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101 Travel Hacks for the Business Traveler – the Best Business Travel Hacks

In this article you will find 101 Travel Hacks for the Business Traveler – a detailed list of how to travel smarter and smoother . These travel hacks are based on many years of business travel and are the result of hard lessons, mistakes, goof ups, epic wins and travel greatness!

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Whether you travel for work or simply travel for pleasure, if you employ the travel hacks we provide below you are destined for epic travel greatness! Ok…maybe just smooth traveling .

You might be interested in Ultimate Bitcoin Travel Directory: How and where to use crypto for travel

What is a business travel hack?

By definition – or at least by our  definition – a business travel hack is a tip, activity or technique that a business traveler employs to make their work travel go a little smoother , a little easier and a lot more hassle-free.

Important : These travel hacks, while typically used by business travelers also apply to leisure travel, so keep reading!

101 Business Travel Hacks

• Business Travel Hacks #1: Stick with a single Airline, Hotel, and Rental Car company.  Since you’re going to be traveling,  you might as well get some points for it. Your company policies may make this more difficult but do your best to stick w/ a single Airline, Hotel and Rental Car company. You can accumulate points and status quicker this way.For example, I typically travel Southwest Airlines (sometimes Delta), stay in Hilton Hotels , and rent w/ National . Southwest offers early boarding privileges (which helps you get the best seat and stow your bag) for status holders. Hilton gives all kinds of privileges like free breakfast, upgrades, extra points, snacks, etc to their higher tier members. And w/ National you can often get free upgrades to nicer cars. Delta will start to give you upgrades to first class depending on your status and availability. The serious business travel hacker always gets his/her points!

