Travel Expense Report lets you track expenses for your business travels.

How to use the Business Travel Expense Report Template?

You can add your transport, hotel, meal and other travel-related expenses and have your total travel expenses for that date calculated automatically.

Once you've added this data, you'll also have your total transport, hotel, meal and other travel-related expenses calculated automatically for the entire business trip.

The Business Travel Expense Report Template is best for:

• Employees who have to travel for their business to longer distances that mandate they change several means of transportation and stay at hotels.

Travel Expense with Mileage Report Template

If your job requires you to travel frequently for business purposes, but you usually need to use your own vehicle — then the Travel Expense with Mileage Report Template can help you quickly calculate your travel expenses.

What is the Travel Expense with Mileage Report Template ?

Unlike a regular Business Travel Expense Report, the Expense Report for Travel with Mileage includes a section for mileage alongside the sections for the hotel, meals, and other travel-related expenses.

How to use the Travel Expense with Mileage Report Template?

After you've added all the data regarding your travel expenses, you'll get your total expenses for the specific date calculated automatically.

You'll also get your total mileage, hotel, meal and other travel-related expenses calculated automatically for the entire business trip.

The Travel Expense with Mileage Report Template is best for:

• Employees who go on long business trips that mandate that they stay at hotels — but who travel to these trips with their own car, so they also need reimbursement for mileage.

Freelancer Expense Report Templates

If you’re a freelancer looking for a simple template that does your expense calculations for you, then this Freelancer Expense Report Template can help you stay on top of your expenses.

Contractor Expense Report Template

In case you’re looking for a simple form to help you keep track of your freelance expenses, then the Contractor Expense Report Template could come in handy.

What is the Contractor Expense Report Template?

A Contractor Expense Report Template lets you itemize and categorize your work-related freelance expenses.

How to use the Contractor Expense Report Template?

After you've added all the data regarding your expenses , you'll get the amounts the company that hired you owes you (both with and without VAT expenses) calculated automatically.

The Contractor Expense Report Template is best for:

• Freelancers who need to gather and report their expenses to the company they are providing services to.

Miscellaneous Expense Report Templates

If none of the above-mentioned reports fall under the category that you were looking for — check out the Miscellaneous Expense Report Templates to find the right template for you.

Event Expense Report Template

If you’re in search of a simple-to-use template to help you keep up with all your event-related costs, then the Event Expense Report Template could be exactly what you were looking for.

What is the Event Expense Report Template?

The Event Expense Report Template lets you record all your business event-related expenses.

How to use the Event Expense Report Template?

You can add both estimated and actual expenses, such as:

• Your venue,
• Decoration,
• Refreshment,
• Guest lodging,
• Entertainment, and
• Prizes expenses.

Once you've added this data, your estimated and actual expenses for each section will be automatically calculated.

Your estimated and actual expenses for the entire event will also be calculated automatically, as well as the overall disparity between the two.

The Event Expense Report Template is best for:

• Company events, such as award ceremonies and promotional events, especially those involving traveling guests, entertainment, and prizes.

Expense Report for Construction Template

If you frequently need to cover construction-related expenses and you need an easy way to stay on top of them — then the Expense Report for Construction Template has got you covered.

What is the Expense Report for Construction Template?

The Expense Report for Construction lets you track and record your construction-related expenses.

Simply, add your work date and specify the house identification number, the expense identification number, as well as the construction and construction-related expenses.

Once you've added this data, you'll get the total expense for the date, as well as the subtotal by date calculated automatically.

You'll also get your total for the construction and construction-related expenses calculated automatically as well as the total for the entire time period covered by this expense report.

The Expense Report for Construction Template is best for:

• Construction workers

Free Construction Timesheet

What does your expense report say about you?

Not only do expense reports underline some of the issues people might have with them, but they also say a lot about the employees who fill them out.

The research included in the Wall Street Journal helps distinguish among five different types of employees based on how they approach the expense reporting process:

• Expense Report ‘’Sidestepper’’,
• Expense Report ‘’Martyr’’,
• Expense Report ‘’Payback Artist’’,
• Expense Report ‘’Rookie’’, and
• Expense Report ‘’Grifter’’.

So what type are you?

Are you an expense report "Sidestepper"?

The Sidestepper is often reluctant to report their expenses to the employer, no matter how big or small.

Let's call the Sidestepper Alice .

Alice finds the data she needs to add to her expense report confusing.

She believes the process takes too much of her time.

She also fears that her employer will start questioning the items in her Report if some of the items turn out pricer than expected.

So, Alice the Sidestepper often decides that it's easier not to report the expenses and often pays for them from her own pocket.

What to do if you're an expense report "Sidestepper"?

Take your time to understand your company’s expense policy — ask for further clarification from the company's bookkeeper or your colleagues when needed.

Treat your expense report like a work task, and define the time you'll spend on it on a daily or weekly basis.

Then, track the time you spend filling out each Report to make sure you stay within your predefined time limit.

Where applicable, use the reports note and description sections to clarify why certain items turned out costlier than expected.

Are you an expense report "Martyr"?

The Martyr often avoids filing for expense reimbursement. But, unlike the Sidestepper, who avoids the process because they are too "confusing" or "stress-inducing," the Martyr does so because they feel personally "close" to the company and its cause. Therefore, Martyrs treat these business expenses like their own.

Let's call the Martyr Peter .

Peter the Martyr rarely asks for reimbursements and covers most of his job-related expenses from his own pocket.

What to do if you're an expense report "Martyr"?

The feeling of closeness you have to your company is admirable, but you should still file reimbursement requests for your business-related expenses. Asking for reimbursement is necessary if you want to stay compliant with your company's expense policy.

Are you an expense report "Payback Artist"?

Unlike the Sidestepper and the Martyr, the Payback Artist is overzealous in asking for expense reimbursement.

Let's call the Payback Artist Matt .

Matt asks for reimbursement for every dollar he spends — because he wants to pay the company back for something he believes is an injustice toward him.

This "payback" may be tied to his salary being smaller than he thinks he deserves.

Or, it may be tied to Matt thinking his superiors have salaries much bigger than he thinks they deserve.

It may also be tied to some rejected expense reimbursement he experienced in the past — and now he wants to settle that expense indirectly, through other requests.

So, Matt, the Payback Artist, decides to file for as many expense reimbursements as he believes are enough before he and the company are square.

What to do if you're an expense report "Payback Artist"?

If you unjustly didn't get approval for a past reimbursement request, don't turn to payback. Sure, it might make you feel better, but it does nothing to stop the problem from happening in the future. Instead, turn the matter over to a higher entity in your company.

If you think your salary is unfair, don't up your expense report to make matters even — try asking for a salary raise, coupled with concrete proof of why you deserve one. You might be pleasantly surprised by the outcome of it.

Are you an expense report "Rookie"?

The Rookie is also overzealous in making sure the expenses listed are in order — because they generally don't know precisely when and how to ask for a reimbursement.

Let's call the Rookie Christina .

Christina just got her first job at a prestigious company, and she's still unfamiliar with how the expense policy of her new company works.

It's hard for her to decide what to file a reimbursement claim for. When she travels for business, she books cheap flights and stays in economical hotels because she believes that's the right thing to do.

Let's now look at another Rookie — David .

David also just got a job at a prestigious company. However, unlike Christina, David always asks for the most expensive services when on a business trip, because he believes that's what the concept of expense reimbursement is for.

So, Christina and David are both Rookies, but in different ways — she is afraid of overstepping an imaginary boundary, and he treats the reimbursement policy like an invitation to spend money freely.

What to do if you're an expense report "Rookie"?

