example of travel itinerary for visa

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How to Create a Travel Itinerary for Your Visa Application

Last Updated: February 27, 2024 Fact Checked

This article was co-authored by Stef Katz and by wikiHow staff writer, Nihal Shetty . Stef Katz is a Travel Agent and the Founder of The Travel Superhero. She has helped clients enjoy convenience, access, personal attention, and ease in their travel planning for 6 years. Stef specializes in elevated social travel and finds ways to bring peace of mind to her travelers with open communication, genuine care, and professional support. She holds an Associate's Degree in Liberal Arts from Miami Dade College and a Bachelor's Degree in Marketing from the University of Florida, as well as numerous certifications with destinations, tour companies, and cruise lines in the travel industry. There are 10 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 72,537 times.

Applying for a visa to the EU or another location that requires an itinerary, but not sure where to get started? There are two major parts of a travel itinerary for visa purposes: evidence of flight reservations and hotel bookings. When creating an itinerary for your trip, it can be a little tricky figuring out how to get flight and hotel information without being on the hook for bills if your visa application isn’t successful. Luckily, we’ve got you covered with all the information you need to know about providing flight and lodging information for your visa, as well as the actual process of putting together the itinerary itself. Read on for our guide on how to create a travel itinerary for your visa application.

Obtaining Flight Information for Your Itinerary

• Flight reservations are also sometimes called dummy tickets, which are acceptable for a number of visa applications, including the Schengen visa. These reservations are officially booked with an airline, so the airline will have a record of your transaction.
• You can also look into using a reputable third-party service online to make legitimate flight reservations. Forged dummy tickets are illegal, so be careful when booking with third parties. It’s easy for officials to check to see if a dummy ticket is legitimate, and if you’re caught, your application will be denied.

• The additional cost of a refundable ticket can be very high. In some cases, a refundable ticket costs twice as much as a standard one. [3] X Research source
• Although it might be tempting to refund your ticket when your visa is approved, then purchase a standard ticket, you may run into some trouble. If your original flight sells out, you won’t be able to travel on the same flight that you told the visa consulate about, which can raise some questions with officials upon your arrival.

• Keep in mind that visas to some areas, like the EU, generally take 15 days for a decision (and potentially even longer). If the country you’re trying to travel to can process visas faster than this, then holding the ticket with the airline can be a great option.
• For tickets purchased through award points, you may be able to hold your ticket for a longer period of time than if you were paying with cash. Check your airline’s policy.

• Shopping around with different travel agencies is a good way to ensure you can pick one with the best solution. Ask them if they have experience with holding tickets for visa applications and how they can best help you through the process.

Getting Lodging Information for Your Itinerary

• Be sure to read the fine print of any hotel reservation you make. Some third-party sites for booking hotel rooms will advertise a room as being refundable even when it isn’t.

• Some visa applications, including the Schengen visa, also require you to provide a letter from your friend or family member where they officially invite you to stay with them. This letter should also include information about your relationship with the host, as well as who will be responsible for covering the costs of your stay.

Putting Together Your Itinerary

• June 6th: Arriving to Berlin in the morning, going to Reichstag in afternoon, returning to AirBnB at night. June 7th: Going to Markthalle in morning, tour at Tiergarten in afternoon, and to Berghain at night.

• If you’re denied a visa, many countries, including those from the Schengen area, will inform you of the reasons for this decision. You’ll then have a chance to submit an appeal to try and change the decision.

Expert Q&A

• Although purchasing travel insurance might seem like a good way to protect your wallet, unfortunately, insurance likely won’t cover the costs of a missed trip due to a visa rejection. [11] X Research source Thanks Helpful 0 Not Helpful 0
• ↑ https://itineraryforvisaapplication.home.blog/2020/06/08/what-is-dummy-flight-ticket-how-can-you-check-difference-between-dummy-flight-tickets-and-fake-flight-tickets/
• ↑ https://www.transportation.gov/individuals/aviation-consumer-protection/refunds
• ↑ https://www.thestar.com/business/as-pandemic-uncertainty-rises-should-you-pay-extra-for-refundable-airline-tickets/article_696eb070-144c-562f-8472-ecb70ea6ccb1.html
• ↑ https://thepointsguy.com/guide/award-ticket-holds/
• ↑ ​​ https://www.townandcountrymag.com/leisure/travel-guide/a37156362/travel-agent-benefits/
• ↑ https://www.elliott.org/the-troubleshooter/refundable-hotel-reservation-mistake/
• ↑ https://www.usatoday.com/story/travel/advice/2020/03/06/nonrefundable-hotel-rooms-heres-how-you-could-actually-get-refund/4971341002/
• ↑ https://www.schengenvisas.com/flight-reservation-for-schengen-visa/
• ↑ https://ec.europa.eu/home-affairs/policies/schengen-borders-and-visa/visa-policy/decision-visa-application_en
• ↑ https://thepointsguy.com/news/credit-card-travel-insurance-visa-problems/

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Sample of Travel Itinerary for Visa Application

Travel Itinerary for Visa Application

Are you planning to apply for a visa to travel abroad, but not sure how to create a travel itinerary for your application? Don’t worry, we’ve got you covered. In this blog post, we will show you how to make a travel itinerary for your visa application in a few easy steps. A travel itinerary is a document that outlines your travel plans, including your flight and hotel reservations, and your activities for each day of your trip. It is an important part of your visa application , as it demonstrates your purpose of travel, your duration of stay, and your financial capacity. A well-written travel itinerary can increase your chances of getting your visa approved. However, creating a travel itinerary can be tricky, especially if you don’t want to pay for your flight and hotel bookings before getting your visa. That’s why we have prepared some tips and templates for you to create a travel itinerary for your visa application without spending a lot of money. Read on to find out how to create a travel itinerary for your visa application in a few easy steps.

Sample of Travel Itinerary for Visa Application as Below: 

Name: John Doe

Contact: +1 234 567 890

Email: [email protected]

Purpose of travel: Leisure

Destination: France

Duration: 5 days

In this blog post, we have explained how to create a travel itinerary for your visa application in a few easy steps. We have discussed the benefits of getting a flight reservation and a hotel booking instead of paying for the full fare. We have also provided some examples and templates for different types of visas, such as Schengen visa , UK visa, US visa, and Canada visa. We hope this blog post has helped you to create a travel itinerary for your visa application easily and effectively. If you have any questions or comments, feel free to leave them below. Happy travels!

Who Need A Schengen Visa

All Formats

Itinerary Templates

How to make/create a travel itinerary for a visa application [templates + examples] 2023.

A travel itinerary is one of the most widely used itineraries that are basically used by travelers to help them get from one area to another. Not only that this document also serves as one of the main requirements when traveling abroad.

Create a Travel Itinerary for a Visa Application – Step-by-Step Instructions

Step 1: business or leisure travel.

Step 2: Research

Step 3: Look for a Template

Step 4: Pick Out a Travel Itinerary

Step 5: Open the File and Start Editing

Step 6: Header

Step 7: Flight Details

Step 8: Accommodation

Step 9: Daily Schedule of Activities

Step 10: Additional Notes

Step 11: Save the Document

Travel Itinerary Templates & Examples

Blank travel itinerary template.

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Corporate Event Travel Itinerary Template

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Simple Travel Itinerary Template

How do I create a travel itinerary?

Why is a travel itinerary important, why do you need a travel itinerary, more in itinerary templates, business travel itinerary checklist template, 10+ ultimate itinerary template bundle, travel itinerary map template, day by day travel itinerary template, business travel itinerary template, tour itinerary template, car trip itinerary template, itinerary template.

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Visa Traveler

Exploring the world one country at a time

10 Ways to Get Flight Itinerary for Visa Application (4 Free and 6 Paid)

Updated: September 11, 2023

Obtaining a flight itinerary for visa can be the most challenging and confusing aspect of the visa process. Embassies and consulates require confirmed flight tickets, but they do not advise purchasing actual tickets prior to visa approval. Confusing, isn’t it?

Consulates often request one of the following:

• Flight itinerary
• Flight reservation
• Travel itinerary
• Confirmed flight tickets
• Round-trip flight tickets
• Round-trip airline tickets
• Proof of onward travel
• Proof of return ticket

All of these terms essentially mean one thing: A Flight Itinerary .

Table of Contents

What is a flight itinerary for visa.

A flight itinerary for visa is essentially a flight booking made in your name that can be submitted as a flight ticket for your visa application. This can be a fully paid and confirmed flight ticket or a flight reservation held in your name for a specific duration. 

A flight reservation must be verifiable online on the airline’s website using a PNR number. The reservation must have details such as your full name, flight dates, flight numbers and airport codes. 

Visa applicants sometimes refer to a flight itinerary as a dummy ticket for visa . However, you will not see the word dummy ticket being used in official visa guidelines from the embassies.

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Why do embassies and consulates ask for a flight itinerary?

There are many reasons why embassies or consulates ask for a flight itinerary. They want to see your flight itinerary to determine your visa validity, to understand your travel plans and whether you require visas to other countries en route. 

01. To determine your visa validity

The consulate would like to know how long you plan to stay in the country. You will, of course, mention this information in the visa application. But a flight itinerary will confirm this information. 

For example, a Schengen visa is issued for the exact amount of days you request in your first application. If your itinerary is for 12 days, you will get the visa for 12 days. 

PERSONAL EXPERIENCE: When I applied for my Schengen visa from the Spain consulate, my itinerary was for 21 days. My Schengen visa was issued with a validity of 30 days.

02. To understand your travel plans

A travel itinerary will help visa officers to understand whether you will be traveling directly from your home country or country of residence. Or you will be traveling from a third country. This also helps the visa officers request any additional documents.

For example, if you will be traveling from a third country, the embassy can ask for proof of residence in the third country or a complete round-trip ticket starting and ending in your home country.

PERSONAL EXPERIENCE: For my Malaysia visa, I submitted a flight itinerary for India-Malaysia and Malaysia-Vietnam, assuming that flights into and out of Malaysia would be sufficient. The embassy later asked me to upload complete round-trip tickets starting and ending in India (my home country), including any other countries. They wanted to make sure I was not going to remain in a third country and would return to India.

03. To determine whether you require a visa to third countries

If your travel itinerary includes a third country for which you require a visa, the embassy will ask you to prove that you have a visa to enter the third country. Similarly, if you have a stopover in a third country, the embassy would like to see if you have the proper visa to transit via a third country. 

For example, you are traveling from Dubai to France, France to the UK and then back to Dubai. The France embassy will notice that you will be traveling to the UK from France. If you require a visa for the UK, France will contact you asking to provide a copy of your UK visa. 

PERSONAL EXPERIENCE: For my Schengen visa from the Spain embassy, my flight was via Mexico. I was planning to attend a friend’s wedding in Mexico before heading to Spain. The Spain consulate asked if I have a visa to enter Mexico. I had to explain to them that I can use my US visa to enter Mexico. 

Should You Book Flight Tickets Before Visa Approval?

No. You should not purchase your fight tickets before your visa approval. Embassies and consulates acknowledge that a visa application does not guarantee approval. They recommend submitting a flight reservation and not a fully-paid flight ticket. 

If your visa application is denied or delayed, you will lose the money spent on the flight tickets. Airlines and insurance providers do not consider visa refusal as a valid reason for refund claims. 

Do not purchase your airline tickets until your visa application is approved. If the embassy requires proof of fully-paid tickets, they will explicitly request them. 

How to Get Fight Itinerary for Visa Application?

There are paid and free ways to get a flight itinerary for visa. Some airlines and booking websites offer the option to hold flight reservations for free. However, not all airlines serve every route. You will have to explore different airlines and booking websites to find the option for holding reservations for free. 

Alternatively, you can get a flight reservation for visa by paying a nominal fee. Some airlines and third-party agents offer this service for a fee. 

Here are 10 proven methods (4 free and 6 paid) to obtain a travel itinerary for visa application.

01. Purchase a Fully Refundable Ticket [Paid option]

Purchasing a refundable ticket is the most reliable and foolproof option for your flight itinerary for visa. This type of ticket leaves no room for questioning its authenticity.

Most airlines offer fully refundable flight tickets but at a higher price. Generally, the cost is 5 to 10 times higher compared to non-refundable or regular-priced flight tickets. Most airlines process refunds relatively quickly, typically within a few days to a few weeks.

However, it’s important to note that even with a refundable ticket, certain booking sites and airlines may charge a cancellation fee. For example, Etihad Airways charges $30 and CheapOair charges $150 on cancellations of fully refundable tickets. 

PRO TIP Book fully refundable tickets directly on the airline’s website. Call the airline first to inquire about their cancellation policy on refundable tickets. Ask if they charge an admin fee or tax for cancellations and refunds on fully refundable tickets.

• A refundable ticket is a valid, confirmed and fully-paid ticket. It removes any concerns about the consulate verifying its authenticity. 
• The upfront cost of a refundable ticket is significantly higher, usually 5 to 10 times more than a regular ticket.
• Some airlines and booking websites charge an admin fee to cancel fully refundable tickets
• Refunds can take several days to weeks to process, depending on the airline.
• To receive the refund, you must keep the credit card used for the purchase active.

