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  • Per Diem Lookup

Official Travel Authorization

  • Title: Official Travel Authorization
  • Form #: GSA87
  • Current Revision Date: 01/2020
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PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

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Travel consent form

SurveyMonkey is rated 4.5 out of 5 from  18,000+ reviews  on G2.com

Organizations that plan and coordinate trips for children—like schools, sports teams, and youth groups—understand the importance of getting explicit, clearly documented consent from parents or legal guardians. A travel consent form ensures legal compliance and demonstrates your organization’s commitment to the safety and well-being of the children in your care.

Our travel consent form makes it easy to secure parental consent so you can focus on creating a memorable experience, knowing that you have the necessary permissions and safety measures in place. The template is pre-built to help you seamlessly document consent, including capturing important details about the child and their parents or legal guardians.

With the intuitive SurveyMonkey platform, you can easily customize the form to your needs to create a seamless, fully branded user experience.

This template is a suggested form and is provided "as-is" without any warranty of any kind. It is provided for general informational purposes only and should be modified by you or your attorney to meet your specific needs and any applicable legal requirements. Do not use this form to send a legal request to SurveyMonkey.

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travel consent form for employees

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  • Travel Request Form

Travel Request Form and Template

An employee fills out a travel request form to seek approval for an airline ticket for business travel. In this article, we will provide all the details, including templates regarding travel request forms and also reports.

A  travel request form is an absolute necessity when your employees must travel for work. Write a form for your company by following our simple instructions or, if you want a faster solution or some inspiration, download for free our travel request form template.

1. What is a travel request form?

2. What informations a business trip application form should contain?

3. How to plan and track business travel?

4. Download the travel request form template

5. Download the travel expense report template

6. Travel permission request letter

What is a travel request form?

A travel request form is a form that gathers travel details from your staff members so you can approve their travel and reimburse their expenses. It's the ideal way to organize travel requests from your employees. The form can collect all the information on the traveler that your HR or administrative team will need when dealing with business travel budgets and future planning.

A travel expenses report is required for approval and reimbursing of business travel expenses. Write a straightforward report for your company by following our simple instructions or, if you want a faster solution or some inspiration, download for free our travel expenses report template.

Before a business journey, an employee has to submit a travel request form in which he/she provides information required for approval of the travel. The form includes an estimated budget as well. However, expenses are reimbursed based on the travel expenses report, a detailed report submitted after the business trip is over.

What informations a business trip application form should contain?

Travel for work is something most companies require. But before going on a business trip, the employee has to receive approval for travel. The travel request form follows the company’s policy for traveling and can differ from company to company. However, the form should include important information such as employee data, the purpose of traveling, estimated expenses, and the supervisor’s approval. Check out the following elements to write a travel request form:

  • Information about the employee – The form should include all relevant data, such as the employee’s name, position in the company, department, and more.
  • Information about the travel – The form should include the travel’s destination and the period the employee will skip work. It’s also important to know the exact dates of the traveling period.
  • The purpose of the travel – Most companies require the exact reasoning for the trip and a short justification. The employee should justify why the journey is in the company‘s interest and what benefits will come from it.
  • An estimated budget – Usually, employees can estimate their travel expenses, and most of them are paid in advance. Based on the travel purpose, costs may include plane and train tickets, gas and car-related taxes, meals and hotel fees, entrance fees to fairs and conferences, or training fees and accommodation during the training. On return, the employee will submit an Employee Expense Report and will provide receipts and invoices for all expenses made during the business travel.
  • Signatures – A travel request form has to be approved by a manager or supervisor. It also has to include the employee’s signature and the date of the approval.

Note: this can be also used as an travel expense report.

How to plan and track business travel?

If you plan to track business travel for each of your employees and ensure that the coworkers know who is off and when note that LeaveBoard does this very efficiently. 

  • You have an attendance calendar with all the absences, vacations, traveling days, sick days, or work-from-home. This tool facilitates better transparency and ensures more confident planning.
  • The reports provide accurate information for payroll, who went to a business mission, when, and for how many business days. In this way, your accountants will be happy.
  • Within the dashboard, you can see your time-off balance. The number of vacation days, business travel, and other leaves of absence you have booked. All are instant, accurate, and easy to use.

In the image below you have a picture of the attendance tracker that allows to schedule business travel, vacations and more, while keeping your employees informed about who is off and when.

If you like what you're seeing, than don't wait no more. Register for an account and boost your team's efficiency and performance with our web-based planning and tracking app.

Download the travel request form template

Download the Travel request form

Download the travel expense report template

Download the Travel expense report

Travel Permission Letter

If you need to write in advance a permission letter to seek approval from your manager for the upcoming business travel, we do have a template that you can use to save you time and effort.

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number]

[Recipient's Name] [Recipient's Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code]

Subject: Request for Travel Permission

Dear [Recipient's Name],

I hope this letter finds you well. I am writing to formally request travel permission for an upcoming business trip that is essential for [Company/Organization Name] and aligns with our strategic objectives.

Purpose of Travel:

The purpose of this business trip is to [briefly describe the purpose of the trip, such as attending a conference, meeting with clients, or exploring potential business opportunities]. This trip presents a valuable opportunity for [Company/Organization Name] to [outline the specific benefits and outcomes expected from the trip].

Travel Details:

  • Destination: [Name of the destination city/country]
  • Dates of Travel: [Start Date] to [End Date]
  • Mode of Transportation: [Specify the mode(s) of transportation, such as air travel or ground transportation]
  • Accommodation: [Provide details of the planned accommodation during the trip]

Benefits to [Company/Organization Name]:

  • [Explain the potential benefits and outcomes of the trip, such as establishing new business partnerships, enhancing existing client relationships, acquiring knowledge or industry insights, or contributing to project development and implementation]
  • [Highlight any potential financial or growth opportunities that may arise from the trip]

Safety and Security Measures:

I understand that [Company/Organization Name] prioritizes the safety and well-being of its employees. In light of this, I assure you that I will adhere to all necessary safety and security protocols during my travel. I will comply with travel advisories, follow health guidelines, and stay updated with changes in local conditions or regulations. I will also maintain regular communication with [Company/Organization Name] and promptly report any significant updates or issues.