• Business Travel Hacks #3: Never check your bag (yes, I said it twice!) . Seriously, never check your bag . It might be hard to avoid it when doing extended travel (>1 week) or international travel. If so, label your luggage with your name and something distinctive and pack a backup set of clothes in your backpack (in case your checked bag gets lost!). I can say, without reservation, that this is my absolute favorite business travel hack. Seriously.
• Business Travel Hacks #4: Book direct flights.  I’ve found that minimizing my actual time on airplanes is critical. Reduced jetlag, less wear on the body, etc.Time is money and the extra time sitting in airports waiting for your connection is often boring and wasted.Book a direct flight whenever you can! Sometimes you can’t, depending on where you go. I often find myself in obscure places like Minot, ND or Augusta, ME. Sorry, no direct flights from CA so suck it up.
• Business Travel Hacks #5: Skip the redeye . I’ve done a few redeye flights over the years and they are usually terrible. You might be able to save a few bucks, but honestly, it’s not worth it.If you are like me, it’s hard to get any useful sleep on a plane and so basically you are dogcrap tired and jet lagged the next day. Use only in extreme circumstances. You might be interested in my article on How to Get Over JetLag when you travel
• Business Travel Hacks #6: Get a 4-wheel roller or “ Spinner ” suitcase . For many years I had a regular 2-wheeled suitcase and I honestly didn’t know any better. I saw people in the airport with the 4-wheel spinners, but I figured it couldn’t be that much better. I was wrong.   Dead wrong .Having now switched to a 4-Wheel TravelPro Spinner , I will never go back. I no longer have the added strain from the weight of the suitcase on my arm (from it leaning while being pulled behind me) and it slides so smoothly in the airport.Aside from it occasionally wanting to wander off, I love it . I also will set my backpack on top it and roll them both ever so easily. Again, less strain on the body.The nice thing about a spinner is that you can always lean it if you have to as sometimes is necessary on an uphill carpeted jet bridge. Check out my product review for the TravelPro Crew 11 21″ Carryon Suitcase – the business traveler’s best friend.
• Business Travel Hacks #7: Invest in good luggage!  I used to follow a “cheap luggage” principle figuring it’s just luggage, who cares. But after I made the switch to my new TravelPro spinner , I realized how mistaken I’d been.Good luggage matters.It lasts longer. Includes more features that serious travelers can use (like a built in USB port). It functions better (e.g. rolls smoother, zips easier, etc).If  you are getting serious about business travel, you need to make an investment in good luggage.Get something durable, easy to use, and something that has been thoughtfully constructed w/ the modern business traveler in mind.I had to use one of my older suitcases on a recent trip and it was such a disappointment…
• Business Travel Hacks #8: Buy wrinkle free clothes . I hate ironing. Seriously. I really hate it. I did a ton of it in the USMC and came to despise it.But w/ the life a business traveler it’s hard not to do it sometimes. However, I invest in wrinkle free clothing. I’ve personally found that wrinkle free dress shirts are hard to find so I still have to iron them (ugh!).But wrinkle free pants are a technological breakthrough! Roll em, pack em, hang em up in the closet and you will be iron free-ish.
• Business Travel Hacks #9: If you do have some minor wrinkles, shut the bathroom door , hang the pants or jacket on the back of the door and start the shower and steam up the room . The wrinkles will usually fade away. It’s not your water bill :-).
• Business Travel Hacks #10: Get the best credit card you can to maximize your points.  It’s likely you are getting reimbursed by your company and travel is expensive. That means some serious dollars are going through someone’s credit card.If you can, use your personal credit card and start racking up the points.It might be easier to use a completely separate card for this, so you can track your expenses. Use the points to get cash back, free vacations, and more.I prefer the Southwest Chase Card and the Delta Amex. I also use my cards for personal expenses (like the water bill) to maximize points. We took a weeklong trip to Hawaii (5-person family at the time) and the only thing I had to pay for was 2 rental car days, food, and entertainment. And we got upgraded to a SWEET suite!
• Business Travel Packing Hack: Pack light (and well).  This tip leads into the next one. But packing light minimizes the stuff you have to haul around, makes it easier to stuff your bag into an overhead bin, and reduces the pain when you have to store it under your seat. I do my best to use a single backpack (an  Ogio Metro backpack ) whenever I can. With good packing, and minimizing superfluous crap, I can make that last almost a week. For example, if you wear jeans on day 1 you can wear them again on day 5, getting that room back in your bag. Wear your jacket w/ you on the plane so it doesn’t have to go in the bag.Learn how to roll your clothes vs. fold so they store easier (and don’t wrinkle as bad)!Skip the heavy book to save room (use your iPad or better yet, your Kindle Reader app on your phone). If you have to use a suitcase, get one that rolls really well ( preferably 4 wheeled ), fits easy into the overhead compartment, and is durable enough to stand the rigors of regular travel. Speaking of packing hacks, check out my article 11 Packing Tips you need to know .
• Bring some travel-size  Downy wrinkle releaser . This will help w/ the wrinkles, too! Did I mention I hate ironing?
• Skip the rental car if you can (and use Uber or Lyft ) . Saves you money, time, and hassle of picking up and returning a car. Especially in a big city. When I travel to NYC, Chicago or I know I will be attending a conf or staying downtown, I seldom rent a car. Simply no need.
• Get comfortable shoes.  You will be on your feet a lot when you travel. Walking (hopefully not running) to your next gate, or hoofing it to the catch the shuttle, and carrying luggage, your dogs will be barking. Might as well make them comfortable.Some people say you should use slip on shoes for easy security check point removal. I am not fan (mostly cause I can never find a pair that really fit right).I can always get mine off w/out untying them, so I am golden! I also invested in some good orthopedic arch support. Orthotics = heaven! (I use Archmolds ).
• Skip the escalator and especially the people movers . Burn a few extra calories by taking the stairs or walking next to the people movers if you have the time.I make it fun by trying to race-walk someone who is on the people mover. Of course, the people mover can be a lifesaver when you are hustling to catch a flight.
• Check the weather for your destination before you go and adjust accordingly. I live in sunny southern California. It’s either nice or hot.However, the rest of the country is not blessed with this weather and sometimes I forget. I’ve shown up in shorts and a windbreaker to NYC in November.Dumb.Double check the weather before you go in case they are having a cold snap and then pack accordingly. P rotip: In the winter you need to bring an extra heavy coat. Get a nice one for sure, but also don’t pack it. Carry it or wear it from your home airport, then store it in the overhead bin or have the flight attendant hang it. It will keep you from having to use the larger suitcase!
• Get your parking situation sorted out . Parking onsite at the airport will usually cost you 2.3 million dollars a day and usually get your company’s bean counters giving you the stink eye.Parking off site is usually cheaper…BUT…now you have to deal w/ a shuttle which adds extra time.I happen to use ONT airport in SOCAL and they have a sort-of-close-walking-distance onsite parking area which is still pretty cheap and allows me to walk to the AP and skip the shuttle. I use it 100% of thetime. But when I have to hit San Diego AP, I’ve found a good garage that has a good shuttle system, w/ regular pickups/dropoffs and I’ve learned the process.I know how much to factor in at the start/end of my trips and plan accordingly. Figure out the best parking system for your home airport.
• Make sure you know the rules (e.g. 3:1:1 rule for liquids, or electronics rules, etc)
• Get TSA Precheck if you can
• Protip: Some airports make me take my belt off, some don’t. So I just take it off now. 
• My shoes are not slip off, but they do slip off quickly w/ no untying. Easy on and off.
• I always grab two bins. It’s all I need. One for my laptop, one for my shoes.
• I stack the bins on top of each while on the table. Latptop bottom, shoes tops
• I keep my backpack and luggage OFF the table until the last minute.I figure save the space for everyone else, and it’s easier than trying to push everything along while you wait for the belt to catch it.
• I also try to pick the lines that have more business travelers in it . This is common sense.If you’ve ever been stuck behind a family who hasn’t traveled in 9 years, or college students who have no clue what’s going on, you learn to seek out the pros. This doesn’t always work, because sometimes you get just get screwed.
• Protip: I am a bit of a germaphobe. So, I never stand on the yellow footprints outside the xray machine. I stand to the side of them. My little silent protest if you will, but also…yucky sweaty feet. 
• On the other side of the line, depending on the pace of the scanner I will either start putting some of my stuff back together at the belt or pick everything up and get the heck out there making room for others. There’s usually a bench or something nearby for you to put your life back together again.
• Learn the airports .Every airport has its own idiosyncrasies. Over time, you will “know” what to expect at certain airports.Some have really smooth security checkpoints, others are known for being slow in security. Some airports have better food selections outside of security vs. inside.Sometimes you have to switch terminals and if you know the airport you can know what to expect. This is especially true when you flying to a small airport. The larger connecting airport may have you trekking to some remote outpost for the tinier plane. This is true at places like MSP or DTW.Some airports have off airport rental car facilities, while others are onsite allowing you to quickly drop the car and go. All of this information helps make your trip go a little smoother.
• Get TSA Pre-Check . TSA-Pre Check is my second favorite business travel hack! For a while I was too lazy to go get it.That was stupid.It literally saves me SO much time on every trip.Best thing is you don’t have to take your shoes/belt off or unpack your stuff. Time to get it done! Learn how, here .
• Learn how your selected airline’s boarding system works and then make sure you board as early as you can . Work the system. Let’s be clear, this is all about overhead bin storage and if you travel Southwest, an aisle seat. With airline status you will likely solve this problem, but sometimes you may need to take extra steps.Like checking in exactly 24 hours in advance on Southwest (set an alarm!), or spending $15.00 to upgrade your boarding zone. Learning how the boarding system works falls in the category of “clever business travel hacks” – and it’s an essential skill of any serious biz traveler.

Enjoying this list of Business Travel Hacks So far?

Keep reading. There’s more business travel hacks ahead! Or if you are looking or great deals on Hotels, check out out Hotels.com for some serious savings!

Or if you are interested in purchasing one of those comfortable hotel mattresses you slept on check out our article 11 Best Hotel Beds – Where to Buy that Hotel Mattress You Loved!

