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Application for Northern Health Travel Grant

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Northern Health Travel Grant Program

Learn about financial assistance for Northern Ontario residents who travel long distances for medical specialist services

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The Northern Health Travel Grant ( NHTG ) program offers financial assistance to Northern Ontario residents who need to travel long-distances for specialized medical services or procedures at a ministry-funded health care facility.

For eligible applicants, travel grants are based on the distance you need to travel to reach the nearest medical specialist or ministry-funded health care facility that can provide the required health care services without delay.

To qualify, you need to:

• have traveled at least 100 kilometers ( km ) one-way to access the nearest medical specialist or ministry-funded health care facility services that are not available locally
• submit your NHTG application to the Ministry of Health ( MOH ) within 12 months of the date of treatment

Note: The NHTG program helps you pay for some medical travel-related expenses but does not cover all expenses (such as meals or taxi).

Telemedicine

Telemedicine supports almost every clinical specialty and offers a cost-effective alternative for Northern Ontario residents who need to travel for specialized medical services or procedures at a ministry-funded health care facility.

A telemedicine appointment with the Ontario Telemedicine Network ( OTN ) is like an in-person visit, but the physician uses a monitor. Ask your health care provider if telemedicine is a suitable option for your needs.

Please consider telemedicine instead of travel.

Eligibility

Below are the following eligibility conditions for the Northern Health Travel Grant ( NHTG ) program:

• You are an OHIP -insured Ontario resident on the date of treatment.
• Your primary place of residence is in the districts of Algoma, Cochrane, Kenora, Manitoulin, Nipissing, Parry Sound, Rainy River, Sudbury, Thunder Bay, or Timiskaming.
• You have obtained a referral from a Northern Ontario health care provider (such as a physician, dentist, optometrist, chiropractor, midwife or nurse practitioner).
• A Winnipeg (Manitoba) physician enrolled on the Manitoba Health Specialist Register and permitted to bill as a specialist.
• A physician who holds a specialist certificate of registration issued by the College of Physicians and Surgeons of Ontario ( CPSO ) in a recognized medical or surgical specialty other than family or general practice.
• a cleft lip and palate clinic
• a clinic that tests for low vision
• a clinic that can fit artificial limbs and walking aids and is approved by the ministry's Assistive Devices program
• the Speech Foundation of Ontario, Toronto Children's Centre
• chemotherapy at a regional cancer center
• MRI or dialysis services performed in a hospital
• ultrasound or Pulmonary Function Testing services performed in a hospital
• The nearest medical specialist or ministry-funded health care facility able to provide the type of care or procedure you require in Ontario or Winnipeg (Manitoba) is at least 100 kilometers from your area of residence.

When you are not eligible

You do not qualify for the Northern Health Travel Grant ( NHTG ) program if:

• the health care service is not an OHIP -insured benefit
• the care is related to a Workplace Safety and Insurance Board claim
• your employer pays for your medical services or travel costs
• another government program or organization pays for your travel (such as a First Nations Band or the federal government)
• the health care services have to do with a private insurance company (for example, if there is third-party liability for medical travel costs, such as medical services related to a motor vehicle accident)
• you travel round trip by ambulance
• non-Royal College of Physicians and Surgeons of Canada ( RCPSC ) certified medical specialist
• non- RCPSC certified physician in Winnipeg (Manitoba) who is not enrolled on the Manitoba Health Specialist Register
• physician who does not hold a specialist certificate of registration issued by the College of Physicians and Surgeons of Ontario ( CPSO ) in a recognized medical or surgical specialty other than family or general practice
• ministry-funded health care facility
• the nearest specialist or ministry-funded health care facility is within 100 kilometers of your area of residence
• your trip is for something other than health care
• you are travelling to visit a sick relative in hospital
• your travel is not within Ontario or Winnipeg (Manitoba)

Note: If you travel one way by ambulance and the other way by car or public transportation, you may qualify for a partial grant.

If you do not have a northern referring provider, you may still qualify for a travel grant under the NHTG program. For information, you can contact the Ministry of Health ( MOH ), Claims Services Branch by phone at: 1-800-262-6524 .

Assisted costs

You may visit any medical specialist, hospital or ministry-funded health care facility in Ontario or Winnipeg (Manitoba) that qualifies.

Whether you are traveling by car, air, bus or rail, travel grants are always paid at a rate of 41 cents per kilometer (based on the round-trip distance) between your home and the nearest medical specialist or ministry-funded health care facility able to provide the required OHIP -insured services. Please note there is a 100-kilometer deductible on your trip , meaning 100 kilometers will be deducted from the total distance of the trip when calculating the amount of the travel grant.

The Northern Health Travel Grant ( NHTG ) program does not cover expenses for meals or taxi services . However, receipts for gas and meals should be kept for 12 months if we require proof of travel for audit purposes.

Accommodation allowance

The NHTG program offers an accommodation allowance for patients who:

• meet the travel grant eligibility criteria
• travel a one-way distance of at least 200 kilometers to reach the nearest medical specialist or ministry-funded health care facility able to provide the required services
• submit original accommodation receipts in their name or as a guest to prove accommodation expenses (for patients under the age of 18, an accommodation receipt can be in the name of their parent or guardian)

You may be eligible for additional accommodation allowance if it is necessary to spend more than 1 night out-of-town to access medical specialist services or ministry-funded health care facility-based procedures.

Additional accommodation allowance for each treatment trip will be determined as follows:

• $100 per night up to 2 nights
• $250 for 3 nights
• $500 for 4-7 nights
• $550 for 8 or more nights

If you and other patients travel together in the same car, only 1 travel grant will be provided for the round trip. However, if you both meet the NHTG program eligibility requirements and your one-way trip to the nearest medical specialist or ministry-funded health care facility is at least 200 kilometers, you both may qualify for the $100.00 accommodation allowance.

Note: You will not be eligible for an accommodation allowance if you have not paid an official accommodation expense (for example, staying with a friend or family member).

How to submit for additional accommodation allowance

To request additional accommodation allowance, please specify the number of medically-necessary lodging nights in Section 1 of the NHTG application form.

The medical specialist or ministry-funded health care facility provider must also indicate the number of nights in Section 3 of the application form, or they can submit a letter to the NHTG program.

When writing a letter to the NHTG program the medical provider should use the phrasing:

“In their professional judgement, the accommodation allowance of greater than one night’s stay is necessary to access an out-of-town medical specialist health care service or ministry-funded health care facility based procedure.”

This letter must be submitted along with the application form to qualify for an additional accommodation allowance.

Assisted cost examples

Example 1 - eligible grant from point a to point b.

The one-way distance in this example is 160  km .

The grant is the two-way distance minus 100  km multiplied by 41 cents per km .

160  km (the one-way distance) x 2 (the two-way distance) - 100 ( km ) x 0.41 (cents per km travelled) = $90.20

Example 2 - Eligible grant from Point C to Point D

The one-way distance in this example is 300 km .

It was necessary for 1 night out-of-town in this example.