02. Use a Visa Ticket Booking Website [Paid option]

There are several online travel agents offering flight reservations for a nominal fee. These agents can hold a reservation for up to 3 weeks. They also provide express service if you are in a rush.

Recommended agents:

• Dummy Ticket | Price $19 USD | Booking valid for 2-3 weeks
• Visa Reservation | Price $40 USD | Booking valid for 2 weeks

DummyTicket is one of the oldest agencies in the business of providing flight itineraries for visas. They have a 4.6 rating on Trustpilot. Read my dummyticket.com review for more information.

03. Use a Local Travel Agent to Hold a Flight Reservation [Paid option]

Travel agents have the ability to hold flight reservations. They can hold tickets for up to 7 days without payment.

You can visit any local travel agent in your city and request a flight itinerary for visa. They will typically charge a small fee for this service.

• By paying a nominal fee, you can hold a round-trip flight reservation for a duration of 7 days.
• This option is suitable only if the visa processing timeframe does not exceed 7 days.

04. Use an Onward Ticket Booking Agency [Paid option]

There are onward ticket booking sites that offer flight reservations valid for 48 hours for a nominal fee. These reservations are commonly used as proof of onward travel, but they can also be used for visa purposes.

• Onward Ticket | Price $16 USD | Ticket valid for 48 hours | Instant booking | 5% discount with code VT5
• Best Onward Ticket | Price $12 USD | Ticket valid for 48 hours

OnwardTicket is my go-to option for proof of onward ticket these days. They have a 4.6 rating on Trustpilot. Read my Onward Ticket review for more information.

• These reservations work as proof of onward travel or a return ticket for Visa on Arrival. 
• For a small fee, you will have a legitimate and verifiable round-trip flight reservation for your visa.
• This option is not suitable for visa applications with processing times longer than 48 hours.
• For Visa on Arrival, you must time it correctly so the ticket remains valid while obtaining the visa at the airport. 

05. Use Paid Ticket Hold Option by Airlines [Paid option]

Some airlines provide the option to hold a confirmed flight reservation for a nominal fee for a specific duration. The fee and duration vary among different airlines. Typically, the fee ranges from $10 to $45 to hold the ticket for approximately 3 days. 

Airlines for destinations in Europe

• Aegean Air Hold My Booking | 7-day hold for €6
• TAP Portugal Time to Think | 2-day hold for €8, 5-day hold for €12 and 10-day hold for €15
• British Airways Hold Flight | 3-day hold for $10 
• Iberia Pre-booking | 3-day hold for €10
• Wizz Air Fare Lock | 2-day hold for $15
• Air France Time to Think | 3-day hold for $36 
• KLM Airlines Time to Think | 3-day hold for $36 
• Turkish Airways Hold the Price | 3-day hold for $45 and 7-day hold for $65

Airlines for destinations in North or South America

• United Airlines Farelock | 3-day hold for $5.99, 7-day hold for $8.99 and 14-day hold for $12.99
• Copa Airlines PriceLock | 3-day hold for $8.99 and $7-day hold for $13.99

Airlines for destinations in Asia

• Singapore Airlines Secure My Fare | 3-day hold for $11
• Qatar Airways Hold Flight | 3-day hold for $20
• Emirates Hold My Fare | 3-day hold for $30

Airlines for destinations in Oceania

• Air New Zealand Fare Hold | 3-day hold for $45
• These reservations are verifiable bookings, so they can work as flight itineraries for visa applications.
• For a small fee, you will have a verifiable and confirmed flight reservation for your visa.
• It can be time-consuming to search for airlines that offer ticket hold options for your desired destination.

Note from Thirumal I’m compiling a list of such airlines, I will publish an article with the list soon. Stay tuned!

06. Purchase a Non-refundable Flight Ticket [Paid option]

Only purchase non-refundable flight tickets if you are one hundred percent confident that your visa will be approved. I have personally booked non-refundable flight tickets on multiple occasions, but it was for a visa that I had applied for and received approval for in the past.

You can use any flight search engine to find the best deals on non-refundable flights, but below are my recommended ones.

Recommend flight search engines:

• Skyscanner | Great search engine to find the cheapest flight tickets
• Momondo | Also a great search engine with great discounts
• A non-refundable flight ticket is a confirmed and fully paid airline ticket. There is no need to worry about the consulate verifying its authenticity.
• If you book a non-refundable ticket in advance, you will get it at a much lower price compared to buying it after visa approval.
• In the event of visa refusal, you will lose the money spent on the non-refundable ticket.
• Airlines, embassies and insurance providers do not consider visa refusal as a valid reason for ticket cancellations and refund claims.

07. Use Free 24-Hour Ticket Cancellation by Airlines and Booking Sites [Free option]

Certain US-based airlines and online ticket booking websites provide options for free cancellation within 24 hours of booking. These sites allow you to cancel a flight ticket within 24 hours of booking.

• Expedia | Free cancellation within 24 hours of booking
• Priceline | Free cancellation within 24 hours of booking
• Orbitz | Free cancellation within 24 hours of booking
• Travelocity | Free cancellation within 24 hours of booking
• United Airlines | Free cancellation within 24 hours of booking
• American Airlines | Free cancellation within 24 hours of booking

PRO TIP It’s important to note that tickets from budget airlines, such as AirAsia, cannot be canceled even when booked through online booking websites. To ensure that a ticket can be canceled for free within 24 hours of booking , review the fine print carefully on the checkout page. 

• This option serves as excellent proof of onward travel or a return ticket when obtaining a Visa on Arrival. 

NOTE It’s important to time it properly so that you are still within the 24-hour period when obtaining the Visa on Arrival. After completing your Visa on Arrival process, you can cancel the ticket for a full refund.

• These tickets must be canceled within 24 hours; otherwise, cancellation and refunds are not possible. 
• This option may not be suitable for visa applications with processing times longer than 24 hours.

08. Use Free Ticket Hold Option by Airlines [Free option]

Some airlines provide the option to hold a fare for a certain duration. When booking a ticket, you are given a specific period of time to make the payment. This booking can serve as a printable itinerary for your visa application. Although the booking indicates a specific time frame for payment, it is still acceptable for visa applications.

• Copa Airlines Price Lock | Free hold for 24 hours
• Qatar Airways Hold My Booking | Free hold for 24 hours
• There is no need to keep track of the hold duration. If unpaid within the specified duration, the booking is canceled automatically. 
• This option is not suitable for visa applications that take longer than 2 days for processing.

09. Use Award Miles and Hold Option [Free option]

Certain airlines provide the option to hold a flight reservation for up to 5 days when purchasing an award ticket or using airline miles. The held reservation can be used as a printable itinerary for your visa application. Though the reservation indicates a specific time frame for purchase, it is still acceptable for visa applications.

• American Airlines | Free hold for up to 5 days using AAdvantage miles
• Turkish Airways | Free hold for up to 7 days for Miles&Smiles members
• Singapore Airlines | Free hold for up to 7 days
• Cathay Pacific | Free hold for up to 7 days 
• This option works perfectly fine for visa applications that take less than a week to process.
• This service is offered free of charge to members of airline award programs.
• To utilize this option, you must have a frequent flyer account and a certain amount of miles. 
• Not all airline websites provide the online option to hold award tickets. In such cases, you may need to contact the airline directly and request them to hold your award ticket.
• This option is not useful for visa applications that take longer than 5-7 days for processing. 

10. Print non-Verifiable Itineraries from Airline Websites [Free option]

Some airlines allow you to print or email a flight itinerary from their website. These flight itineraries look similar to a reservation that can be used for visa applications. 

• Print Trip Summary from Qatar Airways website
• Email a Price Quote from British Airways website (* does not work anymore as this feature has been removed from BA website)
• This option is suitable for visa applications that do not require verifiable itineraries such as the UK visa.
• This option is not applicable for visas that require verifiable itineraries such as Schengen visa.

BONUS: Use a Fake Ticket Generator [Risky option]

There are online tools available for generating fake airline tickets. These tools can create a fake flight itinerary that closely resembles a genuine booking. However, it’s important to note that these bookings are fake and cannot be verified.

Using a fake flight itinerary for visa application is an extremely risky option. Such fake itineraries must be used at your own discretion.

Available fake ticket generators:

• FakeFlightTickets | Price $5 USD | Downloadable fake ticket
• KeyFlight | Free service | Downloadable fake ticket

WARNING It is important to understand that submitting a fake flight itinerary for visa application is illegal and against the law. If found, you may face visa refusal or a permanent ban. Please be aware of the potential risks involved when using fake flight itineraries.

• It’s convenient to generate fake flight itineraries whenever needed.
• These tickets are fake, and their usage for visas is illegal.

Embassies and consulates do not recommend purchasing flight tickets before visa approval. Instead, they ask you to submit a flight itinerary for visa application. 

A flight itinerary is essentially a flight booking made in your name. Such a flight reservation must be verifiable online on the airline’s website using a PNR number. 

Though many countries are doing away with flight itineraries for visa applications, it is still a common practice for embassies to ask for them. There are many ways to obtain a confirmed flight itinerary for visa, but not all options are free. Some options require a nominal fee or claiming a refund.

WRITTEN BY THIRUMAL MOTATI

Thirumal Motati is an expert in tourist visa matters. He has been traveling the world on tourist visas for more than a decade. With his expertise, he has obtained several tourist visas, including the most strenuous ones such as the US, UK, Canada, and Schengen, some of which were granted multiple times. He has also set foot inside US consulates on numerous occasions. Mr. Motati has uncovered the secrets to successful visa applications. His guidance has enabled countless individuals to obtain their visas and fulfill their travel dreams. His statements have been mentioned in publications like Yahoo, BBC, The Hindu, and Travel Zoo.

PLAN YOUR TRAVEL WITH VISA TRAVELER

I highly recommend using these websites to plan your trip. I use these websites myself to apply for my visas, book my flights and hotels and purchase my travel insurance.

01. Apply for your visa

Get a verifiable flight itinerary for your visa application from DummyTicket247 . DummyTicket247 is a flight search engine to search and book flight itineraries for visas instantly. These flight itineraries are guaranteed to be valid for 2 weeks and work for all visa applications.

02. Book your fight

Find the cheapest flight tickets using Skyscanner . Skyscanner includes all budget airlines and you are guaranteed to find the cheapest flight to your destination.

03. Book your hotel

Book your hotel from Booking.com . Booking.com has pretty much every hotel, hostel and guesthouse from every destination.

04. Get your onward ticket

If traveling on a one-way ticket, use BestOnwardTicket to get proof of onward ticket for just $12, valid for 48 hours.

05. Purchase your insurance

Purchase travel medical insurance for your trip from SafetyWing . Insurance from SafetyWing covers COVID-19 and also comes with a visa letter which you can use for your visas.

06. Get your zero-fee ATM card

You can manage money internationally in over 70 currencies using  Wise . With a Wise card, you can store and withdraw cash in 40 currencies with zero ATM fees. 

Need more? Check out my travel resources page  for the best websites to plan your trip.

LEGAL DISCLAIMER We are not affiliated with immigration, embassies or governments of any country. The content in this article is for educational and general informational purposes only, and shall not be understood or construed as, visa, immigration or legal advice. Your use of information provided in this article is solely at your own risk and you expressly agree not to rely upon any information contained in this article as a substitute for professional visa or immigration advice. Under no circumstance shall be held liable or responsible for any errors or omissions in this article or for any damage you may suffer in respect to any actions taken or not taken based on any or all of the information in this article. Please refer to our full disclaimer for further information.

AFFILIATE DISCLOSURE This post may contain affiliate links, which means we may receive a commission, at no extra cost to you, if you make a purchase through a link. Please refer to our full disclosure for further information.

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How to Plan the Travel Itinerary for a Successful Visa Application

Planning an international trip is an exciting endeavor, filled with dreams of exploring new horizons, immersing yourself in different cultures, and creating lasting memories. The process can, however, become a little trickier if your trip requires a visa. Having a carefully planned travel itinerary is one important factor that might greatly impact your chances of getting a visa.

Your travel itinerary is an important document that demonstrates your commitment to a well-organized and lawful journey. It is more than just a list of dates and destinations you want to visit. This article is meant to walk you through the process of putting together an elaborate travel itinerary that is specifically adjusted for your visa application.

It’s vital to understand that each destination may have unique visa and documentation requirements before you start your visa application process. Therefore, in this post, we’ll delve into the possible setbacks of visa applications and how to handle them.

Then, we’ll go over how to create a trip itinerary that not only satisfies standard visa criteria but also gives you a well-organized blueprint for your approaching adventure. The information you’ll get can help you with everything from booking flights and accommodations to organizing daily schedules and documenting essential details.

