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How to Create a Travel Itinerary for Your Visa Application

Last Updated: February 27, 2024 Fact Checked

This article was co-authored by Stef Katz and by wikiHow staff writer, Nihal Shetty . Stef Katz is a Travel Agent and the Founder of The Travel Superhero. She has helped clients enjoy convenience, access, personal attention, and ease in their travel planning for 6 years. Stef specializes in elevated social travel and finds ways to bring peace of mind to her travelers with open communication, genuine care, and professional support. She holds an Associate's Degree in Liberal Arts from Miami Dade College and a Bachelor's Degree in Marketing from the University of Florida, as well as numerous certifications with destinations, tour companies, and cruise lines in the travel industry. There are 10 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 72,704 times.

Applying for a visa to the EU or another location that requires an itinerary, but not sure where to get started? There are two major parts of a travel itinerary for visa purposes: evidence of flight reservations and hotel bookings. When creating an itinerary for your trip, it can be a little tricky figuring out how to get flight and hotel information without being on the hook for bills if your visa application isn’t successful. Luckily, we’ve got you covered with all the information you need to know about providing flight and lodging information for your visa, as well as the actual process of putting together the itinerary itself. Read on for our guide on how to create a travel itinerary for your visa application.

Obtaining Flight Information for Your Itinerary

• Flight reservations are also sometimes called dummy tickets, which are acceptable for a number of visa applications, including the Schengen visa. These reservations are officially booked with an airline, so the airline will have a record of your transaction.
• You can also look into using a reputable third-party service online to make legitimate flight reservations. Forged dummy tickets are illegal, so be careful when booking with third parties. It’s easy for officials to check to see if a dummy ticket is legitimate, and if you’re caught, your application will be denied.

• The additional cost of a refundable ticket can be very high. In some cases, a refundable ticket costs twice as much as a standard one. [3] X Research source
• Although it might be tempting to refund your ticket when your visa is approved, then purchase a standard ticket, you may run into some trouble. If your original flight sells out, you won’t be able to travel on the same flight that you told the visa consulate about, which can raise some questions with officials upon your arrival.

• Keep in mind that visas to some areas, like the EU, generally take 15 days for a decision (and potentially even longer). If the country you’re trying to travel to can process visas faster than this, then holding the ticket with the airline can be a great option.
• For tickets purchased through award points, you may be able to hold your ticket for a longer period of time than if you were paying with cash. Check your airline’s policy.

• Shopping around with different travel agencies is a good way to ensure you can pick one with the best solution. Ask them if they have experience with holding tickets for visa applications and how they can best help you through the process.

Getting Lodging Information for Your Itinerary

• Be sure to read the fine print of any hotel reservation you make. Some third-party sites for booking hotel rooms will advertise a room as being refundable even when it isn’t.

• Some visa applications, including the Schengen visa, also require you to provide a letter from your friend or family member where they officially invite you to stay with them. This letter should also include information about your relationship with the host, as well as who will be responsible for covering the costs of your stay.

Putting Together Your Itinerary

• June 6th: Arriving to Berlin in the morning, going to Reichstag in afternoon, returning to AirBnB at night. June 7th: Going to Markthalle in morning, tour at Tiergarten in afternoon, and to Berghain at night.

• If you’re denied a visa, many countries, including those from the Schengen area, will inform you of the reasons for this decision. You’ll then have a chance to submit an appeal to try and change the decision.

Expert Q&A

• Although purchasing travel insurance might seem like a good way to protect your wallet, unfortunately, insurance likely won’t cover the costs of a missed trip due to a visa rejection. [11] X Research source Thanks Helpful 0 Not Helpful 0
• ↑ https://itineraryforvisaapplication.home.blog/2020/06/08/what-is-dummy-flight-ticket-how-can-you-check-difference-between-dummy-flight-tickets-and-fake-flight-tickets/
• ↑ https://www.transportation.gov/individuals/aviation-consumer-protection/refunds
• ↑ https://www.thestar.com/business/as-pandemic-uncertainty-rises-should-you-pay-extra-for-refundable-airline-tickets/article_696eb070-144c-562f-8472-ecb70ea6ccb1.html
• ↑ https://thepointsguy.com/guide/award-ticket-holds/
• ↑ ​​ https://www.townandcountrymag.com/leisure/travel-guide/a37156362/travel-agent-benefits/
• ↑ https://www.elliott.org/the-troubleshooter/refundable-hotel-reservation-mistake/
• ↑ https://www.usatoday.com/story/travel/advice/2020/03/06/nonrefundable-hotel-rooms-heres-how-you-could-actually-get-refund/4971341002/
• ↑ https://www.schengenvisas.com/flight-reservation-for-schengen-visa/
• ↑ https://ec.europa.eu/home-affairs/policies/schengen-borders-and-visa/visa-policy/decision-visa-application_en
• ↑ https://thepointsguy.com/news/credit-card-travel-insurance-visa-problems/

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Sample of Travel Itinerary for Visa Application

Travel Itinerary for Visa Application

Are you planning to apply for a visa to travel abroad, but not sure how to create a travel itinerary for your application? Don’t worry, we’ve got you covered. In this blog post, we will show you how to make a travel itinerary for your visa application in a few easy steps. A travel itinerary is a document that outlines your travel plans, including your flight and hotel reservations, and your activities for each day of your trip. It is an important part of your visa application , as it demonstrates your purpose of travel, your duration of stay, and your financial capacity. A well-written travel itinerary can increase your chances of getting your visa approved. However, creating a travel itinerary can be tricky, especially if you don’t want to pay for your flight and hotel bookings before getting your visa. That’s why we have prepared some tips and templates for you to create a travel itinerary for your visa application without spending a lot of money. Read on to find out how to create a travel itinerary for your visa application in a few easy steps.

Sample of Travel Itinerary for Visa Application as Below: 

Name: John Doe

Contact: +1 234 567 890

Email: [email protected]

Purpose of travel: Leisure

Destination: France

Duration: 5 days

In this blog post, we have explained how to create a travel itinerary for your visa application in a few easy steps. We have discussed the benefits of getting a flight reservation and a hotel booking instead of paying for the full fare. We have also provided some examples and templates for different types of visas, such as Schengen visa , UK visa, US visa, and Canada visa. We hope this blog post has helped you to create a travel itinerary for your visa application easily and effectively. If you have any questions or comments, feel free to leave them below. Happy travels!

Who Need A Schengen Visa

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Itinerary Templates

How to make/create a travel itinerary for a visa application [templates + examples] 2023.

A travel itinerary is one of the most widely used itineraries that are basically used by travelers to help them get from one area to another. Not only that this document also serves as one of the main requirements when traveling abroad.

Create a Travel Itinerary for a Visa Application – Step-by-Step Instructions

Step 1: business or leisure travel.

Step 2: Research

Step 3: Look for a Template

Step 4: Pick Out a Travel Itinerary

Step 5: Open the File and Start Editing

Step 6: Header

Step 7: Flight Details

Step 8: Accommodation

Step 9: Daily Schedule of Activities

Step 10: Additional Notes

Step 11: Save the Document

Travel Itinerary Templates & Examples

Blank travel itinerary template.

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Corporate Event Travel Itinerary Template

Travel Itinerary Planner Template

Simple Travel Itinerary Template

How do I create a travel itinerary?

Why is a travel itinerary important, why do you need a travel itinerary, more in itinerary templates, business travel itinerary checklist template, 10+ ultimate itinerary template bundle, travel itinerary map template, day by day travel itinerary template, business travel itinerary template, tour itinerary template, car trip itinerary template, itinerary template.

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How to Plan the Travel Itinerary for a Successful Visa Application

Planning an international trip is an exciting endeavor, filled with dreams of exploring new horizons, immersing yourself in different cultures, and creating lasting memories. The process can, however, become a little trickier if your trip requires a visa. Having a carefully planned travel itinerary is one important factor that might greatly impact your chances of getting a visa.

Your travel itinerary is an important document that demonstrates your commitment to a well-organized and lawful journey. It is more than just a list of dates and destinations you want to visit. This article is meant to walk you through the process of putting together an elaborate travel itinerary that is specifically adjusted for your visa application.

It’s vital to understand that each destination may have unique visa and documentation requirements before you start your visa application process. Therefore, in this post, we’ll delve into the possible setbacks of visa applications and how to handle them.

Then, we’ll go over how to create a trip itinerary that not only satisfies standard visa criteria but also gives you a well-organized blueprint for your approaching adventure. The information you’ll get can help you with everything from booking flights and accommodations to organizing daily schedules and documenting essential details.

Understanding Visa Requirements

It’s necessary to obtain a thorough understanding of the particular visa criteria for the destination of your choice before starting to make any kind of plans. Based on your nationality, the reason for your visit, and the length of your stay, each country has its own particular set of visa requirements and restrictions, which might differ greatly.

1. Researching Visa Requirements for Your Destination

a. Visa Types and Their Specific Requirements

Begin by identifying the type of visa you need. Tourist, business, student, and work visas are examples of common categories. There are specific requirements and paperwork for each category. To get comprehensive details on the various visa kinds and their associated criteria, go to the official website of the embassy or consulate of your destination country.

b. Visa Application Process and Documentation

The visa application process typically involves submitting a set of documents to prove your eligibility for the visa. These usually are your passport, a filled-out visa application form, a record of your income, proof of travel insurance, and, of course, a well-planned itinerary. Make a checklist of the exact papers needed for your visa application after researching these requirements.

2. Identifying the Importance of a Travel Itinerary in the Visa Application

Your travel schedule is essential for the success of your visa application. It serves as evidence of your intended travel plans and demonstrates to the consular officer that you have a clear and organized agenda for your trip. A well-planned travel itinerary is necessary for the following reasons:

a. Proof of Intent

The itinerary you provide demonstrates to the authorities that you are not intending to overstay your visa and that you truly intend to visit the country for the stated reason.

b. Itinerary as a Guide

While crafting your itinerary, you also create a personal roadmap for your trip. This will allow you to make the most of your time there and ensure you don’t miss out on any important activities.

c. Documentation of Financial Stability

A well-planned schedule can also show that you are financially stable. It proves that you have the financial capacity to support your living expenses throughout your stay and are unlikely to put a strain on the resources of the country you’re visiting.