Budget and Expenses:

I have prepared a detailed budget proposal outlining the estimated expenses for this trip. The proposed budget covers transportation, accommodation, meals, and any other relevant costs. I am confident that the expenses associated with this trip are justified and align with [Company/Organization Name]'s budgetary guidelines.

I kindly request your approval for this travel arrangement at your earliest convenience. I am available to discuss any further details or address any concerns you may have regarding this travel request.

Thank you for considering my request. I believe that this trip will contribute significantly to [Company/Organization Name]'s growth and success. I look forward to your positive response.

Yours sincerely,

[Your Name] [Your Position] [Company/Organization Name]

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travel consent form for employees

Travel Consent Form Template

Avoid delays at the airports by using this online travel consent form template to get permission from a child’s guardian when travelling with an under-age kid who is not your ward. This travel consent form will help you gather all the needed data that might be required by law enforcement during your travel period. This consent form is perfect for travel agencies, schools on excursion, NGOs etc.

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travel consent form

What is a travel consent form for:.

A travel consent form serves as a legal permit allowing you to take a minor on a trip without any consequences. It is used to ensure that minors traveling are not victims of kidnap or child trafficking by ensuring that the person traveling with them has legal authorization from their parents to do so. The essence is basically to ensure the safety of children and minors alike, especially when it involves traveling from one country to another. Also on the part of airlines, it ensures that you are protected from any legal; implications by ensuring that any minor traveling on your airline is authorized to do so.

How to Create a Travel Consent Form:

The first step to doing this is to sign up with Formplus to access the travel consent form template.

Next, you use the code-free drag-and-drop form builder to customize the form to suit any requirements you might have.

You can also include fields or sections on the form, there is also the option of changing the layout, and color, and even adding images to the form.

Once that is done you can share the form with your preferred user by either a QR code, an email link, or by simply embedding the form on your website.

Conclusion:

 A travel consent form is needed when you are traveling with minors who are not your biological children. It is the key to not only ensuring the safety of children and minors but also your safety as a legal guardian. Formplus has created a robust travel consent form template that can be tailored to fit your unique needs and requirements.

Sign up with Formplus today to get free access to this form.

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Travel consent forms

A child travel consent form is a document that a child’s parent or legal guardian signs when granting permission for the minor custody to travel domestically on internationally with a school, club, or other organization. Travel consent forms apply in various cases involving permission requests and travel. An online travel consent form simplifies the process by capturing the necessary information and signature from any location or device. Find the travel consent form you need from our collection or create it from scratch with 123FormBuilder, an advanced form builder with the tool you need to generate consent statements and collect travel authorization.

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freight railway transport consent form

Freight Railway Transport Consent Form

Using our Freight Railway Transport Consent Form simplifies collecting consent for freight transportation via railways.

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Marine Transport Consent Form

Our template simplifies collecting consent for marine transportation, increasing productivity and compliance.

dangerous goods transport consent form

Dangerous Goods Transport Consent Form

Our template is a user-friendly tool that simplifies obtaining consent for hazardous materials transportation, increasing productivity and safety.

driver consent form

Driver Consent Form

Our form allows you to easily collect consent data electronically, eliminating the need for physical forms.

road construction consent form

Road Construction Consent Form

Our template is essential for simplifying collecting consent for road construction projects and increasing productivity for your construction operations.

pets travel consent form

Pets Travel Consent Form

Our digital template helps you to simplify collecting consent from pet owners and increase productivity for pet transportation arrangements.

transportation consent form

Transportation Consent Form

Simplify the process of collecting consent for international transportation and increase productivity for your travel arrangements using our template.

minor travel consent form

Minor Travel Consent Form

Our International Travel Consent Form makes it simple to collect consent data electronically, eliminating the need for paper forms.

international travel consent form

International Travel Consent Form

Experience the benefits of our International Travel Consent Form and simplify your travel consent process.

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Travel Risk Assessment Form

You can digitalize your insurance policy using our free Travel Risk Assessment Form, which is fully customizable.

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Obtain approvals to take your learners on trips with this online cruise parental consen...

Travel Declaration Form Template

Travel Declaration Form

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Travel Consent Form

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Travel Consent Form

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A Travel Consent Form is used when a child is traveling alone, with only one parent/legal guardian, or with an authorized group . This document notifies authorities or other interested parties that a parent or legal guardian has given their consent for the child to travel without them. This document can be used both for domestic travel inside the United States or international travel across country borders. Because of increasing instances of child abduction in custody cases, and a growing number of children who are the victims of trafficking or other abduction, an immigration officer, airline, or travel company may ask parents to provide some form of letter of consent if a minor child is traveling internationally with only one parent or with another adult, such as a teacher, group trip leader, or grandparent.

How to use this document

Using this document, a parent can name the children, provide information about their passport if the travel is happening internationally, describe the circumstances of their travel and the people who will be accompanying them, and outline the travel itinerary. This document also includes the option to describe the child's allergies or special medical needs . Finally, this letter form contains contact information for adult chaperones, if applicable, and parents or legal guardians in case someone needs to be contacted in the event of an emergency. During the signing of this letter, a witness should also sign the letter, as this is required by some airlines.

Traveling children should carry a copy of this letter with them and any adult chaperones should be given a copy of this letter to show to authority figures as needed.

Applicable law

Although not required by law, immigration officers, law enforcement officers, or U.S Customs and Border Protection agents may detain a child if they suspect an abduction or kidnapping has taken place. By traveling with a Travel Consent Form, these officers will have necessary contact information and further assurance that no abduction or kidnapping has taken place.

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At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

Guides to help you

  • Planes, Trains, and Automobiles: Necessary Documents when Traveling with a Child
  • Creating a Child Travel Consent Form

Other names for the document:

Child Travel Consent Letter, Minor Travel Consent Form, Travel Permission Letter, Consent Letter for International Travel, Children's International Travel Consent Letter

Country: United States

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travel consent form for employees

Travel Consent Form

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A travel consent form is a statutory document granting authorization for a minor to travel without legal guardians or one or both parents. In addition, it is an essential document that can help prevent legal problems while traveling with children. The travel consent form should be filled out and signed by the child's legal guardian(s) or parent(s). It should incorporate all relevant details about the minor, their trip, and the accompanying individual (s).