Understanding Visa Requirements

It’s necessary to obtain a thorough understanding of the particular visa criteria for the destination of your choice before starting to make any kind of plans. Based on your nationality, the reason for your visit, and the length of your stay, each country has its own particular set of visa requirements and restrictions, which might differ greatly.

1. Researching Visa Requirements for Your Destination

a. Visa Types and Their Specific Requirements

Begin by identifying the type of visa you need. Tourist, business, student, and work visas are examples of common categories. There are specific requirements and paperwork for each category. To get comprehensive details on the various visa kinds and their associated criteria, go to the official website of the embassy or consulate of your destination country.

b. Visa Application Process and Documentation

The visa application process typically involves submitting a set of documents to prove your eligibility for the visa. These usually are your passport, a filled-out visa application form, a record of your income, proof of travel insurance, and, of course, a well-planned itinerary. Make a checklist of the exact papers needed for your visa application after researching these requirements.

2. Identifying the Importance of a Travel Itinerary in the Visa Application

Your travel schedule is essential for the success of your visa application. It serves as evidence of your intended travel plans and demonstrates to the consular officer that you have a clear and organized agenda for your trip. A well-planned travel itinerary is necessary for the following reasons:

a. Proof of Intent

The itinerary you provide demonstrates to the authorities that you are not intending to overstay your visa and that you truly intend to visit the country for the stated reason.

b. Itinerary as a Guide

While crafting your itinerary, you also create a personal roadmap for your trip. This will allow you to make the most of your time there and ensure you don’t miss out on any important activities.

c. Documentation of Financial Stability

A well-planned schedule can also show that you are financially stable. It proves that you have the financial capacity to support your living expenses throughout your stay and are unlikely to put a strain on the resources of the country you’re visiting.

The initial step to obtaining a visa acceptance is to comprehend the prerequisites for obtaining one as well as the role that the itinerary will play in the application procedure. With this information in hand, you may confidently go on to the following steps of itinerary planning. We’ll look at how to carefully choose your hotels and flights in the parts that follow, as well as how to plan a detailed itinerary that meets all requirements for visa applications.

Booking Flights

Once you’ve gained a clear understanding of the visa requirements and the role of your travel itinerary, the next step is to book your flights. Booking flights is a key component of your travel itinerary, so you should give it considerable thought to make sure you qualify for a visa and at the same time, get the most out of your trip.

1. Finding the Right Flight Options

a. Direct vs. Connecting Flights

One of the first choices you must make when booking your flights is whether to take a direct or connecting trip. Since they reduce travel time and potential risks of layovers, direct flights are typically more convenient. Connecting flights, however, may prove less expensive. When making this decision, take into account your preferences, budgetary limitations, and overall travel experience.

b. Budget vs. Premium Airlines

Airlines vary in terms of services, comfort, and price. While premium airlines deliver higher standards of service but cost more, budget airlines have lower rates but may have less amenities.

2. Considerations for Layovers and Transit Visas

a. Layovers

If you want to take connecting flights, pay extra attention to the length of the layovers. Make sure you have enough time to go through immigration, customs, and security procedures in between flights. Aim for a reasonable buffer because a short stay could result in missed connections. If you want to be on the safe side, you should consider a time window of minimum 3 hours.

b. Transit Visas

If a traveler has a layover in a certain country, they may need to apply for a transit visa. Research the requirements of each country in which you stop along the way and make the necessary visa arrangements early on.

3. Timing Your Flight Bookings

a. Early vs. Last-Minute Bookings

Booking your flights early often results in lower rates and better seat options. On the other side, last-minute reservations might be expensive and have a restricted number of flight options. To get the best deals, try to book your flights at least a few months in advance.

b. Flexible Dates

If possible, be flexible with your travel dates. This flexibility can help you find cheaper fares and more convenient flight times.

4. Saving Money on Airfare

a. Fare Comparison Websites

To discover the most affordable rates, use fare comparison websites and mobile apps. These are also known as travel aggregators. You can compare pricing on these platforms between various airlines as well as between different booking websites. My personal favorite is Momondo – I use it over 90% of the time!

b. Travel Rewards and Miles

If you’re a member of a frequent flyer program or have travel reward points, consider using them to offset the cost of your flights or to upgrade your travel experience.

c. Set Fare Alerts

Set up fare alerts to get notified when the cost of your selected flights decreases. This can help you find the best deals.

By picking your flights with care, you not only make sure that your travel plans comply with visa requirements, but you also create the conditions for a comfortable and enjoyable trip. The next crucial step in developing your comprehensive travel itinerary for your visa application is making hotel reservations.

Reserving Accommodations

After booking your flights, reserving accommodations is the major next step in creating a thorough travel itinerary for obtaining a visa. The quality of your trip and the success of your visa application can both be strongly impacted by where you decide to stay while traveling. Here’s how to go about it:

1. Choosing the Right Type of Accommodation

a. Hotels, Hostels, Airbnb, etc.

Your choice of accommodation should be in line with your vacation preferences and budget restrictions. Consider the following options:

• Hotels: Offer comfort and services but may be more expensive.
• Hostels: Budget-friendly and often cater to solo travelers and backpackers.
• Airbnb or Vacation Rentals: Provide a home-like experience and can be cost-effective for group travelers or longer stays.

b. Location Matters

When selecting a place to stay, consider how close it is to the key attractions you intend to see as well as the location of your visa appointment (if applicable). You can save time and money on transportation by staying in a convenient area.

2. Booking Cancellation Policies and Flexibility

a. Flexible Booking Options

Given the uncertainties of travel, I highly recommend you to consider accommodations with flexible booking policies. If your plans change or your visa application is delayed unexpectedly, you can make changes or cancel reservations with minimal penalties.

b. Read Reviews and Check Amenities

Read reviews from previous guests before making a reservation to learn more about the facilities provided by the accommodation and the quality of their services. Pay attention to amenities like breakfast, parking, Wi-Fi or other personal requirements because they can enhance the comfort of your stay.

3. Budgeting for Accommodations

a. Setting a Budget

Decide how much you’re willing to spend per night on lodging. Your budget will help you narrow down your options and find suitable choices within your price range.

b. Consider Currency Exchange Rates

If you’re traveling to a country that has a different currency, keep in mind that exchange rates can have an impact on the price of your accommodations. Be prepared for fluctuations in currency values.

Once you’ve decided on your accommodations, make bookings as soon as possible to guarantee your stay. Most accommodations can be booked online through their official websites or third-party booking platforms, like Booking.com.

You not only guarantee a comfortable stay during your vacation by making reservations that fit your demands and budget, but you provide an essential piece that serves as documentation for your visa application. Your accommodation details will be a part of your comprehensive travel itinerary, which we’ll discuss how to create in the following section.

Creating a Detailed Itinerary

Now that you’ve booked your flights and accommodations, it’s time to put together a thorough travel itinerary that complies with visa application standards and serves as your guide for the duration of your trip. A well-structured itinerary demonstrates your commitment to organized and lawful travel. Here’s how to create one:

1. Daily Schedule Breakdown

a. Arrival and Departure Dates and Times

Indicate your arrival and departure times and dates clearly. Verify that these correspond to the dates you listed on your visa application and any necessary accommodation reservations.

b. Accommodation Details

Include the names, addresses, and contact information for the accommodations where you’ll be staying. Ensure that this information matches your hotel reservations.

c. Transportation Within the Destination

Specify how you plan to get around your destination, whether it’s by public transportation, rental car, or ride share services. Include information like flight numbers, train schedules, or car rental bookings.

d. Sightseeing and Activities

Describe the attractions and activities you intend to attend each day. Include any pre-purchased tours or tickets, entrance costs, and opening hours. This shows a carefully organized itinerary.

2. Including Proof of Planned Activities and Reservations

a. Attach Confirmations and Reservations

Include a copy of any reservation confirmations you have for accommodations, flights, and activities. Such documents should be attached to your itinerary as proof of your travel arrangements.

b. Daily Itinerary Notes

Your daily agenda should have notes with additional context or justifications for specific actions. This can make it easier for consular officials understand the travel intentions.

3. Tips for Organizing the Itinerary Effectively

a. Use a Digital Format

Creating a digital itinerary is efficient and allows for easy sharing and storage. To stay organized, use tools like word processors, spreadsheets, or apps like Wanderlog for creating travel itineraries.

b. Keep It Concise and Easy to Read

Make sure your schedule is clear, concise, and simple to understand. Use bullet points or numbered lists to break down each day’s schedule and information.

c. Include Emergency Contacts

Include a section in the itinerary listing emergency contacts, such as relatives, friends, or anyone who can be contacted in case of an emergency.

Your travel itinerary is an essential document that proves your trip was carefully thought out and has a clear purpose. It not only complies with the standards for visa applications but also acts as your roadmap for a simple and delightful journey. The next lesson will cover how to properly document your travel itinerary to ensure it’s readily available for your visa application and during your travels.

Documenting Your Travel Itinerary

The next stage is to adequately document your journey after you’ve carefully planned it. Proper documentation ensures that your itinerary is readily accessible and can be presented as necessary during your visa application process and throughout your travels. Here’s how to document your travel itinerary:

1. Organizing the Itinerary in a Clear and Concise Format

a. Use a Digital Document

Make a digital itinerary in the form of a PDF, Word document, or spreadsheet. I recommend using platforms like Google Docs or Google Sheets, where documents are easy to access (on different devices, including mobiles), share, update and print if necessary.

b. Include a Header

At the top of your document, include a header with your name, passport information, and visa application details (if applicable). This ensures that your itinerary is personalized and can be easily identified.

2. Including Important Details in the Itinerary

a. Passport Information

The itinerary should clearly highlight your passport information, such as your passport number, issue date, and expiration date. For visa applications, this information is commonly required.

b. Contact Information

Include your contact details, including your phone number and email address. This makes it simple for consular officials to contact you if necessary.

c. Emergency Contacts

Designate a section for emergency contacts, such as relatives or friends who can be contacted while you are traveling.

3. Creating Both Digital and Physical Copies

a. Digital Copies

Save your digital itinerary on multiple devices, such as your smartphone, tablet, and laptop. Additionally, for simple access from anywhere, think about uploading it to cloud storage services like Google Drive or Dropbox. Again, in my opinion it’s best if you create the itinerary directly on Google Docs or Google Sheets so that the document is securely stored in the cloud from the very beginning.

b. Physical Copies

Print a physical copy of your itinerary to carry with you during your travels. It’s especially useful in case your digital devices fail, run our of battery or get lost.

c. Backup USB Drive

For increased security, keep a backup of your itinerary on a USB drive that is kept separate from your other devices. In the event that any data is lost, this can act as a backup.

Keep in mind that having your itinerary on hand for reference is important for meeting visa application criteria and potential immigration checks while traveling as well as for your convenience. To prevent any problems, make sure your schedule is well-planned, up-to-date and contains any relevant details.

You are ready to proceed with the visa application process and start your vacation with confidence after you have your well-organized travel schedule in hand. In the next section, we’ll go over additional tips and things to consider as you are getting ready for your international travel.

Additional Tips and Considerations

As you prepare your travel itinerary for a visa application, there are several additional tips and considerations to keep in mind. The following can guarantee a successful visa application and a hassle-free travel experience:

1. Insurance and Medical Coverage While Traveling

a. Travel Insurance

Travel visas often require proof of insurance (for example the Schengen visa ), so make sure you check if you need one or not. Either way, I recommend you consider getting travel insurance that includes coverage for unexpected events like medical emergencies and trip cancellations.

b. Health Preparations

Check if vaccinations or specific health precautions are necessary for your destination. Carry essential medications and prescriptions with you.

2. Currency Exchange and Financial Preparations

a. Currency Exchange

Familiarize yourself with the local currency and exchange rates. To cover initial costs upon arrival, take into consideration exchanging some money in advance.

b. Notify Your Bank

To prevent any problems with your credit or debit cards while traveling abroad, let your bank know about your travel intentions.

3. Local Customs and Travel Advisories

a. Research Local Customs

Research the local customs, traditions, and etiquette of your destination. Being respectful of local customs can enhance your travel experience.

b. Check Travel Advisories

Monitor travel advisories issued by your government for your destination. Stay informed about safety concerns and any travel restrictions.

4. Language and Communication Tools

a. Learn Basic Phrases

Familiarize yourself with basic phrases in the local language, especially greetings and polite expressions. It can go a long way in making connections with locals.

b. Translation Apps

Download translation apps or dictionaries to assist with language barriers. These can be invaluable in communicating your needs.

💬 To learn more about ways to overcome language barriers while traveling , read this dedicated article.

5. Carry Important Documents Securely

a. Document Copies

Make copies of essential documents like your passport, visa, travel itinerary, and insurance policies. Keep physical and digital copies separately.

b. Use a Travel Wallet

Invest in a secure travel wallet or pouch to keep your documents, money, and cards safe while on the move.

6. Stay Informed About Local Laws

a. Research Local Laws

Learn about the rules and regulations in the country you are visiting. If you encounter legal problems, ignorance of local legislation is not an acceptable defense.

b. Respect Local Culture

Be aware of cultural traditions and customs that may not align with your own. Avoid doing anything that can be interpreted as disrespectful or offensive.