The initial step to obtaining a visa acceptance is to comprehend the prerequisites for obtaining one as well as the role that the itinerary will play in the application procedure. With this information in hand, you may confidently go on to the following steps of itinerary planning. We’ll look at how to carefully choose your hotels and flights in the parts that follow, as well as how to plan a detailed itinerary that meets all requirements for visa applications.

Booking Flights

Once you’ve gained a clear understanding of the visa requirements and the role of your travel itinerary, the next step is to book your flights. Booking flights is a key component of your travel itinerary, so you should give it considerable thought to make sure you qualify for a visa and at the same time, get the most out of your trip.

1. Finding the Right Flight Options

a. Direct vs. Connecting Flights

One of the first choices you must make when booking your flights is whether to take a direct or connecting trip. Since they reduce travel time and potential risks of layovers, direct flights are typically more convenient. Connecting flights, however, may prove less expensive. When making this decision, take into account your preferences, budgetary limitations, and overall travel experience.

b. Budget vs. Premium Airlines

Airlines vary in terms of services, comfort, and price. While premium airlines deliver higher standards of service but cost more, budget airlines have lower rates but may have less amenities.

2. Considerations for Layovers and Transit Visas

a. Layovers

If you want to take connecting flights, pay extra attention to the length of the layovers. Make sure you have enough time to go through immigration, customs, and security procedures in between flights. Aim for a reasonable buffer because a short stay could result in missed connections. If you want to be on the safe side, you should consider a time window of minimum 3 hours.

b. Transit Visas

If a traveler has a layover in a certain country, they may need to apply for a transit visa. Research the requirements of each country in which you stop along the way and make the necessary visa arrangements early on.

3. Timing Your Flight Bookings

a. Early vs. Last-Minute Bookings

Booking your flights early often results in lower rates and better seat options. On the other side, last-minute reservations might be expensive and have a restricted number of flight options. To get the best deals, try to book your flights at least a few months in advance.

b. Flexible Dates

If possible, be flexible with your travel dates. This flexibility can help you find cheaper fares and more convenient flight times.

4. Saving Money on Airfare

a. Fare Comparison Websites

To discover the most affordable rates, use fare comparison websites and mobile apps. These are also known as travel aggregators. You can compare pricing on these platforms between various airlines as well as between different booking websites. My personal favorite is Momondo – I use it over 90% of the time!

b. Travel Rewards and Miles

If you’re a member of a frequent flyer program or have travel reward points, consider using them to offset the cost of your flights or to upgrade your travel experience.

c. Set Fare Alerts

Set up fare alerts to get notified when the cost of your selected flights decreases. This can help you find the best deals.

By picking your flights with care, you not only make sure that your travel plans comply with visa requirements, but you also create the conditions for a comfortable and enjoyable trip. The next crucial step in developing your comprehensive travel itinerary for your visa application is making hotel reservations.

Reserving Accommodations

After booking your flights, reserving accommodations is the major next step in creating a thorough travel itinerary for obtaining a visa. The quality of your trip and the success of your visa application can both be strongly impacted by where you decide to stay while traveling. Here’s how to go about it:

1. Choosing the Right Type of Accommodation

a. Hotels, Hostels, Airbnb, etc.

Your choice of accommodation should be in line with your vacation preferences and budget restrictions. Consider the following options:

• Hotels: Offer comfort and services but may be more expensive.
• Hostels: Budget-friendly and often cater to solo travelers and backpackers.
• Airbnb or Vacation Rentals: Provide a home-like experience and can be cost-effective for group travelers or longer stays.

b. Location Matters

When selecting a place to stay, consider how close it is to the key attractions you intend to see as well as the location of your visa appointment (if applicable). You can save time and money on transportation by staying in a convenient area.

2. Booking Cancellation Policies and Flexibility

a. Flexible Booking Options

Given the uncertainties of travel, I highly recommend you to consider accommodations with flexible booking policies. If your plans change or your visa application is delayed unexpectedly, you can make changes or cancel reservations with minimal penalties.

b. Read Reviews and Check Amenities

Read reviews from previous guests before making a reservation to learn more about the facilities provided by the accommodation and the quality of their services. Pay attention to amenities like breakfast, parking, Wi-Fi or other personal requirements because they can enhance the comfort of your stay.

3. Budgeting for Accommodations

a. Setting a Budget

Decide how much you’re willing to spend per night on lodging. Your budget will help you narrow down your options and find suitable choices within your price range.

b. Consider Currency Exchange Rates

If you’re traveling to a country that has a different currency, keep in mind that exchange rates can have an impact on the price of your accommodations. Be prepared for fluctuations in currency values.

Once you’ve decided on your accommodations, make bookings as soon as possible to guarantee your stay. Most accommodations can be booked online through their official websites or third-party booking platforms, like Booking.com.

You not only guarantee a comfortable stay during your vacation by making reservations that fit your demands and budget, but you provide an essential piece that serves as documentation for your visa application. Your accommodation details will be a part of your comprehensive travel itinerary, which we’ll discuss how to create in the following section.

Creating a Detailed Itinerary

Now that you’ve booked your flights and accommodations, it’s time to put together a thorough travel itinerary that complies with visa application standards and serves as your guide for the duration of your trip. A well-structured itinerary demonstrates your commitment to organized and lawful travel. Here’s how to create one:

1. Daily Schedule Breakdown

a. Arrival and Departure Dates and Times

Indicate your arrival and departure times and dates clearly. Verify that these correspond to the dates you listed on your visa application and any necessary accommodation reservations.

b. Accommodation Details

Include the names, addresses, and contact information for the accommodations where you’ll be staying. Ensure that this information matches your hotel reservations.

c. Transportation Within the Destination

Specify how you plan to get around your destination, whether it’s by public transportation, rental car, or ride share services. Include information like flight numbers, train schedules, or car rental bookings.

d. Sightseeing and Activities

Describe the attractions and activities you intend to attend each day. Include any pre-purchased tours or tickets, entrance costs, and opening hours. This shows a carefully organized itinerary.

2. Including Proof of Planned Activities and Reservations

a. Attach Confirmations and Reservations

Include a copy of any reservation confirmations you have for accommodations, flights, and activities. Such documents should be attached to your itinerary as proof of your travel arrangements.

b. Daily Itinerary Notes

Your daily agenda should have notes with additional context or justifications for specific actions. This can make it easier for consular officials understand the travel intentions.

3. Tips for Organizing the Itinerary Effectively

a. Use a Digital Format

Creating a digital itinerary is efficient and allows for easy sharing and storage. To stay organized, use tools like word processors, spreadsheets, or apps like Wanderlog for creating travel itineraries.

b. Keep It Concise and Easy to Read

Make sure your schedule is clear, concise, and simple to understand. Use bullet points or numbered lists to break down each day’s schedule and information.

c. Include Emergency Contacts

Include a section in the itinerary listing emergency contacts, such as relatives, friends, or anyone who can be contacted in case of an emergency.

Your travel itinerary is an essential document that proves your trip was carefully thought out and has a clear purpose. It not only complies with the standards for visa applications but also acts as your roadmap for a simple and delightful journey. The next lesson will cover how to properly document your travel itinerary to ensure it’s readily available for your visa application and during your travels.

Documenting Your Travel Itinerary

The next stage is to adequately document your journey after you’ve carefully planned it. Proper documentation ensures that your itinerary is readily accessible and can be presented as necessary during your visa application process and throughout your travels. Here’s how to document your travel itinerary:

1. Organizing the Itinerary in a Clear and Concise Format

a. Use a Digital Document

Make a digital itinerary in the form of a PDF, Word document, or spreadsheet. I recommend using platforms like Google Docs or Google Sheets, where documents are easy to access (on different devices, including mobiles), share, update and print if necessary.

b. Include a Header

At the top of your document, include a header with your name, passport information, and visa application details (if applicable). This ensures that your itinerary is personalized and can be easily identified.

2. Including Important Details in the Itinerary

a. Passport Information

The itinerary should clearly highlight your passport information, such as your passport number, issue date, and expiration date. For visa applications, this information is commonly required.

b. Contact Information

Include your contact details, including your phone number and email address. This makes it simple for consular officials to contact you if necessary.

c. Emergency Contacts

Designate a section for emergency contacts, such as relatives or friends who can be contacted while you are traveling.

3. Creating Both Digital and Physical Copies

a. Digital Copies

Save your digital itinerary on multiple devices, such as your smartphone, tablet, and laptop. Additionally, for simple access from anywhere, think about uploading it to cloud storage services like Google Drive or Dropbox. Again, in my opinion it’s best if you create the itinerary directly on Google Docs or Google Sheets so that the document is securely stored in the cloud from the very beginning.

b. Physical Copies

Print a physical copy of your itinerary to carry with you during your travels. It’s especially useful in case your digital devices fail, run our of battery or get lost.

c. Backup USB Drive

For increased security, keep a backup of your itinerary on a USB drive that is kept separate from your other devices. In the event that any data is lost, this can act as a backup.

Keep in mind that having your itinerary on hand for reference is important for meeting visa application criteria and potential immigration checks while traveling as well as for your convenience. To prevent any problems, make sure your schedule is well-planned, up-to-date and contains any relevant details.

You are ready to proceed with the visa application process and start your vacation with confidence after you have your well-organized travel schedule in hand. In the next section, we’ll go over additional tips and things to consider as you are getting ready for your international travel.

Additional Tips and Considerations

As you prepare your travel itinerary for a visa application, there are several additional tips and considerations to keep in mind. The following can guarantee a successful visa application and a hassle-free travel experience:

1. Insurance and Medical Coverage While Traveling

a. Travel Insurance

Travel visas often require proof of insurance (for example the Schengen visa ), so make sure you check if you need one or not. Either way, I recommend you consider getting travel insurance that includes coverage for unexpected events like medical emergencies and trip cancellations.

b. Health Preparations

Check if vaccinations or specific health precautions are necessary for your destination. Carry essential medications and prescriptions with you.

2. Currency Exchange and Financial Preparations

a. Currency Exchange

Familiarize yourself with the local currency and exchange rates. To cover initial costs upon arrival, take into consideration exchanging some money in advance.

b. Notify Your Bank

To prevent any problems with your credit or debit cards while traveling abroad, let your bank know about your travel intentions.

3. Local Customs and Travel Advisories

a. Research Local Customs

Research the local customs, traditions, and etiquette of your destination. Being respectful of local customs can enhance your travel experience.

b. Check Travel Advisories

Monitor travel advisories issued by your government for your destination. Stay informed about safety concerns and any travel restrictions.