Study your company's expense policy, and underline the points you don't understand. You can then ask the company's bookkeeper to clarify these points — or you can ask your colleagues about the general amounts they spend on the items you tend to overspend or underspend on.

Are you an expense report "Grifter"?

The Grifter generally plays loose with the "business" part of the phrase "business expense policy" — and tends to also ask for reimbursement for more personal expenses.

Let's call the Grifter Annabelle .

Annabelle likes to expand the expense policy beyond typical business expenses — to items that range from babysitting services to new jewelry.

But, she is a high-achiever at her company, so the employer generally turns a blind eye to such behavior.

So, Anabelle the Grifter is similar to the Rookies David and Christina — the difference is that she knows her expense policy well, yet she often decides to bypass it.

What to do if you're an expense report "Grifter"?

You might want to be more careful about adding questionable items to your expense reports — just because you got away with it three times, it doesn't mean you won't get into trouble the 4th time. So, try to keep your expense reimbursement requests within a reasonable amount and purpose.

Simplify your expense processing with an Expense tracker

Although expense report templates are a nifty way to keep an eye on your expenses, as is the case with all ready-made templates, they might not always be a one-size-fits-all solution.

Sometimes you might need to include more detail than you can fit in a premade template, so you’ll find it easier to go for another option that can keep all your costs in one place, and this is where an expense tracker can turn out to be useful.

But, what is an expense tracker?

Well, its purpose is to help speed up the process of expense reporting even further.

This type of software helps you calculate and keep the costs of your business operations and tasks in one place. You can quickly generate reports from here showing how much you need to be reimbursed for a business-related activity, be it business travel, a client lunch, or a promotional event.

Despite it not being a traditional expense report software, you can use Clockify to help facilitate the process of expense reporting even further — alongside the listed Expense Report Templates.

How can Clockify help you speed up expense reporting?

In its essence, Clockify is free time tracking software that lets you easily track the time you spend on tasks and projects before automatically calculating how much you need to be paid for your time. But, it can also help you speed up your expense reporting — if you use Clockify's custom fields .

The custom fields feature lets you add a special custom field to your time entries (either for all projects or only for some projects) where you'll be able to:

• Add your expenses for each task you track time on,
• Specify your mileage on business trips,
• Add links to your receipts, and more.

Later on, you'll be able to export a Detailed Report of your time results and view your time entries, as well as their specific expenses, mileage, and receipts listed in a CSV or Excel table.

Other uses for Clockify in your expense reporting

In addition to helping you record your expenses, Clockify can also help you record and see whether the time you spend on the said business tasks is really worth it.

This knowledge will really help put the time you spend on certain business tasks in perspective. Perhaps you'll find that the 10 business lunches with clients you arrange per month are literally not worth your time.

Here's how you can draw these conclusions with Clockify:

• Define the projects you're working on,
• Define your project-related tasks, and
• Define a specific hourly rate for each of your projects.

When you want to take a client out for a business lunch, treat it like a task you'll add to the appropriate project in your project list at Clockify.

You can track time on this project-related task by starting a timer and tracking time while you're at the business lunch.

Or, you can add the time you've spent on the said task manually after you've parted ways with your client.

Either way, you'll get your earnings for the time you invested in this business task calculated automatically.

Perhaps you'll find that you've just spent $90 on a 3-hour business lunch with a client who decided to cut down significantly on the billable time your company is expected to put in for the project in the future.

In contrast, if your hourly rate for this project is $50, you've not only overspent for lunch, but you've also just lost 3 hours you could have allocated to more actionable tasks ($90 spent, in contrast with the $150 you could have earned by working on something else).

Start tracking time with Clockify

24/7 Support

Cancel Anytime

Free Forever

Free Word Travel Expense Templates

“Download free Microsoft Word Travel Expense templates and customize the document, forms and templates according to your needs. With these templates, you can save time and effort by starting with a pre-designed layout that you can customize to fit your specific needs.

Printable Per Diem Expense Report in Word

Get this free Per Diem Expense Report Template available in Word to help track your employees’ business travel expenses on a daily basis.

Simple Per Diem Expense Report in Word

Per Diem Expense Report Template in Word (Printable)

Blank Per Diem Expense Report Template in Word (Green)

Get this free Blank Per Diem Expense Report Template available in Word to help track your employees’ business travel expenses on a daily basis.

Blank Per Diem Expense Report Template in Word (Plain)

Employee Travel Expense Report Template in Word

Use this Travel Expense Report in Word to get reimbursements from all expenses spent during your trip. Receipts should be attached along with this form.

Blank Per Diem Expense Report Template in Word (Printable)

Per Diem Expense Report Template in Word (Blue)

Editable Per Diem Expense Report in Word

Per Diem Expense Report Template in Word (Striped)

Blank Per Diem Expense Report Template in Word (Simple)

Filter by Keywords

10 Free Expense Report Templates in Excel, Google Sheets, and ClickUp

Praburam Srinivasan

Growth Marketing Manager

February 13, 2024

Whether you’re submitting a spending reimbursement or managing a project budget, expense reports are integral to any type of business.

Still, writing them isn’t exactly fun.

In fact, it can be a tedious and time-consuming process—especially if you’re creating them from scratch every time. Luckily, there’s an easy and free solution every team can turn to!

Expense report templates make the process of submitting your expense reports faster, smoother, and error-free with pre-made professional outlines to start with. Plus, you can access a number of customizable and detailed templates at no cost.

In celebration of expense report templates, let’s discuss the top qualities to look for in your next expense report template and access 10 of our favorites for Excel, Google Sheets, and ClickUp. We’ll explore their best features and show you how to make the most of them in time for your next great expense. 🎉

What Is an Expense Report Template? 

What to look for in a top expense report template, 1. expense report template by clickup, 2. monthly expense report template by clickup, 3. employee expense report template by clickup, 4. business expense & report template by clickup, 5. small business expense report template by clickup, 6. finance management template by clickup, 7. travel expense report template in excel by vertex42, 8. yearly expense report template in word by exceltemplates, 9. employee expense report template in excel by exceltemplates, 10. expense report template in google sheets.

An expense report is a document businesses use to track expenses. An expense report template is a pre-built form that facilitates the business’ report-building process. 🖊️

Expense reports are most often created when an employee incurs charges on behalf of the company. It specifies the cost of each item or service to ensure accurate reimbursement. But they can serve other purposes too! Many teams use expense reports when filing tax returns, assessing project impact , or for simple budget control . 

Some benefits of using an expense report template include:

• Efficiency : Since you only need to input values for each new expense, you can create reports quickly and efficiently
• Professional results : The template has you covered on this front so all you have to worry about are the numbers. You have to ability to choose the expense report template that best aligns with your brand and business’ preferred level of formality
• Guidelines : If you’ve never written an expense report before, a template will ensure you don’t forget any important information
• Improved communication : With a thorough expense report, reviewers and other stakeholders gain clarity on where the approved budget is really going
• Additional features : Digital templates have various embedding functionality, integrations, and features to attach receipts and other useful media to your reports

A high-quality expense report template should…

• Have a clear outline : It must be clean, organized, and easy to read
• Include all the necessary sections : It should provide enough space and sections to add every key detail
• Provide sufficient instructions : It needs to precisely define where your information goes and which files to attach
• Allow for some flexibility : You should be able to customize the template to reflect your practices, policies, and branding
• Be accessible on multiple devices : You should be able to edit the template on the go via your laptop or phone
• Improve team collaboration : Whether it be through comments or simple file sharing, a high-quality template must allow you to communicate with coworkers

10 Expense Report Templates To Use in 2024

Expense reporting is simple when you have the right template to guide you. With a well-structured framework and predefined categories, you can document your expenditures and ensure all accounts are perfectly balanced. 