By taking into account these additional suggestions, you’ll not only improve your level of travel readiness but also help to ensure a smooth application for a visa. In the last section of this article, I’ll show you how to review and finalize your itinerary to make sure it checks all the boxes.

Reviewing and Finalizing Your Itinerary

As you near the completion of your travel itinerary for your visa application, it’s crucial to take the time to thoroughly review and finalize the document. This phase ensures that your schedule is precise, complete, and ready to satisfy the demands of the visa application procedures. Here’s how to review and finalize your itinerary step-by-step:

1. Cross-Check All Reservations and Bookings

Check your flight reservations to make sure the times, dates, and flight numbers correspond to the travel itinerary. Any inconsistencies could cause difficulties during your visa application or at immigration checkpoints.

b. Accommodations

Make sure the dates on your schedule match up with the arrangements you’ve made for a hotel or other lodging options. Make sure the contact details are correct.

2. Verify the Accuracy of Information

Verify again that all of the information on your passport is correct, including the expiration date, issue date, and passport number. Mistakes in passport information can lead to visa application rejections.

b. Visa Application Details (if applicable)

Check that the visa application details, such as the type of visa, purpose of travel, and any supporting documents, match your actual travel plans and reservations.

3. Seek Assistance from Travel Agencies or Experts if Needed

a. Consult with Experts

Consult travel agents, visa consultants, or someone with knowledge of the particular visa application procedure for your destination if you have any questions concerning your trip plans or visa application.

b. Proofreading

Have a trustworthy person check your travel itinerary for any mistakes or discrepancies. A second set of eyes can spot errors you might have missed.

4. Create a Backup Itinerary

a. Digital Backups

Make sure you store digital copies of your itinerary on several different devices and in the cloud. In the event of gadget malfunctions or data loss, this redundancy will be a lifesaver.

b. Physical Copy

Your carry-on luggage should contain a printed copy of your completed itinerary. It should be easily accessible during your travels.

By diligently reviewing and finalizing your travel itinerary, you can minimize the risk of errors or discrepancies that may affect your visa application. A well-organized and accurate itinerary not only enhances your chances of visa approval but also serves as a valuable resource during your journey.

A carefully written travel itinerary serves as a crucial piece of documentation that might be the key to unlocking your journey in the sometimes challenging process of obtaining a travel visa. Every element of your itinerary, from making reservations for your hotel and airline tickets to planning your daily schedule and recording important information, is key to proving that you are committed to safe and legal travel.

Finally, we urge you to start your travel preparations well in advance. Understanding the particular visa requirements for your destination is a good place to start. After that, carefully plan your trip, keeping in mind all the information we’ve covered in this guide.

As you take the steps to create a comprehensive travel itinerary, you are not only paving the way for a successful visa application but also setting the stage for a fulfilling and enriching travel experience. Bon voyage!

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Itinerary Sample For Visa Application (Details and Sample)

Planning to travel abroad can be an exciting experience, but it also comes with a lot of preparation. One of the requirements you need to fulfill is a visa application.

A detailed and well-prepared itinerary is an important part of your visa application.

Table of Contents

Purpose of an Itinerary for Visa Application

An itinerary is a travel plan that outlines your trip’s details, such as your flight schedule, accommodation, and activities.

The itinerary provides the embassy or consulate with a clear picture of your travel plans, which helps them evaluate your visa application. A well-prepared itinerary can increase your chances of getting your visa approved.

Details to Include in Your Itinerary

When creating an itinerary for your visa application, you should include the following details:

Flight Details

Include your flight schedule, including the airline, flight number, departure and arrival times, and airport codes.

Make sure that the dates and times match your travel plans and that you have booked round-trip tickets if required.

Accommodation Details

Include the address and contact details of your accommodation, such as the hotel, hostel, or Airbnb.

Make sure that the dates match your travel plans and that you have booked accommodation for the entire duration of your trip.

Travel Itinerary

Include a day-by-day travel itinerary that outlines your planned activities. This can include sightseeing, tours, and other activities.

Make sure that the dates and times match your travel plans and that you have allowed enough time for travel and rest.

Travel Insurance

Include details of your travel insurance, such as the policy number, coverage, and validity dates.

Make sure that your travel insurance covers the entire duration of your trip and that it meets the embassy or consulate’s requirements.

Itinerary Sample for Visa Application

Here’s an example of an itinerary for a visa application:

• Airline: Cebu Pacific
• Flight Number: 5J 803
• Departure Time: 8:00 AM
• Arrival Time: 11:00 AM
• Airport Codes: MNL (Manila), SIN (Singapore)
• Airline: AirAsia
• Flight Number: AK 886
• Departure Time: 2:00 PM
• Arrival Time: 3:30 PM
• Airport Codes: SIN (Singapore), BKK (Bangkok)
• Airline: Philippine Airlines
• Flight Number: PR 730
• Departure Time: 8:00 PM
• Arrival Time: 11:00 PM
• Airport Codes: BKK (Bangkok), MNL (Manila)
• Hotel: The Westin Grande Sukhumvit Bangkok
• Address: 259 Sukhumvit Road, Bangkok 10110, Thailand
• Phone: +66 2 207 8000
• Check-in Date: November 1, 2023
• Check-out Date: November 5, 2023

Day 1: November 1, 2023

• Arrival at Suvarnabhumi Airport, Bangkok
• Check-in at The Westin Grande Sukhumvit Bangkok
• Visit Wat Arun Temple
• Dinner at Chinatown

Day 2: November 2, 2023

• Visit Chatuchak Weekend Market
• Lunch at CentralWorld
• Visit Wat Phra Kaew and the Grand Palace
• Dinner at Thip Samai Pad Thai

Day 3: November 3, 2023

• Visit Ayutthaya Historical Park
• Lunch at Ayutthaya Floating Market
• Return to Bangkok
• Dinner at Baan Khanitha & Gallery

Day 4: November 4, 2023

• Visit Jim Thompson House
• Lunch at Siam Paragon
• Visit Siam Ocean World
• Dinner at Gaggan

Day 5: November 5, 2023

• Check-out from The Westin Grande Sukhumvit Bangkok
• Departure from Suvarnabhumi Airport, Bangkok
• Policy Number: 123456789
• Coverage: Medical and Emergency
• Validity Dates: November 1, 2023 to November 5, 2023

What should I include in my itinerary?

Your itinerary should include the dates and times of your activities, the addresses of the places you’ll be visiting, your round-trip ticket, and proof of accommodation.

Do I need to include my flight details?

Yes, you need to include your flight details, such as the arrival and departure times and the airport names.

Can I change my itinerary after submitting it?

It depends on the embassy or consulate. Some allow changes, while others require you to submit a new itinerary.

How long should my itinerary be?

It depends on the length of your trip. Make sure to include all your activities and travel dates.

Do I need to include my business meetings in my itinerary?

Yes, you must include your business meetings and the company names and addresses.

Do I need to include my leisure activities in my itinerary?

Yes, you need to include your leisure activities and the tourist attraction names and addresses.

Do I need to include my restaurant reservations in my itinerary?

You don’t need to include your restaurant reservations, but you can if you want to.

How should I format my itinerary?

You can use a table or a list to format your itinerary. Just make sure it’s easy to read and understand.

Having a well-prepared itinerary can increase your chances of getting a visa approval. It shows that you have a clear purpose and plan for your trip.

Make sure to double-check your itinerary for accuracy and completeness. It’s also a good idea to have a backup plan in case of unexpected changes in your schedule.

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Home > Blog > Guides > Schengen Visa Itinerary

Schengen Visa Itinerary

on 22 Nov, 2021

Guide To Writing A Detailed Schengen Visa Travel Itinerary

What is a schengen visa day-to-day travel itinerary .

A “Schengen Visa Day-To-Day Travel Itinerary” is a schedule that contains details about your travel plans, such as your travel dates, flight and hotel booking/reservation,  destinations you plan to visit at specified times, and means of transportation to move between those destinations. 

For some Embassies/Consulates, this document is mandatory while others consider it optional and request only the travel ticket and hotel reservation/booking. 

However, we recommend you submit it even if the Embassy/Consulate where you are applying to get your Visa does not request it specifically.

Submitting it is important because it can speed up your Visa processing times and increase your chance of approval. 

Flight Itinerary Vs. Travel Itinerary For Visa Application – Is there Any Difference?

A Schengen Visa travel itinerary is not an actual flight ticket booking or hotel booking that you spend money for, but a detailed plan of your trip to the Schengen Area. 

It does not require any money in advance. It should include details regarding your flights and accommodation as well as your day-to-day activities. 

The Embassies/Consulates allow you to submit flight reservations and hotel reservations which are not the same as flight and hotel bookings – and the “travel itinerary” is where you list those reservations and other activities. 

Below you will find the differences between “reservations” and “bookings”:

● Flight & Hotel Reservations

When you reserve your round trip travel tickets or hotel room it means that all of your information will be stored in the system of an airline company or on the website of a hotel (such as your full name and the details of your passport). 

The airline tickets or the hotel rooms are being held for you for a specific period of time without you actually paying their full price.

Please note that your airline ticket reservation cannot be a one-way ticket. The Visa officers also request a return ticket as proof of your intentions to return to your home country.

Typically, the hold option for an air ticket allows you to hold a flight for 7 days. 

The colloquial term used to describe a Visa ticket reservation is “dummy ticket”. However, this doesn’t mean, as the name suggests, that they are “fake tickets” but, instead that they are a reservation where you don’t need to make the payment in advance. 

For a few airlines (and most hotels) the reservation is completely free of charge. Other airlines can charge you a certain percentage of the fixed ticket for your flight confirmation. 

However, making a reservation doesn’t mean you are going to pay the whole price of the plane ticket or the hotel room.

If you need assistance with your flight and hotel reservations, please do not hesitate to contact our team , as we would be more than glad to help you out.  

● Flight & Hotel Bookings

The flight booking is the confirmed flight ticket that you actually pay for, and that most of the time cannot be refunded (there are only a few airlines that offer refundable plane tickets).

The same rule can be applied for hotels – Once you pay, the amount can be refundable or not, depending on the hotels’ policy. 

But the main difference between an airline and a hotel is that most hotels allow you to reserve a room without paying (only a few hotels might ask you to pay in advance). 

No Schengen Embassy/Consulate requires you to get a booked flight or hotel room and pay in advance prior to getting an approved Visa (you must do this only if you are applying from the United Kingdom), as they cannot guarantee your Schengen Visa approval. 

If you pay for the flight and the accommodation and your Schengen Visa gets rejected you may lose a large amount of money. However, in case of Visa denial, a few airlines may agree to fully reimburse you.

Therefore, Embassies and Consulates allow you to submit only flight and hotel reservations, which means you do not need to pay 100% upfront (they allow you to book a flight/hotel room and pay in advance, but they did not recommend it).  

You can populate the details within your trip itinerary using only flight and hotel reservations as well. 

To sum up, the Schengen Visa detailed day-to-day travel itinerary doesn’t include only your flight and hotel itinerary details but also the daily activities that you plan during your journey within the Schengen Area (even if on some Internet websites you may find that the Schengen Visa travel itinerary is the same as a flight itinerary).  

Important : If you’re planning to stay at a friend or relative’s house and not at a hotel during your trip, you can simply add in your travel itinerary their home address instead of a hotel’s address.

If you are part of a tour or cruise, make sure you ask your travel agency or local travel agent to provide you with a letter indicating the cities and countries you are planning on visiting. 

We also suggest that you ask them to provide you with an official letter on a letter headed paper containing the logo of the tourism agency. The letter must be addressed to the Embassy/Consulate where you are submitting your documents. 

The Importance Of A Schengen Visa Day-To-Day Travel Itinerary

You may ask yourself why it is so important that the Embassy/Consulate officers check your flight itinerary and the daily activities you plan during your trip. Below you will find the answers:  

● It provides strong evidence that you are who you say you are

Your Visa travel itinerary provides additional evidence that you are a tourist who wants to visit the top-rated attractions of the cities located in the countries within the Schengen Area. 

Remember that their main purpose is to ensure that Visa applicants intend to return back to their countries of residence. 

Therefore, if you really are a tourist, it means that you have no intention to stay illegally in the Schengen Area.

● It helps the Embassy/Consulate officers find more consistency between all the documents you submit

The Embassy/Consulate officers will check your itinerary to see if the flight dates you mentioned match the dates on your other documents (e.g., the dates on your flight reservations, the leave dates written on your No Objection (NOC) Letter from your employer or your school, etc).

Remember that the Embassy/Consulate officers are trained to spot any kind of irregularity. 

Therefore, you can also expect them to check if the money on your account is enough for all of the activities you included in your plan. 

Please do remember that submitting your bank statements for the last 6 months is mandatory, meaning that they will know exactly how much money you can afford to spend within the Schengen Area. 