• Travel grant calculation is 300  km (the one-way distance) x 2 (the two-way distance) - 100  ( km ) x 0.41 (cents per km travelled) = $205.00
• Accommodation allowance is $100.00 (for 1 night)

Total payment to the patient for the trip is $205 (for the calculated travel grant) + $100 (for the accommodation allowance of 1 night) = $305.00

Example 3 - Eligible grant from Point C to Point D

The one-way distance in this example is 300  km .

In this example, a specialist/ministry-funded health care facility provider determines that 3 nights out-of-town are medically necessary.

• Travel grant calculation is 300  km (the one-way distance) x 2 (the two-way distance) - 100 ( km ) x 0.41 (cents per km travelled) = $205.00
• Accommodation allowance is $250.00 (for 3 nights)

Total payment to the patient for the trip is $205 (for the calculated travel grant) + $250 (for the accommodation allowance of 3 lodging nights) = $455.00

Receipts are required for proof and audit purposes to ensure appropriate spending of public funds.

Only original receipts will be accepted and applications will not be processed unless an original receipt is provided as proof of payment for an accommodation or commercial transportation expense.

Official itemized receipts must be submitted along with your application for the accommodation allowance. “Itemized receipt” refers to a receipt that lists the item(s) purchased and the individual price(s) for each item. This could include a hotel, motel or bed and breakfast. The accommodation receipt must include:

• the name of the patient
• the date(s) of stay
• a fee paid for the stay

Note: The authorization receipt for a credit or debit card transaction is not considered an itemized receipt.

If traveling by air, bus, or rail, you must submit the original ticket, receipt or itinerary showing:

• a fare paid
• who travelled
• the date of travel
• the destination

Application

Download the Northern Health Travel Grant ( NHTG ) program application form .

The NHTG program application forms are also available from various northern health care providers, such as:

• optometrists
• nurse practitioners
• chiropractors

Note: Please ensure you are using a current version of the NHTG program application form by referring to the new Section 4 Payment Preference.

Application submission

All applications must be received by the Ministry of Health ( MOH ) within 12 months from the date of service or treatment. We are not responsible for lost or delayed applications or those sent after 12 months from the date of treatment.

For each round treatment trip, you must complete a separate application form. Only 1 application can be submitted for each round trip regardless of the number of medical specialists or ministry-funded health care facilities visited during that round trip.

The NHTG program only accepts application forms and original receipts for accommodation allowance by mail. Do not submit photocopies. Please include your receipts or itinerary for accommodation, bus, rail and air travel, along with those of your travel companion (if applicable).

Submit your application and original receipts to:

Ministry of Health - Claims Services Branch Northern Health Travel Grant, Sudbury office 159 Cedar Street, 7 th  Floor Sudbury, Ontario P3E 6A5

Note: If your application is incomplete or filled out incorrectly, it will be returned to you, which could lead to payment delays.

Section 1: Patient information

If the patient is a child under 16 years of age, a parent or guardian with custody, a children’s aid society worker or other lawfully entitled person may complete and sign the form on behalf of the patient.

If the patient is 16 years of age or older but is unable to provide consent themselves, a Substitute Decision Maker ( SDM ) may complete and sign the form on the patient’s behalf. A SDM can be a patient’s:

• guardian who has authority to make a decision on behalf of patient
• attorney for personal care who has authority to make a decision on behalf of patient
• representative appointed by the Consent and Capacity Board with authority to give consent
• spouse or partner
• child/parent or children’s aid society or other person legally entitled to give/refuse consent
• parent with only right of access
• brother or sister
• other relative

Note: For more specific information on SDMs , please contact the Northern Health Travel Grant ( NHTG ) program directly.

Section 2: Northern referring provider information

The referral section of the NHTG program application only needs to be filled out once every 12 months if you are making a follow-up trip to the same medical specialist or ministry-funded health care facility. If follow-up visits are made to a different specialist or ministry-funded health care facility, a new referral is required.

Note: People aged 30 to 69 travelling to an Ontario Breast Screening program do not need to complete the referral section on the NHTG program application form.

Section 3: Specialist or health care facility service provider information

This section of the NHTG program application form must be signed and completed by the medical specialist or ministry-funded health care facility provider. In this section, they will specify the date on which the visit or procedure was performed.

Make sure the medical specialist or ministry-funded health care facility provider you are travelling to fills out all the information under this section of the application form, including the number of medically necessary nights for each treatment trip.

Section 4: Payment preference

It is mandatory to fill out Section 4 of the NHTG program application to determine the payment preference of patients, third parties and companions (if applicable).

If you select the direct deposit option, please provide a completed bank-issued payroll direct deposit form or void cheque along with your grant application.

Section 5: Companion information

If you are applying for a companion grant, your travelling companion must also fill in the proper information in Section 5 of the application form. To qualify for a companion grant, the following conditions must be met:

• The person that helps you during travel must be 16 years of age or older.
• Your companion must travel with you and pay a fare if travel is by air, rail or bus and receipts must be provided (Air Miles or other loyalty programs are acceptable as a method of payment).
• The patient must be younger than 16 years of age or the northern referring provider must indicate in Section 2 of the application form that the patient needs a travel companion for health or safety reasons.

If travel is round trip by personal vehicle, both you and your travel companion may qualify for an equal share of 1 grant.

Note: Travel companions are not eligible for an accommodation allowance.

Application denial

If your application for an NHTG is denied, you can request an internal review or reconsideration within 12 months from the date provided on the denial letter that was mailed to you. Please follow the information and instructions in the denial letter.

If there are exceptional medical circumstances surrounding your treatment trip that may allow an exception to the program eligibility criteria, you may appeal your denial decision to the external and independent NHTG Medical Appeals Committee in writing to:

Medical Appeals Committee C/O : Northern Health Travel Grant Claims Services Branch 159 Cedar Street, 7 th Floor Sudbury, Ontario P3E 6A5

Payment options

Direct deposit payment.

When you choose direct deposit, the grant payment will be deposited directly into your bank account.

If you choose direct deposit, you must submit a bank-issued payroll direct deposit form or void cheque along with your grant application. This applies if it is your first time using direct deposit for grant payments or if your banking information has changed since your last direct deposit grant payment.

Companions must provide a new bank issued payroll direct deposit form or void cheque each time an application is submitted. The ministry does not retain banking information for companions after an application has been processed.

Cheque payment

When you choose cheque payment, a cheque will be delivered by registered mail to the mailing address provided on your application.

If your application is approved, the ministry will provide your grant payment within 6 weeks from the date it receives your correctly completed application form. Please allow for the complete 6 weeks before checking on the status of your application.

Bank issued direct deposit form or void cheque

Bank issued direct deposit form.

The payroll direct deposit form provides bank account information in place of a void cheque. Your contact information and details about your bank are included. This includes the bank’s transit and institution numbers and your account number. This information ensures your payment is directed into your bank account.

Many larger financial institutions offer online access to download and print a payroll direct deposit form. Check online to see if your bank provides access to obtain a payroll direct deposit form or contact your bank to request a payroll direct deposit form.

Void cheques

A void cheque is a cheque with the word “void” written across the front, which indicates that it shouldn't be accepted for payment. The cheque can still be used to get the information needed for electronic payments. Remove a blank cheque from your cheque book and write the word "VOID" in large, bold letters across the front of the cheque in pen or permanent ink.

