Calypso Tree
34 free travel itinerary templates (word, excel & pdf).
Free travel itinerary templates: Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval.
Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road.
Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.
Table of Contents
Benefits of Using an Itinerary Template
Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a travel itinerary template can be your best friend.
- All-In-One Location: Say Goodbye to Chaos!
Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.
- Easy to Use: No Tech Skills Needed!
You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.
- Be Organized: Know What Comes After What
The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.
- Shareable: Keep Everyone in the Loop
Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!
- Free: More Money for Fun Stuff!
The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!
- Time-Saving: Quick Changes Made Easy
Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!
- Keeps You On Track: No More Missing Out
Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”
- Peace of Mind: Worry Less, Enjoy More!
When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.
Are you ready to try an itinerary template ? Trust us, it will make your next trip so much easier! ????
Essential Elements in a Travel Itinerary
So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the key things to put in your travel plan .
- Title and Dates: What’s the Trip For?
Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.
- Names: Who’s Going?
If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.
- Departure and Arrival: Take-Off and Landing
Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?
- Transport Info: All Aboard!
Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.
- Lodging: Home Away From Home
Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.
- Activities: The Fun Stuff!
What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.
- Meetings: Can’t-Miss Appointments
Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.
- Meals: Yummy in My Tummy
Planning to eat at that must-try café? Put it in the itinerary.
- Free Time: Do What You Want
It’s your trip, after all! Include some blocks of free time for spontaneous fun.
- Emergency Contacts: Just in Case
Include some emergency contacts, like local hospitals or a trusted friend back home.
- Checklist: Remember!
Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.
That’s your travel itinerary essentials covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????
Tips for Crafting a Useful Travel Itinerary
It isn’t just about jotting down names and places. Here are some tips.
Be Realistic: Time Matters!
Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!
Group Activities by Location: Smart Mapping
Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.
Always Have a Plan B: Be Flexible
Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.
Check Opening Hours: No Unwanted Surprises
Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.
Share It: Keep Everyone in the Loop
If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.
Local Customs and Laws: When in Rome.
Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.
Remember Time Zones: Sync Up!
If you’re crossing time zones, adjust all your times so you’re always on local time.
Add Some Breathing Room: Take It Easy
Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.
Include All Confirmation Numbers: Quick Access
For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.
Double-Check All Details: Be Sure, Be Safe
Before you finalize your itinerary, double-check all times, dates, and reservations.
Print and Digital: Best of Both Worlds
Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.
Keep it Handy: Easy Access.
Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.
Free Travel Itinerary Templates
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Travel Itinerary Template Word
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Easy to Use
One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!
Customizable
Word lets you change fonts and colors and even add pictures. Make your template truly your own .
You can open a Word document on almost any device. It’s super easy to share with family or travel buddies, too.
Pre-made Templates
Word offers a variety of ready-to-use templates . Just plug in your details, and you’re good to go!
Checklist Features
You can add checkboxes next to each activity or place. It feels so good to check them off as you go!
Safe and Secure
You can easily lock the document to keep your travel plans private.
Great for Printing
Word documents print beautifully . It is a great option if you like having a paper copy of your plans.
How to Use It
- Open Word and choose a blank document or a pre-made template.
- Fill in your travel details like flights, hotels, and fun stuff to do.
- Add any extra notes or checklists .
- Save it, print it, or share it via email.
Tips for Using Word Templates
- Spell-check : Always run a spell-check to avoid any errors.
- Save Often : Keep up your hard work. Save your doc often!
- Backup : Email a copy to yourself or save it in the cloud.
Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!
Free Travel Itinerary Templates Excel
Do you like spreadsheets? Excel templates offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!
If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to upgrade to Excel ! Here’s why and how:
Easy to Edit: Change On-the-Go
Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!
Sort and Filter: Find What You Need
Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.
Color Codes: Make It Pretty and Practical
Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.
Formulas: Count the Hours
You can use simple Excel formulas to add how much time each day’s activities will take.
Shareable: Easy to Send
Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.
Collaborative: Teamwork Makes the Dream Work
Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!
Tabs for Days: One File, Many Uses
You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.
Links and Notes: Extra Info
You can add links to websites or notes with additional information in Excel.
Offline Access: Always Available
Once downloaded, Excel files are available even without internet access, making them reliable and handy.
Templates Galore: Start with a Bang
It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.
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Stable and Consistent
One of the biggest perks of using a PDF is that it looks the same on every device. No surprises!
Easy to Share
PDF files are super easy to send in an email or message. They can be opened on almost any gadget.
No Accidental Changes
Once you save it, it stays that way. You can’t accidentally mess up your plans!
Universal Acceptance
Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.
Password Protection
PDFs can be locked with a password. Your plans stay safe and private .
Fantastic for Printing
If you like paper copies, PDFs print out just how they look on screen .
- Make your plans in any software that can be saved as a PDF.
- Double-check all your details and spelling .
- Save or ‘print’ your plans as a PDF file.
- Share or print your snazzy new PDF itinerary!
Tips for Using PDF Templates
- Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
- Compatibility : Always ensure the people you share the PDF with can open it.
- Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.
A PDF travel itinerary template is rock-solid for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.
Common Mistakes in Using Travel Itinerary Templates
Skipping the Details : One of the most common errors is filling in all the blanks . It can lead to confusion during your trip.
Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.
Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves no room for rest or unexpected events .
Forgetting to Share : If you’re traveling with others, forgetting to share the itinerary can make things hard for everyone.
Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always check the working hours of places you want to visit.
Skipping Backup Plans : Weather changes. Plans fall through. Having no Plan B can ruin your day.
Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use clear and easy-to-read formats .
Not Updating : Sometimes plans change. Only updating your template can make sure you get all the things.
Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your basic homework .
Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always double-check your details .
Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!
Traveling is more fun when you’re organized. Using a travel itinerary template can help a lot! So why wait? Download a free template today!
Additional Resources
Want to know more? Click the links below for free templates and helpful travel apps.
- Free Itinerary Templates
- Best Travel Apps
Happy traveling! ????
What Is a Travel Itinerary Template?
A travel itinerary template is like a map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.
Where Can I Find Free Travel Itinerary Templates?
You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for free .
Should My Template Be Detailed or Broad?
That depends on you! Some folks like a minute-by-minute plan , while others want just the big events listed. Choose what works for you.
Can I Use the Same Template for Different Trips?
Yes, you can! Just change the details to fit your new trip.
What Should I Include in My Template?
Include key info like flights, hotels, and activities . Remember small but important details like transport from the airport to the hotel.
Do I Need to Print My Itinerary?
Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone runs out of juice .
How Many Copies Should I Make?
It’s a good idea to have more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a digital copy .
Can I Add Last-Minute Changes?
Yes, you can. Just update all your copies so you’re not working off old info.
What Do I Do If My Plans Change Mid-Trip?
No problem! Just update your template . You can do it with a printed copy or update the digital one on your device.
Is It OK to Leave Free Time in My Plan?