Need help finding one? We’ve got you covered.

Follow along as we break down the 10 best expense report templates for ClickUp, Excel, Word, and Google Sheets.

As a cherry on top, they’re all free! So you can manage your business expenses without breaking the bank. 🍒

Let’s start with something simple but effective. The Expense Report Template by ClickUp captures all the key information of any expense in a clean and colorful layout. 🌈

This beginner-friendly template is created in ClickUp Docs —ClickUp’s dynamic and built-in document editing tool that’s unlike anything you’ve used before. In this ready-made Doc, you’ll find pre-set formatting, banners, and styling to make the processes of completing and sharing your expense reports easier than ever.

With detailed sections for defining the member involved, budget, expense, and more, this template has everything you need to properly document all charges related to any team or project. The Expense Breakdown section includes a table where you can list all expenditures along with the date, description, and subcategories, such as food and travel.

After listing the business expenses and finding the total sum, the submitter can add photos of their receipts and describe them directly in the template. Once you’ve reached the end of the template, you’ll see a final space for the reviewers to approve and sign the report. Plus—as with any ClickUp template —you can customize any and all parts of the Doc to align with your branding and processes.

The Monthly Expense Report Template by ClickUp shares many similarities with the previous ClickUp Doc template, but is designed to handle an employee’s business-related spending over the span of a month, providing a convenient solution for regular and systematic reporting.

At the top of this template, you’ll see designated sections to add your company logo, name, and contact information. Further down the page, you’ll see sections for defining the purpose and the period of spending. The submitter can then state their name, position, ID, Social Security number, and other details in the Employee Information section to ensure proper reimbursement.

There are two tables where they can list their expenses. The first is a general summary with total costs for each category including transportation, lodging, and food. The second and final table allows you to itemize and break down the expenses in greater detail. If the expense relates to a certain business account , you’ll have the space to specify that in this section.

If you frequently organize company trips, the Employee Expense Report Template by ClickUp will make the process significantly easier with a pre-formatted Doc to stay on top of each employee’s travel-related expenses. 🧳

This loaded template consists of eight pages in total. The first and primary page holds basic information about the organization, submitter, and recipient. The following five pages represent different types of expenses including:

• Accommodation
• Transportation and fuel
• Entertainment
• Miscellaneous

Each page contains tables to list all costs and provide details about each transaction. From there, the employee can navigate to the pre-made Receipt Attachments subpage to support their expenses with the proper documentation. 

Finally, on the Trip Expense Summary page, you can find the final list of expenses by type and the total refund amount owed to your employee.

For an even smoother experience, use the table of contents on the left side of the document. Toggle on the sticky table of contents to display the page’s contents on the right.

while Doc-style templates are certainly popular among expense report templates, that’s not the only way to create one! Let’s take a look at how you can organize more complex spending and budgets using the Business Expense & Report Template by ClickUp . This List-level template is packed with tons of ready-to-use features including Custom Fields, pre-made tasks, and multiple views to help you manage your expense reports from every angle.  

Collect and store data neatly within your Workspace while gaining valuable insights into your company or team’s spending habits using this customizable template. This template is packed with different resources to manage expenses from intake through fulfillment including:

• Form view : An expense report intake form you can share with employees via a simple URL to gather information about their expenses. Once completed, the submission automatically creates a task
• List view : An interactive master List of expenses, organized by expense type by default. You can find the critical information about each expense in the columns on the right
• Board view : A Kanban-style board of expenses organized by status. Drag and drop tasks across the board to change their status on their way to being approved
• Docs : A Business Expense Report document similar to the previous templates found on the list

You can customize all aspects of this template to match the steps in your process and apply filters and change the grouping or sorting criteria.

Check out these budget proposal templates !

While multiple views, Custom Fields, and customizable task statuses seem impressive for any expense report—your small business might not need those bells and whistles to stay efficient. This next template gets that, keeping things short and sweet to facilitate accurate and timely reporting. 🔔

This Small Business Expense Report Template by ClickUp is a handy tool designed for that exact purpose. It’s easy to use for everyone, even if you’re new to ClickUp or less tech-savvy. 

Another Doc-style template, this resource shares a familiar structure. It starts with the company name, logo, and Reporter Overview , a section dedicated to the submitter’s information. In the Expense Details section, you’ll break down each expense, when it occurred, and how much it set the company back. 

After the designated section for receipts comes the final Authorization segment . The person approving the transaction will fill out these areas and provide their name, date, signature, and more.

The ClickUp Finance Management Template is your one-stop shop for all things finance. It centralizes financial data, providing easy access to critical information and project documentation in an organized Space within the platform. It also allows you to assign tasks and track their progress using multiple views, Custom Fields, and custom task statuses.

In this Space-level template, you’ll find separate Folders to organize spending related to Sales, Expenses, and Products and Services. Within each Folder, you’ll find separate lists with multiple views for related reimbursements, a Payment Schedule calendar, price lists , and more.

This template also comes with four pre-made Automations to eliminate the mindless busy work attached to the reimbursement process. For instance, when a Custom Field changes, the task’s status updates automatically. You can also introduce custom Automations to cater to your specific workflow and task dependencies.

If you prefer to stick with your tried and true spreadsheets, we’ve got you covered! This Travel Expense Report Template in Excel is a reliable and familiar option for managing travel-based expenses. 🛍️

Starting with the reporting period, enter all the necessary information in the designated cells, such as purpose, name, and department. The following sections list all travel dates and how much each expense category amounted to each day. There’s also a section dedicated to expense itemization. 

Don’t forget to attach the receipts as proof since the template doesn’t have a section for them. 🧾

Since it’s an Excel document, this template doesn’t support real-time collaboration or mobile access. While ClickUp offers a unified platform that goes beyond expense tracking, Excel is a standalone spreadsheet tool.

A lot can happen in a year—business trips, client dinners, team-building events . 👥

A solid annual expense tracking system is paramount if you want to be thorough and clear on where your yearly expenses go.

That’s exactly what the Yearly Expense Report Template for Word is for. It’s a simple but invaluable tool for maintaining accurate annual expense records.

As you would in any Word document, type in and format the desired text. First, provide your name, title, ID, and department at the top. Calculate your expenses for each month of the year, then sum them up by quarters. Input the numbers in the table provided, sorting them by type of expense.

For any special remarks or clarifications, refer to the Additional Comments section. End with the approver’s name, date, and signature to validate the document. ✒️

If you still prefer to use Word, this template will do the trick. Still, as it was intended primarily for text editing, this program offers limited functionality compared to Excel and ClickUp. 

The Employee Expense Report Template for Excel is a seamless way to document, categorize, and analyze your monthly income and spending. 📆

It’s designed mainly for personal use. It features expense categories such as housing and utilities, which are typically not covered by the employer. Still, due to its flexible nature, you can adapt the template to various business-related contexts. Its placeholder text offers a solid starting point for creating your own content.

In the main summary tab, the employee should list their income streams in the green section and expenses in the blue section. The columns represent months. The template also features separate tabs for each month, allowing you to go more in-depth. Each income or expense category can have multiple subcategories. 

At this point, everyone and their dog knows what an expense report template is for. So, let’s cut to the chase—what makes this simple Expense Report Template for Google Sheets unique? 

For starters, it’s possibly the most detailed weekly expense report template on this list. It offers numerous examples for each category, letting you precisely detail weekly expenses. Thanks to the pre-built formulas, all sums are automatically calculated. Not only can you save time and effort, but also avoid doing math, which is always a plus! 🔣

Like ClickUp, Google Sheets is a cloud-based platform that automatically saves your progress and safely stores it online in the cloud. You can access the document from any device and even edit the report with others in real time.