How To Create A Schengen Visa Day-To-Day Travel Itinerary

Once you’ve decided on the time frame of your trip and what country or countries you intend to visit you can create your travel itinerary. 

To create a detailed day-to-day itinerary for your Visa application, follow the steps below:

1. Make all flight reservations

You can learn more about making a flight reservation and getting a flight ticket without paying 100% upfront by clicking here . 

Alternatively, you can purchase your flight ticket for Visa with free cancellation within 24 hours of booking. 

Flight reservations are not only important for your day-to-day travel itinerary, but they are also a mandatory document, meaning that you must submit them together with your travel itinerary.

2. Make all hotel reservations

It might be easier for you to reserve a hotel room than to reserve a flight ticket because most hotels will not ask you to pay in advance. 

You can click here to learn more about reserving a hotel room for your Visa application. 

Just like in the case of your flight tickets, hotel reservations are important not only for your day-to-day itinerary but also as a separate document that you must submit.

3. Decide your daily activities during your journey/trip within the Schengen Area 

Use a guidebook or search on the Internet and make a list of all the places and tourist attractions you plan on visiting during your trip to the Schengen Area. 

Gather all the information you may need such as ticket prices (for example, ticket prices for museums and art galleries) and the approximate number of hours you might take visiting them. 

You can create a draft of your Schengen Visa trip itinerary by writing on paper at the beginning, as you might change ideas a few times and then transfer it to the computer once you have finished. 

4. Download a travel itinerary template for your Schengen Visa application and start filling it

You can download our template and start creating your day-to-day travel itinerary (for more details, please contact us ).  

Or, you can download a travel itinerary template from any of the websites where it is available. 

However, please note that most websites will provide you with a “sample flight itinerary” that includes just a few details about your round-trip flight itinerary for Visa (e.g., flight number, airports, etc.).

Once you make all of your flight and hotel reservations and you also decide on each of your day-to-day activities, you can start filling the template and submit together with all the rest of your documents to the Embassy/Consulate. 

Important : Visas Association can provide you with a full package including flight and hotel reservations and travel medical insurance . 

However, details about your travel insurance are not requested for your day-to-day travel itinerary when applying for your Visa (even though your Visa insurance is a highly important document for your application).

For further details about the trip reservation package we can provide you with, please do not hesitate to contact us .

Common Mistakes To Avoid When Writing A Schengen Visa Travel Itinerary

Below you will find a list of common mistakes that you must avoid when submitting your Schengen Visa travel itinerary to the Embassy/Consulate:

● Using a generator to create dummy tickets

Some websites allow you to create fake flight tickets. 

Be careful – if you search on Google you might find that “dummy tickets” are allowed to be submitted for the Schengen Visa application. But despite the name “dummy”, this expression usually refers to the flight tickets you reserve without paying on the official websites of the airline companies. 

Therefore, if by “dummy tickets” you understand the flight reservations that airlines allow you to make – then yes, you are allowed to use dummy tickets for your Schengen Visa application.

But we do not encourage you to submit “fake dummy tickets” created with an online air ticket booking generator, as they are not able to be verified by the Embassy/Consulate. 

Also, do not create your day-to-day travel itinerary using “fake dummy tickets”.

● Getting confused between travel itinerary and flight itinerary  

The flight itinerary includes details about the airport(s), flight name, travel dates, etc. without mentioning information about your day-to-day activities or your accommodation. 

Submitting a flight itinerary instead of a travel itinerary will not necessarily cost you the approval of your Schengen Visa but does not meet the requirement of a day-to-day travel itinerary. 

You should not take the risk of not providing the day-to-day itinerary, especially for the little effort involved in building it. 

● The activities you planned for a specific day require a lot more money than the amount you have in your account 

The price required to enter some of the most famous museums in Europe can be quite expensive. 

If you plan to visit too many tourist attractions in just one day and you have the minimum amount required for your Schengen Visa application in your bank account, this can raise some suspicion to the Embassy/Consulate officers (the amount depends on the country you visit but you shouldn’t have less than 60 EUR a day – for further details, please check out our Financial Means Test ).  

● Lack of consistency between the details you provided in your travel itinerary 

If you plan on travelling to more countries and you book a 5-stars hotel in Paris and a very cheap hostel or bed & breakfast in Spain (that might not even have a website), this could raise suspicions too. 

Of course, this does not mean that you must book only 2-star hotels (or 3-star, 4-star, etc.) in each location you visit. But it is important for you to provide consistent information regarding your itinerary.

Also, the details in your travel itinerary must match the answers you give to the Embassy officers during the Visa interview.

● The information on your travel itinerary does not match the one on your other documents

You should double-check all of your documents before submitting them. 

You are not allowed to make mistakes and provide documents that contain different information. The dates on your travel itinerary must match the dates on your reservations and all the rest of the documents.

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

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5 Tips for Getting Your Travel Visa Approved

Increase your chances of b1/b2 visitor visa approval with these helpful tips, jan 26, 2023.

Are you planning an upcoming trip to the U.S.? Before you can make your travel dreams a reality, you’ll need to complete the B-1/B-2 tourist visa application and receive your visa to enter the U.S.

Applying for a visitor visa can seem complicated, but it doesn’t have to be! We’ve put together some tips to help you prepare a strong application and navigate the entire travel process with confidence:

• Make a Detailed Travel Itinerary

Part of preparing a strong B1/B2 visa application is creating a travel itinerary for your intended trip to the U.S. The U.S. government will ask for detailed information about when and where you intend to travel, and for what purpose. Be sure to have a clear location and travel intention in mind when creating your itinerary. The more details, the better!

For example, if you’re traveling to San Francisco for a friend’s wedding, include these details in your application, rather than stating you plan on traveling to California for an unspecified event.

• Gather Your Financial Information

Another important aspect of the travel visa application is proving to the U.S. government that you have enough funds to cover the cost of your entire trip, including airfare, accommodations, and any other expenses that may arise during your time in the U.S.

You can increase your chances of travel visa approval by providing a comprehensive overview of your finances on your application. This could include bank statements, pay stubs showing a steady income, or proof of assets. You can find more information on financial evidence and other supporting documents needed for the travel visa process in Boundless’ guide .

• Prove Strong Ties to Home

It’s important to note that the B1/B2 visa is a nonimmigrant visa , meaning that the applicant intends to visit the U.S. for a temporary period only and return to their home country when their visa expires. The U.S. government can deny your travel visa if they suspect you will misuse your visa — in other words, stay in the U.S. past the expiration of your visa and try to remain in the country permanently.

A good way to navigate this requirement is to prove you have good reason to return to your home country after your trip to the U.S. This could be family members you support at home, a job you’re obligated to return to, or a school program you’re enrolled in. We’ve put together a more detailed breakdown on how to prove strong ties to your home country and what types of evidence to provide here .

• Practice for the Visa Interview

The last crucial step in the travel visa process is the visa interview. Before you can receive your visa, you’ll need to attend the interview at your local U.S. Embassy or consulate. During the interview, a consular officer will ask you several questions about your intended trip and life in your home country, as well as corroborate the information you’ve included in your application.

Interviews can feel especially nerve-wracking, so it’s important to prepare ahead of time and put your best foot forward! Be sure to review your application details and gather any supporting documents you feel may strengthen your case before interview day. You can even practice your responses with our list of the most commonly asked travel visa interview questions . Check out Boundless’ travel visa interview guide for more tips.

• Reach Out to Family and Friends

If you have any family members or friends who have applied for a U.S. visa before, it’s worthwhile to ask them about their experiences! Each application and case is different, but it can be helpful to hear from others what they found challenging or surprising about the visa process.

If you have friends or relatives you plan to visit in the U.S., they may even increase your chances of approval by writing a letter of invitation to include in your application. A letter of invitation is not required on the B1/B2 application, but it can demonstrate to the U.S. government that you have a place to stay during your time in the U.S. Learn more about the letter of invitation and view a sample letter here !

Applying for a B-1/B-2 visa is never a guarantee, but Boundless can help you file the strongest application possible. Our software assesses your risk of travel visa denial based on your specific situation and our experienced team helps you avoid common mistakes. Get started today!

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Schengen Visa application: Itinerary and the 90/180 rule example

Embark on your European dream with ease and confidence! Navigating the Schengen Visa application can be daunting, but with the right guidance, your journey through Europe's heart can be as smooth as the Seine River.

At iVisa, we've honed our expertise to make your Schengen visa application a breeze, especially regarding the pivotal aspect of your itinerary and how to plan around the so-called 90/180 rule .

Get expert tips and info about planning your European itinerary and applying for a Schengen Visa in this guide!

Understanding the 90/180 rule in the Schengen Zone

The first thing to learn is how to plan your trip according to the 90/180 rule .

It allows you to explore the Schengen area for within every 180 days . This rule ensures you have ample time to uncover Europe's treasures, from the bustling streets of Paris to the serene landscapes of the Finnish countryside, while adhering to the strict Schengen rules.

How does the 90/180 rule work?

Let's clear up some confusion about this rule to help you plan your trip:

Calculation: The 180-day reference period isn't fixed. It's a moving window based on the current date and the past 180 days . Calculate the days you've spent in the country based on the last 180 days from today.

Counting days: Every day you spend in the Schengen Area counts towards the 90 days, including the day of arrival and departure.

Examples of Schengen itineraries and the 90/180 rule

Here are some example itineraries for visa applicants adhering to the 90/180 rule in the Schengen Zone:

• Short stays (single-entry):

A tourist plans a 3-week trip to France and Italy. They spend 21 days in total in the Schengen Area. This counts as 21 days out of their 90-day limit.

• Extended travels (multiple-entry):

A traveler visits Germany for 10 days, leaves for the UK (non-Schengen), and returns after 20 days to spend another 30 days in Spain. Both stays are counted separately, totaling 40 days of their 90-day limit.

• Maximizing your stay (multiple-entry):

An individual plans a European itinerary, entering the Schengen Zone on June 1st and staying until August 29th (90 days). They must leave the Schengen Area by August 29th and cannot return until 180 days after their initial entry on June 1st.

Tips for planning your Schengen Visa itinerary

When applying for your Schengen visa, your itinerary is more than just a plan, it's a narrative of your journey that you must submit during your visa application.

Ensure it includes:

Entry and exit dates: Clearly outline your arrival and departure dates, adhering to the 90/180 rule, including a return flight or transport ticket.

Accommodation details: Whether it's a cozy Airbnb in Amsterdam, a friend or family member's house in Paris, or a boutique hotel in Bratislava, include where you'll be staying and submit any booking confirmations.

Travel plans: Highlight the countries and cities you plan to visit. Dreaming of exploring the fjords of Norway or the beaches of Greece? Let your travel itinerary reflect that and include any transportation options you plan to use, such as flight tickets.

The importance of a return flight ticket for your Schengen Visa application

Your application must include proof of a round-trip or onward flight itinerary , showcasing your commitment to return home after your European escapade.

Even embassies and consulates understand that it's unreasonable to expect applicants to purchase complete airline tickets upfront. They often advise getting a ticket with a 'free cancellation' option if you do decide to book in advance.

The European Union's visa consulate guidelines state: "A round trip reservation or itinerary with dates and flight numbers specifying entry and exit from the Schengen state is required. Some Schengen authorities accept the itinerary when applying for the visa but request the original air ticket when collecting the visa."

Using a dummy flight ticket for your Schengen Visa application

A dummy ticket, sometimes called a fake ticket or dummy booking , is essentially a mock flight reservation. People often use these as a stand-in for proof of onward travel in various situations like visa applications, immigration requirements, or other travel-related needs without buying a real ticket.

These mock tickets can be generated through different online tools or services, providing what appear to be flight reservation confirmations. Based on our experience, we strongly recommend avoiding fake flight itinerary generators for creating dummy tickets . These aren't only fraudulent but can also jeopardize your visa application and put you at risk of being denied boarding.

Writing a cover letter including an itinerary for Schengen Visa applications

Let's delve into how to effectively write a cover letter and include a sample itinerary for a Schengen visa application .

This is a crucial part of the application process, as it provides context to your travel plans and ensures that you comply with regulations like the 90/180 rule.

Purpose of the Schengen Visa cover letter

The cover letter serves as a personalized explanation of your travel intent, itinerary, and plans during your stay in the Schengen Area.

It acts as a formal introduction and supports your application by providing details that may not be clear from the application form alone.

What to include in your Schengen Visa cover letter

Here are some essential details to include in your cover letter :

Personal information: Start with your name, date of birth, and contact details.

Proof of ties to your home country: Explain your reasons for returning, like employment, family, or educational commitments.

Financial means: Mention your financial arrangements for the trip, indicating you have sufficient funds to cover your stay and details about your employment.

Closing statement: Conclude by affirming the accuracy of the information provided and your intent to abide by the Schengen rules.

Reason for traveling: Include why you want to visit a Schengen country.

Other info: If you were unable to submit any of the required documents, explain why.