Absolutely! It’s your trip, after all. Free time lets you explore or rest as you feel like it.
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About the author.
Itinerary Template for a Trip: Free Downloadable Examples & More Resources
- Updated: 01/11/2024
If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place.
Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats.
Additionally, I share alternative template ideas that include my top picks for itinerary-building apps and other online places where you can find more free or affordable trip itinerary designs and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document.
Table Of Contents
Itinerary template for a trip in 4 file formats.
Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .
- Microsoft Word trip itinerary template
- Microsoft Excel trip itinerary template
- Google Sheets trip itinerary template
- Canva trip itinerary template
About This Template: 7 Main Components
There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.
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The 7 trip itinerary template components include:
- Header. For a destination image and title. Replace this image with your own.
- High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
- Travel day column. Know which day of your trip an activity is happening.
- Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
- Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
- Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
- Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word
Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.
Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection.
Microsoft Word Template
Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word.
6 Editing Tips (Word Template)
As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.
Header area editing (Word template)
- To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
- However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.
Main itinerary body editing (Word template)
I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look.
- To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
- To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
- To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
- To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.
Microsoft Excel Template
Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel.
9 Editing Tips (Excel Template)
As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.
Header area editing (Excel template)
To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.
However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.
- Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference.
- To change the header text , click on the text in the Text Box and edit all elements.
Main itinerary body editing (Excel template)
- To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel.
- All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference.
- To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
- To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type.
Lodging contact tab editing (Excel template)
Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.
Google Sheets Template
Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document.
To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.
7 Editing Tips (Google Sheets Template)
Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).
Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.
Header area editing (Google Sheets template)
To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.
However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.
Main itinerary body editing (Google Sheets template)
- All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu. From the drop-down menu, select Wrapping or Alignment to adjust to your preference.
- To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons.
- To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link.
Lodging contact tab editing (Google Sheets template)
Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.
Canva Template
Click on the image below to access and edit a free version of this trip itinerary template in Canva.
Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.
If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information.
2 Recommended Online Itinerary Builders
If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing.
I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.
4 More Places to Find Travel Itinerary Templates
In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.
- Microsoft Excel, Word, and Google Sheets free templates
Find multiple travel itinerary templates on Jotform . Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership .
Find multiple trip itinerary templates on Canva . There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.
Microsoft Excel, Word, and Google Sheets
Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.
Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.
Related Reading
If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.
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Additional Trip Planning Resources
To further help you with travel planning, I share my go-to resources for every trip below.
Google Flights. Save money and time by searching this free flight search engine for affordable and direct flight options. Learn more about why to use it here .
Google Hotels . Use its “Where to stay” button to discover which neighborhood to stay in and which hotel to book. Learn more in this video clip .
Booking.com. You will love its more flexible cancellation and payment options, user reviews, discounts, and easy-to-use interface for hotels and rentals.
Viator , Get Your Guide , & Airbnb Experiences . Search any of these tour and experience booking platforms to find and pre-purchase highly rated guided activities.
Google Travel Things to Do & Google Maps . Discover more travel things to do on Google Travel, then record the places you want to visit on your own Google Maps lists.
AllTrails . Use AllTrails to find top hiking and biking trails. Get up-to-date route info, like trail difficulty ratings, what to expect, user reviews, and access points. Sign up for AllTrails+ to download offline maps.
Guide Along . For U.S. road trips and National Parks. Download these 5-star self-guided audio tours that are GPS-compatible and work offline. Hear stories, fascinating facts, and tips for visiting. We loved the Glacier National Park tour .
Insure My Trip. Stay protected using this online travel insurance agent and search engine to shop policies from different insurers. Buy from the ones with the highest user ratings. Learn why to buy it here .
Want to know the 15 travel apps I have downloaded and updated for every trip? Check them out here .
About the author: Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog, Gather and Go Travel . Check out her bio , learn how she became a blogger , and discover how to work with her . Sign up for her monthly Discovery Newsletter to get her latest travel recommendations and how-to’s .
Love to travel? Sign up for m y monthly Gather & Go Travel Discovery Newsletter and get a free trip budget calculator .
Affiliate Disclosure: Some of the links on this page may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I only recommend products and companies I use. And the income goes to keeping the site community-supported and ads minimal.
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One response.
Hi! I was hoping to use your Canva template but it linked to a preview that wouldn’t open the template. I also couldn’t find it by searching.. Is it available anywhere?
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Welcome to Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, an experienced traveler to over 50 countries and a travel writer, book lover, and blogger. Learn more about me , read our story , and how to work with me .
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The Ultimate Free Travel Itinerary Template
Over the years, I’ve used Excel spreadsheets to help organize all trip details. Saving them offline as a PDF has also meant that I can easily keep track of my itinerary and confirmation numbers while on the go. It was important to me that I could access all the necessary information while on the road.
So I’m sharing with you a free travel itinerary template that makes travel planning easy. This travel itinerary template is for keeping track of the major details. One of the more frequently requested questions was how to plan and keep a trip organized, so this here has been the way I visually do so. Being organized for me has changed the travel experience. Plus, having all of the travel itinerary details with me at all times means less stress.
This travel itinerary template is designed to keep track of the most important parts of an itinerary. It’s not a home for every cafe or sight you want to see. The itinerary is designed to keep track of key components of an itinerary like flights, hotels, transfers, and a daily schedule.
Below, you’ll find the download for the free travel itinerary template that includes an example itinerary, and some tips for how to use it!
What’s In the Template
- Instructions on how to use the itinerary template.
- The itinerary template for you to use.
- A sample itinerary template so you can see what a finished itinerary looks like.
A Guide to Using the Travel Itinerary Template
Thank you for downloading my travel itinerary template! I hope it helps you plan out your trips and keep things organized (plus stress-free). There are a few key tips to using the itinerary template that will help when using it and while on a trip.
Why A Travel Itinerary
The whole reason for having this itinerary is so you can keep your travel plans readily available while on the go. It is also very helpful while planning your trip in order to see what days are there and any holes in the booking sections. Ultimately, this template helps keep an itinerary plan. Important confirmation numbers and transfers are key to a smooth trip. I find that visually, a day by day list keeps it the most simple.
Uses for the Travel Itinerary Template
- Road Trip Itinerary
- Vacation Itinerary
- Business Trip
- Bachelorette or bachelor’s party
How to Use the Travel Itinerary Template
The Itinerary Planner tab is designed for you to write over my prompts. Where you see the words “insert” is the location for each data field. You can find my Example Itinerary on the final tab to give you an idea of what a finalized itinerary will look like.
Always start with your flight details . Once you know your full dates, add in your departing and return flight information, including confirmation numbers.
Next, figure out your general itinerary and label the number of nights in each destination . List out your days and dates into the sheet so you know how much time to plan for. This will create blocks for each destination to help you stay organized. In each block create placeholders for important details like transportation, accommodations, and necessary reservations that you need to book. If you still need to book certain parts of a destination, you can fill a block with bright red or yellow to remind yourself to come back to it later. Once you make a reservation, add it to the appropriate block with the most important details like reservation name, time, and confirmation number.