A travel consent form is generally required by border officials, airlines, and other travel officials when minors travel alone, with only one parent or legal guardian, or with an adult who is not their legal guardian or parent. Moreover, any minor child traveling without legal guardians or parents should keep a travel consent form. It contains kids traveling with only one parent, a grandparent, uncle or aunt, a family friend, or any other grown-up who is not their parent or legal guardian.

Importance of a Travel Consent Form

A travel consent form is essential for numerous reasons. Initially, it confirms the parent or legal guardian's consent for the child to travel. This document can control legal conflicts and guarantee that the child's security and well-being remain safeguarded during the trip. Moreover, border authorities must have the travel consent form to ascertain the child's identity and confirm their authorization to travel. Without this document, the child may be denied entry into a specific country, which can cause a lot of hassle and inconvenience.

Particulars of a Travel Consent Form

A travel consent form should incorporate the following information:

  • The destinations and dates of the trip.
  • The names and contact details of the parent(s) or legal guardian(s), child, and person(s) accompanying the minor on the trip.
  • The intent of the trip (e.g., holiday, school trip, etc.).
  • A statement allowing the minor to travel with the accompanying individual(s).
  • Any particular limitations or instructions, such as medical issues or dietary requirements.
  • Any special instructions or restrictions, such as medical conditions or dietary requirements.
  • A message acknowledging that the legal guardian(s) or parent(s) understand the threats involved in the trip and accept accountability for any harm or injuries that may occur.
  • The signature(s) of the legal guardian(s)or parent(s) and the person(s) accompanying the child on the trip.

Also, it is vital to note that some nations may have additional prerequisites for travel consent forms. Therefore, it is important to research the destination country's requirements before traveling and ensure all essential documentation is in order.

travel consent form for employees

How to Draft a Travel Consent Form

Below are the steps involved in drafting a travel consent form.

  • Define the Purpose of the Form. It should include information about the child, the destination, the objective of the trip, and the duration. Make sure to specify the name of the person who will be traveling with the child.
  • Determine the Parties Involved. In the next section, determine the parties concerned about the trip. It should include the name and contact information of the child's parents or legal guardians, the name and contact information of the person traveling with the child, and the name and contact information of any other individuals responsible for the child during the trip.
  • Grant Permission for Travel. In the next step, you should grant permission for the child to travel with the designated individual. It should include the name of the person traveling with the child, the destination, and the trip duration.
  • Specify Other Details. Define any other relevant details such as transportation, accommodation, and emergency contacts. You may also want to include a clause that outlines what should happen in the event of an emergency or unexpected situation.
  • Include Signatures. All parties involved should sign the travel consent form. It includes the child's parents or legal guardians, the person traveling with the child, and any other individuals responsible for the child during the trip. Moreover, notarizing the document is also a reasonable idea to provide extra legal security.
  • Attach Supporting Documents. If you travel internationally, you may need to attach additional documents to the travel consent form such as a copy of the child's birth certificate or passport and a letter from the child's parents or legal guardians granting permission for the child to travel.

Types of Travel Consent Forms

Traveling with minors can be complicated and sensitive, demanding the appropriate documentation to guarantee the security and safety of all parties involved. The travel consent form is one of the most significant documents in this process, and some of the prevalent travel consent forms are as follows:

  • International Travel Consent Form: An international travel consent form is needed when a minor travels outside their nation with an adult who is not their legal guardian or parent. This form is more complicated than a domestic travel consent form. It may need to incorporate additional details, such as all parties' passport numbers, emergency contact information, and the trip's purpose.
  • Domestic Travel Consent Form: A domestic travel consent form is needed when a minor travels within their nation. This type of consent form can differ depending on the exact prerequisites of the state or nation involved. Generally, the form will contain details such as the names of the minor and the adult traveling with them, the dates and places of travel, and any other applicable details.
  • Medical Consent Form: A medical consent form is required when a minor travels with an adult who may need to make medical decisions. It is particularly important for children with medical conditions or allergies. The form will include information such as the name of the child, their medical history, and their primary healthcare provider's name and contact information.
  • Custody Travel Consent Form: A custody travel consent form is required when a minor travels with an adult who is not their parent or legal guardian and has a custody agreement. This form will include information such as the parties' names, the custody agreement terms, and the travel arrangements.
  • Notarized Travel Consent Form: A notarized travel consent form is essential when a minor travels with an adult who is not their parent or legal guardian, and the destination nation requires a document. This type of consent form must be executed by a notary public, who will ascertain the identity of all parties concerned and attest to the document's authenticity.

Key Terms for Travel Consent Forms

  • Parent/Guardian: A legal adult with control or guardianship of a minor child.
  • Visa: A government-issued document allowing a person to enter and stay in a foreign country for a specified period and purpose.
  • Destination: The place where the minor will be traveling to.
  • Duration of Travel: The length of time the children will be away from home.

Final Thoughts on Travel Consent Forms

In a nutshell, a travel consent form is an essential legal document that authorizes a minor child to travel without one or both legal guardians or parents. Moreover, since preventing any legal matters while traveling with minors is essential, the form should incorporate all appropriate details about the child, their trip, and the person(s) accompanying them. If you are planning to travel with a minor child, it is recommended to research the destination country's requirements and ensure that all necessary documentation is in order.

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Travel Consent Form

Travel Consist Form

A travel consent form is a document that gives authorization to a child who is traveling alone, as part of an authorized group or with one parent or legal guardian. The document is used to notify authorities that the legal guardian or parent have given their consent for the child to travel without them. The document may be required for both local and international travel.

There is a standard format of writing a child travel consent form but if you are not familiar with this format do not worry. In this article, we have included 16+ travel consent form examples and templates to give you inspiration. These templates are fully customizable, easy to edit and can be accessed instantly through download. You may also want to look at these travel authorization letter examples .

Travel Consent Form  Examples & Templates

1. parental travel consent form.

parental travel consent forms

Size: 148 KB

With this parental travel consent form template, you can write the name of the child or children, their passport details if it is international detail and provide information of the people to accompany the child during the travel. Also, the template has a section where you indicate your information as a legal guardian or parent so that you may be contacted easily.