• Bring a multi-plug adapter .This is a little less important these days w/ everything being USB chargeable, and the extra power bars you bring, plus all of the plugs you now see at airports and hotels.But it’s not a bad idea to find something just in case you have to compete for a spot or you are staying in an old Hampton Inn that hasn’t been modernized for the business traveler.
• Get a business travel-grade backpack! Skip the roller suitcase .I always travel as light as I can. If I am just doing a few days of business travel, I will skip the suitcase and load my backpack. It’s amazing how light you really travel if you work at it.It also makes the travel experience simpler. One less bag to stow in the overhead bin = a little less worry when you forgot to check in on time. The only downside is having to lug your backpack around instead of resting it on a suitcase most of the time, but that’s a small price to pay.Pack smart and light, and travel more smoothly!Personally, I use the Ogio Metro Backpack and you read my review of it  here .
• Mark & Label your luggage .If your gonna use luggage (instead of just a backpack) then you might as well try not lose it and plan for the possibility you might.Try not check it (duh), but if you’ve labeled it and maybe added a colored strap to it or tassel (or even bought a non-black bag) it will be easier to see on the baggage claim carousel or pull from the overhead bin. Put your contact info on it in case someone else grabs it or it gets lost. I will admit I am not great at following this tip. While I always label my stuff, I usually get a black suitcase (I just can’t bring myself to get a purple suitcase or something) and I usually don’t put a color strap on it. But I really need to.
• Roll  your clothes to minimize wrinkling and fit more in the suitcase . Do it. Live it. Love it. This is an old trick I learned from the Marine Corps. You can keep the creases out of clothes and you can typically fit more into your bag. I made this switch years ago and never looked back.
• Pack your clothes in a set then layer it in your suitcase for daily access . Some people like to fully unpack their suitcase and use that dresser they provide you. I don’t get that.I only do that if I am staying greater than one week. Instead, I pack my clothes by day (or least the pants and shirts – I can tuck my socks, underwear and undershirts around things to get better storage). Then I can save a little time by leaving everything in the bag and pull it out as needed and in order .
• Use mobile boarding passes . I seldom use paper boarding passes anymore. The tech is much improved from a few years ago and has yet to fail me recently (last 4 years). The TSA checker is pretty good, but the Southwest boarding pass scanner is a little finicky IMO.Could be better. Still, no need to go find a printer and have something else to carry.Go mobile baby…
• Keep your stuff charged . Get a charging routine. I always charge my stuff the night before my trip and even in the car on the way to the airport.In fact, I charge just about whenever I can. Nothing more frustrating than your phone dying in the middle of Better Call Saul as you are flying over Oklahoma.
• Get a portable  power bar/battery backup . Seems like everything runs on batteries these days. I invested in 2 power bars that I charge every night at the hotel and at my house the night before I leave on a trip.Rather than hunt around for a plug at the airport, I just plug into my power bar and recharge my gear.
• Make sure your phone has a case . You will be in-transit a lot. Tossing stuff into overhead bins, walking from gate to gate, in and out of cars, etc. You WILL drop your phone. Make sure it’s protected. Maybe you can get away w/out a case at home, but no way no how here on the road.
• Be the guy (or gal) who invents a useful cord system for keeping cords untangled . For the love of God! Cords get tangled. It’s like a rat’s nest and nothing I’ve tried really works. Please invent this!And then share it with us. #IamBeggingYou For now, a cord organizer might do the trick.
• Use Facetime or Google Hangouts or Skype to keep in touch with loved ones at home . Most of us have some loved ones at home. I have 4 kids and wife and only while only 2 of my kids are still at home, I miss them all terribly.I always text my wife where I am at w/ my trip (e.g. Made it to the AP or Hotel), and I try to use Google Hangouts w/ the wife and kids a few times each trip. It’s a great way to stay connected to home.
• Document your experience on social media for fun . You are traveling, and it can be fun or at least seem to be fun to other people. Might as well upload a pic to Instagram or Facebook and tell everyone where you are. You will see some funny stuff while you travel – take a pic!I am on social media w/ a bunch of other business travelers and we always post our itinerary using the airport codes and see if we can figure out where they are. (SNA to ATL to MSY anyone!?! That’s Orange County to Atlanta to New Orleans, btw).
• Download your content to skip the Internet fee on the plane . Delta charges some ungodly amount of money for Internet access on a plane and while Southwest is a bit cheaper, it’s still $$.I prefer to download a few shows, movies or books on my Kindle app using my home or hotel Internet and skip the fees. Plan ahead!
• Have a good routine and stick to it . I personally always unpack immediately after I get to the Hotel Room. I hang my clothes. Iron the next day’s clothes (usually just a shirt, as my pants are always wrinkle free).I lay out the rest of my stuff (socks, etc). I also set my toiletries out and on especially early mornings I go so far as to lay the towel out on the floor next to the tub, physically move the shampoo into the shower, hang my towel next to the shower, and get the coffee pretty close to ready.I will even lay out my Allergy pill and partially open it (super anal…sigh).I am usually in a different time zone, and know I will be running on fumes in the morning.  Those extra few seconds seem to add up and give me a little buffer if I am running slow.
• Set 2 alarms for the morning . I always set two alarms for the next morning. Usually 15 minutes apart. This is especially important if you are dealing w/ a big time zone swing (e.g. West Coast to East Coast).
• Get your travel toiletries in bulk ! You can get these at Amazon like I do, or at places like Sam’s Club or Costco.  You might be interested in my article on buying your travel toiletries in bulk !
• Set out your toiletries the night before a nd get a few minutes of extra sleep!
• Get the coffee maker ready to go for the AM A and get a few minutes of extra sleep! Noticing a trend here!?!?!
• Train your body to not care what time zone it’s in . Maybe it’s the Marine Corps training, but when I am really in a travel groove I can adjust my body to the timezone it’s in pretty quick.Some folks say to try to stick to your local normal timezone, but I find that impractical and hard. So, I just adjust.The first day is harder, but you can get it done. I think this is more mental than anything, but it’s hard to say. You can read my article on how to get over jetlag if you are looking for some more practical ideas on how to adjust a little quicker.
• Bring your workout gear . This is a hard one for me. Because bringing running shoes automatically puts me into my suitcase (and thus not able to bring only my backpack). However, staying healthy is important and a quick workout on the road can relieve stress, help you sleep better, and burn some of those restaurant calories.  Note: My last trip, I brought my gear….but never used it. So yeah, bring it AND use it.
• You might be interested in this article I wrote on how to stay healthy while you travel entitled:  The 7 Habits of the Healthy Business Traveler: How to Stay Healthy While Traveling for Business
• Pack a snack . I always bring a granola bar or piece of fruit in my backpack. Flight schedules seldom line up w/ meal times and so I am eating at off times and I try to avoid the pricey airline food (if the airline even has it!). Better to have a snack for the 3rd hour of your 4 hour flight than get a monster headache.  I wrote an article with some healthy suggestions for travel snacks . Give it a look!
• Hydrate your body (but not so much you have to go to the bathroom 9 times on the plane) . I actually kind of do something unhealthy. The men in my family are cursed w/ small bladders and large prostates. So, I drink a bunch water the night before , but limit my water (or liquid in general) consumption the day I am actually traveling. This keeps me from having to hit the bathroom on the plane so often. I then water bomb my body when I get to the hotel. I doubt this is healthy, so buyer beware, but it works for me. Yeah, so in other words. Hydrate. Your body will thank you in the long run.
• Go when you can .I learned this trip from the Marine Corps. Basically, you eat, sleep and use the bathroom whenever you can . If you don’t have to get up and use the lavatory on the plane, then don’t. Go whenever you can, but especially before flights and on layovers.
• Get a travel pillow . I can’t sleep on planes. Best I can do is the “Takeoff Nap.” But occasionally when I am beat-down-dog tired I am able to catch a few winks. Having a handy travel pillow like the Trtl is a game changer.
• Don’t bring a face mask . Thanks to COVID, we are all bringing face masks now! Here’s where to buy them . How good of sleep are you really going to get anyway? Besides you look like a tool w/ a facemask on a plane.If you simply must get one…try this kitty cat one (ps…we will all be laughing at you and you will be laughing when you see the one I picked for you…haha).
• Skip the chain restaurants – eat local. The thought of another Chili’s meal makes me nauseous. Besides, there are so many good local restaurants.Find something local and non-chainy. Not only will you support small businesses, but you might have a better dining experience. Often the hotel clerk can point you to something good.Or ask the customer!
• Don’t forget to eat healthy . Seriously, do it. This is probably the most important of all travel hacks.
• Use Yelp to pick a good restaurant . If the clerk didn’t have anything, that ask Yelp! Or if that doesn’t work, ask the “Foodie” on your team (there’s always one…). Chances are he/she has already scoped it out!
• Better yet, go shopping for food . If I am staying an extended period of time in an area (as often happens on my visits to Nashville) I will hit the local Kroger and grab some breakfast or dinner foods. Most hotels have microwaves and some fresh fruit and oatmeal in the AM is nice. Some even have kitchens…but I don’t cook on the road.
• Learn the history of the area you are visiting (e.g. Wiki Minot, ND ) . I was briefly a history major in college and I grew up literally reading encyclopedias. Regardless, I always try and learn a little bit about where I am staying at. I recently visited Minot, ND. Pretty cool little town w/ some interesting history. It might give you something to talk about w/ the customer or impress your colleagues with your vast knowledge. And you might be able to squeeze in a quick visit to some cool American attraction that you’d never otherwise see. At the very least it’s something to do in the Hotel room besides watching John Oliver on HBO at 2am.
• See if you can squeeze in a quick visit to the major tourist attraction (e.g. Sears Tower) . This is often hard to do because on business travel you are rushing from one place to the next.Still, there are times when you can squeeze something in. For example, I visited a cavern when I was working in Sierra Vista, AZ w/ a colleague for a month. I’ve toured a lighthouse during a long drive up the Oregon coast. Visited NYC attractions during long stints in the City (like a Yankee’s game).Went to the Oklahoma City Bombing Memorial and the 9/11 Memorial.The Foodies amongst us are always on the search for the great food places – those once in a lifetime food experiences. Try to have fun. You are THERE so you might as well try to see some of this great country.