Reminder: This template works best when it includes only the most vital planning details. Your goal is to keep it condensed and easily readable.
How to Keep the Travel Itinerary With You
It is printable! One option is to print this sheet or to save it offline as PDF.
Saving the Travel Itinerary Offline
1. Save it as a PDF.
Go to “File” and select “Save As” Select “File Format” and select “PDF” Save to Desktop
2. Send it to your own email as an attachment. Once received, open the PDF on your phone and take screenshots. Save the screenshots as photos so you can access the itinerary without the internet.
3. Another option is to store the itinerary on Dropbox as an offline file (must have the Dropbox app on your phone). Once it is loaded on the Dropbox app, select the option to store it offline. You can then access it without data or the internet.
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Ps — are you booking a trip soon use my booking checklist.
These are the sites I use most to book my own trips. Using the links below is a great way to support Bon Traveler’s travel journalism at no extra cost to you . If you need help organizing your itinerary, get my free travel itinerary template here .
1. Book Your Flights
Use Skyscanner to find the best flights. It searches 100s of airlines and websites across the globe to ensure you’re not missing out on any route options or deals.
2. Book Your Accommodations
Use Booking.com for hotels and guest houses. They have the biggest inventory and consistently offer the best rates.
3. Book Your Tours & Experiences
Use Viator or Get Your Guide to find the best tours and experiences. They are my favorite tour search engines. I always check both as their inventory varies depending on the destination.
4. Book Your Car
Use Discover Cars or Rentalcars.com to find the best car rental deals. I recommend comparing rental agency reviews on Google to ensure you are booking with the best company in that destination, as the reviews are often more accurate than the car rental search engines.
5. Don’t Forget Airport Lounge Access
Get a Priority Pass membership to gain access to 1,400+ VIP lounges and airport experiences worldwide. The Priority Pass app is the first thing I check when I have a layover. I’ve been a member for over a decade, and having a comfortable place to relax before and between flights makes air travel so much more enjoyable.
6. Don’t Forget Travel Insurance
I never leave the country without travel insurance. It provides comprehensive protection in case anything goes wrong (ie. illness, injury, theft, and cancelations, etc.). I use it frequently for my travels to stay protected.
My favorite companies that offer the best coverage and rates are:
- World Nomads (best for all-around)
- Safety Wing (best for frequent travelers)
Xx, Jessica
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Free Itinerary Templates
By Kate Eby | February 28, 2018
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An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries , and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.
Business Itinerary Templates
Business travel itinerary template.
Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.
Download Business Travel Itinerary Template
Business Trip Checklist Template
Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.
Download Business Trip Checklist Template
Excel | Smartsheet
Simple Business Trip Itinerary
This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.
Download Simple Business Trip Itinerary
Business Trip Report Template
A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.
Download Business Trip Report Template
Word | PDF | Smartsheet
Travel Agency Planning Form
Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.
Download Travel Agency Planning Form
Word | PDF
Flight Itinerary Template
Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.
Download Flight Itinerary Template
Excel | Word | PDF
Vacation Itinerary Templates
Vacation itinerary template.
Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.
Download Vacation Itinerary Template
Vacation Planner Template
While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.
Download Vacation Planner Template
Excel | Word | PDF
Travel Day Planner
Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.
Download Travel Day Planner
Family Vacation Itinerary Template
This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.
Download Family Vacation Itinerary Template
Excel | PDF
Travel Planning Checklist
Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.
Download Travel Planning Checklist
Meeting and Event Itinerary Templates
Formal meeting itinerary template.
Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.
Download Formal Meeting Itinerary Template
Word | Smartsheet
Meeting Minutes and Itinerary
This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.
Download Meeting Minutes and Itinerary
Weekly Staff Meeting Itinerary Template
Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.
Download Weekly Staff Meeting Itinerary Template - Word
Event Itinerary Template
Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.
Download Event Itinerary Template
Excel | PDF
Tips for Planning a Business Travel Itinerary
Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.
- Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
- Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
- Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
- Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.
Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.
Create Flawless Travel Itineraries with Work Management in Smartsheet
Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.
When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.
Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.
Travel Planner Templates
Quick jump to:, introduction.
Traveling is probably the best way to spend your vacations, holidays or even weekends. It's always exciting to plan your next adventure. However, it's very easy to forget or omit something important because preparation to the next trip requires attention to details and even a great level of self-discipline. Otherwise, you risk ending up at the resort without some important things. Needless to say that such mistakes can easily turn your journey into a stressful experience.
The good news is that you can avoid this by preparing thoroughly for the next trip. All using simple and convenient planning tools. Are your someone who likes to do it the old way, with pen and paper? Download the travel planner template and enjoy your booking, vacation planning, packing and traveling experience.
Check out the collection of printable travel planner templates that are available for free download and will help you organize and plan trip. Click the button below the template of your choice to get free sample via email.
Travel Itinerary Templates
Flight tickets, accommodations, souvenirs, activities and places to visit. There are so many things to remember and take care of that even a short road trip quickly becomes too overwhelming. In order to take everything under control and organize the journey, use a trip itinerary template.
This simple trip planner is designed to help you create perfect travel itinerary and make your next travel preparation an absolute breeze. Use it as a road trip itinerary planner template or business travel itinerary template to make your travel experience as smooth and pleasant as possible.
Download a travel itinerary template or vacation itinerary template in PDF (A4, A5, Half and Letter Size) to improve your planning experience and perfect your next trip.
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Travel Inspiration Template
Make the most of your time on vacation by planning ahead. A travel itinerary template is an agenda of events associated with planned travel, usually having locations, times, and transport to get to all destinations. Rest assured that the information will be readily available at a moment’s notice.
Record your travel details
Start each trip by writing down the specifics of your destination. This template gives you a spot to record the location and dates of your trip so you can stay organized and know when you’ll be away.
Focus on one activity at a time
It’s easy to make a list of everything you want to do on a trip. It can feel overwhelming when the list is too long, and you’re not sure how you’ll accomplish everything. With a solid plan, you can block time in the morning, noon, and night to ensure you only schedule one thing at a time.
Maximize your business trips
On short business trips especially, you might be wondering how it’s possible to fit in all your lunches, dinners, conferences, and more. This travel itinerary template gives you the space you need to put it all in writing, so you can sort it all out.
Remember key facts
Keep all the information about your trip in one place. Write critical notes in this itinerary template—whether you need to pack formal attire or bring a gift to a client, you’ll remember everything.
Make last-minute plans
By using this itinerary template, you’ll give yourself more flexibility to make last-minute plans. Planning ahead gives you the freedom to make other arrangements because you’ll know when your time is available.
Remember some gifts
Souvenirs are fun for everyone. Let the people you care about know you were thinking of them by picking one up. You can use the notes section to track the people you want to buy for and what they might like to receive.