4. Language and Communication Tools

a. Learn Basic Phrases

Familiarize yourself with basic phrases in the local language, especially greetings and polite expressions. It can go a long way in making connections with locals.

b. Translation Apps

Download translation apps or dictionaries to assist with language barriers. These can be invaluable in communicating your needs.

💬 To learn more about ways to overcome language barriers while traveling , read this dedicated article.

5. Carry Important Documents Securely

a. Document Copies

Make copies of essential documents like your passport, visa, travel itinerary, and insurance policies. Keep physical and digital copies separately.

b. Use a Travel Wallet

Invest in a secure travel wallet or pouch to keep your documents, money, and cards safe while on the move.

6. Stay Informed About Local Laws

a. Research Local Laws

Learn about the rules and regulations in the country you are visiting. If you encounter legal problems, ignorance of local legislation is not an acceptable defense.

b. Respect Local Culture

Be aware of cultural traditions and customs that may not align with your own. Avoid doing anything that can be interpreted as disrespectful or offensive.

By taking into account these additional suggestions, you’ll not only improve your level of travel readiness but also help to ensure a smooth application for a visa. In the last section of this article, I’ll show you how to review and finalize your itinerary to make sure it checks all the boxes.

Reviewing and Finalizing Your Itinerary

As you near the completion of your travel itinerary for your visa application, it’s crucial to take the time to thoroughly review and finalize the document. This phase ensures that your schedule is precise, complete, and ready to satisfy the demands of the visa application procedures. Here’s how to review and finalize your itinerary step-by-step:

1. Cross-Check All Reservations and Bookings

Check your flight reservations to make sure the times, dates, and flight numbers correspond to the travel itinerary. Any inconsistencies could cause difficulties during your visa application or at immigration checkpoints.

b. Accommodations

Make sure the dates on your schedule match up with the arrangements you’ve made for a hotel or other lodging options. Make sure the contact details are correct.

2. Verify the Accuracy of Information

Verify again that all of the information on your passport is correct, including the expiration date, issue date, and passport number. Mistakes in passport information can lead to visa application rejections.

b. Visa Application Details (if applicable)

Check that the visa application details, such as the type of visa, purpose of travel, and any supporting documents, match your actual travel plans and reservations.

3. Seek Assistance from Travel Agencies or Experts if Needed

a. Consult with Experts

Consult travel agents, visa consultants, or someone with knowledge of the particular visa application procedure for your destination if you have any questions concerning your trip plans or visa application.

b. Proofreading

Have a trustworthy person check your travel itinerary for any mistakes or discrepancies. A second set of eyes can spot errors you might have missed.

4. Create a Backup Itinerary

a. Digital Backups

Make sure you store digital copies of your itinerary on several different devices and in the cloud. In the event of gadget malfunctions or data loss, this redundancy will be a lifesaver.

b. Physical Copy

Your carry-on luggage should contain a printed copy of your completed itinerary. It should be easily accessible during your travels.

By diligently reviewing and finalizing your travel itinerary, you can minimize the risk of errors or discrepancies that may affect your visa application. A well-organized and accurate itinerary not only enhances your chances of visa approval but also serves as a valuable resource during your journey.

A carefully written travel itinerary serves as a crucial piece of documentation that might be the key to unlocking your journey in the sometimes challenging process of obtaining a travel visa. Every element of your itinerary, from making reservations for your hotel and airline tickets to planning your daily schedule and recording important information, is key to proving that you are committed to safe and legal travel.

Finally, we urge you to start your travel preparations well in advance. Understanding the particular visa requirements for your destination is a good place to start. After that, carefully plan your trip, keeping in mind all the information we’ve covered in this guide.

As you take the steps to create a comprehensive travel itinerary, you are not only paving the way for a successful visa application but also setting the stage for a fulfilling and enriching travel experience. Bon voyage!

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Visa Traveler

Exploring the world one country at a time

10 Ways to Get Flight Itinerary for Visa Application (4 Free and 6 Paid)

Updated: September 11, 2023

Obtaining a flight itinerary for visa can be the most challenging and confusing aspect of the visa process. Embassies and consulates require confirmed flight tickets, but they do not advise purchasing actual tickets prior to visa approval. Confusing, isn’t it?

Consulates often request one of the following:

• Flight itinerary
• Flight reservation
• Travel itinerary
• Confirmed flight tickets
• Round-trip flight tickets
• Round-trip airline tickets
• Proof of onward travel
• Proof of return ticket

All of these terms essentially mean one thing: A Flight Itinerary .

Table of Contents

What is a flight itinerary for visa.

A flight itinerary for visa is essentially a flight booking made in your name that can be submitted as a flight ticket for your visa application. This can be a fully paid and confirmed flight ticket or a flight reservation held in your name for a specific duration. 

A flight reservation must be verifiable online on the airline’s website using a PNR number. The reservation must have details such as your full name, flight dates, flight numbers and airport codes. 

Visa applicants sometimes refer to a flight itinerary as a dummy ticket for visa . However, you will not see the word dummy ticket being used in official visa guidelines from the embassies.

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Why do embassies and consulates ask for a flight itinerary?

There are many reasons why embassies or consulates ask for a flight itinerary. They want to see your flight itinerary to determine your visa validity, to understand your travel plans and whether you require visas to other countries en route. 

01. To determine your visa validity

The consulate would like to know how long you plan to stay in the country. You will, of course, mention this information in the visa application. But a flight itinerary will confirm this information. 

For example, a Schengen visa is issued for the exact amount of days you request in your first application. If your itinerary is for 12 days, you will get the visa for 12 days. 

PERSONAL EXPERIENCE: When I applied for my Schengen visa from the Spain consulate, my itinerary was for 21 days. My Schengen visa was issued with a validity of 30 days.

02. To understand your travel plans

A travel itinerary will help visa officers to understand whether you will be traveling directly from your home country or country of residence. Or you will be traveling from a third country. This also helps the visa officers request any additional documents.

For example, if you will be traveling from a third country, the embassy can ask for proof of residence in the third country or a complete round-trip ticket starting and ending in your home country.

PERSONAL EXPERIENCE: For my Malaysia visa, I submitted a flight itinerary for India-Malaysia and Malaysia-Vietnam, assuming that flights into and out of Malaysia would be sufficient. The embassy later asked me to upload complete round-trip tickets starting and ending in India (my home country), including any other countries. They wanted to make sure I was not going to remain in a third country and would return to India.

03. To determine whether you require a visa to third countries

If your travel itinerary includes a third country for which you require a visa, the embassy will ask you to prove that you have a visa to enter the third country. Similarly, if you have a stopover in a third country, the embassy would like to see if you have the proper visa to transit via a third country. 

For example, you are traveling from Dubai to France, France to the UK and then back to Dubai. The France embassy will notice that you will be traveling to the UK from France. If you require a visa for the UK, France will contact you asking to provide a copy of your UK visa. 

PERSONAL EXPERIENCE: For my Schengen visa from the Spain embassy, my flight was via Mexico. I was planning to attend a friend’s wedding in Mexico before heading to Spain. The Spain consulate asked if I have a visa to enter Mexico. I had to explain to them that I can use my US visa to enter Mexico. 

Should You Book Flight Tickets Before Visa Approval?

No. You should not purchase your fight tickets before your visa approval. Embassies and consulates acknowledge that a visa application does not guarantee approval. They recommend submitting a flight reservation and not a fully-paid flight ticket. 

If your visa application is denied or delayed, you will lose the money spent on the flight tickets. Airlines and insurance providers do not consider visa refusal as a valid reason for refund claims. 

Do not purchase your airline tickets until your visa application is approved. If the embassy requires proof of fully-paid tickets, they will explicitly request them. 

How to Get Fight Itinerary for Visa Application?

There are paid and free ways to get a flight itinerary for visa. Some airlines and booking websites offer the option to hold flight reservations for free. However, not all airlines serve every route. You will have to explore different airlines and booking websites to find the option for holding reservations for free. 

Alternatively, you can get a flight reservation for visa by paying a nominal fee. Some airlines and third-party agents offer this service for a fee. 

Here are 10 proven methods (4 free and 6 paid) to obtain a travel itinerary for visa application.

01. Purchase a Fully Refundable Ticket [Paid option]

Purchasing a refundable ticket is the most reliable and foolproof option for your flight itinerary for visa. This type of ticket leaves no room for questioning its authenticity.

Most airlines offer fully refundable flight tickets but at a higher price. Generally, the cost is 5 to 10 times higher compared to non-refundable or regular-priced flight tickets. Most airlines process refunds relatively quickly, typically within a few days to a few weeks.

However, it’s important to note that even with a refundable ticket, certain booking sites and airlines may charge a cancellation fee. For example, Etihad Airways charges $30 and CheapOair charges $150 on cancellations of fully refundable tickets. 

PRO TIP Book fully refundable tickets directly on the airline’s website. Call the airline first to inquire about their cancellation policy on refundable tickets. Ask if they charge an admin fee or tax for cancellations and refunds on fully refundable tickets.

• A refundable ticket is a valid, confirmed and fully-paid ticket. It removes any concerns about the consulate verifying its authenticity. 
• The upfront cost of a refundable ticket is significantly higher, usually 5 to 10 times more than a regular ticket.
• Some airlines and booking websites charge an admin fee to cancel fully refundable tickets
• Refunds can take several days to weeks to process, depending on the airline.
• To receive the refund, you must keep the credit card used for the purchase active.

02. Use a Visa Ticket Booking Website [Paid option]

There are several online travel agents offering flight reservations for a nominal fee. These agents can hold a reservation for up to 3 weeks. They also provide express service if you are in a rush.

Recommended agents:

• Dummy Ticket | Price $19 USD | Booking valid for 2-3 weeks
• Visa Reservation | Price $40 USD | Booking valid for 2 weeks

DummyTicket is one of the oldest agencies in the business of providing flight itineraries for visas. They have a 4.6 rating on Trustpilot. Read my dummyticket.com review for more information.

03. Use a Local Travel Agent to Hold a Flight Reservation [Paid option]

Travel agents have the ability to hold flight reservations. They can hold tickets for up to 7 days without payment.

You can visit any local travel agent in your city and request a flight itinerary for visa. They will typically charge a small fee for this service.

• By paying a nominal fee, you can hold a round-trip flight reservation for a duration of 7 days.
• This option is suitable only if the visa processing timeframe does not exceed 7 days.