If you do not have paper cheques, you may be able to get a void cheque by going to your bank and asking for a printed copy of one.

Note: There may be a fee for this service.

For more details, contact the Ministry of Health ( MOH ), Claims Services Branch, Northern Health Travel Grant ( NHTG ), Sudbury office by

• mail: Ministry of Health - Claims Services Branch Northern Health Travel Grant, Sudbury office 159 Cedar Street, 7 th Floor Sudbury, Ontario P3E 6A5
• phone:  1-800-262-6524

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Travel Grants

Travel Grants are available for Fiscal Year 2023-2024.

2023 –  2024 Award Cycles

About award cycles.

Applications for travel grants are accepted in four cycles each year. The application portal remains open for one week each cycle and then grants are awarded on a rolling basis until funds for the cycle have been exhausted. 

The Best Chance for Being Considered

Students who apply early in the award cycle will have a significant advantage. 

Travel Grant Eligibility

You must....

• Be enrolled in a degree-seeking doctoral or MFA program when you apply and when you travel. 
• Present a paper/poster/creative work at a conference or meeting of national or international standing. 
• Be the first or sole author of the work. 
• Provide a PDF copy of your invitation to present or your acceptance notification. ( If the conference acceptance notification isn’t received before the application deadline, attach a note in that field indicating it will be sent to Robert Sutherland   [email protected]   when received.)

Applications accompanied by a departmental funding match are preferred. 

How often can I receive a travel grant?

Students may receive no more than one travel grant in any fiscal year (July 1 - June 30) and no more than two while here at USC.

Travel Grants Cannot Be Used For: 

• Field or Library Research 
• Working Conferences
• Attendance at a Professional Meeting
• Travel Already Started or Completed
• Professional Memberships

Award Amounts

Domestic Travel:  Up to $500 International Travel:  Up to $800

You may apply for additional funding through:

• Your Department
• University Awards
• National Fellowships

Application Process

You must complete your application prior to traveling.

1. Submit the Conference Travel Grant Request Form. 

The link for the cycle one Travel Grant Request form will be active for submissions from June 1 - June  7, 2024.

2. Your advisor reviews your request.

Your academic advisor will receive a copy of the request via email. They will need to provide confirmation of your standing and progress to degree. You are responsible for following up with your advisor about your travel grant request.

3. The graduate director reviews your request.  

Once your advisor signs off on your materials, the graduate director will receive notification to approve your travel request.  You are responsible for following up with the graduate director about your travel grant request.

4. The Graduate School makes a decision about your request. 

Once the graduate director approves your materials, the Graduate School begins its review. Only complete applications can be reviewed. The Graduate School reserves the right to require additional documentation to complete the review.

5. If approved, complete the Travel Authorization form.

Send your award notification email to your department’s program administrator or business manager. They will help you complete the Travel Authorization (TA) form.

Submitting the Travel Authorization Form

Your department should send your TA form with the award notification email attached to the Travel Office. (The Graduate School does not have to sign the TA form if the award notification email is attached.)

Total TA Amount

Your form should include a separate line for the grant awarded by the Graduate School plus all support provided by the student's department. 

Graduate School Account Information

Contact Robert Sutherland at [email protected] . 

6. Submit a Travel Reimbursement Voucher (TRV)

With the help of your department's program administrator or business manager, submit a Travel Reimbursement Voucher to the USC Travel Office. 

When to Submit

Within 30 days of completing your travel. 

International Travel Guidelines

Students traveling out of the country are required to follow certain health and safety international travel guidelines.

Challenge the conventional. Create the exceptional. No Limits.

Winter Term Abroad: Eligibility, Funding and Applications

Eligibility for funding.

To be considered for a Winter Term International Travel Grant , an HLS student must:

• be enrolled as a J.D. or LL.M. student during Winter Term in January 2024
• apply for and be approved for a clinical project, or register for a Winter Term research/writing project, that will require travel outside of the United States for the duration of Winter Term in January 2024
• submit the Winter Term International Travel Grant Application, together with all required attachments (see Applications for Funding below), to International Legal Studies
• demonstrate in the grant application that the proposed travel is critical to the completion of the project, and clearly explain the proposed methodology/work plan for the time abroad
• provide evidence of strong faculty support for the project; in the case of Winter Term Writing, a detailed proposal signed by the faculty supervisor is required

Please note, however, that these are minimum eligibility requirements and meeting them does not necessarily guarantee a Winter Term International Travel Grant.

Applicants should also note the following:

• Students who are traveling internationally over Winter Term in conjunction with a class or a group program are not eligible for Winter Term International Travel Grants; they will receive information about funding directly from the faculty responsible for those courses.
• Students who are foreign nationals should be aware of considerations with regard to funding and visas when traveling abroad during their studies and plan accordingly. For this reason international students should be sure to contact the  Harvard International Office  before committing to any travel outside the United States. International students proposing Winter Term projects in their home countries must demonstrate a sound academic basis for the travel. Visits to family and friends should not be the impetus for Winter Term projects abroad.
• Students who received Winter Term International Travel Grants or Cravath International Fellowships in a previous year are not precluded from applying for funding for January 2024, provided that they have met all grant requirements and received HLS credit in relation to the project supported by the first grant. The proposals of all applicants (whether applying for the first or second time) will be evaluated on their merits in relation to the other proposed projects for 2024.
• Winter Term projects should be conducted between January 2 and January 19, 2024, not including travel. If a student obtains permission to vary these dates slightly due to a compelling reason, the project period must still encompass a minimum of 14 working days. A student must petition for permission to work or undertake research for fewer than 14 days. Students may not extend project-related travel beyond Winter Term.

Please also review the information on our  Creating a Strong Proposal  page.

Applications for Funding

The deadlines for applying for a Winter Term International Travel Grant are noted under Program Deadlines and Requirements, below.

Applications for these grants must include the following:

• The Winter Term International Travel Grant application form, which includes a proposal summary and budget proposal
• Resume or Curriculum Vitae
• J.D. and LL.M. students applying for clinicals should provide a copy of the project proposal submitted to the Office of Clinical Programs
• LL.M. students applying for Winter Term Writing should provide a copy of the application and narrative description submitted to the Graduate Program
• J.D. students registering for Winter Term Writing should provide or authorize access to the registration form and proposal submitted to the Office of the Registrar
• For students conducting research/writing projects, a bibliography of basic sources on the topic they wish to explore
• A current official Harvard Law School transcript from the Office of the Registrar. The transcript should include the student’s most recent reported grades as of the application deadline.  Students can order their official transcript online by going to the Office of the Registrar’s Transcript Requests page and selecting “Placing a Transcript Order Online.” Official transcripts must be sent directly from the Office of the Registrar, or, if delivered by the student, arrive in the original signed and sealed envelope. (Please note that requests for HLS transcripts may take 3-5 days to process, so applicants should plan accordingly.)
• A letter or email from the student’s HLS faculty supervisor, indicating that the faculty supervisor has reviewed the proposed project and offering comments on its merit and the student’s ability to conduct the work outlined. The more substantive and detailed the letter, the more useful it will be in the Selection Committee’s deliberations. (This letter or email should be sent directly to International Legal Studies by the faculty member.)