Coordinate your schedule
When you’re trying to coordinate schedules with your work colleagues on a business trip or with family while on vacation, having a solid plan helps. Using an itinerary template ensures you have all the trip details in one place so you can let others know what you’re up to and when you’re free.
Tips for making the most of your travel itinerary template
Tip 1: don’t cram too much into your travel itinerary template.
Itineraries can quickly get out of control if you add too many plans and try to do too much in a day. Even if you’re being bombarded by marketing emails enticing you to try every single activity your destination has to offer, it’s important to leave time for spontaneity.
Map out your plans using a trip itinerary template, but leave some flexibility to savor the destination and avoid burnout. If you’re on an extra-long trip, it’s best to include some “nothing” days where you can do what you want, or simply rest and recharge your batteries.
Tip 2: Take advantage of layovers
Have a long layover? Add it to your vacation itinerary template. Layovers are a golden opportunity to squeeze a little extra sightseeing in. Make sure you write down transportation information ahead of time, along with your expected flight departure time. Remember to be conservative when estimating what time you need to be back at the airport or station—you’ll want to allow plenty of time, just in case.
Many travelers don’t add these special time windows into their travel itinerary template and choose to sit in the airport instead. But with enough time and little planning, you can add an entirely new destination to your trip itinerary!
Tip 3: Be flexible
Always maintain flexibility and remember: you don’t have to stick to the plan. Just use our free itinerary template as a starting point and go from there. Adhering solely to your vacation planner template doesn’t give you the chance to share unexpected experiences with strangers and keeps your trip from pleasantly surprising you.
After all, that’s what travel is all about!
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10 Itinerary Templates for Various Use Cases This Year
Are you thinking about going on a trip, but don't know where to start? Or perhaps you're planning a long and detailed vacation and need some help getting organized.
Planning any kind of trip requires detailed itineraries to keep things running smoothly—but coming up with them can be hard work.
Luckily, there are plenty of online resources that offer customizable itinerary templates for a variety of use cases.
We've rounded up 10 great templates that will make your next travel planning endeavor much easier! Read on to learn more about the top itinerary templates available this year and how they can save you time and energy when preparing for your next getaway.
1. ClickUp’s Travel Planner Template (Editor’s Pick)
This ClickUp travel planner template can be used as a simple way to stay organized on your travels . This enables you to list down cost-effective travel arrangements, travel-related files, and to-dos before and during your trip. It allows users to list down cost-effective travel arrangements, create daily itineraries, and even set reminders for important tasks.
This template can be customized to fit the specific needs of the user, making it a highly flexible option for anyone planning a trip. With ClickUp's Travel Planner Template, users can streamline their travel planning process and ensure that they don't miss out on anything important.
Main Elements of this Travel Planner Template
ClickUp’s Travel Planner template includes:
- Create a personalized travel itinerary that includes all of their plans and activities.
- Set reminders for important tasks or appointments during a trip
- ClickUp can be integrated with other travel tools like Google Maps and Airbnb to make planning even easier
How to Use This Template
Highly effective teams can use the ClickUp Travel Planner template to plan and organize all the details of your travel or trip.
First, hit “Get Free Solution” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.
Next, invite your team to your Workspace to start collaborating.
Take advantage of the multiple views to visualize deliverables in different categories.
Finally, have your team add important details to the pre-built Custom Fields, such as goals, project progress, and objectives to get the most complete details of your projects and tasks
Try the Template
Get started with ClickUp’s Travel Planner template for free, no credit card required
2. ClickUp Business Travel Itinerary Template
Using this itinerary template in ClickUp will help you and your team stay on track and make the most of your business trips. The template allows users to list important details such as the purpose, location, and dates of the trip. It also provides sections for users to include their travel arrangements, lodging information, and important meetings or appointments. ClickUp's Business Travel Itinerary Template is designed to help users save time and stay on top of their work while traveling for business. With this template, users can create a comprehensive itinerary that includes all the critical information they need to have a successful trip.
Main Elements of this Business Travel Itinerary Template
- Users can customize the template to fit their specific needs and preferences
- Organize and keep accurate records of expenses and time spent traveling by section and table
- Make tasks in ClickUp to track your progress in arranging transportation and lodging
Get this Business Travel Itinerary Template from ClickUp for free
3. ClickUp Vacation Planning Template
ClickUp's vacation planning template equips you with everything needed to streamline the travel planning process. Create your perfect holiday with customizable views, tags, and statuses! Users can customize the template to fit their specific needs, making it a highly flexible option for anyone planning a vacation. With ClickUp's Vacation Planning Template, users can streamline their vacation planning process and ensure that they don't miss out on anything important. It's a great tool for those who want to stay organized and have a stress-free vacation experience.
Main Elements of this Vacation Planning Template
- Includes sections for travel arrangements, lodging information, packing lists, and even a budget tracker
- Provides a comprehensive list of tasks that need to be completed before, during, and after the vacation
- Comes with a collaborative Doc that provides the perfect jumping-off point to plan any activity
Add this template and get started with ClickUp’s Vacation Planning Template for free
4. ClickUp Trip Planner Template
Be more organized in your upcoming travel by using ClickUp's Trip Planner list template. Capture all the important information regarding your upcoming travel. With ClickUp's Trip Planner Template, users can streamline their trip-planning process and ensure that they don't miss out on anything important. It's a great tool for those who want to stay organized and make the most out of their trip.
Main Elements of this Trip Planner Template
- Statuses to mark if items or tasks are complete, not started, or cancelled
- Users can work with their fellow travelers or travel companions on planning the trip using ClickUp's collaboration features
- Includes a section to make sure users don't forget anything important before they leave for their trip
Add this Trip Planner Template to your ClickUp Workspace
5. ClickUp Basic Agenda Template
The ClickUp Basic Agenda template is a general template that provides you with an accessible option for laying out a brief list of topics and staying on track with the goals you have set for any specific project or task. You can also use this when planning itineraries for various trips of all kinds. The template provides a simple structure for outlining topics and setting goals for a meeting but can be customized to support detailed and comprehensive itineraries.
Main Elements of this Basic Agenda Template
- Includes sections for introductions, agenda items, and action items
- Keep track of what needs to be discussed and what actions need to be taken
- Customize by adding or removing sections or reordering items
Get ClickUp’s Basic Agenda Template here for free
6. ClickUp 24 Hours Schedule Template
Organize a day’s schedule with this template. Have a productive day by laying out your tasks by the hour. The template provides a simple structure for outlining tasks and setting goals for the day. Users can customize the template to fit their specific needs, such as adding or removing sections or reordering items. With ClickUp's 24 Hours Schedule Template, users can streamline their daily planning process and ensure that everything gets done on time. It's a great tool for those who want to make the most out of their day and stay productive.