• Eat at a nice (expensive) restaurant for lunch . Without blowing your daily per diem you may be able to sample some of the “nicer” restaurants in an area by visiting them for lunch where you can find a cheaper version of some of their favorites. Get your Instagrammable experience for less $$.
• Bring a water bottle . I personally don’t employ this tip (see my views on hydration on the plan elsewhere in the post). However, when you do need something to drink, paying 3.99 for a bottle of water that would cost .99 at any grocery store is hard to swallow.Many airports now have water bottle fill stations near their drinking fountains. Empty before you go through security and fill up on the other side.
• Pain Relievers: Aleve , and Tylenol PM (to help get to sleep if needed – only if needed)
• Kleenex/Tissue
• Cough Drops
• Claritin D Allergy Pills
• Something for the tummy like GasX – nothing worse than stomach problems on a plane.
• Any meds I may be on at the time
• Bring some hand sanitizer !  Germs abound while traveling. Tray tables, security bins, seatbelts, door handles and more. A little hand sanitizer can save the day!
• Bring some wet wipes . Travel size, of course. Tray tables are disgusting. Use the wipes to clean it off before you drop your phone onto it. Bonus: you never know when the sandpaper toilet paper in the airplane stall isn’t going to cut it. You can also use it to wipe the hotel remote down.
• Bring a sewing kit . I’ve popped buttons off of shirts or ripped items. A sewing kit is a handy thing to have!
• Bring a small eyeglass screwdriver . You never know when something will fall apart – especially if you have glasses. I always carry a small tool w/ me. Something that won’t get flagged by TSA as the next terrorist threat. Something like this Wallet Ninja perhaps.
• Figure out where you are going the next day and map out your route and arrival times . I always put my destination address in Google Maps the night before to see how long I need to travel. Then I give my self some buffer. Adjust for traffic if needed and then start setting up my alarms.No one likes late people.
• Keep your computer’s firewall on when using the Hotel Internet . No real explanation needed for this one. Networks are not safe. You should know that by now.I recently wrote an article on staying secure while you travel. You should check it out:  Don’t get hacked on your business trip: 7 Cyber Security Travel Tips for the Business Traveler to Stay Secure
• Ask for the upgrade!  Doesn’t always work, but every once in a while you can get an upgraded room, car or even a boarding position.This happens more when you have “status” with the company, but it also helps if your nice. Give it a try.
• Flip the door latch in your hotel room . I can’t tell you how many times this has paid off. From another traveler who was given a key to my room by the front desk, to the cleaning crew – you never know when someone will burst into your room.Also, it’s a good idea from a safety perspective.
• Glance at the alternate exit plan for the hotel . Just about every hotel has a sign on the inside of the door that shows the emergency exit route.Believe it or not, I’ve actually been rousted out of my room at 3am because the hotel was on fire. You will be one step ahead and if you really need it (e.g. 9/11 scenario) it could save your life. Also…grab your backpack on the way out (but skip the suitcase).
• Put the do not disturb sign on the door when you leave the hotel room . I use this trick when I don’t want the staff in my room when I head down for breakfast or out for a beer.Obviously if you want them to clean the room, take the sign down. If I go out for a beer I am usually leaving my laptop in the room. No need to make it easier on the staff. The illusion that someone is room might be enough to deter them.
• Get to know the staff (if you are staying there for a long time or multiple visits) . I stayed in a single hotel in Sacramento 3 days a week for 4 months. 2x a month in NYC for almost 2 years and lately 1x a month for a year now in Nashville. The staff got to know me and started to do things like leave extras in my room (beyond my status stuff) or welcome me warmly when I arrive.
• Use the Hotel TV’s HDMI cable . Most modern hotels have HD cables/tvs. Hook your laptop up and watch Netflix in all of its glory rather than hunched over your iPhone.Or, if the TV supports it, “cast” it to the TV. This is probably one of my more “clever” business travel hacks. Pro travel tip: I actually like to carry an HDMI cable with me. Never know when you might need it w/ a customer, or you can use in your hotel room.
• Be nice to the staff! (airline, shuttle drivers, hotel desk clerks, etc) . Generally, I try to avoid interacting w/ people on my trips. But sometimes you have to talk to the desk agent and of course you will have to talk to the hotel clerk. Might as well be nice.I always say hi to the Flight Attendants and try to be courteous to those helping me out. Sometimes you might get a free upgrade too.Or at the very least, when your hotel room’s shower doesn’t work, the desk clerk might work w/  you to get a new room instead of telling you that you are stuck w/ it. Be nice, show an interest, smile.
• Tip the shuttle drivers . For the most part, they work hard. Give them a buck or two per bag. My one rule though is you have to load my bag to get a tip.Some drivers (often female) won’t load bags. So no tip (although I did meet this great lady in Las Vegas who was a bag loading machine and pretty funny too). But if you grab my bag, I will tip you. $2.00 a bag seems fair, $5.00 if the bag is large or crazy heavy or a set of Golf Clubs. Better yet, skip the shuttles whenever you can (on airport rental car facility and parking anyone!)
• Use SeatGuru.com to pick the best seat on the plane . Cool website that can you help avoid the crummy seats on a plane (like the ones that seatback’s don’t recline, or where there is a weird bulkhead that cramps your legroom).
• Use your loyalty apps . Every airline, hotel and rental car company has an app now. Some are better than others, but most seem to have your boarding pass sorted out and provide update on flights, etc.You can use them to check in, select your car (don’t get me started, Avis…), even to unlock your hotel room if you really want to avoid people.
• Don’t leave valuables in your suitcase (and make it hard to get at) . I don’t travel w/ too much valuable stuff anyway, but occasionally I have to leave my laptop in the hotel or something like that. But when I do, I employ a little trick I think works (although I have no idea). In addition to burying it beneath a stack of clothes and zipping it up and sticking the suitcase in the closet, I throw a pair of underwear on top of it. Gross right. I figure they aren’t touching it! #LevelUp
• Protip: Take your tooth brush with you during the day .  Aside from being able to brush your teeth after the Philly cheese steak lunch, the maid can’t jack w/ it.