2. Travel Consent Form Example

arsenal travel consent form

Size: 193 KB

This is a travel consent form given to children who have planned to watch a football match. It contains details about the fixture, the parent, and the contact information about the parents or guardians in case of an emergency. The template, which is available in an editable PDF format, makes it easy to craft a travel consent form because you just need to enter your details in the respective fields.

3. International Travel Consent Form

international travel consent form

Size: 201 KB

This sample international travel consent form offers a standardized way of creating your own consent form quickly and without hassle. Since it already has the wordings that are often used in this document, you only have to fill in the blank spaces and you will be done in minutes. The template comes in a PDF document file that you can easily edit without requiring a special program. To get started writing a travel consent form just download this template today.

4. Guardian Travel Consent Form Sample

guardian travel consent form

Size: 701 KB

If you are a guardian and want to give your permission for a minor to travel alone or with another person or group, you can use this template to produce a professional-looking consent form in a jiffy. The template has been designed professionally and contains the main sections of a standard travel consent form. They include details about the parent/guardian and a declaration that they have authorized the child to travel in the company of a specific individual. The way the template has been designed means you will only need to fill in blank spaces and you will be done in minutes.

5. Travel Consent Form Example

travel consent forms examples

Size: 99 KB

This downloadable travel consent form template comes in a PDF form that you can edit when inputting your information. The template makes it extremely easy for you to produce a great-looking travel consent form that your child can use when traveling alone, in a group or with someone or single parent. Download the template to get started.

6. Vehicle Travel Consent Form Example

vehicle travel consent form

Size: 71 KB

Need inspiration on how to draft your travel consent form? Then look no further than this instantly downloadable template. The template captures everything that needs to be included in a standard travel consent form so you don’t have to worry about the type content to include, format or structure. Just download this template and you will be done in minutes.

7. Travel Consent Form for Minors

travel consent form for minors

Size: 128 KB

With this travel consent form template for minors, you don’t have to make your own document from scratch. This is because it already has standard content, with your only work being to fill in the blank spaces. The template is easily editable so you don’t have to worry about looking for a special program for that purpose.

8. Agreement Travel Consent Form

agreement travel consent form

Size: 485 KB

Due to rising cases of child trafficking, certain jurisdictions may ask for a travel consent form. To be on the safe side of the law, make sure you have the document ready with you. Thanks to this template, you can be done writing your consent quickly and without stress. This agreement travel consent form is already populated with all the necessary wording. Your only work is to provide the details requested in the blank spaces and you are good to go.

9. Child Travel Consent Form

child travel consent form

Size: 29 KB

Download this child travel consent form template and just enter your information and you are good to go. It greatly simplifies your work, as you don’t have to think of the right format, structure of content to use. Everything has been done for you, and in just a few minutes, you will have completed filling in the blank spaces.

10. Waiver Travel Consent Form

waiver travel consent form

Size: 86 KB

Immigration officials have been alerted by the ever increasing cases of child abduction, which is why you may be required to write a consent form if your child is traveling with one parent, with a group or alone. This template lets the immigration officials or any other relevant authorities that you have permitted the child to travel alone, with someone else or in a group. Download the template to start writing your consent form.

11. Sample Travel Consent Form

sample travel consent form

Size: 156 KB

With this template, it’s really easy to draft a child travel consent form that allows your kid to travel with someone other than parents or a legal guardian. The template is created purposefully to help parents who don’t know how to compile a travel consent form or those who are pressed for time. It already has the right format, content, and structure leaving you with the simplest of tasks, which is to fill in the details in the blank spaces. Finish off by signing below and you’ve given your child authority to travel.

12. Student Travel Consent Form

student travel consent form

Size: 130 KB

This is a student travel consent form drafted by an academic institution such as a college, school or a university. It shows that the bearer of the letter has express permission to leave school precincts with the specified person. The template is easy to edit and also customizable so you can write the name of your institution and even add a logo. Download it today.

13. Abroad Travel Consent Form

travel consent abroad form

Size: 26 KB

If your child is traveling abroad, you can use this template to produce a professional-looking travel consent document that shows you are aware your kid is going abroad without you. The readymade template makes it easy and quick for you to write your travel consent form. Don’t worry even if you’ve never done a consent letter before. This template has done everything for you. Just fill in the blank spaces and you are done.

14. Travel Consent Form in PDF

travel consent form in pdf

Size: 159 KB

Use this travel consent form in PDF to prepare a premium-grade travel consent form in a flash. This template has been drafted to make it easier even for people who have never seen a travel consent form. All you need is to download this template, fill it in and you are done. Just like that!

15. Travel and Medical Attention Consent Form

travel and medical attention consent form

Size: 27 KB

Do you want to write a travel consent form but you don’t have any idea where to start? If so, this template is designed specifically for you. Even with no prior knowledge of how this document is compiled, you will be able to create a high-quality, mistakes free document with this template. It has already done everything for you, leaving you with a very simple task.

16. Passenger Travel Consent Form

passenger travel consent form

Size: 46 KB

Use this passenger travel consent form to give permission to your child to travel locally alone or with someone else. With this document, concerned authorities will know you have authorized the child to be in the company of other people and travel with them. Just download the template today!

17. Simple Travel Consent Form

travel consist form example

Creating a travel consent document has never been easier with this simple travel consent form template. Its layout, content, and structure mean you don’t have to do much. Just provide your details and sign at the bottom of the page and, just like that, you have a travel consent document.

travel consent form for employees

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Table of Contents

5 steps to make a travel consent form, 10+ travel consent form templates, 1. basic travel consent form, 2. parental travel consent form, 3. simple travel consent form template, 4. sample parental consent form template, 5. international travel consent form layout, 6. travel consent form example, 7. international travel child consent form, 8. editable travel form template, 9. free travel consent form, 10. standard travel consent form template, 11. printable travel consent form template.