Travel dates: Start with your arrival and departure dates, ensuring they're within the stipulated 90-day limit in a 180-day period. Include your main transportation details, like flights or trains, especially those showing your entry into and exit from the Schengen area.

Accommodation and logistics: Provide details of your accommodations for each destination on your route. If you're staying with friends or relatives, include a letter of invitation from them. Also, outline your internal travel plans, showing how you intend to move between different Schengen countries or cities.

Schengen Visa cover letter example including itinerary

Here's a helpful guide with a sample cover letter for your Schengen Visa application. You can adapt this letter based on your personal info, situation, and reason for traveling.

Sample cover letter for a Schengen Tourist Visa

Incorporating this detailed itinerary helps visa officers better understand your travel plans, increasing the chances of a successful application.

[Current date]

[Destination of main destination country] Embassy

[Destination embassy address in the country of application]

Dear Sir or Madam,

I am writing to apply for a Schengen visa for my upcoming visit to [country 1, country 2, etc.], planned for the period of [date, year until date, year]. I will travel [solo or indicate people in your travel group], primarily for [tourism, business, or other] purposes.

My itinerary includes exploring [famous landmarks in countries such as …]. Additionally, I am eager to experience [other landmarks or regions in the destination country].

During my trip, I also intend to visit [other country on itinerary] from [date until date] to meet a family member who resides in [town or city]. My accommodation during this time will be at my friend's residence. I will then travel to [next destination] to continue my tour, concluding in [last town/city] on [date, year].

I am currently employed at [name of company/organization] as a [job position], where I have been working for [number of years]. My annual salary is [salary amount]. Enclosed is a No Objection Certificate from my employer, granting me leave for this period.

I will be self-financing my travel and have attached proof of my financial capability to support myself during my stay.

Here is a detailed itinerary of my activities:

I have enclosed the following supporting visa application documents:

Schengen Visa Application Form

A copy of my passport

Flight and train ticket reservations

Schengen Visa Travel Health Insurance policy

Hotel reservation receipts

Letter of invitation from my family member

No Objection Certificate from my employer

Bank statements for the last six months

I trust that the information in this letter will be sufficient for a positive response to my application. Thank you for considering my request, and please feel free to reach out if you need any additional details.

Best regards,

[Your name]

[Your address]

[Your phone number]

[Your email address]

What else to expect during your Schengen Visa application

When applying for a Schengen Visa, it's important to be prepared for the entire process. Here's an overview of what you can expect:

Document verification: The consulate will thoroughly check all submitted documents, including your passport, application form, photos, travel insurance, flight itinerary, proof of accommodation, and financial means.

Interview: Most applicants must attend a visa interview. Expect questions about your trip, such as the purpose of your visit, your itinerary, and your ties to your home country.

If it's your first Schengen visa in the past five years, you must also provide biometric data (fingerprints and a digital photograph).

Here are some extra tips for a successful Schengen Visa interview.

Visa decision: After processing, you'll be informed of the decision. If your visa is approved, check the visa sticker for any errors and be aware of the validity period and the number of permitted entries.

Possible need for adaptability: Be prepared for possible changes. For example, travel restrictions or policy changes can affect visa processing. Remember, each Schengen state may have slightly different requirements or processes, so it's essential to check the specific requirements of the country you're applying to.

Being well-prepared and understanding what to expect can make your visa application process smoother and less stressful!

Need more info about the Schengen Visa requirements and itinerary?

We offer a simplified online application for the Schengen Visa . Use our Visa Checker Tool to check your visa needs and apply instantly online! When applying with us, you'll receive the following benefits:

If you have any other questions, please contact our customer support team via online chat or email at [email protected] . We're happy to help!

Related Articles

Schengen Visa rejection: Common reasons and how to avoid it

All non-Schengen countries Indian citizens can travel to with a Schengen Visa

Schengen Visa Interview: How to prepare yourself

• iVisa is NOT affiliated with any government agency. This site does not provide legal advice and we are not a law firm. None of our customer service representatives are lawyers and they also do not provide legal advice. We are a private, internet-based travel and immigration consultancy provider dedicated to helping individuals travel around the world. You may apply by yourself directly on the various government websites. For government source information, please visit our product pages.

How to Write a Travel Itinerary (Template and Tips)

Being able to write a good itinerary is a powerful tool in the travel industry. A travel itinerary isn’t just a list of things to do. It’s a stop-by-stop break down of how a traveler should spend their time.

Whether you’re a travel agent, blogger, content writer, or anything in between, itineraries are fundamental.

Creating effective itineraries is also a valuable skill if you’re a traveler. If you can craft a compelling trip plan, you’re in for a holiday that will show you and your loved ones an amazing time.

Why take our advice? We’re highly experienced in the itinerary game. 🙂 The Travel Tractions content team has crafted over 500,000 words worth of travel itineraries in the last 3 months alone.

We know our stuff, and we’re here to share it with you. The following is a detailed guide on how to make a travel itinerary.

Travel Itinerary Template

An itinerary will pretty much always be broken down into days (unless it’s a 24-hour itinerary). Each day is further broken down into individual stops , which are typically the recommended points of interest and attractions.

The days and stops are the meat of the itinerary, but most itineraries will be supplemented with additional information to further help the reader.

Have a look at how we added a practical packing list in this 3 day London itinerary .

We recommend structuring your vacation itinerary in a similar way to the following:

Introduction

Every good blog post needs an introduction. For your itinerary, this will be a brief overview of the destination and why it’s an attractive place to visit. Sell the itinerary here. Give the reader a good reason to stay engaged and continue reading.

Brief Overview

Offer a bullet-pointed breakdown of the itinerary, outlining the stops. This allows the reader to understand if it’s right for them before reading in full.

Day 1, etc.

This is where you lay out the stops for each day. Give some insightful and interesting information about each stop.

The aim here is to get them excited about what you’re suggesting / offering. Don’t overwhelm them with information, just whet their appetite.

Make each stop a heading, and include useful information such as opening hours, cost, and which kind of traveler is best catered for here. You can add must-visit food stops as well, or simply leave that choice up to the reader.

Check out how we helped our readers organize a 7-day trip to Bali .

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Other Useful Information

In this section, offer some extra information that will help the user get the most out of their experience. Some things you can add include:

• Tell the reader a bit about how to get around, transport options, and things to be prepared for.
• Discuss the best places to stay and suggest a few options for accommodation that you know are great.
• Make some restaurant recommendations and mention any other foodie stops that haven’t made it into your itinerary stops.
• Include a packing list if you feel it’s an important aspect (or write a separate packing list post and take advantage of some internal linking).

This section exists to help close the itinerary in a satisfying way. Offer a brief summary and some final thoughts. Reaffirm the reasons why the destination is attractive, and why your itinerary is the best on offer.

Important Considerations for Writing an Itinerary

So, now you’ve got the outline for a successful itinerary. But you’ll need to fill this skeleton with high-quality content in order to produce something valuable. Taking into account the following considerations and tips will help you do so.

Decide the Length of the Itinerary

Before writing anything, you’ll need to decide the length of your itinerary. Are you offering an itinerary for three days? five days? one week?

The best option will largely depend on the size of the destination and how much it offers in terms of things to do. For example, most travelers will probably spend at least a week in Bali but perhaps just two or three days in Amsterdam.

This can generally be determined with some logical thinking or past experience. But a bit of keyword research can really help uncover what your audience is truly looking for.

If you already have an idea of what you’d like the reader to see and do, you can base the length of the trip on the time it’ll take them to see it all.

Decide on the Stops & Attractions

Once you’ve decided on a number of days, you’ll need to figure out how the reader should fill their time.

Ask yourself questions like:

• What are the most popular landmarks, attractions, and points of interest?
• What will offer the most memorable experience?
• Are there any unheard of spots that will enrich the experience and make it unique?

Deciding on the stops can be done through a combination of experience, prior knowledge, and research.

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What’s Achievable?

How much can the reader realistically fit in the time allotted? We know it’s easy to get excited about all the amazing things that a travel destination has to offer. But it’s important to keep it realistic.

The last thing you want is to over-promise on what can be achieved during a trip, only to leave the reader rushing from one attraction to the next without time to appreciate each one. They could even end up abandoning the itinerary altogether.

Plan Out Logical Routes

It’s very important that you consider the geography of the destination when structuring an itinerary. You need to plan out logical routes between stops in order to minimize travel and maximize efficiency. If two or more attractions are close to one another geographically, it only makes sense to visit them at the same time.

Use your knowledge of the area in combination with Google Maps to plot out a route for each day’s itinerary.

Offer Insider Tips

Try to offer unique insights and ideas, insider tips, and some off-the-beaten-track gems.

The reader wants to know that they’re in reliable and experienced hands. Unique and valuable guidance will also help your itinerary stand out against those offering more generic advice.

You can provide these at any point throughout the itinerary. Wherever they fit best.

Be Specific and Unambiguous

Itineraries provide insightful guidance to those who want to be guided. To those who want their trip to be planned for them.

Therefore, it is your job to guide them fully . Don’t offer too much in the way of flexibility. Display conviction in your chosen stops. Show confidence that if they follow your itinerary to a T, they’ll have a great time.

Include Captivating Images

High-quality images transport the reader to the destination before they’ve left their seats. They’re one of the strongest mediums for generating excitement and anticipation for an upcoming trip. They also help break up long blocks of text.

Including images frequently is a great way to keep your reader’s attention and enhance their experience.

You can use images from your own trip, or curate some top-notch stock images .

Implement SEO

Data-focused, strategic SEO (Search Engine Optimisation) underpins all of our content. And if your itinerary is being written for the web, it should underpin yours too. Good SEO can help ensure that your itinerary is seen by as many people as possible. And if you’re in the travel business, getting your travel material seen should be a top priority.

Final Thoughts

If you were wondering how to write an itinerary, you landed in the right place. We hope this trip itinerary template helps you craft well-rounded, engaging, and realistic itineraries that leave readers delighted.

More to explorer

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Unforgettable 7 Day Japan Itinerary (2024)

R eady to dive into a whirlwind 7 day Japan itinerary that promises a blend of tradition, modernity, and breathtaking landscapes? From the electrifying streets of Tokyo to the serene temples of Kyoto and the gastronomic delights of Osaka, I have crafted a journey based on my personal experience that packs the essence of Japan into one unforgettable week.

*Disclosure: This post may contain affiliate links, which means we may receive a commission if you click a link and purchase something we have recommended. Please check out our  disclosure policy  for more details. Thank you for your support!

Your 7 Day Japan Itinerary

This itinerary isn’t just about ticking off the sights. It’s about immersing yourself in the rhythm of Japanese life. From samurai stories to the future of technology, and yes, lots of sushi, get ready for a truly unique adventure.

Day 1: Tokyo – Urban Exploration and Neon Lights

How to travel to tokyo.

Your 7 day Japan itinerary will likely start at Narita International Airport. From the airport, the quickest way to central Tokyo is the Narita Express train (N’EX), which takes about an hour. Just ask anyone at the airport train station for directions.

Another easy option is the Limousine Bus service that runs both to and from Narita and Haneda airports.

Best places to stay in Tokyo

Choosing where to stay in Tokyo offers a glimpse into the city’s diverse character. Shibuya and Shinjuku offer vibrant nightlife and bustling streets, making them perfect for those looking to dive into Tokyo’s dynamic energy.

For a more serene atmosphere with a touch of traditional charm, Asakusa hosts cozy stays near historical sites. Alternatively, Roppongi stands out for art lovers and night owls, offering upscale accommodations and a lively scene. Here are some of our favorite Tokyo hotels for families .

Things to do in Tokyo on Day 1

• Visit Senso-ji Temple in Asakusa: Start your exploration in the tranquil surroundings of Tokyo’s oldest temple, Senso-ji. Walking through the iconic Kaminarimon Gate and browsing the stalls of Nakamise Street is a wonderful introduction to Japanese culture.
• Cross Shibuya Crossing: Witness the organized chaos of Shibuya Crossing, one of the most photographed spots in Tokyo. The nearby statue of Hachiko, the loyal dog, adds a bit of nostalgia to this bustling area.
• Explore Harajuku: Dive into the heart of Tokyo’s youth and fashion culture in Harajuku. Takeshita Street is a kaleidoscope of trendy shops, cafes, and colorful street food. It reflects the vibrant and eccentric styles that define the area.
• Enjoy the Views from the Tokyo Metropolitan Government Building: Head to Shinjuku to visit the Tokyo Metropolitan Government Building. Its observation decks offer stunning panoramic views of the city. This is a perfect spot to watch the sunset over Tokyo. (This is a great option if you don’t want to pay for Shibuya Sky , Tokyo Tower, or Tokyo Skytree ).
• Dine in Omoide Yokocho: Conclude your day in the nostalgic alleys of Omoide Yokocho. This cozy corner of Shinjuku is famous for its tiny yakitori stalls and izakayas. These offer a taste of Tokyo’s culinary traditions in an intimate setting.