• Pack the night before your flight/check out . I always pack the night before an early morning flight.Get a few extra minutes of sleep in the morning and minimize any of my low-energy goofs (like leaving a 500.00 jacket in my hotel closet! UGH!).
• Consider joining the airline’s airport club system . It’s a little pricey usually, but sometimes w/ status it can be discounted or even free. The clubs are really on nice during long delays, or to grab a super quick meal between flights (for “free”) or on international travel.
• Skip the airport souvenir shop . It’s pricey, baby! If you have little ‘uns like I do, you like to grab a trinket or two every once in a while. When I am really on my game, I will hit a Walmart for a “local” trinket.
• Stretch regularly . Before, during and after the plane try to get some stretching in. On long flights my lower back is known to act up a bit.I can mitigate this by stretching a bit before I get on the plane, then when I get up to use the bathroom I will usually stretch it again. After I land I do a few more if it’s really sore.
• Book morning / mid-day flights to mitigate travel delays . If you are the last flight of the day and it gets delayed, you are stuck in a hotel or airport lounge for the night. When feasible, book flights that give you a little leeway.
• Be careful with layover times . I hate layovers. Especially long ones. But super short ones can be risky too. Any little hiccup can cause you to miss a connection because you have no buffer.If you do find yourself considering a short layover, make sure you know the airport (and what kind of gate switching you might have to do) and consider the time of year and weather in the area.
• Dress Comfortable . Some folks suggest you should dress nice – I guess for the mental image it gives you. Power suit!On my outbound flights I am often not meeting w/ anyone until the next day. I usually wear jeans and polo shirt. On the return flight I am usually leaving a customer site or office and am in business gear. I will often change into jeans after I get through security. Sorry…comfort outweighs image.
• Have some spare cash – small bills . Most of our life can be dealt w/ via electronic transaction, but having a few bucks is handy. Tipping the shuttle driver or as a backup in case you lose your card. I try to carry about 40.00, w/ at least 5 one’s.
• Bring your passport as a backup form of ID . Nothing sucks worse than losing your ID. Typically your Driver’s License is all you need but bring your passport as a backup form of ID in the event you need it!
• Store a backup credit card in your carry-on bag . In case you lose your wallet, you will have some form of payment, plus if you followed the previous tip, you will have an extra form of ID.
• Stay close to the airport for those early morning flights home . Make the early morning, pre-coffee trek w/ a few extra minutes of sleep.
• Skip the rental car insurance . It’s a waste of money and your company probably already has their own.
• Sign up for the rental car rewards program . It’s surprising how many people will take care of the airline and hotel rewards, but not rental car. A good rental car program like National’s can make your travel experience much easier. Speaking of rental car hacks, you might like this article I recently wrote about the 9 Secret Rental Car Hacks they don’t want you to know about .
• Take pictures of your receipts (or better yet use an App to track them) . I use Concur’s expense reporting app because it ties into my corporate system, but there are many other apps that help you track your expenses. At a minimum, take a picture with your phone’s camera of any receipts you get (unless you already get an electronic copy). #SmartTravelHack
• Stay on top of your expense reports!  It is easy to get behind on expense reports if you are not careful. And once your behind it is you that’s footing that credit card bill not your company. Make expense reporting part of your routine. I often will start them on my trip and finish them on the very first full business day I have back in the office.
• Use apps like Tripit to integrate w/ your calendar.  I like Tripit because it loads all of my flight and hotel information right onto my calendar. No need to go hunting for emails or printing itineraries out. The address of my hotel, the phone number, the next flight, etc. It’s all there for me right from my calendar.
• Return the rental car the night before your flight home . If I am staying close enough to the airport to where the shuttle ride over will not be a pain in the rear I will turn the car in the night before. One less thing to worry about in the AM, plus it saves the company a little $$. This is especially helpful if the airport has an off-site rental car facility where you are in a shuttle anyway (like DFW, LAS, etc).
• Always gas up your rental before you return it . No need to pay the crazy gas fees at the rental car company. Stop and take 5 minutes to fill it up. No big deal. This goes in the don’t be a bonehead business travel hacks category.
• Bring your own conditioner and hair products . This tip really applies more to women than to men and in fact was shared with me by a fellow woman business traveler. The theory was, as she noted, your hair is used to certain products and switching to something provided by the hotel (even if it’s good) is just asking for problems. You can use these travel size containers to store your products.
• Carry a personal safety alarm . Another tip shared with me by a female traveler. She noted that sometimes you need to feel safe or be safe. Having the ability to trigger a siren on a key chain is comforting. Better yet, learn Krav Maga.
• Get a travel makeup case . In the female category having a travel makeup case was recommended to me as a great tip to simplify your travel life. She buys 2 of everything and keeps one set in her “home” kit and one set in her “travel” kit. Sounds smart to me.
• Consider a laptop/purse combo bag . Why carry a purse, a suitcase and a laptop bag? I was turned on to this concept (I had no idea it existed!) when I was traveling with a seasoned sales rep a few years back. She had a stylish travel purse , but inside of it was a laptop case – built right in. Pretty slick. That’s the guy equivalent of stuffing your laptop in your wallet.
• Bring backup eyewear . I wear glasses and there’s few things more frustrating them losing or breaking your glasses while on a trip. I used to bring an actual backup pair of glasses in a hard case. However, now I’ve switched to a pair of disposable contacts – much smaller load to carry.
• Place a dryer sheet in your suitcase to reduce static (and improve smell!). If you washed and dried your clothes correctly you probably won’t have to deal w/ static anyway, but this is a nice tip. In fact, I really love this business travel hack – as do my fellow passengers.
• Prebuild good playlists for your Spotify app . Whatever app you use for music, prebuild a few good travel lists. I have lists for sleeping, for calm/de-stressing, for workouts and for pump-up times.