In the case of a minor child traveling alone or with a guardian other than parents, a consent form is required. As a parent, you need it if your child is traveling alone. If you are a school or any other institution taking a child for a program or tour, you need to take the parental consent. These travel consent form templates and examples will help you for this purpose.

travel consent form for employees

Step 1: Understand the Rules

Step 2: where is the child going, step 3: format of the form, step 4: body of the form, step 5: permission and notary.

basic travel consent form

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Free Minor Travel Consent Form

Minor choosing travel destination on world map

A minor travel consent form is a legal document, signed by a child's parents and/or legal guardians, giving permission for the child to travel with another adult. Any time a child travels abroad without both parents and/or legal guardians, U.S. Customs and Border Protection requires the child to have this written permission.

This document is particularly important in international travel situations. It can be used to establish guardianship whether the child is traveling abroad with only one parent or with another trusted adult, such as a family member, friend, or educator.

In today's world, where concerns about child safety are paramount-especially when it comes to child abduction, custody disputes, and human trafficking-a minor travel consent form serves as a protective measure. It provides clear, legally binding, written permission that can be verified by immigration officials, airline staff, or travel companies, to make sure that the child's travel is both safe and authorized.

Without this form, travel may be delayed or denied. Domestic and international authorities need to be able confirm the child's guardianship and obtain the necessary permissions before allowing the child to travel onward.

How to Use the Minor Travel Consent Form

The form available below is a comprehensive template, designed to be easily copy/pasted and adapted in a word processor like Microsoft Word or Google Docs.

Given the critical nature of this document, we also provide a downloadable minor travel consent form in PDF format for your convenience.

It's important to note that while this sample form is a valuable starting point, it should be tailored to fit the specific details and circumstances of your child's travel.

Also be advised that this form does not replace a legal power of attorney document that could be used to make critical medical care decisions on behalf of a child.

This form is regularly reviewed and updated to ensure that this form remains current with travel and child safety best practices, reflecting our commitment to providing reliable and authoritative travel resources.

Minor Travel Consent Form

To Whom It May Concern:

I/We,                                                                                                                     (Full Name(s) of Custodial and/or Non-Custodial Parent(s)/Legal Guardian(s))

am/are the lawful custodial parent(s) and/or non-custodial parent(s) or legal guardian(s) of:

                                                                                           (Full Name of Accompanying Person)

                                                                                           (U.S. or Foreign Passport Number)

                                                                                           Date and Place of Issuance of This Passport)

                                                                                                     ((Name of Foreign Country)

during the period of

                                                                                                     ((Dates of Travel: Departure and Return)

During that period,

                            ((Childs Name)

will be residing with

                            ((Name of Person with Whom the Child will be Residing in Foreign Country)

at the following address:

                            ((Number/street address and apartment number)

                            ((City, State/Province, Country)

                            ((Telephone and fax numbers)

Signature:                             Date:                    (Custodial Parent, and/or Non-Custodial Parent or Legal Guardian)

Full Name:                                                                                           

Signed before me,

                                                                                           , (Full Name of Witness)

this                             at                                                                                            . ((Date) and (Location))

Signature of Witness:                                                                                           

Download: Minor Travel Consent Form

The Legal Implications of Traveling Without a Minor Consent Form

While the minor travel consent form is not a universally required legal document, a child traveling without one can lead to serious complications in many countries. Different nations have their own regulations regarding child travel. Being uninformed or unprepared can quickly lead to distressing situations for both you and your child.

1. International Legal Considerations:

  • Country-Specific Requirements Vary: Each country has its own set of rules regarding minors traveling without their parents. For instance, some countries in Europe may require additional documentation, such as a birth certificate or a parental authorization letter, in addition to the travel consent form. You need to be sure your child and their traveling companion(s) comply with all of the requirements for each country they plan to travel to and through.
  • Risk of Travel Disruption: Without a consent form, minors traveling abroad may face delays or even denied entry at border control checkpoints. This can lead to missed transportation departures and costly changes to your travel itinerary.
  • Embassy and Consulate Involvement: In cases where a minor is detained due to lack of proper documentation, the local embassy or consulate of the child's home country may need to be involved. This can lead to complex legal situations that take significant amounts of tame and/or money to solve.

2. Domestic Legal Implications:

  • Airline and Transportation Policies: Within the United States, airlines and other transportation services have specific policies regarding unaccompanied minors (more on this later). Lack of a consent form, even for domestic travel, can result in the child being denied boarding.
  • Legal Custody Disputes: In cases of separated or divorced parents, traveling without a consent form can raise legal issues related to custody agreements. It's crucial to understand and adhere to the legal requirements stipulated in custody arrangements to avoid legal repercussions.

A minor travel consent form can help you avoid many of these situations. Before traveling, be sure to research the specific travel requirements of the destination country regarding minor travel. In addition to the resources provided on this site, this can also be done through a country's embassy website or by consulting with travel experts like registered passport expediting services .

In complex situations, such as shared custody or special travel circumstances, consulting with a legal expert can provide clarity and ensure compliance with both domestic and international laws.

Minor Travel Consent Form Notary Requirements

We strongly recommend that you have any child travel consent form notarized. This can prevent issues establishing the authority and credibility of your documentation.

It can be challenging to find and secure the services of a notary in person. Thankfully, it is possible to use an online notary service to notarize your minor travel consent form. This can save you serious time and stress.

We recommend using NotaryLive , a fully-secure, online notirization platform with an "Excellent" rating from TrustPilot . NotaryLive is fast, affordable, and fully compliant with state law, so you can be sure your notarized minor travel consent form is both legal and valid.

Unaccompanied Minors

Airlines have general rules about the ages and circumstances where children can fly alone, too. There are also usually additional fees that come with buying a ticket for a minor that will be traveling without an adult. As part of that extra cost, many airlines offer some additional supervisory and support services to be sure the traveling child is safe and comfortable while traveling on their own.

For more, check out our guide to unaccompanied minors traveling internationally . There, you will find details about the considerations, accommodations, and policies that apply to kids traveling internationally without an adult parent or guardian.

More Tips for Parents of Minors Traveling Abroad

Besides proper documentation, there are other ways to help a child have a safe international trip. Any time your child is traveling without you, give yourself peace of mind by taking these proactive steps.