All Winter Term International Travel Grant application materials (including official transcripts, as noted above) should be delivered electronically to International Legal Studies at  [email protected] .

Pair or Group Projects

Winter Term International Travel Grants will be awarded on an individual basis so that the program can support a variety of well-conceived projects. Students who propose to undertake a project in a pair or small group must submit separate applications and provide a detailed explanation of why each student’s participation is necessary and the specific role each student will play. Usually no more than three students may receive funding for the same independent Winter Term project, though exceptions may be made if circumstances warrant. As applications will be evaluated independently, it is possible that students working together will not all be awarded grants or that, if they are, the amounts may differ.

Program Deadlines and Requirements

Two applications are required: one regarding the substance of the project and the other for the travel grant itself. (This is similar to applying for admission and financial aid.)

Substantive Program Application Deadlines:

• J.D. and LL.M. students seeking approval for independent clinical projects  should submit  applications  to the Office of Clinical and Pro Bono Programs by  Friday, October 27, 2023.
• LL.M. students seeking approval for Winter Term writing projects  should submit the required application to the Graduate Program by Monday, November 13, 2023 .
• J.D. students must register for the Winter Term Writing Program  by submitting the  required registration form  to the Office of the Registrar by  Friday, November 10, 2023. 

Winter Term International Travel Grant Application Deadlines:

• J.D. students applying for independent clinicals or Winter Term Writing Program projects  should submit travel grant applications to International Legal Studies by 5:00 p.m. on  Friday, November 3, 2023.
• LL.M. students applying for independent clinicals  should submit travel grant applications to International Legal Studies by 5:00 p.m. on  Friday, November 3, 2023.
• LL.M. students applying for Winter Term Writing Program projects  should submit travel grant applications to International Legal Studies by 5:00 p.m. on  Monday, November 13, 2023.

Notification Deadlines:

Students will be notified by  Monday, November 20, 2023  whether they have been awarded a Winter Term International Travel Grant and, if so, the amount. Students have until  Monday, December 4, 2023 to accept the grant.

Again, the Winter Term International Travel Grant Program confers a financial grant only. Students are responsible for arranging academic credit for the Winter Term directly with appropriate faculty and offices as specified above.

Grant Amounts and Funding Guidelines

Funding for Winter Term International Travel Grants is limited. Typically grants are awarded in amounts ranging from $1,000 to $2,500 per qualifying student. For Winter Term in January 2023, the  average  grant offered was $1,880.

Winter Term International Travel Grants will not exceed the amount of anticipated expenses detailed in the grant application. The budget proposal should include only reasonable expenses that are necessary for the completion of the project. Students should try to secure the least expensive flights possible. If travel will not originate in Boston, it should be because it is less costly to travel from another city to the destination than it is to travel from Boston to the destination. Other expenses such as lodging can be included in the budget proposal for funding consideration if they are necessary costs. However, expenses related to retaining an apartment in Cambridge while traveling abroad cannot be included in budget proposals. Expenses must also be verifiable:  budget proposals must specify the source of prices, and receipts will be required upon return.

Students opting to purchase plane tickets in advance of the November grant notification date should take note that grants are not guaranteed; therefore, they may wish to purchase cancellation insurance. In general, all students should plan carefully to secure the funding needed for their projects.

Sources of Funding

The sources of funding for Winter Term International Travel Grants include several programs. There is no need for students to apply directly to these programs, as these funding sources will be coordinated through the Winter Term International Travel Grant Program.

They include:

Cravath International Fellowships  provide funding to a select number of HLS students to pursue academic projects with an international, transnational, or comparative law focus. Priority will be given to J.D. students, but LL.M. students are also eligible to compete for selection. Although Cravath Fellows’ projects may involve clinical placements, efforts will be made to first fund the strongest research proposals.

The Human Rights Program  awards a small number of grants to HLS students conducting human rights research abroad during Winter Term. The program’s emphasis is on research for Winter Term Writing involving research in the developing world. HRP will also consider proposals from students traveling to the developing world in connection with human rights clinical or advocacy projects.

The Lee and Li Foundation for the Public Interest , which was established by the law firm of that name headquartered in Taipei, provides grants to support HLS students with a serious demonstrated commitment to public interest who wish to undertake public interest-focused research or clinical projects concerning Taiwan or Mainland China.

Reginald F. Lewis Internship grants  are available for research and clinical projects of an international nature. Past Lewis internship grants have supported work relating to law and development, environmental law, human rights, and international business, trade, and poverty, among other areas of focus.

Mead Cross Cultural Stipends  are available to fund research, clinical work, study or other educational endeavors, to be undertaken by students during Winter Term, that foster a better understanding and appreciation of differences in jurisprudence among cultures, and to advance Harvard Law School’s goal to provide comparative international legal experiences.

Andrew B. Steinberg Scholarships  are awarded to J.D. students undertaking clinical or research and writing work that will foster empathy and cultural understanding, and develop the advocacy and creative problem-solving skills that the late  Honorable Andrew Steinberg ’84  found integral to his own international experiences and legal career. Special consideration will be given to projects relating to antitrust law, aviation, environmental law, technology, or international law.

Securing Sufficient Funding

Students are responsible for securing sufficient funding for their project-related travel and expenses, so they should be enterprising in seeking financial support. The financial requirements of a student’s project, as outlined in a reasonable and well-constructed budget, will be reviewed, but the amount of a Winter Term International Travel Grant will not be determined based on financial need. We strongly encourage students who are concerned about their financial ability to undertake projects abroad to look for multiple sources of funding well in advance of Winter Term.

Depending on the nature of the project, students may wish to inquire directly with various  research centers and programs at Harvard Law School  or  research centers and programs throughout Harvard University  about possible sources of funding.

For example, these HLS and Harvard University programs offer funding that may be applicable for Winter Term projects abroad:

• East Asian Legal Studies:  Orrick Fellows Program
• Program in Islamic Law Travel Grants
• Program on Negotiation:  Graduate Student Grants
• Center for African Studies: January Term Grants
• Center for Middle Eastern Studies: Arabian Peninsula Research Travel Grants
• Fairbank Center for Chinese Studies: Taiwan Study Grants
• Lakshmi Mittal and Family South Asia Institute: Research Grants

This list provides examples of possible funding sources, but is not exhaustive. We encourage students to be proactive in their efforts to identify funding sources that align with their particular projects or research interests.   Please note:  the availability of and eligibility for funding from these sources may change from year to year, so students should carefully review individual program funding guidelines before applying.

Students may also find these resources from the Graduate School of Arts and Sciences useful for identifying additional sources of funding:

• Summer, Research and Travel Fellowships for graduate students
• CARAT Database for Grants and Fellowships

A J.D. student who does not receive sufficient funding for their project may inquire with  J.D. Student Financial Services  about a possible loan to cover a shortfall in Winter Term project expenses.

Award Conditions and Grant Payment Schedule

Upon notification that a student has been awarded a grant, the student will receive a grant agreement as well as relevant information about the grant. All steps specified in the grant agreement must be completed by the stipulated deadlines, or the student will be asked to reimburse their grant in full to Harvard Law School.