An extra tip: Share your wisdom w/ the younger travelers . We all had to start somewhere. Pass on your sage business travel hacks! Or better yet, share it w/ us! I will post your travel hack (if it doesn’t suck).

Ok, one more tip; my final travel hack for you: Stay even keeled and realistic .

Travel can suck sometimes. You will have delays, you’ll be tired, you’ll get stuck in a middle seat sometimes.

The hotel bed will suck, the lady in the hotel room next to you is enjoying the pleasures of matrimony all night, etc, etc. Sometimes there’s nothing you can do. There are things beyond your control.

So just roll w/ it. I’ve been stuck in a middle seat for 6 hours on the way back from JFK. It sucks, for sure.

But it doesn’t last forever .

I’ve also done that same flight in first class. You win some you lose some.

No need to lose your ever-loving mind because you had to store your backpack under your seat for the flight back from SLC to SAN. Remember, nothing lasts forever.

The End – no more business travel hacks for you!

Thanks for sticking through to the end, I hope you enjoyed this massive list of business travel hacks.

What are your favorite business travel hacks? Share them with us by leaving a comment or joining us on social media. And don’t forget to check out the rest of blog – including funny business travel memes that are sure to make you chuckle!

Don’t forget to follow us on social media including Twitter , Instagram and Facebook .

By the way, if you are interested in more travel tips and travel advice, you might be like these great articles:

• How to buy a hotel mattress
• How to buy a hotel pillow
• How to buy hotel sheets
• Must have travel gadgets
• Best road trip gadgets
• Top backyard water toys
• Best backyard games
• Top travel pillows
• Best travel purses
• Best luggage tags
• Best travel thermometers
• Where to buy face masks for travel
• Travel necessities
• Best travel games
• Best travel books
• Best packing cubes
• Travel gifts for women
• Travel gifts for men
• Travel gifts for dad
• Business travel gifts
• Work from home gifts for dad
• 147 Business Travel Tips – the ultimate list of road warrior tips & tricks
• 31 Amazing Hotel Hacks Travel Pros Use all the Time
• The Mileage Run – A Frequent Flyer Travel Hack You Need to Know
• Best Travel Drones – compare and contrast the top rated drones for travel
• Anker PowerCore 20100 Review – Should I buy?
• Why Frequent Travelers should buy their Travel Size Toiletries in Bulk!
• TSA Drone Policy – do they have one?
• TSA Food Rules – can you take food on a plane in hand luggage?
• What’s a young driver fee & what’s the best under 25 Car Rental Company?

Copyright 2019. All Rights Reserved

Affiliate Disclosure: As an Amazon Associate I earn from qualifying purchases. I may also earn commissions from other affiliate programs as applicable.

Jeremy Ballou is the editor of the CBoardingGroup.com and a long-time writer in both the travel and tech industry. Most days he's in thinking about travel or writing about it.

The return flight

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Don’t bring a face mask was meant for me LOL! Thanks for the reminder. Awesome list!

Thanks! Lol

Thanks for stopping by my blog.

I really enjoyed your post. Lots of great ideas. I don’t travel for business any more, but your tips equally well for the pleasure traveler.

Thanks Shelley – appreciate the kind words!! And you are right most them apply to the pleasure traveler.

This is such thorough list! And I agree with most of these esp the wet wipes. Im super germ freak lol

lol…I know. For example, I SOOO hate taking my shoes off in security at the AP…standing in everyone’s gross foot sweat. Glad I got TSA Precheck!

Awesome list! Best one is the underwear security hack. 😉 I’m also going to do the extra credit card in the carry on. For backup ID I got one of the passport cards with my last passport renewal.

My best hack: Use the pant hangers in the closet to clip your curtains shut…avoid that annoying sliver of light!

Thanks man! Love the underwear trick…never failed me! 🙂 And nice tip on the pant hangers! Thanks for the comments!

Your post has given very valuable tips, keep posting the same information like this always. These are very easy to understandable and also helpful for all. Thanks for sharing this post with us.

Thanks for your like of my post, “Patriots;” you are very kind.

Great tips! I totally agree that it’s better to pack light and not check your bags. And yes taking a red eye although cheaper, is very painful.

Wrinkle free clothing is my favorite travel tip of all time! Lots of great tips here for any kind of traveler!

THAT. A. LIST. I travel for work a lot, and I am really proud to say that I know how to work the system pretty well, still perfecting it though. I am also like a well oiled machine when it comes to security check. I travel only carry on and have replaced most of my liquids with Lush products.