Be Proactive In Shared Custody Situations

Parents who share custody of their children should each carry copies of the legal custody documents. You can also contact the embassy of the country or countries the minor child will be visiting to confirm travel entry requirements. This proactive step can help avoid issues at border crossings and during the child's stay abroad.

A simple notarized statement, such as the one below, should suffince in most cases.

"I, [PARENT NAME] acknowledge that [SPOUSE NAME] is traveling out of the country with my [SON/DAUGHTER] whom we share custody of. This authorization gives [SPOUSE NAME] my full permission to do so.

Use a GPS Tracker to Keep Track of Your Child While Abroad

GPS technology makes it possible to pinpoint a person's exact location, anywhere in the world. If your child is traveling without you, it makes sense to keep a GPS tracker on their person so that you know where they are. You can also use additional trackers to help keep tabs on your child's luggage or other valuables.

  • Apple AirTags are small, inexpensive GPS tags that can be purchased individually or in packs of 4 . They use bluetooth connectivity and the vast number of Apple users across the globe to create a reliable GPS tracking network. Using your iPhone or Apple device, you can ping any AirTag that is linked to your AppleID and locate it quickly. Thanks to its small size, an AirTag can easily be tucked into luggage, sewn into a child's clothing, or stashed in a travel wallet.
  • JioBit is an all-in-one GPS tracking system specifically designed for tracking your child. While it is more expensive than Apple AirTags, JioBit is a durable and secure alternative-particularly useful for those who don't already have an Apple device.

Use a Parent-Controlled Debit Card

Traveling costs add up. Everything from food, transportation, lodging, and fun comes with a price. If your child is traveling without you, you want to be sure they have the money they need, but also that it is being protected.

There are a number of debit cards that allow parents to keep an eye on their child's spending as well as their remaining balance. Should your child and their card become separated, you have the ability to prevent unauthorized purchases and possibly even get a replacement sent to wherever your child is staying.

Traveling with minors requires careful planning and a strict adherence to both American and international laws. This guide and the minor travel consent form we have shared are designed to provide you with the necessary information and tools to ensure a smooth and stress-free journey for your child. Whether your child is traveling with a guardian, as part of a group, or alone, the right preparation can make all the difference.

Remember, the safety and well-being of your child are paramount. By staying informed about the latest travel regulations and using our resources, you can confidently prepare for your child's next trip. If you have any further questions or need personalized advice, our team of travel experts is always here to assist you. Safe travels!

Related Articles and FAQs: International Travel with Minors

How to get a passport for a minor

Form DS-3053: Consent to Issue Passport to Minor

Where to apply for a minor's passport

Minor Passport FAQ

Expedite a child's passport in 24-48 hours

Can one parent apply for minor child's passport?

Is a minor consent form necessary?

What do grandparents need to travel with a grandchild?

Does father need consent to travel alone with minor child?

Does minor need passport to go on a cruise?

Does minor need passport to enter Canada?

Top 5 Questions About Expedited Passport Couriers

1. How can you get a passport when you're in a hurry? 2. What exactly does a passport expediter do? 3. Are passport expediting services legitimate? 4. How can I identify a reliable passport expeditor? 5. Is expedited passport service worth it?

U.S. Passport Service Guide - Who we are

For over 20 years, U.S. Passport Service Guide has helped American citizens understand and navigate the passport application process. We use our expertise and experience to help travelers get United States passports quickly and efficiently.

Our website currently receives over half a million visitors a month. We are committed to going the "extra mile" for all of our readers. Both passport officials and website visitors frequently write to express gratitude for the assistance we provide.

Please contact us if you have any travel related questions - especially ones about passports and visa expediting. We usually respond to e-mails within 24 hours, oftentimes the same day. We are committed to working with you until you get the answer you need.

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  • Employee Confidentiality Form

An Employee Confidentiality Form is a document that outlines the terms and conditions for employees to acknowledge and adhere to the confidentiality requirements regarding sensitive company information during their employment. This form serves as a legal agreement between the employee and the company, ensuring that both parties understand and respect the importance of maintaining confidentiality. The form covers topics such as non-disclosure of proprietary information, non-compete agreements, and the consequences of breaching confidentiality.

The Employee Confidentiality Form from Jotform offers a user-friendly and customizable solution for creating and managing these important documents. With Jotform's drag-and-drop Form Builder, HR departments and legal teams can easily create and customize the form to meet their specific requirements. The form can be tailored to include fields for employee details, confidentiality clauses, and electronic signatures for added security. Jotform's ease of use and customizable features make it the ideal tool for creating and managing Employee Confidentiality Forms, ensuring that sensitive company information remains protected.

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These templates are suggested forms only. Before using this or any form as a contract or other legal document, please consult with an attorney to make sure it meets the legal needs or your situation. Do not use this form to send a legal request to Jotform.

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About Consent Forms

A consent form is a signed document that outlines the informed consent of an individual for a medical study, clinical trial, or activity. Whether you’re looking for a way to gather model releases, activity waivers , parental consent, or medical consent forms, you can start by selecting one of our 400+ Consent Form Templates. Once you’ve chosen a consent form and customized its terms and conditions, all that’s left to do is embed the form on your website , send the link via email, or let participants fill out the form in person on your tablet or computer — you’ll then be able to securely collect consent forms online! You can even link your custom form to one of our Consent Agreement PDF Templates , to automatically turn form submissions into professional PDF documents .

Not sure where to start? No worries! Just choose a sample consent form from the list below and easily customize it using Jotform’s drag-and-drop Form Builder — no coding or design experience necessary! Outline the responsibilities of all parties involved, add a detailed release of liability, and include any other information necessary to provide indemnity and protect both your company and the individual giving their informed consent. Why not spice up your form by adding your logo and changing the background color too? Your consent form won’t just function well — it’ll look good too.

Make your consent form template even more efficient by adding Jotform’s powerful integrations. Connect with Google Sheets or Airtable to instantly generate a spreadsheet of all form submissions, or link your form to HubSpot, Zoho, or Salesforce (also available on Salesforce AppExchange ) to automatically add participants to your CRM database. By gathering consent forms online with Jotform, you’ll eliminate messy paperwork, streamline your workflow, and save time that could be better spent elsewhere.

Frequently Asked Questions

1) what is a consent form.