Day 2: Tokyo – Cultural Dive and Tech Wonders

On Day 2, we delve deeper into Tokyo’s fascinating blend of tradition and futuristic innovation. This day is about experiencing the culture and technology that defines this city.

Things to do in Tokyo on Day 2

• Meiji Shrine Morning Visit: Start with a peaceful visit to the Meiji Shrine, nestled in a lush forest. This shrine offers a tranquil contrast to Tokyo’s urban energy, perfect for a reflective morning.
• Harajuku’s Takeshita Street: After the shrine, head back to Harajuku to explore Takeshita Street more leisurely. This street buzzes with youthful fashion, unique shops, and colorful treats, showcasing Tokyo’s vibrant pop culture.
• Imperial Palace East Gardens: Midday, visit the Imperial Palace East Gardens . These gardens offer a quiet retreat with well-kept lawns, scenic paths, and historical sites, in the city center.
• Akihabara’s Tech and Anime Hub: Spend your afternoon in Akihabara, Tokyo’s electric town. Here you can immerse yourself in its world of electronics, anime, and manga. This is one of the best things to do in Tokyo with kids . It’s a must-visit for tech lovers and fans of Japanese pop culture.
• Evening in Odaiba: Conclude your day in Odaiba, enjoying its futuristic vibe, entertainment options, and bay views. The island is a perfect spot for an evening stroll, dining, and enjoying panoramic views of Tokyo’s skyline.

Day 3: Hakone and Mount Fuji – Nature’s Majesty

How to get to hakone.

No 7 day Japan itinerary is complete without seeing Mt Fuji! While it is a popular day trip from Tokyo , we recommend making time for an overnight in the area. Your gateway to Hakone begins aboard the Odakyu Limited Express “Romancecar” from Shinjuku Station in Tokyo. This comfortable and direct route takes you to Hakone-Yumoto in approximately 85 minutes, offering picturesque views along the way. 

Investing in the Hakone Free Pass is recommended for those planning extensive exploration. This pass not only covers your round trip between Tokyo and Hakone but also grants unlimited access to various forms of transportation within Hakone. It includes buses, ropeways, and boats, making your travels within this scenic area both easy and cost-effective.

Best places to stay in Hakone

Choosing to stay in Hakone will allow you more time to explore this enchanting region. Hakone Yumoto, serving as the gateway to the area, is renowned for its welcoming hot spring hotels and ease of access. This makes it a popular choice for many visitors. 

For a touch of luxury nestled in nature, Gora offers upscale ryokan with private onsen and breathtaking mountain vistas.

Alternatively, the area around Lake Ashi is a peaceful getaway. Some accommodations boast views of Mount Fuji, making for a picturesque retreat. 

Things to do in Hakone and Mount Fuji

• Visit Owakudani Valley to see its active sulfur vents and enjoy the unique experience of eating eggs boiled in its naturally hot waters, said to extend one’s life.
• Take the Hakone Ropeway for stunning panoramic views of the surrounding mountains and a chance to see Mount Fuji on clear days.
• Enjoy a Lake Ashi Cruise aboard a pirate ship, offering a unique perspective of Hakone’s natural beauty and, weather permitting, views of Mount Fuji.
• Explore the Hakone Shrine, nestled on the shores of Lake Ashi. Its iconic torii gate offers one of Hakone’s most picturesque scenes, seemingly floating on the water.
• If time allows, visit the Hakone Open Air Museum, where art and nature merge beautifully, featuring impressive sculptures and artwork in an outdoor setting that highlights the area’s scenic landscapes.

Our Favorite

Mt fuji and hakone tours.

• Full Day Trip to Hakone with Lake Ashi Cruise via Context Travel
• Mt Fuji, Hakone, and Lake Ashi Private Day Tour via Viator
• Private Mt Fuji Charter with Driver via GetYourGuide
• Mt Fuji and Hakone Private Day Tour via Tours By Locals

Day 4: Kyoto – Time Travel to Ancient Japan

How to get to kyoto.

The journey from Hakone to Kyoto can be seamlessly made by Shinkansen (bullet train). First, take a train from Hakone-Yumoto to Odawara Station, and from there, board the Shinkansen to Kyoto.

The total travel time is approximately 2 to 3 hours, allowing you to transition smoothly from the natural landscapes of Hakone to the historic ambiance of Kyoto.

Best Places To Stay in Kyoto

Gion, the city’s geisha district, offers a stay right in the heart of traditional Japan, where the evening streets are lit by paper lanterns and wooden machiya houses.

For those who prefer the hustle and bustle of the city with a modern twist, the Downtown Kyoto area around Shijo-Kawaramachi is perfect, with its convenient access to shops, restaurants, and major sightseeing spots. 

Alternatively, Arashiyama in the western part of the city is a haven for nature lovers. This area offers a more secluded stay close to the famous Bamboo Grove and other natural sites. 

Things To Do in Kyoto on the First Day

• Visit Fushimi Inari Shrine, famous for its thousands of vermilion torii gates that trail through the mountain, creating a mesmerizing path that’s both spiritual and photogenic.
• Explore Kinkaku-ji (Golden Pavilion), a Zen Buddhist temple that is one of Kyoto’s most iconic sights, with its top two floors covered in gold leaf shining over a reflecting pond.
• Stroll through the Arashiyama Bamboo Grove, an otherworldly forest that offers a tranquil and awe-inspiring walking experience. (Arashiyama was one of our favorite places to visit in Kyoto with teens ).
• Experience the tranquility of Ryoan-ji, known for its karesansui (dry landscape) rock garden, which embodies the essence of Zen Buddhism.
• Wander around Gion, Kyoto’s famous geisha district, in the evening. The area’s traditional wooden machiya houses and exclusive ochaya (teahouses) provide a glimpse into the old Kyoto lifestyle.

Day 5: Kyoto – The Heart of Tradition

Things to do in kyoto on your second day.

• Kiyomizu-dera Temple: Start your day with a visit to this historic temple, famous for its wooden stage that offers stunning views of the cherry and maple trees below, as well as the city of Kyoto.
• Nijo Castle: Explore the opulent Nijo Castle, renowned for its beautiful architecture, intricate interiors, and the Nightingale Floors designed to sing at the slightest touch to warn of intruders.
• Philosopher’s Path: Take a stroll along the Philosopher’s Path, a cherry tree-lined canal that provides a peaceful setting for reflection and is especially beautiful during the cherry blossom season.
• Ginkaku-ji (Silver Pavilion): Visit Ginkaku-ji, a Zen temple that, despite its name, is not adorned in silver but is renowned for its beautiful sand gardens and moss-covered grounds.
• Pontocho Alley: Conclude your day with an evening wander through Pontocho Alley, one of Kyoto’s most atmospheric dining areas. This narrow lane is filled with traditional tea houses, restaurants, and bars offering a glimpse into Kyoto’s vibrant nightlife. A must do for any 7 day Japan itinerary.

Day 6: Nara – Amongst Deer and Temples

How to get to nara.

You can take the JR Nara Line from Kyoto Station directly to Nara Station, with the journey taking about 45 minutes to an hour.

Alternatively, the Kintetsu Kyoto Line offers a slightly faster route from Kyoto to Kintetsu Nara Station, taking about 35 to 50 minutes. Both options drop you near Nara’s main attractions.

Best Places To Stay in Nara

Nara’s accommodations provide traditional and modern options, primarily located around Nara Station and Naramachi, the old merchant district.

Staying near Nara Park offers easy access to many of the city’s historical sites and the chance to wake up close to the serene natural beauty and the deer that call it home.

Things To Do in Nara

• Todai-ji Temple: Visit this iconic temple, home to the Great Buddha (Daibutsu), one of the largest bronze statues in the world. The temple complex and its massive gate are impressive sights that showcase the grandeur of ancient Nara.
• Nara Park: Wander through Nara Park, famous for its hundreds of freely roaming deer. Considered messengers of the gods in Shinto religion, these deer have become a symbol of the city and a must-see for visitors.
• Kasuga-taisha Shrine: Explore the serene Kasuga-taisha Shrine, known for its thousands of stone lanterns that line the path to the shrine, as well as the hundreds of bronze lanterns within. The shrine is a beautiful example of Shinto architecture and tradition.
• Naramachi: Stroll through the historic Naramachi district, where you can explore traditional merchant houses, quaint shops, and cafes. This area provides a glimpse into old Nara’s daily life and culture.
• Isuien Garden: End your day with a visit to Isuien Garden, a beautiful example of Japanese landscape gardening. With its carefully designed ponds, bridges, and tea houses, Isuien offers a peaceful retreat and a perfect spot for contemplation and relaxation.

Day 7: Osaka – Culinary Adventure and Urban Excitement

How to get to osaka.

From Nara, you can take the JR Yamatoji Line directly from JR Nara Station to JR Osaka Station, with the journey taking about 50 minutes to an hour.

Alternatively, the Kintetsu Nara Line offers service from Kintetsu Nara Station to Osaka’s Namba Station, a trip that also takes around 40 minutes. Both routes provide a seamless transition to the lively atmosphere of Osaka.

Best Places To Stay in Osaka

• Namba/Dotonbori: For those looking to dive straight into the heart of Osaka’s renowned food scene and nightlife, staying in the Namba or Dotonbori area is ideal. This district is bustling with energy, offering easy access to street food, restaurants, and entertainment options.
• Umeda: Situated around Osaka Station, Umeda is another great area to stay, known for its shopping, dining, and modern architecture. It’s conveniently located for exploring the city and offers a range of accommodation options.
• Shin-Osaka: For travelers needing quick access to the Shinkansen for day trips or onward travel, Shin-Osaka is practical. It provides efficient connections without sacrificing the convenience of city amenities.

Things To Do in Osaka

• Osaka Castle: Start your day with a visit to Osaka Castle, one of Japan’s most famous landmarks. The castle park is especially beautiful during cherry blossom season, and it is sure to be a hit if you’re visiting Osaka with kids . The museum inside offers a deep dive into Osaka’s history.
• Dotonbori: This vibrant area is famous for its neon lights, extravagant signage, and diverse street food options, including takoyaki (octopus balls) and okonomiyaki (savory pancakes).
• Shinsaibashi Shopping Arcade: Explore the Shinsaibashi Shopping Arcade, a covered shopping street that stretches for several blocks and offers everything from high-end fashion to unique souvenirs.
• Umeda Sky Building: For panoramic views of Osaka, visit the Umeda Sky Building. The floating garden observatory on the 39th floor offers a 360-degree view of the city, making it a perfect spot for photography enthusiasts.
• Kuromon Ichiba Market: End your day at the Kuromon Ichiba Market, where you can sample fresh seafood, street food, and local specialties. It’s an ideal place to enjoy the flavors of Osaka and pick up some last-minute gifts or souvenirs.

The Quickest And Cheapest Way To Travel In Japan: The Bullet Train

Japan’s Shinkansen, or bullet train, is the epitome of fast and efficient travel, offering an unmatched combination of speed, economy, and comfort. It is even faster and more cost-effective than flying. The network stretches across the country, linking major cities and tourist destinations with speed. 

With trains departing frequently and stations centrally located, the Shinkansen is an ideal choice for transportation during your 7 day Japan itinerary.

The JR Pass

The Japan Rail (JR) Pass is a powerful tool for tourists, offering unlimited travel on most Shinkansen trains and other JR services for a fixed period (7, 14, or 21 days). This pass not only simplifies travel across Japan but also significantly reduces costs for those looking to explore multiple regions. 

Purchasable exclusively by foreign tourists BEFORE arriving in Japan, the JR Pass is an investment that pays dividends in both convenience and savings.

Its benefits extend beyond the Shinkansen, covering local trains, buses, and even some ferries, ensuring a comprehensive travel solution across Japan’s diverse landscapes.

Best Time Book Your 7 Day Japan Itinerary

The ideal times to embark on your 7 day Japan adventure are during the spring (March to May) for the cherry blossoms and autumn (September to November) for the vibrant fall colors. These seasons offer stunning natural backdrops and pleasant weather, enhancing your travel experience.

• Spring is famous for its cherry blossoms, creating picturesque scenes across cities like Tokyo and Kyoto. Due to its popularity, it’s wise to book accommodations and travel arrangements well in advance.
• Autumn impresses with its cool weather and colorful foliage, perfect for outdoor activities and temple visits.

For fewer crowds and potential savings, consider late spring or early autumn. Planning your trip 3-6 months ahead can secure better deals and ensure a smoother experience, regardless of the season you choose.