Really great tips. I agree to invest in a good luggage, especially if you know you will be traveling a lot. And a four wheel is really easy to drag when traveling. I really need to buy free wrinkling clothes, one of my issue sometimes.

Good luggage creates the foundation for a good trip. That and a good attitude

This has a lot of great tips, but I might argue that some of them could be consolidated together (i.e. the wrinkle free tips). I do love that you give the tip of steaming in the bathroom – I always do that!

Yeah, you are probably right! ;–

Love this… but my one disagreement (I think) is i usually delete all social media during my travels except for Instagram, but I don’t post during the day, usually just let myself take photos and deal with it later. It’s mostly because it drives me nuts to stand behind some IG influencer or people holding up areas because they’re always posting on snapchat these ridiculous live updates that are superfluous. Sometimes I think if I don’t really mess around with my phone too much, I’m more in the moment and don’t miss out on things. Except for a camera, which does help me find more details to a place. cool list of tips

Fair point – I can totally get that.

First I need to know what work you do that you travel so much! I love your comment about eating local. So true. There are such great finds and freezer to fryer chains do get old really fast. Great tips all around.

GM/Sales for a tech company. Local eating is the only way to go. Thanks Alison

Absolutely informative post. I liked your tip to label your luggage instead of wasting time in checking the bags. It is really helpful post.

Never check a bag! 🙂

Wow! That’s a long list of travel hacks. I have come across some of them elsewhere but a lot of points are new for me. Smart travel is the way to go!

Wow! These notes are very useful!! I sometimes struggle when traveling but these hacks are definitely a lifesaver! Thank you for all of these! Pinned it for future use! 🙂

Thanks Rae!

Wow that’s an exhaustice list and covers all base. Will pin this for future reference.

Wow, that’s a lot of tips! As a regular (non business) traveler I use most of them as well. I’m always bringing my own water bottle, not just because of hydration, but it’s also better for the environment when you don’t buy them on the airport all the time.

Yeah, totally agree. I love that many airports now have water fill up stations!

As someone who has done a lot of business travel in the past, I enjoyed reading this and learned quite a lot of new things! I would say that the travel pillow and good headphones are absolutely essential for long flights – the ones you’re given on the flight are usually super uncomfortable.

Totally agree. Good headphones are HUGE. Plus a backup set of wired ear buds in case your main set breaks!

That’s a huge list! I’m not a business traveler but most of your points are valid for all kinds of travelers. Marking the luggage is one tip I need to work upon.

Wow! What a comprehensive post. This list seems like very helpful for any traveler!

Thanks for sharing really wonderful tips for Business traveler. I would be sharing these tips with my husband as he travels a lot for business purpose. I too believe in booking the direct flights and stick to one airlines.

Great list here, I’ve never been a business traveler but so many tips are relevant to the weekend breaker as well!

That’s true, Sam. Most of these really do apply to leisure travelers too. Although, with leisure traveling hopefully you are not wanting to go quite so fast (slow travel, etc…). Thanks!!

This is an amazing list with so many clever tips – not exclusively for business travellers. I like how you point out all these little things one neglects so easily since they are so obvious. Truly helpful and inspiring.

Thanks for the kind words!

Wow! What a list you’ve got here. I can’t tell you how much I agree with you on the luggage. If you check it in you risk waiting so long or potentially something being lost or stolen. Then you end up behind everyone trying to get a car, it’s a waste of valuable time!

Exactly! Thanks for the comment!

My bag has been on different flights so many times this year I could not agree with you more!! Bookmarked your article!

Thanks Emilio – appreciate it!

What a comprehensive guide !! Am going to share this with my other business mates. There are few things I surely follow. Bringing the luggage along with me in the cabin and booking flight with a single airline being the main ones. Thanks for sharing this.

Thanks Nitasha! I greatly appreciate the kind words

Ask for an upgrade would be my number 1 haha. It always doesn’t hurt to ask even if it makes me sounds like an entitled asshole :)! It really does work sometimes when combined with politeness.

I know right. I am surprised, really, how often it does work. Having status helps, but sometimes just being nice and asking is all it takes.

These are some awesome tips! And not totally exclusive to business travellers. I’m far from a business traveller but follow a lot of these and WILL follow a lot more moving forward 😉 I’ve only recently cottoned on to how beneficial it can be to stick with the 1 hotel/airline etc but let’s just say my travel life has changed for the better already!

Thanks Rhiannon! Max out those points AND loyalty status with as few as possible travel providers and your travel life will increase in quality 🙂

I am a big fan of the direct flights and credit card points tips! I have followed both many time and the points can then payoff for more travel or even buy bits and bobs for the home/yourself!

I have to say I love list like these because it helps me save so much time while traveling. It also makes traveling even cheaper at times with it. I think I have used some of the hacks as well.

This was a super thorough list thank you souchZ I’ve booarked this alomgbwoth my own. I always like to look any mynlist and see how I can improve!

I totally agree about marking your luggage, during your travel it’s very important to leave a small sticker indicated your name, phone no. or email add etc., to atleast find your luggage easier. Using mobile boarding pass is also convenient when you loose your hard copy but it’s alway better to have a hard copy on you, we never know if you’re phone is dead or you forgot to bring charger.

Great post! Agree with 99% of the recommendations. Couple of additional/alternate tips: 1) Find a workout app that you can do from your iPad or phone to save bringing sneakers. Work out in your hotel room instead. I’ve used Peloton and Daily Burn. 2) TSA + Clear is the bomb! Clear gets you to the conveyor belt of the TSA line in airports that have it (number is rapidly growing). My fave tips on your list that I do as well: 1) Combined purse/laptop bag. I actually have a very small “shuttle purse” inside my briefcase/big purse that I take when I’m going out to dinners, etc. so I do not have to take my big purse. 2) Two separate toiletry sets — one for home, one for travel. I swear by this method. It’s expensive (I use expensive products) but such a time saver, and you also never forget anything this way. Happy traveling!

Thanks! Appreciate the kind words. I’ve used Clear (many years ago…but let it expire). Might have to check it out again. I like the separate toiletry trick, too. Smart!

One of the best article on business travel. Labeling baggage is a nice idea.

Best article , this is very useful for us . Thanks for sharing.

Thanks for sharing this amazing article with us…!

Some business travel hacks to make life easier include keeping a check of the visa, packing smartly so that less space is occupied, signing up loyalty programmes, travel hacks during security checks, etc. At International Travel House, proper facilities along with the bookings are given to the business travelers. Services include passport & visa facilitation, private airport transfers, hotel accommodation, etc.