04. Use an Onward Ticket Booking Agency [Paid option]

There are onward ticket booking sites that offer flight reservations valid for 48 hours for a nominal fee. These reservations are commonly used as proof of onward travel, but they can also be used for visa purposes.

• Onward Ticket | Price $16 USD | Ticket valid for 48 hours | Instant booking | 5% discount with code VT5
• Best Onward Ticket | Price $12 USD | Ticket valid for 48 hours

OnwardTicket is my go-to option for proof of onward ticket these days. They have a 4.6 rating on Trustpilot. Read my Onward Ticket review for more information.

• These reservations work as proof of onward travel or a return ticket for Visa on Arrival. 
• For a small fee, you will have a legitimate and verifiable round-trip flight reservation for your visa.
• This option is not suitable for visa applications with processing times longer than 48 hours.
• For Visa on Arrival, you must time it correctly so the ticket remains valid while obtaining the visa at the airport. 

05. Use Paid Ticket Hold Option by Airlines [Paid option]

Some airlines provide the option to hold a confirmed flight reservation for a nominal fee for a specific duration. The fee and duration vary among different airlines. Typically, the fee ranges from $10 to $45 to hold the ticket for approximately 3 days. 

Airlines for destinations in Europe

• Aegean Air Hold My Booking | 7-day hold for €6
• TAP Portugal Time to Think | 2-day hold for €8, 5-day hold for €12 and 10-day hold for €15
• British Airways Hold Flight | 3-day hold for $10 
• Iberia Pre-booking | 3-day hold for €10
• Wizz Air Fare Lock | 2-day hold for $15
• Air France Time to Think | 3-day hold for $36 
• KLM Airlines Time to Think | 3-day hold for $36 
• Turkish Airways Hold the Price | 3-day hold for $45 and 7-day hold for $65

Airlines for destinations in North or South America

• United Airlines Farelock | 3-day hold for $5.99, 7-day hold for $8.99 and 14-day hold for $12.99
• Copa Airlines PriceLock | 3-day hold for $8.99 and $7-day hold for $13.99

Airlines for destinations in Asia

• Singapore Airlines Secure My Fare | 3-day hold for $11
• Qatar Airways Hold Flight | 3-day hold for $20
• Emirates Hold My Fare | 3-day hold for $30

Airlines for destinations in Oceania

• Air New Zealand Fare Hold | 3-day hold for $45
• These reservations are verifiable bookings, so they can work as flight itineraries for visa applications.
• For a small fee, you will have a verifiable and confirmed flight reservation for your visa.
• It can be time-consuming to search for airlines that offer ticket hold options for your desired destination.

Note from Thirumal I’m compiling a list of such airlines, I will publish an article with the list soon. Stay tuned!

06. Purchase a Non-refundable Flight Ticket [Paid option]

Only purchase non-refundable flight tickets if you are one hundred percent confident that your visa will be approved. I have personally booked non-refundable flight tickets on multiple occasions, but it was for a visa that I had applied for and received approval for in the past.

You can use any flight search engine to find the best deals on non-refundable flights, but below are my recommended ones.

Recommend flight search engines:

• Skyscanner | Great search engine to find the cheapest flight tickets
• Momondo | Also a great search engine with great discounts
• A non-refundable flight ticket is a confirmed and fully paid airline ticket. There is no need to worry about the consulate verifying its authenticity.
• If you book a non-refundable ticket in advance, you will get it at a much lower price compared to buying it after visa approval.
• In the event of visa refusal, you will lose the money spent on the non-refundable ticket.
• Airlines, embassies and insurance providers do not consider visa refusal as a valid reason for ticket cancellations and refund claims.

07. Use Free 24-Hour Ticket Cancellation by Airlines and Booking Sites [Free option]

Certain US-based airlines and online ticket booking websites provide options for free cancellation within 24 hours of booking. These sites allow you to cancel a flight ticket within 24 hours of booking.

• Expedia | Free cancellation within 24 hours of booking
• Priceline | Free cancellation within 24 hours of booking
• Orbitz | Free cancellation within 24 hours of booking
• Travelocity | Free cancellation within 24 hours of booking
• United Airlines | Free cancellation within 24 hours of booking
• American Airlines | Free cancellation within 24 hours of booking

PRO TIP It’s important to note that tickets from budget airlines, such as AirAsia, cannot be canceled even when booked through online booking websites. To ensure that a ticket can be canceled for free within 24 hours of booking , review the fine print carefully on the checkout page. 

• This option serves as excellent proof of onward travel or a return ticket when obtaining a Visa on Arrival. 

NOTE It’s important to time it properly so that you are still within the 24-hour period when obtaining the Visa on Arrival. After completing your Visa on Arrival process, you can cancel the ticket for a full refund.

• These tickets must be canceled within 24 hours; otherwise, cancellation and refunds are not possible. 
• This option may not be suitable for visa applications with processing times longer than 24 hours.

08. Use Free Ticket Hold Option by Airlines [Free option]

Some airlines provide the option to hold a fare for a certain duration. When booking a ticket, you are given a specific period of time to make the payment. This booking can serve as a printable itinerary for your visa application. Although the booking indicates a specific time frame for payment, it is still acceptable for visa applications.

• Copa Airlines Price Lock | Free hold for 24 hours
• Qatar Airways Hold My Booking | Free hold for 24 hours
• There is no need to keep track of the hold duration. If unpaid within the specified duration, the booking is canceled automatically. 
• This option is not suitable for visa applications that take longer than 2 days for processing.

09. Use Award Miles and Hold Option [Free option]

Certain airlines provide the option to hold a flight reservation for up to 5 days when purchasing an award ticket or using airline miles. The held reservation can be used as a printable itinerary for your visa application. Though the reservation indicates a specific time frame for purchase, it is still acceptable for visa applications.

• American Airlines | Free hold for up to 5 days using AAdvantage miles
• Turkish Airways | Free hold for up to 7 days for Miles&Smiles members
• Singapore Airlines | Free hold for up to 7 days
• Cathay Pacific | Free hold for up to 7 days 
• This option works perfectly fine for visa applications that take less than a week to process.
• This service is offered free of charge to members of airline award programs.
• To utilize this option, you must have a frequent flyer account and a certain amount of miles. 
• Not all airline websites provide the online option to hold award tickets. In such cases, you may need to contact the airline directly and request them to hold your award ticket.
• This option is not useful for visa applications that take longer than 5-7 days for processing. 

10. Print non-Verifiable Itineraries from Airline Websites [Free option]

Some airlines allow you to print or email a flight itinerary from their website. These flight itineraries look similar to a reservation that can be used for visa applications. 

• Print Trip Summary from Qatar Airways website
• Email a Price Quote from British Airways website (* does not work anymore as this feature has been removed from BA website)
• This option is suitable for visa applications that do not require verifiable itineraries such as the UK visa.
• This option is not applicable for visas that require verifiable itineraries such as Schengen visa.

BONUS: Use a Fake Ticket Generator [Risky option]

There are online tools available for generating fake airline tickets. These tools can create a fake flight itinerary that closely resembles a genuine booking. However, it’s important to note that these bookings are fake and cannot be verified.

Using a fake flight itinerary for visa application is an extremely risky option. Such fake itineraries must be used at your own discretion.

Available fake ticket generators:

• FakeFlightTickets | Price $5 USD | Downloadable fake ticket
• KeyFlight | Free service | Downloadable fake ticket

WARNING It is important to understand that submitting a fake flight itinerary for visa application is illegal and against the law. If found, you may face visa refusal or a permanent ban. Please be aware of the potential risks involved when using fake flight itineraries.

• It’s convenient to generate fake flight itineraries whenever needed.
• These tickets are fake, and their usage for visas is illegal.

Embassies and consulates do not recommend purchasing flight tickets before visa approval. Instead, they ask you to submit a flight itinerary for visa application. 

A flight itinerary is essentially a flight booking made in your name. Such a flight reservation must be verifiable online on the airline’s website using a PNR number. 

Though many countries are doing away with flight itineraries for visa applications, it is still a common practice for embassies to ask for them. There are many ways to obtain a confirmed flight itinerary for visa, but not all options are free. Some options require a nominal fee or claiming a refund.

WRITTEN BY THIRUMAL MOTATI

Thirumal Motati is an expert in tourist visa matters. He has been traveling the world on tourist visas for more than a decade. With his expertise, he has obtained several tourist visas, including the most strenuous ones such as the US, UK, Canada, and Schengen, some of which were granted multiple times. He has also set foot inside US consulates on numerous occasions. Mr. Motati has uncovered the secrets to successful visa applications. His guidance has enabled countless individuals to obtain their visas and fulfill their travel dreams. His statements have been mentioned in publications like Yahoo, BBC, The Hindu, and Travel Zoo.

PLAN YOUR TRAVEL WITH VISA TRAVELER

I highly recommend using these websites to plan your trip. I use these websites myself to apply for my visas, book my flights and hotels and purchase my travel insurance.

01. Apply for your visa

Get a verifiable flight itinerary for your visa application from DummyTicket247 . DummyTicket247 is a flight search engine to search and book flight itineraries for visas instantly. These flight itineraries are guaranteed to be valid for 2 weeks and work for all visa applications.

02. Book your fight

Find the cheapest flight tickets using Skyscanner . Skyscanner includes all budget airlines and you are guaranteed to find the cheapest flight to your destination.

03. Book your hotel

Book your hotel from Booking.com . Booking.com has pretty much every hotel, hostel and guesthouse from every destination.

04. Get your onward ticket

If traveling on a one-way ticket, use BestOnwardTicket to get proof of onward ticket for just $12, valid for 48 hours.

05. Purchase your insurance

Purchase travel medical insurance for your trip from SafetyWing . Insurance from SafetyWing covers COVID-19 and also comes with a visa letter which you can use for your visas.

06. Get your zero-fee ATM card

You can manage money internationally in over 70 currencies using  Wise . With a Wise card, you can store and withdraw cash in 40 currencies with zero ATM fees. 

Need more? Check out my travel resources page  for the best websites to plan your trip.

LEGAL DISCLAIMER We are not affiliated with immigration, embassies or governments of any country. The content in this article is for educational and general informational purposes only, and shall not be understood or construed as, visa, immigration or legal advice. Your use of information provided in this article is solely at your own risk and you expressly agree not to rely upon any information contained in this article as a substitute for professional visa or immigration advice. Under no circumstance shall be held liable or responsible for any errors or omissions in this article or for any damage you may suffer in respect to any actions taken or not taken based on any or all of the information in this article. Please refer to our full disclaimer for further information.