Top 10 Expense Report Templates—An Overview 

We know you’re super busy, so we’ve summed up the key points for you in the table below:

Incorporating these templates into your workflow also ensures a smooth project closure process. It enables you to wrap up financial records and approvals promptly and accurately. 💵

Simplify Expense Tracking With Templates by ClickUp

Take advantage of the many benefits these expense report templates offer. Document all your spending and other financial data in one place, analyze it, and get a systematic overview of your business’s financial standing.

For a complete understanding of your business and project-related spending, you can’t go wrong with any expense report template by ClickUp. Not only will you have access to tons of rich and dynamic features at absolutely no cost, but you’ll be able to take your template significantly farther with more than 1,000 integrations and a vast Template Library for any use case.

Sign up for ClickUp today to take your expense reporting to new heights. ⛰️

Questions? Comments? Visit our Help Center for support.

Receive the latest WriteClick Newsletter updates.

Thanks for subscribing to our blog!

Please enter a valid email

• Free training & 24-hour support
• Serious about security & privacy
• 99.99% uptime the last 12 months

• Eviction Notice Forms
• Power of Attorney Forms Forms
• Bill of Sale (Purchase Agreement) Forms
• Lease Agreement Forms
• Rental Application Forms
• Living Will Forms Forms
• Recommendation Letters Forms
• Resignation Letters Forms
• Release of Liability Agreement Forms
• Promissory Note Forms
• LLC Operating Agreement Forms
• Deed of Sale Forms
• Consent Form Forms
• Support Affidavit Forms
• Paternity Affidavit Forms
• Marital Affidavit Forms
• Financial Affidavit Forms
• Residential Affidavit Forms
• Affidavit of Identity Forms
• Affidavit of Title Forms
• Employment Affidavit Forms
• Affidavit of Loss Forms
• Gift Affidavit Forms
• Small Estate Affidavit Forms
• Service Affidavit Forms
• Heirship Affidavit Forms
• Survivorship Affidavit Forms
• Desistance Affidavit Forms
• Discrepancy Affidavit Forms
• Guardianship Affidavit Forms
• Undertaking Affidavit Forms
• General Affidavit Forms
• Affidavit of Death Forms
• Expense Forms

FREE 33+ Sample Travel Expense Forms in PDF | Ms Word

1. Travel Expense Reimbursement Form

2. sample travel expense form, 3. travel expense claim form, 4. basic travel expense form, 5. individual travel expense form, 6. travel expense voucher form, 7. medical travel expense form, 8. travel expense account form, 9. general travel expense report form, 10. sample travel expense claim form, 11. travel expense reimbursement request form, 12. travel expense report form, 13. standard travel expense form, 14. simple travel expense form, 15. medical travel expense request form, 16. monthly travel expense form, 17. anticipated travel expense form, 18. travel expense details form, 19. travel reimbursement justification form, 20. life source travel expense form, 21. travel expense authorization form, 22. travel expense account settlement form, 23. recruitment travel expense form, 24. e-payment travel expense voucher form, 25. local travel expense form, 26. printable travel expense form, 27. minor travel expense form, 28. transplant travel expense form, 29. school travel expense form, 30. travel expense form example, 31. professional travel expense form, 32. sample travel expense report form, 33. external recruitment travel expense form, what is a travel expense form, defining sections in a travel expense form, personal information of the user, detailed list of the expenses, signature/approval field, how do you create a travel expense form, step 1: go for a premade printable template, step 2: know the sections you want to include, step 3: make a simple table, step 4: use a serif font style, step 5: evaluate the entire output, step 6: have it signed by your boss, what counts as a travel expense, may i use online receipts as part of the travel expense evidence, should i present a travel expense proposal to my employer.

Traveling is one of the most sought-after goals for the majority of the newer business-minded people nowadays. Moreover, most individuals who take business travel never finish it without doing some side quests or leisure trips . Through taking leisure trips such as sightseeing, shopping, and many more, the individual may get caught up in the moment and forget that the budget is not abundant. The money given to the individual might be fixed and calculated by the company that funded it. And so, to avoid such a dilemma, the individual must take a look at his current expenses on his travel expense form. By doing so, the individual may decide if he or she possesses enough money for such side trips. But then, one might ask the definition of a travel expense form.

A travel expense form is a business document that is also part of a financial report. Initially, a travel expense form functions to record and document the total amount of expenses the employee incurred during the business trip. In this sense, it acts as an information form, containing necessary data that a financial auditor requires. Moreover, from another perspective, a travel expense report may also function similarly to a confirmation letter. In this sense, the document is some form of evidence that gives a sense of assurance or approval when an auditor wants to look at the paper to confirm something.

We previously mentioned that the travel expense form finds a comparison to an information form since it is also a data-gathering type of business form. It has features that any data-gathering types possess, but then what are these data fields that help make up the travel expense form? Know more about the travel expense form as a data-gathering paper by knowing what are its data fields and understanding what each field seeks to acquire.

The company wants to know who is on a business trip and who they are entrusting fixed company funds to. With that said, the personal information section serves that purpose. It requires that the authorized employee fill out this area with his full name, job position, age, contact information, address, and many more.

Aside from wanting to know the employee, the company will also need to know a detailed list of the expenses incurred during the business trip. By doing so, the company gains assurance that the employee spent the funds well. Moreover, the company will also file for reimbursement should the funds they gave did not reach the total amount of expenses the employee incurred. Now, at the bottom of this field is the total amount of the expenses. This portion exists, so the auditor will verify if what the employee wrote is the right information or not.

No travel expense form gets handed out if it lacks a signature field. Financial documents always require such sections because the company or the employer will not allow the giving of such funds if there is no signature or any approval from them. It is highly risky for an entrepreneur to do that and so the document must go through them first.

Keeping track of one’s expenses is a crucial matter when going on a business trip. An individual might not know how much he has spent and how much is left on his wallet. And with that scenario in mind, keeping an open eye on the expenses incurred helps the employee know how to budget and save since the goal is always to have more money left. A travel expense form is an employee’s best option for helping him be up to date, but how does one create such a sample form ? Creating such a document might be a new and unfamiliar territory, but it doesn’t need to be difficult. Listed below are some steps that we prepared to assist you on your journey of creating a travel expense form.

Before starting the trip, you must have the right tools that will give you direction on the process. And we suggest that you look for a printable travel expense template on the Internet. A premade template is much better since it is compatible with various editing software, and it is also convenient to customize. Whereas, making one from square one takes up a lot of your time. You need to calibrate it so it can be compatible with various editing applications, and you also need to arrange the sections. However, you can avoid such hassle and stress when you opt to download a template.

We have stated that there are three main relevant sections that a travel expense form must contain to become a useful data-gathering document. The sections are namely the approval field, the  employee information section, and the list of expenses section. These are the most commonly evident sections, but you can add another one if you like. You might even add an instruction section so you can properly direct the employee on what counts as part of the travel expense or how he must list the travel expenses in the list section. If you don’t want to add the instructions section, you may look at our samples above and see what other sections might be useful in your output. One thing you can do is look for patterns among the examples. Try to see what other sections aside from the main three are evident in the other sample travel expense forms.

Craft a simple table for the list section. The table does not need to be too many or too fancy. A simple table might be better and even may prove more effective. In this way, the user will quickly know how to navigate and use the table. Most tables usually possess three columns—item name, description, and then, quantity. Moreover, do remember that you need to give some space at the bottom of the document. The area is for the total amount of all the expenses on the list.