Main Elements of this 24 Hours Schedule Template
- Includes sections for each hour of the day, making it easy to keep track of what needs to be accomplished and when
- Designed to help users organize their daily tasks and activities in a 24-hour format
- Can be used for time-blocking techniques, which can help users stay productive and efficient throughout the day
Complete your ClickUp Workspace with this 24 Hours Schedule Template
7. ClickUp Conference Agenda Template
ClickUp's Conference Agenda Template is a pre-built tool designed to help users organize and plan conferences effectively. Use this to support itineraries connected to events and conferences. The template provides a comprehensive list of tasks that need to be completed before, during, and after the conference. It includes sections for scheduling sessions, keynotes, breaks, and meals, as well as sections for sponsor information and attendee lists. Users can customize the template to fit their specific needs, such as adding or removing sections or reordering items. With ClickUp's Conference Agenda Template, users can streamline their conference planning process and ensure that everything runs smoothly. It's an excellent tool for those who want to stay organized and run a successful conference.
Main Elements of this Conference Agenda Template
- Provides a section to list all sponsors and their details, which can help users manage and recognize their sponsors effectively
- Collaborate with their team members and stakeholders on planning the conference
- Sections for scheduling sessions, keynotes, breaks, meals, and even networking events, making it easy to plan a well-structured conference
Complete your ClickUp Workspace with this Template
8. Word Simple Business Itinerary Plan Template
This customizable and editable business itinerary template is made for Word or Docs. It has a simple yet detailed layout that can help travelers stay organized and make the most out of their trip. By including detailed information about their lodging, transportation, meetings, and free time, travelers can ensure that their trip runs smoothly and efficiently.
Main Elements of this Simple Business Itinerary Plan Template
- Add details about all meetings scheduled during the trip, including the date, time, location, and attendees
- Sum up the itinerary and reiterate the importance of staying on schedule and keeping to the plan
- Include details about transportation arrangements, such as flight numbers, departure and arrival times, and any ground transportation arrangements
Download this template here
9. Vacation Itinerary Template
This simple vacation itinerary template for Word or Docs has a simple layout to help you organize and get an overview of your vacation plans and schedule. This template is an excellent tool for anyone looking to plan a well-organized and enjoyable vacation. Its customizable structure, destination information, accommodation information, travel information, activity planning, free time allocation, emergency contact information, and closing summary make it an ideal choice for users who want to have a stress-free vacation.
Main Elements of this Vacation Itinerary Template
- Include the name and address of hotels, check-in/check-out times, reservation numbers, and other relevant details
- Include details of all the activities planned for the trip, such as excursions, tours, reservations, and other events
- Sum up the itinerary and reiterate the importance of staying on schedule and enjoying the trip
10. Word Business Itinerary Template
A Word Business Itinerary Template is a pre-built tool designed to help users plan and organize their business travel. The template provides an easy-to-use structure for outlining travel dates, destinations, accommodations, activities, and transportation arrangements. With a Word Business Itinerary Template, users can create a comprehensive schedule that includes all the details of their trip in one place.
Main Elements of this Business Itinerary Template
- Include details such as the date of travel, the location of the destination, and any important contact information
- Add information such as the name and address of hotels, check-in/check-out times, reservation numbers, and other relevant details
Additional Tips for Using Your Itinerary Template
Your itinerary template is a simple yet effective tool to help you stay organized and make the most out of your trip. Here are some tips to help you manage your itinerary template effectively:
Keep it up-to-date: Make sure to update your itinerary template regularly with any changes in dates, times, or locations.
Prioritize your activities: Include only the most important activities and prioritize them according to their importance and urgency.
Use color coding: Using different colors for each activity or type of information can help you quickly identify and differentiate between different sections.
Add reminders and alerts: Set reminders and alerts for important activities or meetings to ensure that you don't miss anything important.
Share with others: Share your itinerary with colleagues or travel companions so that everyone is on the same page and aware of the schedule.
Keep copies handy: Print out copies of your itinerary and keep them handy for easy reference, especially if you don't have access to your digital copy.
Have a backup plan: In case of unexpected changes or disruptions, have a backup plan in place to ensure that you can still make the most out of your trip.
Overall, by following these tips, you can manage your itinerary template effectively and ensure that your trip runs smoothly and efficiently.
Plan Your Next Trip with ClickUp’s Itinerary Templates
Whether you are planning a short personal vacation or a big company getaway involving lots of people, these templates will help you stay on track, on schedule, and organized to prevent any unexpected events that might ruin the experience for everyone.
Create a complete itinerary with one of ClickUp’s templates and use its time management and scheduling tools to support every task or item in your itinerary.
Find more templates and have access to ClickUp’s personal and professional management tools with a free account. Sign-up today!
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Free Travel Itinerary Templates to Edit and Print
Create an informative brochure for your travel agency's itineraries with edit.org's free, customizable templates..
Discover the customizable travel itinerary templates from the graphic editor Edit.org. Communicate the unique routes offered by your agency.
Customize a trip itinerary template online
It's very common for travel agencies to create a summary document with their different route itineraries. These are published on the website so that future travelers can get an idea of everything they'll see, or printed out and hung in the office window to get the attention of anyone who passes by.
These trip planners can contain detailed route information with a comprehensive description of all daily experiences and activities. They can also be more generic, mentioning only the most important visits.
In any case, these designs should emphasize the tour highlights, whether they're excursions to cities, monuments, or landscapes. They should also always contain the start and end date, as well as what's included or excluded.
To make these designs, either on letter-sized paper or to create a brochure or banner, use Edit.org's predesigned templates to avoid wasting time on designing them and get a professional result for your agency. Print your brochures or share them online in just a few minutes.
How to edit an itinerary planner template on Edit.org
- Click on a design in this article or go to the editor to get started.
- Choose the template you like best for your travel route.
- Customize it with the corresponding texts or add more elements.
- Save the layout.
- Download the final result to print or share online.
Posters, flyers, and banners for travel agencies
On the editor, you'll also find more generic free templates for travel agencies and also templates to promote summer or Easter trips, among others. For all your compositions, use the same design pattern to show a stronger and more uniform corporate image.
Finally, don't forget to save your designs in your user profile to continue editing them at another time or to make copies. This way, you can create the posters or banners you want from the same template, keeping the basic elements such as colors or the logo. You'll only have to change the images and text depending on the trip or tour in question, which will only take you a few minutes.
Start promoting your planned itineraries now and advertise your routes to all those adventurers willing to see the world.
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Business Travel Itinerary
- Ready-to-use, fully customizable Doc
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Why make a business travel itinerary?
- Ensure that business trips are effectively planned to save time and lower costs
- Enable you to stay organized throughout your business trip
- Reduce the likelihood of missed flights or scheduling conflicts
- Keep accurate records of expenses and time spent traveling
The key elements of a business travel itinerary.
- Travel dates and times
- Flight information (including airline, flight numbers, departure/arrival times) Accommodations and contact information
- Contact details for business meetings
How to create a business travel itinerary.