Tips For Traveling In Japan

• Public Transportation Mastery: Japan’s public transport system is world-class, punctual, and extensive. Familiarize yourself with local train and bus schedules, and consider purchasing a PASMO or SUICA card for convenient tap-and-go travel in major cities. You can find more information about this in our Japan travel tips .
• Respect Local Customs: Japanese culture values etiquette highly. Simple gestures like removing your shoes before entering someone’s home or a temple, bowing as a greeting, and being mindful of noise levels on trains can go a long way in showing respect.
• Language Barrier: While major cities often have English signs and speakers, venturing off the beaten path might present language challenges. Learning a few basic Japanese phrases or having a translation app can enhance your experience and interactions.
• Connectivity: Stay connected with a portable Wi-Fi router or a Japanese SIM card , especially useful for navigating, translating, and accessing timetables on the go.
• Mind the Seasons: Weather can significantly impact your travel experience. From the humid summers to the snowy winters, pack accordingly. Be aware of seasonal variations that might affect your plans, such as typhoon season in late summer and early autumn.
• Exploration Beyond the Cities: While cities like Tokyo, Kyoto, and Osaka are must-visits, Japan’s charm also lies in its rural landscapes, onsen towns, and mountain retreats. Allow time to explore beyond the urban environments.
• Cash is King: Despite its high-tech reputation, many places in Japan still prefer cash transactions. This is especially common in rural areas, smaller establishments, and temples. Always carry a sufficient amount of yen to cover your expenses.

Budget For Your 7 Day Japan Itinerary

Planning your budget for a 7-day trip to Japan will involve considering various expenses to ensure an enjoyable yet affordable experience. Here’s a brief overview:

Accommodation: Choose from a range of budget-friendly options, including hostels, guesthouses, and capsule hotels. Prices typically range from ¥3,000 to ¥8,000 per night.

Transportation: Consider investing in a Japan Rail Pass (JR Pass) for unlimited travel between cities. A JR Pass will cost about ¥50,000 for 7 days of unlimited travel.

Food: Enjoy affordable meals at local eateries like izakayas and noodle shops. We recommend budgeting around ¥3,000 to ¥6,000 per day for food.

Activities: Budget for additional expenses such as entrance fees to attractions and cultural experiences based on your interests.

Miscellaneous: Allocate funds for souvenirs, snacks, and unforeseen expenses to ensure a stress-free journey.

Total Spend:

Depending on your preferences and travel style, budgeting approximately ¥90,000 to ¥150,000 per person for the entire 7-day itinerary should cover accommodation, transportation, food, activities, and miscellaneous expenses. Adjustments may be needed based on individual preferences and priorities.

FAQs: 7 Day Japan Itinerary

Is 7 days enough for japan.

While 7 days may seem short, it’s sufficient to experience the highlights of Japan, especially if you focus on specific regions or cities. Consider prioritizing your must-see attractions to make the most of your time.

What is better, Osaka or Kyoto?

Both Osaka and Kyoto offer unique experiences. Osaka is known for its lively food scene, modern architecture, and vibrant nightlife. Kyoto is renowned for its historical temples, traditional tea houses, and serene gardens. Consider visiting both cities to enjoy the contrast between modernity and tradition.

Can I get around without speaking Japanese?

It is possible to navigate Japan without speaking Japanese, especially in major tourist areas and transportation hubs. Here you will find English signage and English-speaking staff are common.

Learning a few basic Japanese phrases such as greetings and polite expressions can enhance your travel experience and interactions with locals.

Is Japan very expensive to visit?

Japan can be relatively expensive, especially in major cities like Tokyo and Kyoto. However, there are plenty of budget-friendly options available, including affordable accommodations, inexpensive dining options like ramen shops and convenience stores, and economical transportation passes such as the Japan Rail Pass. With careful planning and budgeting, you can enjoy Japan without breaking the bank.

Do I need a visa to enter Japan?

Citizens of many countries can enter Japan for tourism purposes without a visa for short stays (usually up to 90 days). However, visa requirements vary depending on your nationality and the purpose of your visit.

Check the visa requirements for your country on the official website of the Ministry of Foreign Affairs of Japan before traveling to Japan.

What are the best seasons to visit Japan?

The best seasons to visit Japan are spring (March to May) and autumn (September to November). Spring offers cherry blossoms (sakura) in full bloom, mild temperatures, and vibrant festivals such as hanami (flower viewing) celebrations.

Autumn boasts stunning fall foliage (koyo), pleasant temperatures, and fewer crowds, making it ideal for outdoor activities and scenic hikes.

What are the top 5 things to do in Japan?

• Explore the historic temples, shrines, and gardens of Kyoto, including Kinkaku-ji (Golden Pavilion) and Fushimi Inari Taisha.
• Experience the bustling streets and lively markets of Tokyo, including Shibuya Crossing, Tsukiji Outer Market, and Senso-ji Temple in Asakusa.
• Visit Hiroshima’s Peace Memorial Park and Museum to learn about the city’s tragic history and promote peace and reconciliation.
• Discover the natural beauty of Hakone and soak in an onsen (hot spring) while enjoying views of Mount Fuji.
• Indulge in Osaka’s culinary delights, including okonomiyaki (Japanese savory pancake), takoyaki (octopus balls), and street food in Dotonbori.

Conclusion: 7 Day Japan Itinerary

Crafting this 7 day Japan itinerary reminded me of how amazing it was to experience the country’s rich culture, history, and natural beauty. Whether we were exploring Tokyo’s streets, immersing in Kyoto’s ancient traditions, or savoring Osaka’s culinary delights, each day brought new unbelievable adventures.

Embrace the serene moments in temples, marvel at Mount Fuji’s beauty, and indulge in urban energy. With 7 days, create lasting memories amid cherry blossoms in spring, fiery autumn foliage, or unique festivals.

As you bid farewell, carry Japan’s warmth, traditions, and unforgettable experiences with you. You will find yourself planning your second trip to Japan not long after, just like we did!

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About the author: Warren Morelli is a seasoned traveler, digital nomad, and the creative mind behind The Nomad Hive . Together with his partner Natasha, they have been exploring the world for over 8 years, documenting their adventures and sharing valuable insights with their audience. With a passion for discovering hidden gems and off-the-beaten-path destinations, Warren and Natasha offer practical tips, honest advice, and captivating stories to inspire fellow travelers to embark on their own journeys.

The post Unforgettable 7 Day Japan Itinerary (2024) appeared first on Kids Are A Trip™ .

Key benefits of travel medical insurance

• Travel medical insurance coverage
• Who needs medical travel insurance?

Choosing the right travel medical insurance

How to use travel medical insurance, is travel medical insurance right for your next trip, travel medical insurance: essential coverage for health and safety abroad.

Affiliate links for the products on this page are from partners that compensate us (see our advertiser disclosure with our list of partners for more details). However, our opinions are our own. See how we rate insurance products to write unbiased product reviews.

• Travel medical insurance covers unexpected emergency medical expenses while traveling.
• Travelers off to foreign countries or remote areas should strongly consider travel medical insurance.
• If you have to use your travel medical insurance, keep all documents related to your treatment.

Of all the delights associated with travel to far-flung locales, getting sick or injured while away from home is low on the savvy traveler's list. Beyond gut-wrenching anxiety, seeking medical treatment in a foreign country can be exceedingly inconvenient and expensive.

The peace of mind that comes with travel insurance for the many things that could ail you while abroad is priceless. As options for travel-related insurance abound, it's essential to research, read the fine print, and act according to the specifics of your itinerary, pocketbook, and other needs.

Travel insurance reimburses you for any unexpected medical expenses incurred while traveling. On domestic trips, travel medical insurance usually take a backseat to your health insurance. However, when traveling to a foreign country, where your primary health insurance can't cover you, travel medical insurance takes the wheel. This can be especially helpful in countries with high medical care costs, such as Scandinavian countries.

Emergency medical evacuation insurance

Another benefit that often comes with travel medical insurance, emergency medical evacuation insurance covers you for any costs to transport you to an adequately equipped medical center. Emergency medical evacuation insurance is often paired with repatriation insurance, which covers costs associated with returning your remains to your home country if the worst happens. 

These benefits are for worst-case scenarios, but they might be more necessary depending on the type of trips you take. Emergency medical evacuation insurance is helpful if you're planning on traveling to a remote location or if you're traveling on a cruise as sea to land evacuations can be costly. Some of the best travel insurance companies also offer non-medical evacuations as part of an adventure sports insurance package.

It's also worth mentioning that emergency medical evacuation insurance is required for international students studying in the US on a J Visa. 

Types of coverage offered by travel medical insurance

The exact terms of your coverage will vary depending on your insurer, but you can expect most travel medical insurance policies to offer the following coverages.

• Hospital room and board
• Inpatient/outpatient hospital services
• Prescription Drugs
• COVID-19 treatment
• Emergency room services
• Urgent care visits
• Local ambulance
• Acute onset of pre-existing conditions
• Dental coverage (accident/sudden relief of pain)
• Medical care due to terrorist attack
• Emergency medical evacuation 
• Repatriation of mortal remains
• Accidental death and dismemberment

Travel medical insurance and pre-existing conditions

Many travel insurance providers will cover pre-existing conditions as long as certain conditions are met. For one, travelers need to purchase their travel insurance within a certain time frame from when they placed a deposit on their trip, usually two to three weeks. 

Additionally, travel insurance companies usually only cover stable medical conditions, which are conditions that don't need additional medical treatment, diagnosis, or medications.

Who needs travel medical insurance?

Even the best-laid travel plans can go awry. As such, it pays to consider your potential healthcare needs before taking off, even if you are generally healthy. Even if well-managed, preexisting conditions like diabetes or asthma can make a medical backup plan even more vital.

Having what you need to refill prescriptions or get other care if you get stuck somewhere other than home could be essential to your health and well-being. That's without counting all the accidents and illnesses that can hit us when away from home.

Individuals traveling for extended periods (more than six months) or engaging in high-risk activities (think scuba diving or parasailing) should also consider a solid medical travel plan. Both scenarios increase the likelihood that medical attention, whether routine or emergency, could be needed.

In the case of travel via the friendly seas, it's also worth considering cruise trip medical travel insurance . Routine care will be available onboard. But anything beyond that will require transportation to the nearest land mass (and could quickly become extremely expensive, especially if you're in another country).

Like other types of insurance, medical travel insurance rates are calculated based on various factors. Failing to disclose a preexisting health condition could result in a lapse of coverage right when you need it, as insurers can cancel your policy if you withhold material information. So honesty is always the best policy.

Even the best-laid travel plans can go awry. As such, it pays to consider your potential healthcare needs before taking off, even if you are generally healthy. Making the right choice when shopping for travel medical insurance can mean the difference between a minor hiccup in your travels and a financial nightmare. 

When a travel insurance company comes up with a quote for your policy, they take a few factors into consideration, such as your age, your destination, and the duration of your trip. You should do the same when assessing a travel insurance company. 

For example, older travelers who are more susceptible to injury may benefit from travel medical insurance (though your premiums will be higher). If you're traveling for extended periods throughout one calendar year, you should look into an annual travel medical insurance plan . If you're engaging in high-risk activities (think scuba diving or parasailing), you should seek a plan that includes coverage for injuries sustained in adventure sports.

Travel medical insurance isn't just for peace of mind. If you travel often enough, there's a good chance you'll eventually experience an incident where medical treatment is necessary.

Before you submit your claim, you should take some time to understand your policy. Your travel medical insurance is either primary (you can submit claims directly to your travel medical insurance provider) or secondary (you must first submit claims to your primary insurance provider). In the case of secondary travel medical insurance, a refusal notice from your primary insurance provider, even if it does not cover medical claims outside the US, is often required as evidence of protocol.

On that note, you should be sure to document every step of your medical treatment. You should keep any receipts for filled prescriptions, hospital bills, and anything else documenting your medical emergency.

As many people have found out the hard way, reading the fine print is vital. Most travel insurance policies will reimburse your prepaid, nonrefundable expenses if you fall ill with a severe condition, including illnesses like COVID-19. 

Still on the fence about whether or not medical travel insurance is worth it ? It's worth noting that many travel insurance plans also include medical protections, so you can also protect against trip cancellations and other unexpected developments while obtaining travel medical insurance.

While short, domestic trips may not warrant travel medical insurance, it may be a good idea to insure longer, international trips. You should also consider travel medical insurance for trips to remote areas, where a medical evacuation may be expensive, and more physically tasking trips.

While shopping for travel medical insurance may not be fun, a little advance leg work can let you relax on your trip and give you peace of mind. After all, that is the point of a vacation. 

Medical travel insurance frequently asked questions

Trip insurance covers any unexpected financial losses while traveling, such as the cost of replacing lost luggage, trip interruptions, and unexpected medical expenses. Travel medical insurance just covers those medical expenses without the trip interruption or cancellation insurance.

Travel insurance companies usually offer adventure sports as add-on coverage or a separate plan entirely. You'll likely pay more for a policy with adventure sports coverage. 

Many travel medical insurance policies now include coverage for COVID-19 related medical expenses and treat it like any other illness. However, you should double-check your policy to ensure that is the case.

Editorial Note: Any opinions, analyses, reviews, or recommendations expressed in this article are the author’s alone, and have not been reviewed, approved, or otherwise endorsed by any card issuer. Read our editorial standards .

Please note: While the offers mentioned above are accurate at the time of publication, they're subject to change at any time and may have changed, or may no longer be available.

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