Initial Requirements

In order to receive a grant payment, a student must complete the following steps  no later than Monday, December 4, 2023:

• Review, complete, sign and return the Winter Term International Travel Grant Agreement.
• Review, complete, sign and return the  Assumption of Risk Form .
• Examine Harvard’s Global Support Services  travel risk ratings , and if necessary,  take appropriate steps  (at least 30 days in advance of travel).
• Register the trip in the  International SOS MyTrips  platform.
• Attend a mandatory pre-departure information session. For travel during Winter Term in January 2024, these sessions will be held on Tuesday, November 14 and Thursday, November 16 at 12:30 p.m. in WCC, Milstein East B. (The session is offered twice; you need only attend one of them.)
• Complete the  Global Support Services online orientation .
• Submit verification of travel costs (in the form of either receipts or credit card statements) equal to or exceeding the amount of the grant. In the event that verification of a portion of travel costs can only be provided upon return, a student should submit as much as possible prior to Winter Term and the remainder upon returning to HLS, no later than  Thursday, February 15, 2024 . HLS reserves the right to seek reimbursement of funds for any portion of a grant that a student is unable to substantiate.
• If a student is not a U.S. citizen, the student may be requested to submit additional information including copies of visa documents.

See the HLS  International Travel Procedures web pages for detailed information on international travel requirements.

Once a student completes and submits all appropriate paperwork, it generally takes at least three weeks to receive a check.  Students should not expect to receive checks before the end of the HLS final exam period in December .

Final Grant Requirements

Students must complete these final grant requirements  no later than Thursday, February 15, 2024 :

• Submit a five-page report about the Winter Term work, as a Word document, to  [email protected] . This report is related to the grant only and is not a substitute for any academic writing requirements in relation to the Winter Writing Program or Clinical Program. This report should, however, provide detailed information about the substance of the work conducted. Students should note the topic of the research/writing project or the name of the clinical placement organization, describe the work and how they conducted it, what they were able to accomplish, what they learned (e.g., what did interviews or work reveal), conclusions reached, and any other pertinent details. The report should also describe what this Winter Term experience means for the student in terms of their future plans. Please note that these reports may be shared with funders and other individuals (who have not read the initial project proposal), so students should carefully review their reports before submission and ensure that they can be read as self-contained, free-standing documents.
• Submit verification of any travel costs (in the form of receipts or credit card statements) not provided before the student’s departure.

We hope that all students who receive Winter Term International Travel Grants will be able to take advantage of the funding. However, if a student does not pursue or complete their project in substantially the form proposed, unless a change has been approved in advance by the Grants Committee, then they are responsible for notifying the committee and returning any funding received.

Please review our Winter Term Preparation page for more information on international travel, safety, requirements, and verification of travel costs.

For More Information

Related links.

• International Travel Procedures

Modal Gallery

Google Travel and Conference Grants

At Google, we believe a diversity of attributes, experiences, and perspectives are needed to build tools that can change the world. Everyone deserves the opportunity to pursue a career in computer science and technology, regardless of race, ethnicity, gender, disability or military service. To help break down the barriers that prevent underrepresented groups in computer science from attending leading tech conferences, we're excited to offer Google Travel and Conference Grants for selected conferences in Computer Science and related fields. Grants are available in North America for all traditionally underrepresented groups in technology (including, but not limited to, African Americans, Hispanics, Native Americans, persons with disabilities, women and veterans), in Europe for women in technology, in India and in Africa for students who have their research papers accepted at top-tier conferences in Computer Science and related areas.

To encourage attendance at technical conferences, Google will provide selected recipients:

• Free conference registration
• North America: A $500 reimbursement to retroactively be used toward airfare and accommodation costs (will be awarded after the conference)
• Europe: Up to 1000 EUR towards travel and accommodation costs (will be paid after the conference)
• India: An award in the range of $1000 - $3,000 that will cover conference registration, travel, accommodation and other related expenses.
• Africa: An award in the range of $1000 to $3000 that will cover conference registration, travel, accommodation and related expenses. Grant amount depends on cost for the international conference.​
• Japan & South Korea: Up to $3000 towards air tickets and lodging cost (will be paid after the conference). Grant amount depends on cost for the international conference.​

Grant eligibility varies by region, so please review the information on the region-specific pages on the left. Grants will be awarded to the most qualified persons based on application review. Every applicant will be notified of their status according to the time frames specified for the region.

North America

Eligibility.

To be eligible for a grant to attend a conference in North America, applicants must:

• Be a resident of North America
• Be 18 years of age or older
• Work or study in Computer Science, Computer Engineering, Information Technology, or a technical field related to the conference subject
• Have a strong academic and/or professional background with demonstrated leadership ability
• Def Con Conference (Deadline: May 25, 2018)
• International Design Conference (Deadline: July 1, 2018)
• ICMCP (International Consortium of Minority Cybersecurity Professionals) (Deadline: July 6, 2018)
• ACM Richard Tapia Celebration of Diversity in Computing Conference (Deadline: July 13, 2018)
• Society of Women Engineers: Women in Engineering (WE) Conference (Deadline: August 10, 2018)
• Neural Information Processing Systems (NIPS) (Deadline: August 27, 2018)
• Society of Hispanic Professional Engineers (SHPE) National Convention (Deadline: August 31, 2018)

Please click here to apply. Applications will close 5:00pm Eastern Time on day of deadline .

Claim process

Recipients will be notified by e-mail approximately 8 - 10 weeks prior to the date of the conference. If you are selected, we will contact you with conference registration details and information about how you will receive your $500 post-conference reimbursement.

For any questions on North America grants, please reach out to [email protected] .

To be eligible for a grant to attend a conference in Europe, applicants must:

• Be a woman working or studying Computer Science, Computer Engineering, or a technical field related to the conference subject (no residency restrictions apply)
• Women of Silicon Roundabout 2018 (Deadline: April 27th 2018)
• International Conference on Machine Learning (ICML) (Deadline: May 1, 2018)
• International Conference of Knowledge Discovery & Data Mining (KDD) (Deadline: June 8, 2018)
• European Conference on Computer Vision (ECCV) (Deadline: June 29, 2018)
• SREcon 2018 (Deadline: July 1st 2018)
• European Women in Tech 2018 (Deadline: September 1st 2018)

Please submit this form by the deadline for the conference listed above that you wish to attend.

All applicants will be notified of the outcome of their application by email, approximately three to four weeks prior to the conference. If you are selected, you will receive additional information on how to register for the conference and how to receive your grant.

For any questions, please reach out to [email protected] .

To be eligible for a grant to attend a conference in India, applicants must:

• Be a student enrolled with a recognized university in India who is in need of conference travel funds.
• Have a paper accepted at a top-tier top-tier Computer Science conference. We prefer to support conferences in research areas where Google has a strong interest. Please visit research.google.com for a list of areas. The paper must be accepted for full publication and preferably full oral presentation. As an indicator, we have recently approved travel grants for CVPR, NIPS, CHI, STOC, PLDI, COLT, ICML, CIKM, KDD, ICCV, EMNLP, ACL, Interspeech and FSE.
• Be the primary author of the accepted paper.
• Have a paper accepted for oral presentation in the main conference program. Some conferences may have different presentation guidelines in which case the equivalent of a conventional full oral presentation must be considered. Workshop papers will not be approved for travel grants.