Consent forms, also commonly referred to as release forms, are documents designed to inform participants on the details of an event, procedure, or activity. If participants choose to sign a consent form, they’re agreeing to the conditions specified and confirming that they understand the risks, benefits, and rules of their participation.

Health care providers commonly use these forms to ensure they’re compliant with HIPAA regulations and that they secure informed consent for medical procedures, clinical trials, studies, and other activities. HIPAA consent forms typically authorize the provider to send and receive protected patient health information. However, any document that secures approval and consent can be considered a consent or release form.

2) What are the different types of consent forms?

Consent forms vary depending on your industry, audience, and the services you provide. While there are hundreds of different types of specific consent forms, some common use cases include

  • Informed consent forms
  • Medical consent forms
  • Travel consent forms
  • Release forms
  • Client contracts
  • Liability waivers
  • Parental consent forms

These consent forms are designed to fit the specific needs of your business or organization. Using a consent form template allows you to customize an existing form to match your branding and services.

3) What’s included in a consent form?

Consent forms vary depending on the circumstances they cover. For example, according to the Department of Health and Human Services Office of Human Research Protections , an informed consent form for medical research must contain the following information:

  • Information on why you’re conducting research
  • The length of time you’ll expect the individual to participate
  • Expected procedures, especially those that are experimental
  • Any risks or potential discomfort the participant might experience
  • Any benefits the participant can reasonably expect to get from the research
  • An explanation of any potential alternative methods or treatments
  • A statement on the confidentiality of the information gathered
  • Rules on compensation or recovery due to injury
  • A list of contacts if participants have questions about the research or their rights or need to report an injury
  • A statement on the voluntary nature of participation

While a more general consent form might not include all of these details, it should include a clear, detailed explanation of what the person is agreeing to, along with fields to indicate consent, such as date and signature fields or checkboxes.

4) How do you write a consent form?

Whether you build a consent form from scratch or use a consent form template, your form needs to be comprehensive and easy to understand.

Here are a few tips on how to write the best consent form possible:

  • Use language that makes sense to your audience. Be conversational and direct, and avoid industry jargon.
  • Write in the second person. Consent forms should directly address participants, using “you,” “your child,” etc.
  • Minimize passive voice. Passive language leaves room for interpretation and misunderstanding. Clearly indicate which parties are responsible for specific actions.

Using these tips will keep your businesses protected and help your participants or customers feel more comfortable giving consent.

5) Who uses consent forms?

Consent forms are commonly associated with the healthcare industry. However, any business or organization that requires authorization for an activity can use consent forms.

For example, some other entities that use consent forms include

  • Photographers
  • Event planners
  • Tattoo artists
  • Travel agencies
  • Beauty salons
  • Sports teams

Each of these entities may conduct services or activities that include some type of risk to participants, whether physical or financial, which is why it’s important to ensure participants understand the details of their involvement and indicate that they accept the risk.

Acquiring consent not only reassures your customers by giving them the information they need to make a decision, but it also protects your business from legal action. This makes consent forms an important asset for any business performing a service.

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Consent letter for children travelling outside Canada

A consent letter demonstrates that a child has permission to travel outside Canada from every parent or guardian who is not accompanying them on the trip.

On this page

When to use a consent letter, how to write a consent letter.

A consent letter should be used for all cross-border travel when a child is travelling:

  • with only 1 parent or guardian
  • in the care of friends or relatives
  • with a group, such as a sports, school, musical or religious group

This includes day trips and travel where a child will be with only 1 parent for part of a trip. For example, a child will leave Canada with both parents but will return with only 1 parent.

A consent letter is not a legal requirement in Canada, but it can simplify travel for Canadian children as it may be requested by immigration authorities when entering or leaving a foreign country or by Canadian officials or airline agents when re-entering Canada.

The person who is accompanying the child should bring the original signed letter rather than a copy. Officials may be less likely to question the authenticity of an original document.

If you are travelling with a child for whom you have always been the sole parent or guardian, you can bring a document that shows you are the child’s only parent or guardian, such as a copy of a long form birth certificate that identifies you as the only parent.

If the other parent is deceased and you have full custody of your child, you should bring a copy of the death certificate of the deceased parent when accompanying the child on a trip.

The definition of a child varies from country to country, so any child under 19 years old should carry a consent letter.

Using a letter of consent outside Canada

Countries have their own entry and exit requirements for children. The consent letter may not be considered sufficient by a country’s immigration authorities and there is no guarantee that they will recognize it. In some countries, your child may be deemed to be one of its citizens if you or the other parent is a citizen of that country. As a “deemed citizen,” your child may be subject to the same entry and exit requirements as other citizens of that country.

For more information, check the entry and exit requirements in the Travel Advice and Advisories for your destination country or contact the nearest embassy or consulate of the destination country before travelling.

Travel Advice and Advisories

Foreign representatives in Canada

Risk of abduction

If there is a risk that the accompanying parent will not bring your child back to Canada, consult a lawyer and proceed with caution before signing a consent letter.

International child abduction

There are no official guidelines for the content and format of a consent letter, but they usually include:

  • the name of the child
  • the names and contact information of parents or guardians
  • the name and relationship of the person who is accompanying the child
  • information on where the child is travelling and the duration of the trip

You may use 1 letter or multiple letters depending on the situation:

  • If neither parent is accompanying the child, they can both sign 1 letter or they can each sign a separate letter
  • Children from the same family who are travelling together may be listed on 1 letter
  • Separate letters are recommended for children who will be travelling separately for part of the trip
  • Consult a lawyer when writing a letter without specific dates or for frequent cross-border trips

A sample letter and interactive form are available to guide you in writing a consent letter:

  • Sample consent letter
  • Interactive form for writing a consent letter

You can change the letter to fit your specific situation, but you should try to include as much detail as possible.

The consent letter should be signed by:

  • Parents who are married or in a common law relationship who are not accompanying the child travelling outside Canada
  • custody of the child
  • decision-making responsibility for the child
  • guardianship of the child (in Alberta and British Columbia)

A court order or agreement may also specify who does or does not need to sign a consent letter for a child travelling abroad.