Most financial documents have this air of formality around them. So, you need to emulate that kind of atmosphere in your output. One useful tip is by selecting the right kind of font style. Usually, serif font styles such as Times New Roman, Georgia, and Arial are the go-to kind of font styles for this type of document. Try to see which works best for your output.

The next thing is now to evaluate what you made so far. Evaluation is a great way of looking at the output’s errors as well as its room for improvements. Take a look at your document from top to bottom and vice versa. Carefully assess what you made and spot if there are any mistakes or errors that you might have missed during the creation stage. Once you found them, edit all of it and then polish the document.

If it is good to go, have the document printed. Print at least two copies of your final output, one for you and one for your boss. And then, let your employer affix his signature on the document to make it an official document.

For the company, travel expenses may include hotel, transportation, and meal costs. Any other such as shopping for clothes, paying for movies, and many more will not count for the company. However, if the company allows such things to be part of the budget’s scope, you must include it in the form. In cases like this, the company would require you to request this in advance. By doing so, they can squeeze in some leisure spending. Do note, though, that the company only entertains such requests from trusted employees.

As long as the online receipts are legal and possess specific information about the store, the company will consider it as a piece of evidence for your travel expenses. But you must be mindful of keeping the online receipt for you might accidentally delete it on your laptop or your phone. You can print the receipts to have an additional backup should the accidental scenario happen.

You should opt to prepare a travel expense proposal. By doing so, your employer or the company knows how much you need for the business trip. Moreover, the proposal also becomes proof of your announcement that you will spend the money on business items unless you specify later on additional costs.

Business travel, or sometimes even termed as “bleisure” travel, is now a popular trend for most businesses. No business trip is ever complete without some side trips to see sights and shop for items here and there. However, there is a possibility that the individual might become too focused on the side trip that leaves him or her no more for other essential expenses. With that said, an employee on a business trip must be mindful of his pocket money and keep tabs on it with the help of a travel expense form. The mentioned document possesses the list of the expenses the employee made during his stay in the area. By looking at it, the employee can decide whether to spend more or not. Travel expense forms are useful documents that greatly benefit the company too. It presents all the needed financial information they require, and from there, the company may use the information to decide whether the employee used the funds for business or personal purposes.

Related Posts

Free 7+ sample expense authorization forms in pdf | ms word, free 8+ sample employee expense forms in pdf | ms word, free 7+ sample expense statement forms in pdf | ms word, free 7+ sample business expense claim forms in pdf | ms word, 25+ bio data form, 30+ training evaluation form, 10+ real estate open house sign in sheet, 22+ release of information form, 38+ hotel booking form, 11+ teacher recommendation letter, 13+ teacher appraisal form, 57+ declaration form, 12+ marriage contract form, 22+ student evaluation form, 56+ job application form, free 7+ sample travel reimbursement forms in ms word pdf ..., free 44+ expense forms in pdf ms word | excel, free 8+ sample medical expense forms in pdf ms word, free 8+ sample employee expense forms in pdf ms word.

Travel Expense

A travel expense report refers to a document that enables employees and businesses to track and manage company-related trips. Usually, the expense report is in printed form and has entries that an employee just fills. A travel expense report is important for both tax and accounting purposes.

Creating such a report from scratch can be a tough task but with readymade printable templates, this doesn’t have to be the case. To help ease your worries, we have included 16+ travel expense examples and templates to use to create your own report in an instant. Also, these travel policy expense examples might be of interest to you.

Travel Expense Examples & Templates

1. travel expense report.

• Google Docs

Size: A4 & US

Compiling a travel expense report can be time-consuming and tough, but not anymore with this premium travel expense report template. This template can be modified to match your specific travel needs. It makes creating your report easy, convenient and fast. The document can be edited with Word, Pages and Google Docs. Get it today via instant download.

2. Travel Expense Reimbursement Form Template

With this elegantly designed and comprehensive travel expense reimbursement form template, you can track all your travel-related expenses and ensure your are paid to the last coin. Monitoring your expenses also helps you plan your trip in the future. The template is also compatible with Word, Pages and Google Docs and you can edit it with any of these applications.

3. Employee Travel Expense Report Template

With this employee travel expense report template, you will be able to keep your travel expenses in check, and not overspend. The template lets you capture every expense including hotel expenses, car rental and food expenses.  The template is easy to use since everything has been done for you. Your only work will be to enter expense amounts in the respective fields.

4. Travel and Expense Policy Template

After a business travel, you will be required to create an expense report which will form the basis of your reimbursement. This template enables you quickly generate a professional-looking expense report that you can present for refund. The template is customizable, allowing you to add or remove fields. Download it today!

5. Auto Expense Travel Report

Use this auto expense travel report template to create your own travel expense report that facilitates your reimbursement of travel expenses. The template is easy to customize so if you want to add or remove certain details, you can do so with a lot of ease. Plus, the template is easily editable without requiring a special program.

6. Free Travel Expense Sheet Template

• Google Sheets
• Editable PDF

Use this creatively-designed travel expense sheet to capture all your expenses to the last detail. Available freely on instant download, the template contains all imaginable expenses that you can incur while on a business trip. The template is easy to edit as it is compatible with many applications like Google Sheets, Word, Numbers, Pages and Google Docs.

7. Travel Expense Report Template

Create a great-looking report with this travel expense report template in an instant. The file can be accessed anywhere and at any time because it is instantly available through download. This template helps you to document all your travel expense and ensure that you never miss anything. You don’t have to waste time creating your report from scratch. This template gives you a head start when preparing your report .

8. Travel Expense Reimbursement Policy

Size: 118 KB

This thoughtfully designed travel expense reimbursement policy helps you to inform the company of every coin you spend a while on a business trip. Thanks to the instant availability of this report, you can be done creating a well-formatted report in just minutes. The template is easy to edit and can be customized by adding or removing expense details as you wish.

9. Travel and Transportation Expenses

Size: 27 KB

Use this premium-quality template to capture every expense that you incur while travel on company business. The template is easily accessible because you can get it on instant download. You can easily edit the document with normal programs without requiring a special program. Plus, the template is highly customizable, allowing you to tweak features to make it conform to your own organization.

10. Travel Expenses and Allowances

Size: 168 KB

Track all travel expenses to facilitate easy and full reimbursement of the costs you incurred while on a company trip. Just download this travel expense and allowances template and create your report in an instant. The template features a minimalistic design and is important for tax and accounting. The report uses easily customizable header and can be edited with most common programs.

11. Travel Expense Detail Sample

Size: 317 KB

This is a comprehensive travel expense template designed specifically for making it easy for you to document all the costs you incur while on a business trip. Available instantly upon download, the template supports different file formats like editable PDF. With the use of this template, you will be able to create your expense report in a flash. You can be busy doing other things instead of letting the report stress.

12. Travel Expense Voucher

Size: 546 KB

This travel expense voucher prevents cases of budgeting errors and ensures that the company money is spent for the things that matter most. The template is easy to use, and saves a lot of time because one only needs to enter their travel expense details and be done in a moment.

13. Statement Of Travel Expenses

Use this statement of travel expenses to create your own travel expense report that enables you to accurately capture all travel costs incurred in your company trip. This PDF-based template is easy to edit and can be customized to suit your own organization structure. Download the template today and be done in a few minutes.

14. Travel Expenses Claim Form

Size: 35 KB

Use this printable travel expenses claim form template to organize your travel expenses incurred on a company trip.  The report contains entries for common business travel costs as well as a section for including detailed information about the employee. Download the template today and get started creating your report.