Step 1: establish a business purpose for the trip., step 2: research transportation options..
Step 3: Arrange accommodations.
Step 4: Schedule business meetings and social events.
Step 5: Include contact information for each event or activity on the itinerary.
Business travel itinerary pro-tips., plan ahead., set your business goals., use the right tools., be flexible., common travel itinerary pitfalls to avoid., other uses for the business travel itinerary template., key takeaway., related templates.
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Travel is fun but then again if you are not clearly updated about the activities and proceedings you might end up with a missed flight and such other mishaps. To keep such unfair things at bay, it’s always advised to take up a daily agenda template . The agenda will offer a synopsis of the entire journey, starting from the day of departure to the day of arrival.
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Essential Business Travel Itinerary Templates for Successful Trips
Planning travel itineraries is one important aspect of an Executive Assistant’s work. Executives usually travel to meet key business partners, pursue game-changing deals, and attend high-profile conferences and meetings. The success of these mission-critical travel plans rests in the hands of smart, capable Executive Assistants (EAs).
To help EAs ace every trip, we’ve created business travel itinerary templates that steamline the travel planning process and establish a consistent standard itinerary that executives will love receiving again and again.
Many of these templates came straight from our Facebook groups for Executive Assistants ! See what nuggets of wisdom our community has to offer and jump into the conversation.
Conference Travel Itinerary
To have the most successful conference experience possible, executives must follow a military-precise schedule. Conferences demand careful planning over spontaneity; if an attendee wants to network with certain people and attend certain sessions, then they have to follow a carefully engineered itinerary that heavily focuses on logistics.
Must-have details for a conference travel itinerary:
- The trip’s overall arrival and departure times and essential transportation details. When does the executive need to leave home to make it to the airport? Will she provide her own transportation or has that been pre-arranged? Consider all the little questions you subconsciously ask as you plan your own trips, and include the answers as itinerary details.
- Travel confirmation/reservation numbers, (These are good to have on hand to make trip details easy for customer service representatives at different transportation hubs to look up if there are questions or issues with the executive’s plans.
- Parking details, including restrictions, costs, and physical addresses for parking lots and garages, at all destinations. (A tricky parking situation could equal missed meetings or conference sessions.)
- Seat numbers. (It’s always helpful for a traveler to memorize these.)
- Addresses of the relevant transportation hubs, such as the airport, car rental office, and train station.
- Screenshots or printed copies of confirmation emails and tickets.
- Terminal details. (This is especially important for large airports or train stations where terminals or gates can be miles apart and require travelers to take shuttles to and from.)
- Printed maps (downloaded from online tools) to use as a backup for cell-phone GPS in areas without reliable internet.
- Check-in and check-out times and dates and also addresses for all the trip’s lodging.
- Lodging amenities. Is there an on-site gym, a spa, or maybe laundry facilities? Knowing these key details lets executives better plan trips. For example, a traveler might decide to wake up two hours early every day to hit the on-site gym before the conference starts.
- Transportation tips. Make it easy for the executive to navigate to and from the hotel. Make notes about restaurants or places of interest within walking distance to the executive’s home away from home. You could also flag hotels that offer shuttle services and hotels near reliable public transportation hubs.
- Screenshots or printed copies of relevant lodging confirmation emails.
- Meeting and conference session times and locations.
- Meal times and snack times. (No one wants to network while hangry on an empty stomach)
- Work windows. Highlight relatively open time frames when executives can plan to do follow-ups immediately after important meetings and conference sessions. Executives can also use these windows to check in on regular work and associates at the home office.
- What to wear. You might provide dressing tips based on the executive’s schedule for the day. For example, you might advise the executive to dress casually for a morning breakfast meeting, but tell them to pack a blazer to dress up the outfit if they won’t have time to change before an afternoon meeting.
- Break times and lengths. Highlight when the executive will have down time to do some work, go to the gym, or just grab coffee. Earn extra brownie points by incorporating elements, such as meditation or family phone calls, important to the executive’s daily routine.
- Recommended wake up and bed times.
- Weather forecast and packing suggestions.
- Places to eat. (Do your Yelp research to avoid leading your executive astray!)
- Travel pro tips. Outline crowded or touristy areas, high-traffic roads, and other factors influential to the travel experience.
- Contact information for people attending the executive’s scheduled meetings
Conference travel itinerary template
Media tour itinerary.
Unlike conference itineraries, media tour itineraries rely on flexibility and leeway. Plan an itinerary with plenty of breathing room in between media meetings to accommodate and even encourage the possibility that meetings will run over time. In the world of the media tour, a long-running meeting might simply mean an executive is building solid relationships with media professionals.
Must-have details for a media tour itinerary:
- Include the trip’s overall arrival and departure times and essential transportation details, plus arrival times, departure times, and addresses for each meeting of each day. During a media tour, an executive will bounce from location to location, so it’s essential to have all the travel logistics outlined.
- Last-minute transportation options. (Help executives avoid missed meetings by making sure they have backup options in case the planned transportation choice falls through.)
- Lodging amenities.
- Transportation tips.
- Screenshots or printed copies of confirmation emails.
- Meeting times and locations.
- Dockets on the media professionals and their publications. This will help executives prepare for successful meetings.
- Work windows. Highlight relatively open time frames when executives can plan to do follow ups immediately after important meetings.
- Places of interest/recommended stops around each meeting location. The busy media tour schedule doesn’t allow executives to do much exploring. Help them get a little taste of the city by calling out easy-access pit stops.
Media tour itinerary template
International travel itinerary.
The success of an international travel itinerary hinges on preparation designed to give travelers the tools they need to understand the basics of communicating and navigating through different countries.
Must-have details for an international travel itinerary:
- Include the trip’s overall arrival and departure times and essential transportation details. Plan for the executive to arrive early enough to the airport to avoid any travel snafus, and be sure to include arrival and departure details for any connecting flights.
- Included relevant details on the primary mode of transportation the executive will use to navigate the other country. For example, if an American businessman is taking a trip to London, he’d likely want to have all the London Underground basics down, including what kind of pass the system requires, how to plan routes, and how to understand schedules.
- Call out relevant international travel applications that could help the executive easily get around.
- Parking details.
- Seat numbers and international in-flight meal and drink details.
- Addresses of the relevant transportation hubs.
- Details for all terminals. (This is especially important for large international airports or train stations where terminals or gates can be miles apart.)
- Lodging amenities. Does the hotel have necessary appliance adaptors? Do they offer complimentary Wi-Fi?
- Transportation tips. Recommend the best ways to navigate the unfamiliar city to make executives feel as comfortable as possible during the trip.
- Meal times and snack times.
- Work windows.
- Pull out some frequently used words in the destination’s native language, especially if most people from the destination speak a language the executive doesn’t know.
- Include key points from travel guides. Offer some takeaways about local culture, especially cultural norms that impact business interactions. These norms might include things like standard greetings, tipping practices, meeting and eating etiquette, and communication styles.