AFFILIATE DISCLOSURE This post may contain affiliate links, which means we may receive a commission, at no extra cost to you, if you make a purchase through a link. Please refer to our full disclosure for further information.

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Home > Blog > Guides > Schengen Visa Itinerary

Schengen Visa Itinerary

on 22 Nov, 2021

Guide To Writing A Detailed Schengen Visa Travel Itinerary

What is a schengen visa day-to-day travel itinerary .

A “Schengen Visa Day-To-Day Travel Itinerary” is a schedule that contains details about your travel plans, such as your travel dates, flight and hotel booking/reservation,  destinations you plan to visit at specified times, and means of transportation to move between those destinations. 

For some Embassies/Consulates, this document is mandatory while others consider it optional and request only the travel ticket and hotel reservation/booking. 

However, we recommend you submit it even if the Embassy/Consulate where you are applying to get your Visa does not request it specifically.

Submitting it is important because it can speed up your Visa processing times and increase your chance of approval. 

Flight Itinerary Vs. Travel Itinerary For Visa Application – Is there Any Difference?

A Schengen Visa travel itinerary is not an actual flight ticket booking or hotel booking that you spend money for, but a detailed plan of your trip to the Schengen Area. 

It does not require any money in advance. It should include details regarding your flights and accommodation as well as your day-to-day activities. 

The Embassies/Consulates allow you to submit flight reservations and hotel reservations which are not the same as flight and hotel bookings – and the “travel itinerary” is where you list those reservations and other activities. 

Below you will find the differences between “reservations” and “bookings”:

● Flight & Hotel Reservations

When you reserve your round trip travel tickets or hotel room it means that all of your information will be stored in the system of an airline company or on the website of a hotel (such as your full name and the details of your passport). 

The airline tickets or the hotel rooms are being held for you for a specific period of time without you actually paying their full price.

Please note that your airline ticket reservation cannot be a one-way ticket. The Visa officers also request a return ticket as proof of your intentions to return to your home country.

Typically, the hold option for an air ticket allows you to hold a flight for 7 days. 

The colloquial term used to describe a Visa ticket reservation is “dummy ticket”. However, this doesn’t mean, as the name suggests, that they are “fake tickets” but, instead that they are a reservation where you don’t need to make the payment in advance. 

For a few airlines (and most hotels) the reservation is completely free of charge. Other airlines can charge you a certain percentage of the fixed ticket for your flight confirmation. 

However, making a reservation doesn’t mean you are going to pay the whole price of the plane ticket or the hotel room.

If you need assistance with your flight and hotel reservations, please do not hesitate to contact our team , as we would be more than glad to help you out.  

● Flight & Hotel Bookings

The flight booking is the confirmed flight ticket that you actually pay for, and that most of the time cannot be refunded (there are only a few airlines that offer refundable plane tickets).

The same rule can be applied for hotels – Once you pay, the amount can be refundable or not, depending on the hotels’ policy. 

But the main difference between an airline and a hotel is that most hotels allow you to reserve a room without paying (only a few hotels might ask you to pay in advance). 

No Schengen Embassy/Consulate requires you to get a booked flight or hotel room and pay in advance prior to getting an approved Visa (you must do this only if you are applying from the United Kingdom), as they cannot guarantee your Schengen Visa approval. 

If you pay for the flight and the accommodation and your Schengen Visa gets rejected you may lose a large amount of money. However, in case of Visa denial, a few airlines may agree to fully reimburse you.

Therefore, Embassies and Consulates allow you to submit only flight and hotel reservations, which means you do not need to pay 100% upfront (they allow you to book a flight/hotel room and pay in advance, but they did not recommend it).  

You can populate the details within your trip itinerary using only flight and hotel reservations as well. 

To sum up, the Schengen Visa detailed day-to-day travel itinerary doesn’t include only your flight and hotel itinerary details but also the daily activities that you plan during your journey within the Schengen Area (even if on some Internet websites you may find that the Schengen Visa travel itinerary is the same as a flight itinerary).  

Important : If you’re planning to stay at a friend or relative’s house and not at a hotel during your trip, you can simply add in your travel itinerary their home address instead of a hotel’s address.

If you are part of a tour or cruise, make sure you ask your travel agency or local travel agent to provide you with a letter indicating the cities and countries you are planning on visiting. 

We also suggest that you ask them to provide you with an official letter on a letter headed paper containing the logo of the tourism agency. The letter must be addressed to the Embassy/Consulate where you are submitting your documents. 

The Importance Of A Schengen Visa Day-To-Day Travel Itinerary

You may ask yourself why it is so important that the Embassy/Consulate officers check your flight itinerary and the daily activities you plan during your trip. Below you will find the answers:  

● It provides strong evidence that you are who you say you are

Your Visa travel itinerary provides additional evidence that you are a tourist who wants to visit the top-rated attractions of the cities located in the countries within the Schengen Area. 

Remember that their main purpose is to ensure that Visa applicants intend to return back to their countries of residence. 

Therefore, if you really are a tourist, it means that you have no intention to stay illegally in the Schengen Area.

● It helps the Embassy/Consulate officers find more consistency between all the documents you submit

The Embassy/Consulate officers will check your itinerary to see if the flight dates you mentioned match the dates on your other documents (e.g., the dates on your flight reservations, the leave dates written on your No Objection (NOC) Letter from your employer or your school, etc).

Remember that the Embassy/Consulate officers are trained to spot any kind of irregularity. 

Therefore, you can also expect them to check if the money on your account is enough for all of the activities you included in your plan. 

Please do remember that submitting your bank statements for the last 6 months is mandatory, meaning that they will know exactly how much money you can afford to spend within the Schengen Area. 

How To Create A Schengen Visa Day-To-Day Travel Itinerary

Once you’ve decided on the time frame of your trip and what country or countries you intend to visit you can create your travel itinerary. 

To create a detailed day-to-day itinerary for your Visa application, follow the steps below:

1. Make all flight reservations

You can learn more about making a flight reservation and getting a flight ticket without paying 100% upfront by clicking here . 

Alternatively, you can purchase your flight ticket for Visa with free cancellation within 24 hours of booking. 

Flight reservations are not only important for your day-to-day travel itinerary, but they are also a mandatory document, meaning that you must submit them together with your travel itinerary.

2. Make all hotel reservations

It might be easier for you to reserve a hotel room than to reserve a flight ticket because most hotels will not ask you to pay in advance. 

You can click here to learn more about reserving a hotel room for your Visa application. 

Just like in the case of your flight tickets, hotel reservations are important not only for your day-to-day itinerary but also as a separate document that you must submit.

3. Decide your daily activities during your journey/trip within the Schengen Area 

Use a guidebook or search on the Internet and make a list of all the places and tourist attractions you plan on visiting during your trip to the Schengen Area. 

Gather all the information you may need such as ticket prices (for example, ticket prices for museums and art galleries) and the approximate number of hours you might take visiting them. 

You can create a draft of your Schengen Visa trip itinerary by writing on paper at the beginning, as you might change ideas a few times and then transfer it to the computer once you have finished. 

4. Download a travel itinerary template for your Schengen Visa application and start filling it

You can download our template and start creating your day-to-day travel itinerary (for more details, please contact us ).  

Or, you can download a travel itinerary template from any of the websites where it is available. 

However, please note that most websites will provide you with a “sample flight itinerary” that includes just a few details about your round-trip flight itinerary for Visa (e.g., flight number, airports, etc.).

Once you make all of your flight and hotel reservations and you also decide on each of your day-to-day activities, you can start filling the template and submit together with all the rest of your documents to the Embassy/Consulate. 

Important : Visas Association can provide you with a full package including flight and hotel reservations and travel medical insurance . 

However, details about your travel insurance are not requested for your day-to-day travel itinerary when applying for your Visa (even though your Visa insurance is a highly important document for your application).

For further details about the trip reservation package we can provide you with, please do not hesitate to contact us .

Common Mistakes To Avoid When Writing A Schengen Visa Travel Itinerary

Below you will find a list of common mistakes that you must avoid when submitting your Schengen Visa travel itinerary to the Embassy/Consulate:

● Using a generator to create dummy tickets

Some websites allow you to create fake flight tickets. 

Be careful – if you search on Google you might find that “dummy tickets” are allowed to be submitted for the Schengen Visa application. But despite the name “dummy”, this expression usually refers to the flight tickets you reserve without paying on the official websites of the airline companies. 

Therefore, if by “dummy tickets” you understand the flight reservations that airlines allow you to make – then yes, you are allowed to use dummy tickets for your Schengen Visa application.

But we do not encourage you to submit “fake dummy tickets” created with an online air ticket booking generator, as they are not able to be verified by the Embassy/Consulate. 

Also, do not create your day-to-day travel itinerary using “fake dummy tickets”.

● Getting confused between travel itinerary and flight itinerary  

The flight itinerary includes details about the airport(s), flight name, travel dates, etc. without mentioning information about your day-to-day activities or your accommodation. 

Submitting a flight itinerary instead of a travel itinerary will not necessarily cost you the approval of your Schengen Visa but does not meet the requirement of a day-to-day travel itinerary. 

You should not take the risk of not providing the day-to-day itinerary, especially for the little effort involved in building it. 

● The activities you planned for a specific day require a lot more money than the amount you have in your account 

The price required to enter some of the most famous museums in Europe can be quite expensive. 

If you plan to visit too many tourist attractions in just one day and you have the minimum amount required for your Schengen Visa application in your bank account, this can raise some suspicion to the Embassy/Consulate officers (the amount depends on the country you visit but you shouldn’t have less than 60 EUR a day – for further details, please check out our Financial Means Test ).  

● Lack of consistency between the details you provided in your travel itinerary 

If you plan on travelling to more countries and you book a 5-stars hotel in Paris and a very cheap hostel or bed & breakfast in Spain (that might not even have a website), this could raise suspicions too. 

Of course, this does not mean that you must book only 2-star hotels (or 3-star, 4-star, etc.) in each location you visit. But it is important for you to provide consistent information regarding your itinerary.

Also, the details in your travel itinerary must match the answers you give to the Embassy officers during the Visa interview.