15. Affidavit for Travel Expenses

Size: 14 KB

Instead of constantly scribbling your travel costs on the back of your ticket or boarding pass, use this template to neatly organize your expenses so that they look presentable and professional. The template captures all travel related expenses in one form, and also has spaces for uploading receipt images.

16. Federation Travel Expenses Policy

Size: 390 KB

Travel managers and corporate managers alike will love the convenience that comes with using the same template for capturing all travel expenses. Download the template today and create a professional-grade travel expense report in a flash.

17. Travel Expense Report  in PDF

Size: 617 KB

This printable travel expense report in PDF is instantly downloadable and allows any employee to accurately document their business trip expenses. It is both for tax and accounting purposes. Just download the template and you will have your report in a few minutes.

AI Generator

Text prompt

• Instructive
• Professional

10 Examples of Public speaking

20 Examples of Gas lighting

Expense Reimbursement Form Templates

A reimbursement form is used by most businesses and non-profit organizations. A new employer will soon realize they need a way to reimburse employees for general business expenses like office supplies, mileage, software, training fees, etc. For travel, you can use the Travel Expense Form or Mileage Tracker , but for these other expenses, a general reimbursement form will suffice. All you need is a simple spreadsheet for this type of form, so our Employee Expense Reimbursement Form below is just the thing. I have also added a new printable PTA Reimbursement form.

Employee Expense Reimbursement Form

Other versions.

License : Private Use (not for distribution or resale)

"No installation, no macros - just a simple spreadsheet" - by Jon Wittwer

Description

This reimbursement form was designed to allow employees to request reimbursement for general business expenses.

For travel-related expense reimbursement, use the Travel Expense Report . If you routinely use a vehicle for business purposes, download our Mileage Tracking Log .

Reimbursement Form with Receipts

Including digital receipts with reimbursement forms is becoming increasingly popular. Attaching electronic scans or photos of your receipts along with your form via email is an option. But, with this template you can insert images of your receipts below the form. Then you can print the form with the included receipts as a single PDF file.

New for Google Sheets: Google Sheets allows you to insert images into cells, so this could be done with receipts. However, GS currently doesn't have a great way to easily view larger versions of the images within cells. This template uses a separate worksheet to allow viewing the larger versions of the images.

How to Reimburse Employees for Business-Related Expenses

For employers.

Customize the template and then give a copy of the form to your employees when they need to submit a request for expense reimbursement. Make sure they know to attach a copy of their receipts. Remember to customize the list of items in the Categories worksheet and keep the mileage rate note up-to-date (see the references below for the current rates).

It would probably be good to write-up a short document that you can give your employees as a guide for what types of expenses you will reimburse and any other policies that you want to put into place (such as requiring an employee to get prior approval for any purchase over $XX).

Processing a Payment : For accounting purposes (assuming you are using an "accountable plan" - see IRS Publication 463), I find it simpler to write a separate check than to include the reimbursement in a payroll check. Employees may appreciate being reimbursed as soon as possible, instead of waiting for the normal paycheck. If you write a check, make sure to write Expense Reimbursement in the Memo field or otherwise indicate that the check is a reimbursement rather than a normal paycheck. See IRS Publication 463 for detailed rules.

For Employees

For each expense, choose an appropriate category. If you have questions about how to use the form, ask your employer. Don't forget to attach copies of your receipts.

Important : Keep a copy of your receipts and your reimbursement request form for your own records!

Business Meals: For business meals to be tax-deductible, there must be a clear business purpose, along with a receipt. You might include the purpose for the meal in the Description if you are listing many items on a single form.

PTA Reimbursement Form

My wife was PTA treasurer this year (2018-2019), so we based this form on how our school's PTA handles reimbursements. You can use this form to create a printable reimbursement form for your PTA, PTO, or similar organization.

• IRS Publication 463 (Chapter 6) at irs.gov - How to Report Expenses (information for both employees and employers)
• Mileage and Per Diem Rates at www.gsa.gov - U.S. General Services website providing mandated rates for mileage reimbursement and per diem.
• Standard Mileage Rates at www.irs.gov - The IRS's table for employees and self-employed individuals.

Follow Us On ...

Related templates.

Sponsored Listings  

Timesheets & payroll, for the office.

An official website of the United States Government

• Kreyòl ayisyen
• Search Toggle search Search Include Historical Content - Any - No Include Historical Content - Any - No Search
• Menu Toggle menu
• INFORMATION FOR…
• Individuals
• Business & Self Employed
• Charities and Nonprofits
• International Taxpayers
• Federal State and Local Governments
• Indian Tribal Governments
• Tax Exempt Bonds
• FILING FOR INDIVIDUALS
• How to File
• When to File
• Where to File
• Update Your Information
• Get Your Tax Record
• Apply for an Employer ID Number (EIN)
• Check Your Amended Return Status
• Get an Identity Protection PIN (IP PIN)
• File Your Taxes for Free
• Bank Account (Direct Pay)
• Payment Plan (Installment Agreement)
• Electronic Federal Tax Payment System (EFTPS)
• Your Online Account
• Tax Withholding Estimator
• Estimated Taxes
• Where's My Refund
• What to Expect
• Direct Deposit
• Reduced Refunds
• Amend Return

Credits & Deductions

• INFORMATION FOR...
• Businesses & Self-Employed
• Earned Income Credit (EITC)
• Child Tax Credit
• Clean Energy and Vehicle Credits
• Standard Deduction
• Retirement Plans

Forms & Instructions

• POPULAR FORMS & INSTRUCTIONS
• Form 1040 Instructions
• Form 4506-T
• POPULAR FOR TAX PROS
• Form 1040-X
• Circular 230

Topic no. 511, Business travel expenses

More in help.

• Interactive Tax Assistant
• Report Phishing
• Fraud/Scams
• Notices and Letters
• Frequently Asked Questions
• Accessibility
• Contact Your Local IRS Office
• Contact an International IRS Office
• Other Languages

Travel expenses are the ordinary and necessary expenses of traveling away from home for your business, profession, or job. You can't deduct expenses that are lavish or extravagant, or that are for personal purposes.

You're traveling away from home if your duties require you to be away from the general area of your tax home for a period substantially longer than an ordinary day's work, and you need to get sleep or rest to meet the demands of your work while away.

Generally, your tax home is the entire city or general area where your main place of business or work is located, regardless of where you maintain your family home. For example, you live with your family in Chicago but work in Milwaukee where you stay in a hotel and eat in restaurants. You return to Chicago every weekend. You may not deduct any of your travel, meals or lodging in Milwaukee because that's your tax home. Your travel on weekends to your family home in Chicago isn't for your work, so these expenses are also not deductible. If you regularly work in more than one place, your tax home is the general area where your main place of business or work is located.

In determining your main place of business, take into account the length of time you normally need to spend at each location for business purposes, the degree of business activity in each area, and the relative significance of the financial return from each area. However, the most important consideration is the length of time you spend at each location.

You can deduct travel expenses paid or incurred in connection with a temporary work assignment away from home. However, you can't deduct travel expenses paid in connection with an indefinite work assignment. Any work assignment in excess of one year is considered indefinite. Also, you may not deduct travel expenses at a work location if you realistically expect that you'll work there for more than one year, whether or not you actually work there that long. If you realistically expect to work at a temporary location for one year or less, and the expectation changes so that at some point you realistically expect to work there for more than one year, travel expenses become nondeductible when your expectation changes.

Travel expenses for conventions are deductible if you can show that your attendance benefits your trade or business. Special rules apply to conventions held outside the North American area.