- What to wear to avoid looking like an outsider.
- Recommended wake up and bedtimes to mitigate the effects of jet lag.
- Weather forecast and packing suggestions, especially if the destination will be in the middle of a season different from the season at home.
- Places to eat. (You might also include some popular dishes and food “vocabulary” words to help executives navigate menus.)
- Travel pro tips.
International travel itinerary template
Sales roadshow travel itinerary.
Don’t ever hit the road without a well-planned sales roadshow itinerary.
Must-have details for a sales roadshow itinerary:
- Include the trip’s overall arrival and departure times and essential transportation details for all roadshow stops.
- Include relevant details on the primary mode of transportation the executive or executive team will use to get from event to event. Is this an international roadshow, a cross-country roadshow, or simply an intrastate roadshow?
- Include check in and check out times, dates, and also addresses for all the trip’s lodging.
- Roadshow times and locations.
- Weather forecast and packing suggestions for each roadshow location.
- Places to eat along the road. (Do your Yelp research!)
- Places to stop along the road. A few quick stops at fun landmarks will help keep executives and salespeople refreshed and ready for the rest of the roadshow.
Sales roadshow itinerary template
Personal vacation travel itinerary.
Even relaxed personal vacations can benefit from structured itineraries.
Must-have details for a personal vacation itinerary:
- Include the trip’s overall arrival and departure times and essential transportation details.
- Screenshots or printed copies of confirmation emails and tickets
- Include check in and check out times, dates, and addresses for all the trip’s lodging.
- Lodging amenities. Does the hotel or rental house have a kitchen, home theater, swanky basement bar, pool, or ping-pong table? Travelers can better plan their trips when they know what they’ll have access to at their home away from home.
- Places to eat near the hotel or rental.
- Travel pro tips. Customize the tips you include according to who the executive is traveling with. Include romantic spots for couples trips, kid-friendly attractions for family trips, and more.
- Outline times and details for each day’s main entertainment/event.
- Leave plenty of time for relaxing meals.
- Plan extras. The executive will likely provide the day’s main events, but you can look up quick stops on the way to those events and the traveler can pick and choose some spontaneous stops.
Personal vacation itinerary template
Which itinerary would help you? Let us know in the comment section below!
P.S. Many of these templates came straight from our Facebook groups for Executive Assistants ! See what nuggets of wisdom our community has to offer and jump into the conversation.
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What a great idea.
This is a great resource, thank you!
Great concepts here. Great from those who do a lot of corporate traveling!
My husband travels often for his work here in Cardiff, and he asked me to find him tips on how to help with his executive travel. We love how you talked about having all the times and details on hand and making sure that you are easily able to skim and find crucial information. We will keep these tips in mind in addition to getting a professional who can help my husband as he travels.
Thanks Vivian! These tips should definitely help him while he travels.
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Keep your meetings on time and on track—put together an agenda ahead of time using designer-created customizable templates. sending out an agenda ahead of time can help you make the most of any meeting you plan; start with an easy-to-customize meeting agenda template and plot a course for success..
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NNEDV and NAESV Advocacy Days 2024
Be heard, take action, end violence.
After a successful joint Advocacy Days in 2023, we are pleased to be co-hosting Advocacy Days again this year with the National Alliance to End Sexual Violence (NAESV), in Washington, DC, June 11 and 12.*
Securing increased federal funding is our shared priority this year, and by combining forces, we will strengthen our collective ask. Advocacy Days will be open to domestic violence coalitions, sexual assault coalitions, and dual coalitions and their invited guests.
*Single issue sexual assault and dual coalitions will be invited to a June 10, 2024 event hosted by NAESV.
Registration
All coalitions and single-issue domestic violence coalitions attending Advocacy Days events on June 11 and 12 must register through this page: AD24 Registration
Single-issue sexual assault and dual coalitions who are attending the June 10 event hosted by NAESV can register for that event here .
We welcome the participation of as many state and territory coalition members as possible. We encourage coalitions to invite survivors who want to speak from their lived experience, culturally specific service providers, and first-time participants, as well those of you who join us each year in DC. Registration is free for those speaking as survivors with lived experience and for culturally specific service provider staff.
(Draft agenda—information will be updated as more details become available.)
Pre-Advocacy Days Trainings Over Zoom:
- Thursday, May 9 @ 3:00-4:00 PM (ET): Getting Ready for Advocacy Days – The Logistics
- Thursday, May 30 @ 3:00-4:00 PM (ET): Getting Ready for Advocacy Days – The Issues
NAESV Dual and Single-Issue SA Coalition Event:
- Monday, June 10: NAESV meeting for sexual assault and dual coalitions
Advocacy Days in Washington, DC at The Yours Truly Hotel:
- NNEDV and NAESV Welcome
- Federal Panel
- Policy Forum
- Evening Congressional Reception (location TBD)
- Coalition Meetings with Members of Congress on Capitol Hill
- Happy Hour/Debrief at Yours Truly Hotel
- Executive Directors of Color Meeting (closed meeting following Advocacy Days for a set group of attendees)
Accessing Trainings
Both pre-Advocacy Day pre-training sessions will be conducted via Zoom. Zoom information will be provided in your registration confirmation and subsequent emails. Each session will be closed captioned in English. ASL and Spanish interpretation are available upon request.
Scheduling Meetings with Your Members of Congress
NNEDV and NAESV will send a template scheduling letter for Congressional meetings and explain how to set up these meetings at our May 9 pre-Advocacy Days trainings.
Travel and Hotel
Events on June 11 will take place at the Yours Truly Hotel, which has a room block for coalitions to book directly with the hotel. Hotel and travel costs are not included in registration rates and details on booking your hotel rooms within the block will be provided upon completion of registration. Hotel reservations within our block must be booked no later than May 17!
The Tuesday Congressional Reception location is currently being determined. Wednesday Congressional meetings will be in the U.S. House and Senate buildings on Capitol Hill. We will provide maps to help you navigate. Coalitions will be responsible for transportation to and from these events and staff will be available to help you navigate should you need help.
Accessibility
Language interpretation (including, but not limited to, ASL and spoken languages) will be provided upon request and can be requested in the registration form. Requests after May 17 cannot be guaranteed.
Other mobility and learning accessibility needs can be indicated in registration as well. (For example: materials in Braille, wheelchair access, materials in large print, etc.)
Every effort will be made to accommodate advance requests; on-site requests cannot be guaranteed. Reasonable accommodations will be provided during meeting sessions. Please contact us at [email protected] with any questions or for more assistance.
Health and Safety
We want to acknowledge the impact that the COVID-19 pandemic has had on our nation and survivors and understand it is still very much an ongoing crisis. The best way to protect oneself from COVID-19 is to wear a proper mask, complete a full vaccine schedule, and to test when appropriate. We want to make sure you understand this is a multi-day, in-person event where social distancing is not guaranteed and masking is not required.