● The information on your travel itinerary does not match the one on your other documents

You should double-check all of your documents before submitting them. 

You are not allowed to make mistakes and provide documents that contain different information. The dates on your travel itinerary must match the dates on your reservations and all the rest of the documents.

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

Click the Free Consultation button below to get the information you have been searching for

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5 Tips for Getting Your Travel Visa Approved

Increase your chances of b1/b2 visitor visa approval with these helpful tips, jan 26, 2023.

Are you planning an upcoming trip to the U.S.? Before you can make your travel dreams a reality, you’ll need to complete the B-1/B-2 tourist visa application and receive your visa to enter the U.S.

Applying for a visitor visa can seem complicated, but it doesn’t have to be! We’ve put together some tips to help you prepare a strong application and navigate the entire travel process with confidence:

• Make a Detailed Travel Itinerary

Part of preparing a strong B1/B2 visa application is creating a travel itinerary for your intended trip to the U.S. The U.S. government will ask for detailed information about when and where you intend to travel, and for what purpose. Be sure to have a clear location and travel intention in mind when creating your itinerary. The more details, the better!

For example, if you’re traveling to San Francisco for a friend’s wedding, include these details in your application, rather than stating you plan on traveling to California for an unspecified event.

• Gather Your Financial Information

Another important aspect of the travel visa application is proving to the U.S. government that you have enough funds to cover the cost of your entire trip, including airfare, accommodations, and any other expenses that may arise during your time in the U.S.

You can increase your chances of travel visa approval by providing a comprehensive overview of your finances on your application. This could include bank statements, pay stubs showing a steady income, or proof of assets. You can find more information on financial evidence and other supporting documents needed for the travel visa process in Boundless’ guide .

• Prove Strong Ties to Home

It’s important to note that the B1/B2 visa is a nonimmigrant visa , meaning that the applicant intends to visit the U.S. for a temporary period only and return to their home country when their visa expires. The U.S. government can deny your travel visa if they suspect you will misuse your visa — in other words, stay in the U.S. past the expiration of your visa and try to remain in the country permanently.

A good way to navigate this requirement is to prove you have good reason to return to your home country after your trip to the U.S. This could be family members you support at home, a job you’re obligated to return to, or a school program you’re enrolled in. We’ve put together a more detailed breakdown on how to prove strong ties to your home country and what types of evidence to provide here .

• Practice for the Visa Interview

The last crucial step in the travel visa process is the visa interview. Before you can receive your visa, you’ll need to attend the interview at your local U.S. Embassy or consulate. During the interview, a consular officer will ask you several questions about your intended trip and life in your home country, as well as corroborate the information you’ve included in your application.

Interviews can feel especially nerve-wracking, so it’s important to prepare ahead of time and put your best foot forward! Be sure to review your application details and gather any supporting documents you feel may strengthen your case before interview day. You can even practice your responses with our list of the most commonly asked travel visa interview questions . Check out Boundless’ travel visa interview guide for more tips.

• Reach Out to Family and Friends

If you have any family members or friends who have applied for a U.S. visa before, it’s worthwhile to ask them about their experiences! Each application and case is different, but it can be helpful to hear from others what they found challenging or surprising about the visa process.

If you have friends or relatives you plan to visit in the U.S., they may even increase your chances of approval by writing a letter of invitation to include in your application. A letter of invitation is not required on the B1/B2 application, but it can demonstrate to the U.S. government that you have a place to stay during your time in the U.S. Learn more about the letter of invitation and view a sample letter here !

Applying for a B-1/B-2 visa is never a guarantee, but Boundless can help you file the strongest application possible. Our software assesses your risk of travel visa denial based on your specific situation and our experienced team helps you avoid common mistakes. Get started today!

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How to Create an Itinerary for Your Canada Visa Application: A Step-by-Step Guide

If you’re planning to visit Canada, you may need to apply for a visa. As part of the visa application process, you may be required to provide a travel itinerary.

An itinerary is a detailed plan of your trip, including the dates, places you plan to visit, and accommodations.

Table of Contents

Creating an Itinerary for Your Canada Visa Application

In this article, we will guide you through the steps to create an itinerary for your Canada visa application .

Step 1: Determine Your Travel Dates

The first step in creating your itinerary is to determine your travel dates. This includes your arrival and departure dates, as well as any other important dates during your stay in Canada. Be sure to include any events or activities that you plan to attend during your trip.

Step 2: Research Your Travel Destinations

Next, research the places you plan to visit in Canada. This will help you determine the best route to take and the most efficient way to travel between destinations. Be sure to include all the cities and towns you plan to visit, as well as any national parks or other attractions.

Step 3: Choose Your Mode(s) of Transportation

Once you have determined your travel destinations, you will need to choose the mode(s) of transportation you will use to get there. This could include flights, trains, buses, or rental cars.

Step 4: Plan Your Route and Itinerary

This could include a day-by-day breakdown of your trip, including where you will stay, what you will see, and what activities you will do.

Step 5: Include Proof of Accommodation and Activities

This could include hotel reservations, tickets to events or attractions, or confirmation of any tours or activities you plan to participate in.

By following these steps, you can create an itinerary that will make your Canada visa application process smooth and successful.

Understanding the Canada Visa Application

The Canadian visa application process can be a bit overwhelming, but it is not impossible.

• Types of Visas : There are different types of visas available for Canada, including tourist visas, student visas, and work visas. You will need to determine which type of visa you need based on your purpose of travel .
• Application Process : The Canadian visa application process can be completed online or in person at a Canadian visa application center. You will need to provide personal information, travel details, and supporting documents. The processing time for a Canadian visa application can vary, so it is important to apply well in advance of your planned travel dates.
• Supporting Documents : In addition to your application form, you will need to provide supporting documents such as a passport, photographs, and proof of financial support. You may also need to provide additional documents depending on the type of visa you are applying for.
• Biometrics : Depending on your nationality, you may need to provide biometric information such as fingerprints and a photograph as part of your Canadian visa application.
• Fees : There are fees associated with applying for a Canadian visa, and these fees can vary depending on the type of visa you are applying for. Be sure to check the current fee schedule before submitting your application.

Applying for a Canadian visa can seem like a daunting task, but with careful planning and attention to detail, you can successfully navigate the application process. For more information on the Canada visa application process, visit the official website of Immigration, Refugees and Citizenship Canada here .

Creating a Travel Itinerary

• Determine your travel dates: The first step in creating your itinerary is to determine your travel dates. This includes your arrival and departure dates, as well as any other important dates during your stay in Canada. Be sure to allow enough time for travel and any activities you plan to do.
• Research your travel destinations: Next , research the places you plan to visit in Canada. Consider the activities you want to do and the sights you want to see. Be sure to include all the destinations you plan to visit in your itinerary.
• Decide on your route: Once you have determined your travel dates and destinations, decide on the route you will take. This will help you plan your travel arrangements and ensure that you have enough time to visit all the places on your itinerary.
• Plan your activities: When planning your activities, be sure to include a mix of sightseeing, cultural experiences, and leisure time. Consider the interests of everyone in your travel group and plan activities that everyone will enjoy.
• Use a travel itinerary template: Using a travel itinerary template can help you organize your travel plans and ensure that you don’t forget anything important . There are many templates available online that you can use as a starting point for your own itinerary.

Booking Accommodations and Transportation

• Book your accommodations in advance: You need to have a confirmed reservation for your entire stay in Canada. Make sure to book your accommodations before applying for your visa. You can choose from a variety of options such as hotels, hostels, and vacation rentals.
• Include all the necessary details in your reservation: Your reservation should include the name and address of the accommodation, the dates of your stay, and the contact information of the establishment. You can also include additional details such as the room type and the number of guests.
• Book your transportation: You also need to provide proof of your transportation arrangements. This includes your flight itinerary or reservation, as well as any other transportation arrangements such as train or bus tickets.
• Include all the necessary details in your flight itinerary: Your flight itinerary should include the dates and times of your flights , the airline and flight numbers, and the airports of departure and arrival. You can also include any layovers or connecting flights.
• Make flexible reservations: Keep in mind that visa processing times can vary, so it’s a good idea to make flexible reservations that can be changed or canceled if necessary. You can also consider purchasing travel insurance to cover any unexpected changes or cancellations.

Remember to book in advance, include all the necessary details, and make flexible reservations.

Preparing Necessary Documents

• Passport : You need a valid passport to apply for a Canada visa. Your passport must be valid for at least six months beyond your planned stay in Canada. Make sure your passport has at least two blank pages for visa stamps.
• Photo : You need to provide a recent passport-size photo with your visa application. The photo must meet certain requirements, such as size, background, and quality. You can check the photo specifications on the official website of the Canadian government.
• Application form : You need to fill out the visa application form accurately and completely. The form includes personal information, travel details, and other relevant information. You can download the application form from the official website of the Canadian government.
• Proof of financial support : You need to provide proof that you have enough funds to cover your expenses during your stay in Canada. This can include bank statements, pay stubs, tax returns, or other financial documents.
• Travel itinerary : You need to provide a detailed travel itinerary that includes your arrival and departure dates, your accommodation details, and your planned activities in Canada. You can use a travel agency or online resources to plan your itinerary.
• Letter of invitation : If you are visiting Canada for business or to attend an event, you may need a letter of invitation from your host organization or individual. The letter should include your name, purpose of visit, duration of stay, and other relevant details.
• Other supporting documents : Depending on your purpose of visit and other factors, you may need to provide additional supporting documents, such as a medical exam certificate, a police certificate, or a letter of explanation.

Make sure you prepare all the necessary documents before submitting your visa application . Missing or incomplete documents can delay or even reject your application.

Understanding Visa Types and Their Requirements

Here are the main visa types you should know about:

Temporary Resident Visa

A Temporary Resident Visa (TRV) is required for individuals who are not Canadian citizens or permanent residents and who wish to enter Canada for a temporary purpose, such as tourism, visiting family or friends, or attending a conference.

Visitor Visa

A Visitor Visa is a type of TRV that is specifically for individuals who are coming to Canada for a short-term visit, such as for tourism or to visit family or friends.

Study Permit

A Study Permit is required for individuals who wish to study in Canada for more than six months. To apply for a Study Permit, you will need to provide proof of acceptance from a Canadian educational institution, as well as show that you have sufficient funds to cover your tuition fees and living expenses.

Work Permit

A Work Permit is required for individuals who wish to work in Canada temporarily.