Deductible travel expenses while away from home include, but aren't limited to, the costs of:

• Travel by airplane, train, bus or car between your home and your business destination. (If you're provided with a ticket or you're riding free as a result of a frequent traveler or similar program, your cost is zero.)
• The airport or train station and your hotel,
• The hotel and the work location of your customers or clients, your business meeting place, or your temporary work location.
• Shipping of baggage, and sample or display material between your regular and temporary work locations.
• Using your car while at your business destination. You can deduct actual expenses or the standard mileage rate, as well as business-related tolls and parking fees. If you rent a car, you can deduct only the business-use portion for the expenses.
• Lodging and non-entertainment-related meals.
• Dry cleaning and laundry.
• Business calls while on your business trip. (This includes business communications by fax machine or other communication devices.)
• Tips you pay for services related to any of these expenses.
• Other similar ordinary and necessary expenses related to your business travel. (These expenses might include transportation to and from a business meal, public stenographer's fees, computer rental fees, and operating and maintaining a house trailer.)

Instead of keeping records of your meal expenses and deducting the actual cost, you can generally use a standard meal allowance, which varies depending on where you travel. The deduction for business meals is generally limited to 50% of the unreimbursed cost.

If you're self-employed, you can deduct travel expenses on Schedule C (Form 1040), Profit or Loss From Business (Sole Proprietorship) , or if you're a farmer, on Schedule F (Form 1040), Profit or Loss From Farming .

If you're a member of the National Guard or military reserve, you may be able to claim a deduction for unreimbursed travel expenses paid in connection with the performance of services as a reservist that reduces your adjusted gross income. This travel must be overnight and more than 100 miles from your home. Expenses must be ordinary and necessary. This deduction is limited to the regular federal per diem rate (for lodging, meals, and incidental expenses) and the standard mileage rate (for car expenses) plus any parking fees, ferry fees, and tolls. Claim these expenses on Form 2106, Employee Business Expenses and report them on Form 1040 , Form 1040-SR , or Form 1040-NR as an adjustment to income.

Good records are essential. Refer to Topic no. 305 for information on recordkeeping. For more information on these and other travel expenses, refer to Publication 463, Travel, Entertainment, Gift, and Car Expenses .

•  Facebook
•  Twitter
•  Linkedin

Published In: Forms

Travel Request Forms and Templates

Travel request forms are forms filled by an employee who is bound to travel for business purposes. The purpose of a travel request letter is for a company to carter for the expenses during the entire travel period. This depends on the agreement of the employee and his or her employer. This article discusses the uses, purpose, and contents of a travel request form. Templates are also provided.

What is Travel Request Form?

This document incorporates all the details needed by a traveler to forward for approval from the management before commencing travel. The contents of a travel request form include destinations, travel dates, mode of transport, meals, accommodation, among others. The travel request form also shows a traveling place as well as the expenses incurred. This document can fulfill several purposes: securing permissions for travel or seeking approval from companies on behalf of the traveling employees.

Importance of Using Travel Request Forms

Just like any other business document, a travel request form carries significant importance.

These documents ensure that travels within the company are:

• Feasible: Sometimes, the resources and funds within a company can be limited. This makes it essential to ensure that every available resource is put into good use. By doing so, the company’s finances will be stabilized.
• Authorized: It is very important for travel requests to go through proper departments and channels before it gets authorized in a business.
• Organized: These forms can also be kept and stored for future reference. Given that there is a form for every purpose, you need to ensure that these forms are organized to prevent confusion and clutter. It also allows easier access to documents when one needs them for reference.

Steps to Write a Travel Request Form

In order to write a travel request form efficiently, you simply need to follow two steps in a detailed manner.

These two steps are as follows:

Provide the details of the traveler

In the travel request form, including details of the traveler. This information includes the full names, contact information, designation employee id, email id, and fax number. Besides, don’t forget to mention why you are going on the trip. This should be indicated in the transfer request form.

Provide information regarding the trip

You must provide information relating to the trip. This includes the date and time of departure as well as the arrival time. Other things to write include the travel schedule, mode of transport, accommodation, travel itinerary, and meals.

Information to be Included in a Travel Request Form

For your travel request form to be composed in the most efficient manner, you must include the following information in it:

Personal information

This is the information belonging to the traveling employee. The Information needed to be filled in this document includes the individual’s name, contact information, job position, and respective department.

Travel request information

This is the information regarding the actual trip. It includes the date of travel, the purpose of travel, the duration of travel, destination, and estimated cost of travel. It is important to ensure that all these details are indicated in the letter. 

Indicate travel expenses and information regarding sponsorship

A travel request form should indicate the trip’s estimated expenses, including costs of meals and accommodation, transportation expenses, travel expenses, and car rentals, among others. If the trip is being sponsored, remember to include the contact information and details of the sponsors.

Mention the names of all the authorized persons

You cannot forward a travel request form unless a higher authority approves it. This is why you should mention all the names of authorized individuals, leaving a space for their signatures.

Ensure you incorporate all terms and conditions

To ensure that everything is working properly and meets all the transparency standards, incorporate all the terms and conditions. They should be clearly described in your form to avoid any inconveniences.

Put Accurate Information in a Travel Request Form

You must provide accurate information in your travel request form.

Here are some of the reasons why it is essential to do so:

Accurate information is crucial in a travel request form. In a company, you might not be the only individual asking for a travel request. To avoid mix up, you should indicate the details in your form. Make sure that the name is written, your destination, and other crucial details.

Furthermore, accurate information increases trustworthiness. When it comes to finances, don’t indicate inaccurate figures. Some people get tempted to indicate higher figures so that they can pocket the extra cash. For example, don’t allocate an inaccurate accommodation fee so that you can pocket the extra money. You should always provide honest and accurate information in your travel request form.

Download Templates

You can download our free travel request form templates. These templates can also be customized to fit your preferences.

Companies require receipts for employee expenses for two reasons: to confirm that employees are spending money how and when they claim and to back up deductions listed on the business’s tax return.

The comment section of a travel request form should include remarks on the importance of the trip. If you are applying, back your application up by giving reasons why the trip is important.

It depends on the policies of the company. In some companies, once the funds have been availed, it is impossible to cancel the request. In most companies, however, you can cancel the request even after it has been approved.

Travel request forms play an important role in organizations. For the best outcome, you can use our prepared available templates. They are easy to use and can be customized.

Related Documents

• Mobile Forms
• INTEGRATIONS
• See 100+ integrations
• FEATURED INTEGRATIONS
• See more Integrations
• See more CRM Integrations

• See more Storage Integrations
• See more Payment Integrations

• See more Email Integrations
• Jotform Teams
• Enterprise Mobile
• Prefill Forms
• HIPAA Forms
• Secure Forms
• Assign Forms
• Online Payments
• See more features
• Multiple Users
• Admin Console
• White Labeling
• See more Enterprise Features
• Contact Sales
• Contact Support
• Help Center
• The Ultimate Guide to Online Forms NEW
• Jotform Academy

Get a dedicated support team with Jotform Enterprise.

Apply to Jotform Enterprise for a dedicated support team.

• Sign Up for Free
• Travel Expense Report

Traveled and needing to log expenses? Fill out this online form template to inform accurately.

More templates like this

Information Request Form

An Information Request Form is a form template designed to facilitate the process of requesting specific information from individuals, organizations, or businesses. It serves as a tool for gathering the necessary details needed to fulfill an information request. This form template is highly versatile and can be customized to suit various purposes and industries.Jotform, a user-friendly, drag-and-drop online form builder, offers a range of features and products that enhance the functionality and capabilities of the Information Request Form. With Jotform's extensive field options and widgets, users can create dynamic forms that adapt to user responses. The seamless integration capabilities of Jotform with popular apps and services, such as Google Drive, Salesforce, and Dropbox, enable seamless data transfer and automation. Furthermore, Jotform Sign, a powerful electronic signature solution, allows users to collect e-signatures on forms and documents, ensuring enhanced security and compliance. Overall, Jotform provides a comprehensive solution for creating, customizing, and managing forms, making the process of information gathering efficient and hassle-free.