If you have any questions about Advocacy Days, please don’t hesitate to email NNEDV at [email protected] or Maureen Gallagher, NAESV Advocacy Coordinator at [email protected] . We are looking forward to seeing you in Washington, DC this summer!
Advocacy Days is brought to you by:
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841 templates. Create a blank Itinerary Planner. Red Modern Bold Travel Japan Itinerary Planner. Planner by Ratio. Soft Blue Minimalist Illustration Travel Itinerary Planner. Planner by Vicky Design. Blue Clean Modern Elegant Travel Itinerary Planner. Planner by Ratio.
Travel Itinerary Template. The vacation itinerary template is available in many different versions both in color and black and white. All the itineraries are available to download as an image, Word document, Excel spreadsheet, or a typeable PDF file. Word. Typeable PDF.
A PDF travel itinerary template is rock-solid for keeping your travel plans organized and easily accessible. It's a popular option, especially if you want a file that stays how you made it. Common Mistakes in Using Travel Itinerary Templates. Skipping the Details: One of the most common errors is filling in all the blanks. It can lead to ...
ClickUp Basic Agenda Template 6. ClickUp Conference Itinerary Template 7. ClickUp Board Meeting Agenda Template 9. Google Docs Travel Itinerary Template 10. Microsoft Word Business Trip Itinerary Template. There are a lot of things that go into planning a trip. From scheduling flights, booking hotels and car rentals, planning activities, and ...
You've got places to go and things to see, and these travel itinerary templates will make sure you get to see them all. Keep all your details in one place, list your possible destinations, and arrange your trip artfully with these templates designed to help business trips go smoothly or give you the vacation of a lifetime. Category. Color.
When you're done listing down your exciting travel plans, simply download the file in PDF, JPG, or PNG for printing or for sending online to your travel buddies. Fast, free, and user-friendly, Canva enables you to create stunning itineraries like a pro. Page 3 - For any and all your holidays, check out our selection of travel itinerary planner ...
Visme's itinerary templates help you organize your travels and keep everyone on the same page. If you're a travel agency, you can create attractive itineraries, apply your company's branding and logo, and share them with your customers. Simply choose a travel itinerary template you like, personalize it with your own content, and download ...
4 More Places to Find Travel Itinerary Templates. In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates. Jotform. Canva. Microsoft Excel, Word, and Google Sheets free templates. Etsy.
Save it as a PDF. Go to "File" and select "Save As". Select "File Format" and select "PDF". Save to Desktop. 2. Send it to your own email as an attachment. Once received, open the PDF on your phone and take screenshots. Save the screenshots as photos so you can access the itinerary without the internet. 3.
An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts.
Use it as a road trip itinerary planner template or business travel itinerary template to make your travel experience as smooth and pleasant as possible. Download a travel itinerary template or vacation itinerary template in PDF (A4, A5, Half and Letter Size) to improve your planning experience and perfect your next trip. Travel Itinerary.
Travel Inspiration Template. Make the most of your time on vacation by planning ahead. A travel itinerary template is an agenda of events associated with planned travel, usually having locations, times, and transport to get to all destinations. Rest assured that the information will be readily available at a moment's notice.
What Brands a Good Travel Itinerary Template? Where are several types of itinerary templates for different occasions. The most commonly used and seek browse are for business travels, vacations, event planning, and global and inland travels. Travefy makes this easy to plan trips with friends & sets.
Traveling for work? This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, everything in one place.. Easily notate your traveller dates, hotel information, flight item, and other important information in an organized and easy-to-follow format in ClickUp Docs.If you have multiple travel drawings or require to keep thine former ...
Get this Business Travel Itinerary Template from ClickUp for free. 3. ClickUp Vacation Planning Template. ClickUp's vacation planning template equips you with everything needed to streamline the travel planning process. Create your perfect holiday with customizable views, tags, and statuses! Users can customize the template to fit their ...
Posters, flyers, and banners for travel agencies. On the editor, you'll also find more generic free templates for travel agencies and also templates to promote summer or Easter trips, among others. For all your compositions, use the same design pattern to show a stronger and more uniform corporate image. Finally, don't forget to save your ...
4 Travel Agenda Template - Free Word, Excel, PDF Format Download. If you are in charge of arranging a travel, you must follow an daily agenda template here. A trip agenda template is really useful as it will note a complete breakdown on the travel itinerary with details on- departure, arrival, check in, check-out and so on.
Business travel itineraries are a good way to effectively manage a business trip and can help people keep all pertinent information at hand where they can notate their travel dates, hotel information, flight number, and other important information. Here is a business travel itinerary template that streamlines the travel planning process and establishes a consistent standard itinerary that you ...
Travel templates. From planning before they say "bon voyage" to sharing your adventures upon your return, these customizable templates will help you enjoy every facet of your globetrotting travel hobby. Craft custom travelogues, albums for print or social, and more keepsakes. Category. Color. Create from scratch. Show all.
Sample Travel Agenda Form Template Download. web.jhu.edu | Sample travel agenda form template is a document containing a format of travel agenda for a trip that a sports club is organising. Listing all the details related to the purpose of trip, this document is a purposeful travel agenda in which one can fill up the specifics like departure date and arrival date, the mode of transportation ...
The success of these mission-critical travel plans rests in the hands of smart, capable Executive Assistants (EAs). To help EAs ace every trip, we've created business travel itinerary templates that steamline the travel planning process and establish a consistent standard itinerary that executives will love receiving again and again.
Customizable meeting agenda templates. Keep your meetings on time and on track—put together an agenda ahead of time using designer-created customizable templates. Sending out an agenda ahead of time can help you make the most of any meeting you plan; start with an easy-to-customize meeting agenda template and plot a course for success. Category.
GSA has adjusted all POV mileage reimbursement rates effective January 1, 2024. Modes of transportation. Effective/applicability date. Rate per mile. Airplane*. January 1, 2024. $1.76. If use of privately owned automobile is authorized or if no government-furnished automobile is available. January 1, 2024.
Customs Bulletin Weekly, Vol. 58, March 27, 2024, No. 12. Attachment. Attachment column arrow image representing sort order (up is ascending, down is descending, and up/down is unsorted. Ext. Ext. column arrow image representing sort order (up is ascending, down is descending, and up/down is unsorted. Size.
Free Itinerary Templates by Visme. Visme's travel itinerary templates are a great way to keep travelers organized and right on schedule. Whether you're a travel agency creating an itinerary for your customers, a tour guide creating an itinerary for your tour groups, an HR executive creating a business trip itinerary for employees or an ...
Agenda (Draft agenda—information will be updated as more details become available.) ... NNEDV and NAESV will send a template scheduling letter for Congressional meetings and explain how to set up these meetings at our May 9 pre-Advocacy Days trainings. Travel and Hotel. Events on June 11 will take place at the Yours Truly Hotel, which has a ...