Please complete this application form .

We review applications every week, all year round, therefore you will get our reply within ten days. Once approved for a travel grant, the funds will be paid to the applicant’s university and the student may claim expenses using regular university procedures. For any questions, please reach out to: [email protected] .

To be eligible for a grant to attend an international conference, applicants must:

• Be a student enrolled with a recognized university in Africa who is in need of conference travel funds.
• Studying Computer Science, Computer Engineering, or a technical field related to the conference subject.
• Have a paper accepted for presentation (oral or poster) in the main conference program at a top-tier Computer Science conference. We prefer to support conferences in research areas where Google has a strong interest. Please visit research.google.com for a list of areas. The paper must be accepted for full publication and preferably full oral presentation. Workshop papers will not be approved for travel grants.
• Be the sole or joint first author of the accepted paper.

Please submit this form by the deadline for the conference that you wish to attend. We are currently accepting applications for conferences in 2018 only.

We review applications monthly, all year round, therefore you will get our reply four to six weeks from the date of the application. Once approved for a travel grant, the funds will be paid to the applicant’s university and the student may claim expenses using regular university procedures.

For any questions, please reach out to [email protected] .

Japan & South Korea

To be eligible for a grant to attend an international research conference, applicants must:

• Be a full-time student enrolled with a recognized university in Japan or South Korea who is in need of conference travel funds.
• Have a paper accepted at a top-tier Computer Science conference. We prefer to support conferences in research areas where Google has a strong interest. Please visit research.google.com for a list of areas. Please refer to popular conference rankings to determine the conference tier.

We review applications in the first week of every month, except public holidays. All applicants will be notified of the outcome of their application by email. If you are selected, you will receive additional information on how to receive your grant.

For any questions, please reach out to [email protected] .

• Scholarships
• About Google

/images/cornell/logo35pt_cornell_white.svg" alt="travel grant application form"> Cornell University --> Graduate School

Travel funding opportunities.

The Graduate School is pleased to provide research degree students (M.A./M.S., Ph.D., J.S.D., D.M.A., M.F.A.) the opportunity to travel the world to enhance their scholarship. Eligible students are encouraged to apply for grant funding related to professional conferences, research travel, or summer language education.

• Conference Grant
• Research Travel Grant
• Intercampus Travel Grant
• Summer Foreign Language Grant

Conference Grant – Application Form (Online)

The Graduate School offers Conference Grant awards of up to $700 to research degree students to attend a professional conference at which they are presenting. Online conference presentations are eligible for a grant of up to $200. Grant amounts are detailed in the  Locations and Awards PDF . See the application form for more information about eligibility requirements and instructions. Conference grants are reviewed by the 9th of the month preceding the month in which the conference occurs, and grants are awarded to eligible students by the 15th of the preceding month. Applications are accepted up to 30 days following the end of the conference date.  

Students are eligible for one conference grant per year and must be within time to degree limits. Masters students are eligible for conference travel grants starting in their first semester until the end of the eighth semester of enrollment.  Ph.D. students are eligible for conference travel grants starting in their first semester until the end of the fourteenth semester of enrollment.

Research Travel Grant – Application Form (Online)

The Graduate School awards grants of up to $2,500 for Ph.D. degree students and $1,000 for master’s degree students for travel that is directly related to dissertation and thesis research, not conference travel. Recipients must be enrolled (full-time or in absentia) in a graduate research degree program (M.A./M.S., M.F.A., D.M.A., J.S.D., or Ph.D.) through the Graduate School and be registered at the time of the award. Master’s degree students up to their eighth semester of study and Ph.D. students up to their 14th semester of study are eligible to apply. (Note that the post-A exam requirement has been waived beginning with Spring 2022 submissions.)

In a typical year, the Graduate School awards 50-65 grants. Applications are due annually on October 1, February 1, and April 1 with a call for applications circulated a month prior to the deadline. Decisions will be announced by the first of the month following the application deadline. For example, decisions will be announced by November 1 for the October 1 deadline. See the application form for more information about eligibility requirements and instructions.

For students managing mental health while away from campus, please visit  this resource .

Learn more about graduate students who have received travel grants:

• MacKenzie Pierce, Musicology
• Jiai Zhang, Food Science and Technology
• Mariano Sanchez Talanquer, Government
• Kalia Bistolas, Microbiology

Summer Foreign Language Grant – Application Form (Online)

Grants of up to $1,000 are offered to research degree students for summer travel to foreign countries for intensive (non-English) language instruction. See the application form for more information about eligibility requirements and instructions. Applications are due by April 15 with a call for applications occurring a month prior to the deadline.

Important Notification:  To ensure the safety of all Cornell students traveling on university-related activities, students traveling internationally must enter their travel itinerary and contact information into Cornell’s International Travel Registry . In addition, those traveling to high-risk countries must get approval for such travel from the International Travel Advisory and Response team (ITART).

Mario Einaudi Center for International Studies

Research Travel Grants for Graduate Students

Do you need to travel internationally for your short-term research or fieldwork?

The Einaudi Center sponsors international travel for individual Cornell graduate students. If you’re traveling between the United States and a host country for activities directly related to your dissertation or thesis research, Einaudi can help you get there. 

Two-Time Recipient: Research in New Delhi

Requirements 

• Travel grants cover international airfare for activities directly related to the student’s dissertation or thesis research.
• The awards do not fund travel to international conferences or expenses other than international airfare.
• Travel must originate and end in the United States.
• Minimum stay abroad is 14 days, and maximum stay is six months.
• Awards are based on the proposal submitted at the time of application.
• Travel must take place between May 1, 2024 and August 31, 2025, and cannot be funded retroactively. 

International Travel Approval

Due to the high rate of vaccination among the Cornell community, the university is relaxing some of the COVID-19 travel restrictions. However, all students must register their travel in the Travel Registry and follow the guidelines .

Graduate and professional students do not need to petition for travel to CDC  or Department of State 1, 2, or 3 level countries. Travel to level 4 countries must be approved by the International Travel Advisory & Response Team (ITART).

To receive the award, selected students must follow the university’s guidelines to  petition for permission to travel internationally , to be submitted no earlier than six weeks and at least two weeks before the scheduled travel. In addition, students must participate in a short, online international travel predeparture orientation course in order to receive travel approval.

Please be aware that regardless of your destination, approval may be withdrawn if there is a change in the risk level of your destination or if we find you violate any contingencies of approval given. In such instances, you will be required to refund the award.

Applications Open

November 13, 2023 at 8:30 a.m. ET. 

March 8, 2024  at 12:00 p.m. ET. 

Up to $2,000. 

Eligibility

Graduate students or students enrolled in Cornell’s professional schools are eligible, with the following exceptions:

Students graduating in May 2024

• Students who have not used 2023 awards

Email the Einaudi Center ( [email protected] ). 