Free Project Proposal

A Free Project Proposal is a form template designed to serve as a formal document used by organizations to outline and present a proposed project to stakeholders for review, approval, and implementation. This form template allows organizations to provide a comprehensive overview of the project, including its objectives, scope, timeline, and budget. It also provides a space to outline the expected outcomes and benefits of the project.With Jotform, creating and customizing a Free Project Proposal form is easy and intuitive. The user-friendly drag-and-drop form builder allows organizations to create forms without the need for coding skills. Additionally, Jotform offers features such as conditional logic, extensive field options, and widgets to enhance form functionality. The seamless integration capabilities of Jotform allow for easy data transfer and automation, making it a convenient solution for organizations looking to streamline their project proposal process. The electronic signature feature offered by Jotform Sign also ensures that organizations can collect e-signatures on their project proposals, adding an extra layer of security and compliance.

Online Booking Form

A comprehensive Online Booking Form can be used for any booking reservation, transportation planning, tours, and pickups; where the guests can select locations, the date and time they need a ride and provide their contact information. With many more customizable tools and widgets, build your own form using this one as your basis. Add your logo, images, fonts, colors, and either add your form to your company’s website or use it as a standalone form to streamline the process of booking ride services.

• Form Templates /

Request Forms

Work request forms.

Construction Work Order Form

In the construction business, you need an invoice to get paid. This well-designed Construction Work Order Form Template contains fields that are asking about the client information, details of the invoice, and payment information. This form template also generates an invoice number automatically with the help of the Unique ID widget. In order to capture the total amount due, this form template uses the Form Calculation widget. This form also has smart conditional logic that calculates the number of hours rendered to the rate per hour of each service that the company provided.

Property Maintenance Request

A maintenance request form is used by property owners and managers to order repairs, maintenance, and upgrades for rental properties.

Computer Repair Work Order Form

Use this free Computer Repair Work Order Form to collect repair and IT requests online. Customize and embed in your website for free — no coding needed!

Digital Art Commission Form

A Digital Art Commission Form is a form template designed to streamline the commission process for painters and other artists.

IT Request Forms

IT Service Ticket Form

An IT Service Ticket Form is a form template designed to streamline IT service management within organizations.

IT Service Request Form

An IT service request form is used by technology companies to prioritize and resolve clients’ technical problems. Easy to use. No coding.

IT Service Request Form 2

IT Service Request Form allows your customers to report an issue and make a request regarding a repair through providing their contact information, category of the problem, any further explanation and comments.

New User Request Form

This New User Request Form is for server or website administrators that handle multiple users on day-to-day operations. Use Jotform!

Information Request Forms

An Information Request Form is a versatile form template designed to facilitate the process of requesting specific information from individuals, organizations, or businesses.

New Employee Details Form

Accelerate and improve your new recruiting process with the new employee details form that provides all the necessary information. No code required!

Ask A Question Template

Embed this customizable contact form in your website — for free! No coding required. Add your branding and CAPTCHA fields. Integrate with 130+ apps.

Step By Step Company Information Form

A Step-by-Step Company Information Form is a form template designed to systematically collect detailed information from individuals or other businesses for various purposes such as collaboration, partnership inquiries, service requests, or general inquiries about a company.

Transportation Request Forms

A comprehensive form that can be used for online booking reservations, transportation planning, tours, pickups; with widgets that allow collecting any information, location services, date-time selection, suggestion areas and more.

Car Rental Form

The Car Rental checklist form gathers pick-up location, pick-up date, car type information, allows getting additional requests and provides the necessary contact information.

Online Taxi Booking Form

This simple and easy to use Taxi Booking Form template allows you to provide online taxi booking service to your customers through collecting their address, allows them to select the taxi fare and choose their trip.

Rail Ticket Booking Form

An online rail ticket booking form is used to manage reservations and process bookings of train tickets through a train company’s website.

Purchase Order Request Forms

Requisition Of Supplies Materials Form

A Requisition of Supplies Materials Form is a document that is used to order equipment and supplies.

Sample Request Form

A sample request form is a quick and easy way to ask for examples of a product or service from a business.

Purchase Requisition Form

Receive purchase requisitions anytime using this purchase requisition form template! Provide the details of your request and submit. The receiving end may receive the request via email, view the information as well via the submissions page, and even print the document or get a PDF copy of the document using Jotform's platform!

Souvenir Booklet Advertising Form

An advertising form that shows off Souvenirs which will allow your customers to promote their businesses through simply entering their contact details, choose their souvenir ad size and make their payments online.

Other Request Forms

A Free Project Proposal is a form template designed to serve as a formal document used by organizations to outline and present a proposed project to stakeholders for review, approval, and implementation.

Leave Request Form

The template allows getting instant leave requests from employees with all relevant information that is needed. You can add more customized fields with Jotform.

Website Design Request Form

With this simple request form, you can collect any information to understand your customers' business and their expectations from their website, perceive the design in detail, offer additional services and ask for comments.

Free Client Consultation

The template directly connects you with a prospective customer through providing you with their contact information, desired appointment date and time, and a preview of the sort of consultation they’re looking for.

Request An Appointment Form

A request an appointment form is a generic appointment request form mainly used by medical practices to request new clients to make an appointment with a medical professional.

Time Off Request Form

The Time Off Request Form allows to track employee time off requests on a daily basis, where employees enter their contact information, start and end date of their leave, time interval information and further comments if any.

Request For Quote

This request for a quotation form is useful for transportation companies that deliver custom orders. Whether you run a limousine, party bus, tour company, or other transportation business, you’ll want a convenient way for customers to request a price quote through your website. When potential customers provide you with their contact information, size of their party, date of their choosing, and pickup and dropoff times and locations - you are all set to provide them with a price that fits their specifications and your business. This request for a quotation form (or quote request form) template is completely customizable and ready for you to make your own!

Hairdressers Appointment Request Form

Planning to open a hair salon or do you own a salon business? Promote your services and get more customers appointments easily through this hairdresser appointment form. This hair salon form collects contact information and your clients can select service required, stylist, date, time.

Graphic Design Request Form

A Graphic Design Request Form is a form template designed to collect essential information about a design project.

Sponsorship Request Form

Need to gather some sponsorship requests in the fastest way? Well, a request for sponsorship form is what you are looking for. Get sponsorship requests quickly with this online sponsor request form to help your customers find sponsors easily. This sponsorship request form template includes simple questions for contact but also you can develop your form with more elaborative questions if it is needed. 

Web Banner Creation Request Form

A web banner creation request form is a tool used to ask a web designer or a web development team to create a banner for a website.

Service Enquiry Form

Receive service enquiries easily with details by using this service enquiry form.

Private Prayer Request Form

Collect prayer requests online with a free Prayer Request Form. Easy to customize and share with church members. View responses on any device.

About Request Forms

Does your company need an easier way to build, distribute and manage requests? Thanks to request forms from Jotform, you'll manage inquiries with incredible ease. Plus, you can send the requests with a specific form to get approval. So whether you're creating a form for a specific employee request or product request, Jotform has you covered.

We offer a collection of premade request templates or a user can start with a basic request form template. Then utilizing the Jotform form builder you can customize and format your request form to meet your needs.

Try one of our free online request form templates today!

Your account is currently limited to {formLimit} forms.

Go to My Forms and delete an existing form or upgrade your account to increase your form limit.