An L Visa is a type of Work Permit that is specifically for intra-company transfers. This means that if you work for a company that has a branch in Canada, you may be eligible for an L Visa to work in Canada temporarily.

Processing Your Visa Application

Once you have submitted your visa application, it will be processed by a visa officer.

The processing time for a visa application can vary depending on the country you are applying from and the type of visa you are applying for. You can check the processing times for your country on the official Canadian government website.

During the processing of your application, the visa officer may request additional information or documents to support your application. It is important to respond to these requests promptly to avoid delays in the processing of your application.

After the visa officer has reviewed your application and supporting documents, a decision will be made to either approve or refuse your visa application.

While there are specific requirements that must be met for a visa application to be approved, each application is evaluated on a case-by-case basis.

• Be sure to submit a complete and accurate application form with all required documents.
• Respond promptly to any requests for additional information or documents from the visa officer.
• Check the processing times for your country and apply well in advance of your planned travel dates.
• Be prepared to provide evidence of your ties to your home country, such as employment, family, or property ownership, to demonstrate that you will return home after your visit to Canada.
• If your visa application is refused, you may be able to appeal the decision or reapply with additional supporting documents.

Understanding the Biometrics and Other Procedures

• Biometric fee : You must pay the biometric fee when you submit your application, or you may experience delays. The fee is CAD 85 for an individual or CAD 170 for a family (two or more people). There is no fee to give biometrics for a transit visa.
• Biometric instruction letter : After submitting your visa application, you will receive a biometric instruction letter that will tell you where and when to give your biometrics. You must bring this letter with you to your appointment.
• Fingerprint scanner : At the biometrics appointment, you will need to have your fingerprints taken. This will be done using a digital fingerprint scanner. You will be asked to place your fingers on the scanner one at a time, and the scanner will capture an image of your fingerprints.
• Photo : You will also need to have your photo taken at the biometrics appointment. This will be done using a digital camera. You will be asked to remove any glasses, hats, or head coverings that you are wearing, and to look directly at the camera.
• Enrolment session : The biometrics appointment is also known as an enrolment session. During this session, you will be asked to confirm your identity and to provide your biometrics. The entire process usually takes around 10-15 minutes.
• CanadaVisa.com

Comparing Canada Visa with Other Countries’ Visa

When it comes to visa requirements, Canada is generally considered to be more lenient than many other countries.

Here’s a comparison of Canada’s visa requirements with those of some other countries:

United States Visa

If you’re a citizen of a country that’s part of the Visa Waiver Program (VWP), you can travel to the United States without a visa for up to 90 days.

However, if you’re not eligible for the VWP, you’ll need to apply for a visa before you can travel to the US. The visa application process can be lengthy, and you’ll need to provide a lot of documentation to support your application.

European Union Visa

Citizens of many countries can travel to countries in the European Union (EU) without a visa for up to 90 days. However, if you’re planning to stay in the EU for longer than 90 days , you’ll need to apply for a visa.

The visa application process can be complex, and you’ll need to provide a lot of documentation to support your application.

Australia Visa

If you’re planning to travel to Australia, you’ll need to apply for a visa before you can enter the country.

The visa application process can be lengthy, and you’ll need to provide a lot of documentation to support your application. There are several different types of visas available, depending on the purpose of your visit.

Frequently Asked Questions

What documents are required for a canada visa application.

• A valid passport or travel document
• Two recent passport-size photographs
• Proof of financial support
• Travel itinerary
• Purpose of visit
• Letter of invitation, if applicable
• Police clearance certificate, if applicable

How do I write a cover letter for my Canada visa application?

Your cover letter should include the following information:

• Introduction and purpose of the letter
• Brief description of your travel plans
• Explanation of how you will support yourself financially during your stay
• Explanation of your ties to your home country and intention to return after your visit
• Closing remarks and contact information

Can I change my itinerary after getting a Canada visa?

Yes, you can change your itinerary after getting a Canada visa . However, you should inform the Canadian government of any changes to your travel plans.

How can I obtain an itinerary for my Canada visa application?

• Determine your travel dates and destinations
• Research your travel destinations and plan your route
• Book your transportation and accommodation
• Create a detailed itinerary that includes your travel dates, destinations, and mode of transportation

What is the purpose of a visit letter for a Canada visa application?

It should include the following information:

• Your relationship with the person inviting you to Canada, if applicable
• Purpose of your visit
• Length of your stay
• Details of your travel plans, including transportation and accommodation
• Your intention to return to your home country after your visit

What are some examples of the purpose of travel for a Canada visa application?

• Visiting family or friends
• Business meetings or conferences
• Educational or training programs
• Medical treatment or procedures
• Government of Canada
• Visa Reservation

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Schengen Visa application: Itinerary and the 90/180 rule example

Embark on your European dream with ease and confidence! Navigating the Schengen Visa application can be daunting, but with the right guidance, your journey through Europe's heart can be as smooth as the Seine River.

At iVisa, we've honed our expertise to make your Schengen visa application a breeze, especially regarding the pivotal aspect of your itinerary and how to plan around the so-called 90/180 rule .

Get expert tips and info about planning your European itinerary and applying for a Schengen Visa in this guide!

Understanding the 90/180 rule in the Schengen Zone

The first thing to learn is how to plan your trip according to the 90/180 rule .

It allows you to explore the Schengen area for within every 180 days . This rule ensures you have ample time to uncover Europe's treasures, from the bustling streets of Paris to the serene landscapes of the Finnish countryside, while adhering to the strict Schengen rules.

How does the 90/180 rule work?

Let's clear up some confusion about this rule to help you plan your trip:

Calculation: The 180-day reference period isn't fixed. It's a moving window based on the current date and the past 180 days . Calculate the days you've spent in the country based on the last 180 days from today.

Counting days: Every day you spend in the Schengen Area counts towards the 90 days, including the day of arrival and departure.

Examples of Schengen itineraries and the 90/180 rule

Here are some example itineraries for visa applicants adhering to the 90/180 rule in the Schengen Zone:

• Short stays (single-entry):

A tourist plans a 3-week trip to France and Italy. They spend 21 days in total in the Schengen Area. This counts as 21 days out of their 90-day limit.

• Extended travels (multiple-entry):

A traveler visits Germany for 10 days, leaves for the UK (non-Schengen), and returns after 20 days to spend another 30 days in Spain. Both stays are counted separately, totaling 40 days of their 90-day limit.

• Maximizing your stay (multiple-entry):

An individual plans a European itinerary, entering the Schengen Zone on June 1st and staying until August 29th (90 days). They must leave the Schengen Area by August 29th and cannot return until 180 days after their initial entry on June 1st.

Tips for planning your Schengen Visa itinerary

When applying for your Schengen visa, your itinerary is more than just a plan, it's a narrative of your journey that you must submit during your visa application.

Ensure it includes:

Entry and exit dates: Clearly outline your arrival and departure dates, adhering to the 90/180 rule, including a return flight or transport ticket.

Accommodation details: Whether it's a cozy Airbnb in Amsterdam, a friend or family member's house in Paris, or a boutique hotel in Bratislava, include where you'll be staying and submit any booking confirmations.

Travel plans: Highlight the countries and cities you plan to visit. Dreaming of exploring the fjords of Norway or the beaches of Greece? Let your travel itinerary reflect that and include any transportation options you plan to use, such as flight tickets.

The importance of a return flight ticket for your Schengen Visa application

Your application must include proof of a round-trip or onward flight itinerary , showcasing your commitment to return home after your European escapade.

Even embassies and consulates understand that it's unreasonable to expect applicants to purchase complete airline tickets upfront. They often advise getting a ticket with a 'free cancellation' option if you do decide to book in advance.

The European Union's visa consulate guidelines state: "A round trip reservation or itinerary with dates and flight numbers specifying entry and exit from the Schengen state is required. Some Schengen authorities accept the itinerary when applying for the visa but request the original air ticket when collecting the visa."

Using a dummy flight ticket for your Schengen Visa application

A dummy ticket, sometimes called a fake ticket or dummy booking , is essentially a mock flight reservation. People often use these as a stand-in for proof of onward travel in various situations like visa applications, immigration requirements, or other travel-related needs without buying a real ticket.

These mock tickets can be generated through different online tools or services, providing what appear to be flight reservation confirmations. Based on our experience, we strongly recommend avoiding fake flight itinerary generators for creating dummy tickets . These aren't only fraudulent but can also jeopardize your visa application and put you at risk of being denied boarding.

Writing a cover letter including an itinerary for Schengen Visa applications

Let's delve into how to effectively write a cover letter and include a sample itinerary for a Schengen visa application .

This is a crucial part of the application process, as it provides context to your travel plans and ensures that you comply with regulations like the 90/180 rule.

Purpose of the Schengen Visa cover letter

The cover letter serves as a personalized explanation of your travel intent, itinerary, and plans during your stay in the Schengen Area.

It acts as a formal introduction and supports your application by providing details that may not be clear from the application form alone.

What to include in your Schengen Visa cover letter

Here are some essential details to include in your cover letter :

Personal information: Start with your name, date of birth, and contact details.

Proof of ties to your home country: Explain your reasons for returning, like employment, family, or educational commitments.

Financial means: Mention your financial arrangements for the trip, indicating you have sufficient funds to cover your stay and details about your employment.

Closing statement: Conclude by affirming the accuracy of the information provided and your intent to abide by the Schengen rules.

Reason for traveling: Include why you want to visit a Schengen country.

Other info: If you were unable to submit any of the required documents, explain why.

Travel dates: Start with your arrival and departure dates, ensuring they're within the stipulated 90-day limit in a 180-day period. Include your main transportation details, like flights or trains, especially those showing your entry into and exit from the Schengen area.

Accommodation and logistics: Provide details of your accommodations for each destination on your route. If you're staying with friends or relatives, include a letter of invitation from them. Also, outline your internal travel plans, showing how you intend to move between different Schengen countries or cities.

Schengen Visa cover letter example including itinerary

Here's a helpful guide with a sample cover letter for your Schengen Visa application. You can adapt this letter based on your personal info, situation, and reason for traveling.

Sample cover letter for a Schengen Tourist Visa

Incorporating this detailed itinerary helps visa officers better understand your travel plans, increasing the chances of a successful application.