If I received an Einaudi Center International Research Travel Grant award in 2023, will I be able to bank the award and reapply in 2024?

When do i need to complete travel if i received a 2023 award, if i apply and receive an award in 2024, when will i be able to begin travel, additional information, funding type.

• Travel Grant

Comparative Muslim Societies Program

East Asia Program

Institute for African Development

Institute for European Studies

Latin American and Caribbean Studies

Reppy Institute for Peace and Conflict Studies

South Asia Program

Southeast Asia Program

Northeastern Section

Student grant programs.

Get more information about the Northeastern Section.

Northeastern Urban Award for Non-Traditional Students

Thank you for your interest in this award; the application is not yet open. Please check back soon to apply for 2023.

Deadline: 13 Feb. 2023

Students are invited to apply for a grant designed to help defray the cost of participating in the GSA Northeastern Section meeting . Students who work full-time, care for dependents, or are otherwise considered non-traditional may request up to $1000 which can be applied to such expenses as: dependent care, meeting registration, abstract fees, GSA membership for two years, and lost wages (if applicable) to attend the section meeting. Preference will be given to students in the NE section and those presenting papers, but students from other sections may apply.

The application requires a letter of recommendation by a faculty member. GSA does not accept letters of recommendation submitted by applicants, please have your recommender submit it directly.

The application deadline has passed.

Kenneth N. Weaver Student Travel Grants

The Northeastern Section has travel funds available for students presenting at either the regional NE Section Meeting or the national GSA Annual Meeting.

To be considered for a travel grant, the student must:

• be a student member of GSA ( join now );
• be registered for the meeting before applying for a travel grant;
• be enrolled in an institution within the Northeastern Section ( see boundaries );
• must be the author or co-author, and be present during the oral or poster presentation;
• complete online Travel Grant Application Form for the current Section meeting or annual meeting (go to Students & ECPs page); and
• use the grant for travel expenses to that meeting.

Grant recipients must check in onsite at the GSA Registration Desk in person with photo ID. Checks are mailed after the meeting. If you don't check in at the meeting, the check will be voided.

Notification of grant status will be made prior to the cancellation deadline, so if your attendance is dependent on receipt of a travel grant and you do not receive it, you may obtain a full registration refund.

For further information please contact:

David P. West , Secretary, NEGSA Department of Geology Middlebury College 276 Bicentennial Way Middlebury, VT 05753-6151 +1-802-443-3476 [email protected]

Stephen G. Pollock Undergraduate Student Research Grants

The Northeastern Section offers grants to support individual research by undergraduates attending colleges and universities within geographic boundaries of the Northeastern Section. Students should have the objective of presenting the results of their research at a Northeastern Section or Annual GSA meeting. The maximum funding allotment is $1,500 per proposal.

Students and applications must meet the following criteria:

• The student must be enrolled at an institution within the Northeastern Section [see boundaries]
• The student must be a student member of GSA. Not sure? Check your membership status. Not a Member? Join or Renew.
• If more than one application is submitted from one department, the Chair of the department must rank the proposals.
• Funds may not be used for salaries and stipends and funding may be requested for only one year at a time. Students may submit proposals in two consecutive years, even if funded previously.
• The online application must be completed during the application period of 15 January to 15 March.  Applicants will be notified of funding decisions by mid-April with funds being mailed to successful applicants by the end of April.
• Funded students are expected to expend the funds as stated in the proposal; return any unexpended funds to the Section Secretary; and submit a 1 page maximum written report of the research and disposition of funds to the Section Secretary within three months of completion of the project.

The proposal should follow this sequence

• Complete the online application . (Download sample application/worksheet ).
• Proposal narrative. This will include the purpose and significance of the proposal research, and the methods employed to complete the research. (Recommended length of the narrative is 1-2 pages).  Upload to the online application in the Project Upload  area (PDF or Word only).
• Itemized budget. Please include information on all additional sources of funding for the project, including previous and pending sources of funding. Upload to the online application in the Budget Upload  area (PDF or Word only).
• Your project supervisor will be contacted requesting they complete a recommendation form in the online application system. Please make sure your supervisor is aware that they must do this in order for your proposal to be considered.

Please click here to continue the application process.

The deadline for all proposals is 15 March.

Questions should be directed to the GSA Northeastern section secretary.

• March 29, 2024

  The ISPRS Foundation Requests Your Support Assistance to the Photogrammetry, Remote Sensing and Spatial Information Sciences  

Application for The ISPRS Foundation (TIF) Travel Grant Scheme

NOTA BENE: Applications not RECEIVED by the given deadline will not be considered. Incomplete applications will not be considered. Payments shall be made in US$ cash at the event to the successful applicants only, by an ISPRS representative who shall be nominated at the time of notification of the successful grant. The event organisers will determine whether free event registration will be available to successful applicants. This information will be provided at the time of notification of successful grants.

Application deadline for CIPA 2023: April 12, 2023

Tips for applying for TIF travel grants

• Ensure you complete the application form fully: your application cannot be processed without it.
• Be realistic but reasonable in your estimation of the costs involved – it should be relatively easy to obtain good estimates of low cost travel, accommodation etc. from the internet, including the event web page.
• Secure financial support from other sources: TIF has limited resources and receives more requests that it can support. If you have made a genuine effort to source supporting funds (or are even partially financing the trip yourself) this will be well received.
• In general, due to limited resources, it may not be possible to support any individual applicant more than once: you will therefore need a compelling case if you have been the recipient of a previous grant and are looking for repeat support.
• Are you a member of ISPRS, either as an Individual or Sustaining Member, or as a member of your national organisation (Ordinary Member)? Consider joining before applying for a TIF grant if you are not already a member in one of these categories. Membership is not a requirement of application, but in the event of two or more equal applications, priority will be given to those that are members.
• Include a brief statement of why attending the requested event will help further your career. Why are you more deserving of an award than anyone else who will be applying?
• Ensure you provide evidence of your contribution to the event (as presenter etc.). If presenting as part of a multi-author oral or poster presentation, ensure that your role in preparing the paper is fully explained (e.g., I am first author and will be presenting the oral presentation’). Include a copy of your paper if it is complete.
• Provide a letter of support from your supervisor or line manager which fully explains the need for the funds requested, e.g., why your host organisation is not able to fully support you, why the event would benefit your personal and professional development, and giving reference details of your qualifications and progress towards the degree you are studying for (if appropriate).
• Include additional supporting evidence over and above that requested only if it is relevant to your application.
• Remember to submit your application by the stated deadline: applications received after the deadline will not be considered.

Currently applications for TIF Travel Grants are not possible!

ISPRS Midterm Symposia 2024 – Application submission dates

You can only apply for an event between the "Call for Apllication" and the "Application Deadline". The time in UTC is used for all timestamps!

Supporting information and documents:

To ensure safe delivery, please include [email protected] in your address book.

Please verify the data you entered in the above form carefully before submit. Once the form is submitted, you will not be able to edit the data.

The ISPRS Foundation, Inc. (TIF) is an independently registered entity that has been established to provide financial assistance and in-kind support solely for benevolent purposes that are pursued by The International Society for Photogrammetry and Remote Sensing (ISPRS).