If the child is in temporary care: The consent letter should be signed by the appropriate child welfare agency representative granting consent for the child to travel with the accompanying person. If in doubt about who should sign the letter, consult a lawyer.

If one of the parents is deceased: If the child is travelling alone or without the surviving parent, the child should carry a consent letter signed by the surviving parent and a copy of the death certificate of the deceased parent.

Signature of a witness

Any adult may witness the signing of a consent letter. It is strongly recommended that a notary public witness and sign the letter as border officials may be less likely to question its authenticity.

If you are outside of Canada, a consular officer at a Canadian government office may witness the signing of a consent letter ( fees apply ).

  • Children and travel
  • Travelling with Children brochure  
  • International Child Abductions: A guide for affected parents
  • Travelling as a dual citizen
  • Children travelling to Canada  (Immigration, Refugees and Citizenship Canada)

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COMMENTS

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    A travel consent form ensures legal compliance and demonstrates your organization's commitment to the safety and well-being of the children in your care. Our travel consent form makes it easy to secure parental consent so you can focus on creating a memorable experience, knowing that you have the necessary permissions and safety measures in ...

  7. PDF EMPLOYEE TRAVEL AUTHORIZATION FORM

    ii. Employee's department has authorized use of the form; the department head may require employees to use the on-line Travel Authorization for all travel requiring prior authorization; iii. Departments may develop and require use of a substitute form provided it captures, at a minimum, the data elements of this form. Note:

  8. Foreign Travel Form For Government Employees

    Travel Authorization Form: Once the travel request is approved, employees may be required to fill out a travel authorization form. This form confirms that the travel plans have been authorized by the relevant authorities, and it includes details like the approved dates, destination, funding source, and any additional instructions or restrictions.

  9. Travel request form

    Travel Request Form and Template. An employee fills out a travel request form to seek approval for an airline ticket for business travel. In this article, we will provide all the details, including templates regarding travel request forms and also reports. A travel request form is an absolute necessity when your employees must travel for work.

  10. Travel Consent Form Template

    A travel consent form serves as a legal permit allowing you to take a minor on a trip without any consequences. It is used to ensure that minors traveling are not victims of kidnap or child trafficking by ensuring that the person traveling with them has legal authorization from their parents to do so. The essence is basically to ensure the ...

  11. Free Travel Consent Form Templates

    Find the travel consent form you need from our collection or create it from scratch with 123FormBuilder, an advanced form builder with the tool you need to generate consent statements and collect travel authorization. 14+ Templates. Select the travel consent form template fit for your needs or create your own with 123FormBuilder. Customizable ...

  12. Travel Consent Form

    A Travel Consent Form is used when a child is traveling alone, with only one parent/legal guardian, or with an authorized group. This document notifies authorities or other interested parties that a parent or legal guardian has given their consent for the child to travel without them. This document can be used both for domestic travel inside ...

  13. Travel Consent Form Template

    So, forms.app offers you a standard travel consent form template that you can use as a base and make changes in the form. This will speed up the creation process of the consent form no matter the travel type. Further, consider these points to create a better travel consent form. Consult with a law firm: Since a travel consent form is legally ...

  14. Minor Travel Consent Form Template

    A minor travel consent form is a document that parents or guardians fill out to allow children of any age to travel alone. Whether you're a travel agency or a parent letting a child go on a school trip, a Minor Travel Consent Form is a useful tool to have on hand. It can be a simple form that requires parents to sign with their name and ...

  15. Travel Consent Form: All You Need to Know

    The travel consent form should be filled out and signed by the child's legal guardian (s) or parent (s). It should incorporate all relevant details about the minor, their trip, and the accompanying individual (s). A travel consent form is generally required by border officials, airlines, and other travel officials when minors travel alone, with ...

  16. Employee GPS Tracking Consent Form

    An Employee GPS Tracking Consent Form is a document signed by employees, indicating their acknowledgment and permission for employers to use GPS tracking on company devices or vehicles they use. ... Additionally, employers may need to provide alternative means of tracking remote employees or employees who travel frequently, such as through ...

  17. Travel Consent Form

    A travel consent form is a document that gives authorization to a child who is traveling alone, as part of an authorized group or with one parent or legal guardian. The document is used to notify authorities that the legal guardian or parent have given their consent for the child to travel without them. The document may be required for both local and international travel.

  18. Free Travel Consent Form & FAQs

    A Travel Consent Form is a letter of permission for travel is a document where a parent or guardian acknowledges that their minor will be traveling alone or will be accompanied by an adult other than the legal guardian. Using a Travel Consent Form, you can allow your child to travel with another adult domestically or internationally. ...

  19. 10+ Travel Consent Form Templates

    Before making a travel consent form, it is important to understand the law of your land. In some countries, it is important for both parents to give consent. In others, one parent can grant permission. ... FREE 5+ Employee Self Evaluation Form Templates in PDF | MS Word: 11+ Candidate Evaluation Form Templates in DOC | PDF: FREE 5+ New Product ...

  20. Free Minor Travel Consent Form

    Free Minor Travel Consent Form. A minor travel consent form is a legal document, signed by a child's parents and/or legal guardians, giving permission for the child to travel with another adult. Any time a child travels abroad without both parents and/or legal guardians, U.S. Customs and Border Protection requires the child to have this written ...

  21. Free Minor/Child Travel Consent Forms (How to Use)

    The child or minor under 18 years of age needs to travel without their parents or legal guardians. The child or minor is required to travel by rail, sea or by air. The child or minor is required to cross U.S borders by air. The child or minor is required to fly domestically in or out of a state. The child or minor is the subject of a custody ...

  22. Employee Confidentiality Form Template

    Cloned 21. An Employee Confidentiality Form is a document that outlines the terms and conditions for employees to acknowledge and adhere to the confidentiality requirements regarding sensitive company information during their employment. This form serves as a legal agreement between the employee and the company, ensuring that both parties ...

  23. Recommended consent letter for children travelling abroad

    A consent letter should be used for all cross-border travel when a child is travelling: with a group, such as a sports, school, musical or religious group. This includes day trips and travel where a child will be with only 1 parent for part of a trip. For example, a child will leave Canada with both parents but will return with only 1 parent.