[Current date]

[Destination of main destination country] Embassy

[Destination embassy address in the country of application]

Dear Sir or Madam,

I am writing to apply for a Schengen visa for my upcoming visit to [country 1, country 2, etc.], planned for the period of [date, year until date, year]. I will travel [solo or indicate people in your travel group], primarily for [tourism, business, or other] purposes.

My itinerary includes exploring [famous landmarks in countries such as …]. Additionally, I am eager to experience [other landmarks or regions in the destination country].

During my trip, I also intend to visit [other country on itinerary] from [date until date] to meet a family member who resides in [town or city]. My accommodation during this time will be at my friend's residence. I will then travel to [next destination] to continue my tour, concluding in [last town/city] on [date, year].

I am currently employed at [name of company/organization] as a [job position], where I have been working for [number of years]. My annual salary is [salary amount]. Enclosed is a No Objection Certificate from my employer, granting me leave for this period.

I will be self-financing my travel and have attached proof of my financial capability to support myself during my stay.

Here is a detailed itinerary of my activities:

I have enclosed the following supporting visa application documents:

Schengen Visa Application Form

A copy of my passport

Flight and train ticket reservations

Schengen Visa Travel Health Insurance policy

Hotel reservation receipts

Letter of invitation from my family member

No Objection Certificate from my employer

Bank statements for the last six months

I trust that the information in this letter will be sufficient for a positive response to my application. Thank you for considering my request, and please feel free to reach out if you need any additional details.

Best regards,

[Your name]

[Your address]

[Your phone number]

[Your email address]

What else to expect during your Schengen Visa application

When applying for a Schengen Visa, it's important to be prepared for the entire process. Here's an overview of what you can expect:

Document verification: The consulate will thoroughly check all submitted documents, including your passport, application form, photos, travel insurance, flight itinerary, proof of accommodation, and financial means.

Interview: Most applicants must attend a visa interview. Expect questions about your trip, such as the purpose of your visit, your itinerary, and your ties to your home country.

If it's your first Schengen visa in the past five years, you must also provide biometric data (fingerprints and a digital photograph).

Here are some extra tips for a successful Schengen Visa interview.

Visa decision: After processing, you'll be informed of the decision. If your visa is approved, check the visa sticker for any errors and be aware of the validity period and the number of permitted entries.

Possible need for adaptability: Be prepared for possible changes. For example, travel restrictions or policy changes can affect visa processing. Remember, each Schengen state may have slightly different requirements or processes, so it's essential to check the specific requirements of the country you're applying to.

Being well-prepared and understanding what to expect can make your visa application process smoother and less stressful!

Need more info about the Schengen Visa requirements and itinerary?

We offer a simplified online application for the Schengen Visa . Use our Visa Checker Tool to check your visa needs and apply instantly online! When applying with us, you'll receive the following benefits:

If you have any other questions, please contact our customer support team via online chat or email at [email protected] . We're happy to help!

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• iVisa is NOT affiliated with any government agency. This site does not provide legal advice and we are not a law firm. None of our customer service representatives are lawyers and they also do not provide legal advice. We are a private, internet-based travel and immigration consultancy provider dedicated to helping individuals travel around the world. You may apply by yourself directly on the various government websites. For government source information, please visit our product pages.

Calypso Tree

34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

Free Travel Itinerary Templates 01

Free Travel Itinerary Templates 02

Free Travel Itinerary Templates 03

Free Travel Itinerary Templates 04

Free Travel Itinerary Templates 05

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Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 15

Travel Itinerary Template Word

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Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

Itinerary Templates Free

travel itinerary template

Vacation itinerary template

Disney Itinerary Templates

Free business travel itinerary template excel

Weekly Itinerary Template

Birthday Itinerary Template

Daily itinerary planner

Program Itinerary Template

Meeting Itinerary Template

Travel Itinerary Template PDF

Free Travel Itinerary Templates 16

Free Travel Itinerary Templates 17

Free Travel Itinerary Templates 18

Free Travel Itinerary Templates 19

Free Travel Itinerary Templates 20

Itinerary Template – Free Travel Itinerary Templates

Business Tour – Free Travel Itinerary Templates

Business Travel Diary- Free Travel Itinerary Templates

Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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About the author.

How to Write a Travel Itinerary (Template and Tips)

Being able to write a good itinerary is a powerful tool in the travel industry. A travel itinerary isn’t just a list of things to do. It’s a stop-by-stop break down of how a traveler should spend their time.

Whether you’re a travel agent, blogger, content writer, or anything in between, itineraries are fundamental.

Creating effective itineraries is also a valuable skill if you’re a traveler. If you can craft a compelling trip plan, you’re in for a holiday that will show you and your loved ones an amazing time.

Why take our advice? We’re highly experienced in the itinerary game. 🙂 The Travel Tractions content team has crafted over 500,000 words worth of travel itineraries in the last 3 months alone.

We know our stuff, and we’re here to share it with you. The following is a detailed guide on how to make a travel itinerary.

Travel Itinerary Template

An itinerary will pretty much always be broken down into days (unless it’s a 24-hour itinerary). Each day is further broken down into individual stops , which are typically the recommended points of interest and attractions.

The days and stops are the meat of the itinerary, but most itineraries will be supplemented with additional information to further help the reader.

Have a look at how we added a practical packing list in this 3 day London itinerary .

We recommend structuring your vacation itinerary in a similar way to the following:

Introduction

Every good blog post needs an introduction. For your itinerary, this will be a brief overview of the destination and why it’s an attractive place to visit. Sell the itinerary here. Give the reader a good reason to stay engaged and continue reading.

Brief Overview

Offer a bullet-pointed breakdown of the itinerary, outlining the stops. This allows the reader to understand if it’s right for them before reading in full.

Day 1, etc.

This is where you lay out the stops for each day. Give some insightful and interesting information about each stop.

The aim here is to get them excited about what you’re suggesting / offering. Don’t overwhelm them with information, just whet their appetite.

Make each stop a heading, and include useful information such as opening hours, cost, and which kind of traveler is best catered for here. You can add must-visit food stops as well, or simply leave that choice up to the reader.

Check out how we helped our readers organize a 7-day trip to Bali .

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Other Useful Information

In this section, offer some extra information that will help the user get the most out of their experience. Some things you can add include:

• Tell the reader a bit about how to get around, transport options, and things to be prepared for.
• Discuss the best places to stay and suggest a few options for accommodation that you know are great.
• Make some restaurant recommendations and mention any other foodie stops that haven’t made it into your itinerary stops.
• Include a packing list if you feel it’s an important aspect (or write a separate packing list post and take advantage of some internal linking).

This section exists to help close the itinerary in a satisfying way. Offer a brief summary and some final thoughts. Reaffirm the reasons why the destination is attractive, and why your itinerary is the best on offer.

Important Considerations for Writing an Itinerary

So, now you’ve got the outline for a successful itinerary. But you’ll need to fill this skeleton with high-quality content in order to produce something valuable. Taking into account the following considerations and tips will help you do so.

Decide the Length of the Itinerary

Before writing anything, you’ll need to decide the length of your itinerary. Are you offering an itinerary for three days? five days? one week?

The best option will largely depend on the size of the destination and how much it offers in terms of things to do. For example, most travelers will probably spend at least a week in Bali but perhaps just two or three days in Amsterdam.

This can generally be determined with some logical thinking or past experience. But a bit of keyword research can really help uncover what your audience is truly looking for.

If you already have an idea of what you’d like the reader to see and do, you can base the length of the trip on the time it’ll take them to see it all.

Decide on the Stops & Attractions

Once you’ve decided on a number of days, you’ll need to figure out how the reader should fill their time.

Ask yourself questions like:

• What are the most popular landmarks, attractions, and points of interest?
• What will offer the most memorable experience?
• Are there any unheard of spots that will enrich the experience and make it unique?

Deciding on the stops can be done through a combination of experience, prior knowledge, and research.

Looking for expertly-written, SEO content? Click here to view our affordable content writing packages

What’s Achievable?

How much can the reader realistically fit in the time allotted? We know it’s easy to get excited about all the amazing things that a travel destination has to offer. But it’s important to keep it realistic.

The last thing you want is to over-promise on what can be achieved during a trip, only to leave the reader rushing from one attraction to the next without time to appreciate each one. They could even end up abandoning the itinerary altogether.

Plan Out Logical Routes

It’s very important that you consider the geography of the destination when structuring an itinerary. You need to plan out logical routes between stops in order to minimize travel and maximize efficiency. If two or more attractions are close to one another geographically, it only makes sense to visit them at the same time.

Use your knowledge of the area in combination with Google Maps to plot out a route for each day’s itinerary.

Offer Insider Tips

Try to offer unique insights and ideas, insider tips, and some off-the-beaten-track gems.

The reader wants to know that they’re in reliable and experienced hands. Unique and valuable guidance will also help your itinerary stand out against those offering more generic advice.

You can provide these at any point throughout the itinerary. Wherever they fit best.

Be Specific and Unambiguous

Itineraries provide insightful guidance to those who want to be guided. To those who want their trip to be planned for them.

Therefore, it is your job to guide them fully . Don’t offer too much in the way of flexibility. Display conviction in your chosen stops. Show confidence that if they follow your itinerary to a T, they’ll have a great time.

Include Captivating Images

High-quality images transport the reader to the destination before they’ve left their seats. They’re one of the strongest mediums for generating excitement and anticipation for an upcoming trip. They also help break up long blocks of text.

Including images frequently is a great way to keep your reader’s attention and enhance their experience.

You can use images from your own trip, or curate some top-notch stock images .

Implement SEO

Data-focused, strategic SEO (Search Engine Optimisation) underpins all of our content. And if your itinerary is being written for the web, it should underpin yours too. Good SEO can help ensure that your itinerary is seen by as many people as possible. And if you’re in the travel business, getting your travel material seen should be a top priority.

Final Thoughts

If you were wondering how to write an itinerary, you landed in the right place. We hope this trip itinerary template helps you craft well-rounded, engaging, and realistic itineraries that leave readers delighted.

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10 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

March 25, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 10 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

What makes a good travel itinerary template, 1. clickup business travel itinerary template, 2. clickup vacation planning travel itinerary template, 3. clickup event planning itinerary template, 4. clickup 24 hour itinerary template, 5. clickup basic agenda template, 6. clickup conference itinerary template, 7. clickup board meeting agenda template, 8. excel vacation itinerary template, 9. google docs travel itinerary template, 10. microsoft word business trip itinerary template.

An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 10 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

10 Travel Itinerary Templates

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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