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APSA is pleased to provide travel grants to  qualified applicants for attendance at association events, specifically the Teaching and Learning Conference and the APSA Annual Meeting .  Qualified applicants include U.S. graduate students, international graduate students studying in the U.S., unemployed members, international scholars, community college faculty, contingent faculty, unemployed faculty, APSA Status Committee members, and any faculty member who has been furloughed or experienced a reduction in available research funds from their college or university.

Travel grants can cover costs such as mileage for attendees who travel to association events by car or plane tickets for attendees who arrive by air.  Grants can also cover hotels, meals, and conference related cab fare.

First time attendees and those on the job market or tenure track will receive priority consideration.  All grant recipients will be reimbursed for expenses after the conclusion of the relevant association event. For questions about the travel grant program or applications, contact  [email protected] . 

Eligibility

To be eligible for grant, you must:  

• Maintain your APSA membership through the date of the conference for which you are receiving travel grant funding
• Reside more than 60 miles from the conference location - you are not eligible for a travel grant if you live within 60 miles of the conference site
• APSA will not cover expenses that are not submitted without an itemized receipt

To accept the grant, APSA requires that all recipients complete and return a W-9 or W-8BEN tax form.

• Form W-8BEN (for non-U.S. citizens)

Travel Grant Use

A travel grant from APSA can cover the following costs:

• Ticket and cab fare: Economy bus, train, and plane tickets are covered, conference related cab fare around the conference city is also covered
• Mileage is reimbursable at the 2024 IRS standard mileage of 67 cents per mile traveled
• You must also demonstrate that the cost of your mileage is less than the cost of a flight
• As proof, APSA accepts a printed copy of the cost of a flight to the conference city on the days that you plan to travel and printed directions from sites like Google Maps as documentation
• Hotels: The cost of a stay in a hotel, hostel, or other rented lodging such as Airbnb during the conference is covered
• Meals: The cost of meals during the conference is covered

An APSA travel grant does not , however, cover any of the following costs:

• Business or first-class tickets
• Rental cars
• Gasoline: Receipts for gas are not accepted - for APSA to cover the cost of a car trip to the conference, you must provide your mileage using the instructions above
• Registration or APSA Membership: APSA cannot apply grant funds toward the cost of a membership or registration for the Annual Meeting

For a downloadable copy of APSA's grant policy, please click here .

Donate now to APSA Annual Fund

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Travel Grants Application: Student Form

2023-2024 gpss travel grant application: student checklist, the travel grant application form is now closed. it will reopen on monday, april 1., please ensure your faculty also submits the faculty recommendation form:.

Travel Grants Application: Faculty Recommendation Form

Due Date : Please refer to the Travel Grants Operation Timeline on https://depts.washington.edu/gpss/funding/travel-grants/

Please read below for specific information regarding the funding transfer in light of UW’s Financial Transformation to Workday. We recommend you share this with your Shared Environment Accountants or other fiscal support staff who will administer this funding.

• The HUB will initiate the transfer of funds to your department’s Cost Center and other provided tags (Program, Grant, Gift, Activity, or Project).
• All funds will use the Services and Activities Fee Resource (RS100298).
• Purchases made using any other Resource Tag will need to be reclassed, by your department’s Shared Environment Accountants, to use the Services and Activities Fee Resource in order to apply the Departmental Allocation/Travel Grant funds to the purchase.
• Other questions pertaining to purchasing methods and funding transfers should be directed to your Shared Environment Accountants or other fiscal support staff. HUB Finance and Business Operations does not have the capacity to provide support beyond initiating the transfer.

When should I apply?

• GPSS strongly suggested applicants to apply beforehand, at least one month in advanced is preferred due to the evaluation processing time among different unit.

Can I apply after the conference ends?

• No, we only accept applications where the event / conference is happening in the upcoming future . Application with passed event date or event date that is occurring within 10 days will not be considered, since it usually took up to at least 2 weeks for the evaluation process to be completed.

I don’t know my school’s budget worktag; what should I do?

• GPSS strongly recommends to contact a relative financial office that is either under your program or school to get this information.
• Please note that GPSS do not have this information so please ensure you are providing the correct budget number so that the funding is transferred to the right window if you are qualified for the travel grant.
• As of FY24, UW changed its financial system and instead of the budget number (eg. 62-1404), we now require the following four Worktag components (Cost Center, Fund, Function, Resource). Please reach out to your department’s finance / budget office to find this information.

GPSS is receiving a great amount of applications and the application pool is extremely competitive. As a result, GPSS strongly recommend applicants filling in all questions in the application form and to be as detailed as possible to be better considered for the travel grant. GPSS  We do carefully and thoroughly evaluate the materials provided by the applicants.

GPSS Travel Grant Application – Student Form

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Russia launches e-visa facility for Indians; here’s how to apply, and other key details

Russia e-visa: the e-visa is valid for 60 days from the date of issue, and allows tourists to stay on the territory of russia for 16 days..

Russia has launched an e-visa facility for Indians from August 1, allowing travellers to the country to surpass the hassles of obtaining a regular visa.

The e-visa facility, also available for travellers from 54 other countries, does not require a visit to consulates or embassies.

Here are some key points to note while applying for e-visa:

🔴 To get an e-visa it is necessary to fill in an application on the website of the Ministry of Foreign Affairs of Russia not earlier than 40 days and later than four days before the planned trip.

🔴 The e-visa furnished is valid for 60 days from the date of issue and allows tourists to stay on the territory of Russia for 16 days.

🔴 A digital photo and a scan of the information page of the passport are needed to apply for an e-visa.

🔴 It will allow travel on a guest, business, or tourist visit as well as to participate in scientific, cultural, socio-political, economic, and sports events.

🔴 Extension of the e-visa will be carried out by the Ministry of Internal Affairs of the Russian Federation or its territorial bodies at the place of migration registration of a foreign citizen at the place of stay, and if there is no migration registration at the place of stay – at the place of actual stay by way of issuing an ordinary (not electronic) visa.

🔴 The status of your application may be as follows: “Draft” (means that the application has been partially completed or has not yet been sent for processing); “Awaiting payment” (means that the payment of the consular fee has not been made or has not yet gone through); “Accepted for processing” (means that the application is being processed); “Returned for editing” (means that incorrect information was found during the processing of the application. You need to make corrections and then resubmit the application for processing); “Processing completed” (decision on the application has been made).

To fill in an e–visa application form and check the e–visa status, applicants can visit this link .

“Launch of e-visa will increase tourist flow. To make the stay of guests from India as comfortable as possible, Moscow is actively working on the improvement of infrastructure for international travelers. We also have close cooperation with Indian companies in the field of tourism, which allows us to expand our tourist offer and tailor it to the needs of our guests,” said Evgeny Kozlov, Chairman of the Moscow City Tourism Committee.

Currently, more than 10 weekly flights connect India and Moscow.

Away from the national capital’s courtroom where the case against Chief Minister Arvind Kejriwal is playing out , two key figures embroiled in the excise policy case – four-time MP Magunta Srinivasulu Reddy and his son Raghava Magunta Reddy – are busy campaigning for BJP ally Telugu Desam Party (TDP)

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