Thanks for this amazing post… keep sharing

Thanks for sharing these amazing article!

Lansdowne is most famous for being the home of the Garhwal Rifle Regiment of the Indian Army. This station on the hill is neither commercialized nor highly urbanized, which makes it the perfect getaway for those seeking a break in the midst of peace and solitude.

very helpful and nice information thanks for sharing

Is there something you want to do that freaks you out ? Go for it ! Sometimes, the scariest ideas turn into the best travel memories. Thanks for sharing nice information, very helpful. Keep it up.

Thanks for the amazing post…..keep sharing

Is there something you want to do that freaks you in & out ? Go for it ! Sometimes, the craziest ideas turn into the life time travel memories. Thanks for sharing this information. keep sharing keep motivating.

Amazing website! good content explained in detail. Keep up the good work! all the best.

Thanks Post

You need to pack compact things when you travel. Many of us like to take some home appliances with us like induction cooktops. The one who has all the gadgets have the priority. Now buy the best home appliances without any hassle and confusion, as we have done all the guesswork for you. Simply choose a product. Click on the product and buy it.

Awesome tips! There is one thing that is always hard for me during my trip. It is tip number 50 “Don’t forget to eat healthy”. I always want to try new foods and most of them aren’t healthy.

I was looking for some articles to read about business travel today when I stumbled on your blog and found this topic which is written very well. Very cool.Thanks for sharing and have a great day!

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9 Best Business Travel Hacks For Comfortable And Safe Trip

Home » B2B » 9 Best Business Travel Hacks For Comfortable And Safe Trip

Business travel can be equally challenging for both a seasoned traveler and a beginner. However, you can make it rewarding and stress-free by learning a few business travel hacks. Access to an automated travel management tool and efficient business travel management will help you streamline the travel booking and reporting process. Most importantly, you must know some practical tips to enjoy your business trips like a pro. Keep reading to discover ways to make your life easy while on a business trip.

Top business travel hacks

1. Ensure booking flight well in advance

It may sound like a no-brainer, but booking a flight on an early date is helpful to get the maximum price benefits. Early flight ticket booking is also necessary if you have a particular seat option in your mind. Book a seat in the front as you will get past the security faster after arriving at the destination.

2. Use the same airline for business travel

Most business travelers can take advantage of loyalty programs by choosing the same airline while booking air tickets. It helps you locate the terminals quickly because airlines are likely to use the same terminal.

3. Prefer booking an early morning flight

Catching a red-eye flight is advisable because you will reach the airport without facing traffic snarls. Staying at a hotel near the airport is a helpful strategy if your home is far away from the airport. Business travelers should opt for TSA pre-check for a hassle-free and faster exit while traveling across the US.

4. Avoid checking a bag

Prefer using carry-on luggage that obviates the need to check in. Most trips that last less than a week do not require you to carry luggage that needs checking in. A right carry-on saves you the hassle of waiting at the bag carousel. Seasoned business travelers never check their luggage as they have a mastery over packing their luggage into a single carry-on suitcase that requires no checking. Focus on the design aspect of the suitcase while purchasing. It should expand to accommodate more items, collapsible compartments to organize travel essentials, and a front pouch to carry documents. Prefer not to buy a suitcase with built-in chargers because several airlines do not allow these.

Suggested Read: Top Corporate Travel Safety Measures For Smooth Business Trips 

5. Adopt best packing practices

Strategic packing is the best travel hack for smooth business travel as it avoids missing out on essential items and maximizes comfort and space. The following tips will help you pack your luggage strategically:

• Avoid carrying excess attire
• Prefer using packing cubes to pack your clothes
• Rolling clothes (instead of folding) saves more space and avoids rumpling
• Use travel-sized toiletries to save extra space
• A travel pillow is an essential travel gear in a hotel if the pillow is not comfy.
• Prefer the same hotel chain while booking accommodation

Staying at the same hotel chain provides comfort, as you will feel at home despite staying at different locations. You will benefit from the loyalty program of the hotel chain.

6. On-board travel tips

Carry noise-canceling earphones to enjoy in-flight entertainment or catch a nap during the journey. Nodding off during the flight is the best strategy for arriving fresh at the destination. Using a tab instead of your laptop to finish work during the flight is better, as working on the laptop may be uncomfortable. Carry a blue-tooth keyboard for better convenience, as several airlines permit using these keyboards on flights.

7. Long-haul flights

Among the most helpful business travel hacks is to book direct flights if you want to travel on a long-haul flight. Layovers can exhaust you if they stretch beyond several hours. Use a priority pass to access airport lounges during layovers. Some credit cards also allow entry to the airport lounges. It is better to check in at an airport hotel to survive long layovers as you can catch some good sleep, besides a refreshing shower.

8. Working after arriving at the destination

Always keep some time gap between your arrival time and the first assignment to allow yourself some time to get fresh. Know the alternative options for local transport before arriving, as getting a taxi may take a long time because of a rush. Filling out forms for customs and immigration before the flight touches down will save you valuable time at security.

9. Download helpful apps

Apps can be handy while you are traveling to unfamiliar destinations. You can have an app for a trade fair to navigate the complex trade exhibition layout or an app for a taxi service to reach faster. Food delivery apps save money on room service. Some apps guarantee delivery of multiple items, ranging from medicines to toiletries.

These intelligent business travel hacks will help you save time and reduce traveling stress. You will learn new hacks as you continue to travel more. Business travel needs a proactive approach if you want to enjoy the travel and get the most out of it. Using an online travel management app halves your stress of booking and reporting. It allows you round-the-clock access to emergency support and real-time travel alerts. Paxes offers a great way to manage corporate travel bookings. Employees can easily book flights and hotels by comparing numerous vendors.

Suggested Read: 11 Business Travel Tips For A Comfortable Corporate Travel

Business Travel Hacks FAQs

What is the ideal size of a carry-on suitcase to avoid checking.

The carry-on suitcase should be 22cm x 35cm x 56cm, according to the guidelines of most airlines.

What are the most important things to carry on a business trip?

Enough business cards, notepads, credit cards, cash, office attire, and casual clothes are among the most crucial things to carry on a business trip.

What differentiates business travel?

The purpose differentiates business travel from leisure travel. Business travel is a trip from the office headquarters for a business purpose that requires a halt at the destination.

What is the principal aim of business travel?

The main aim of business travel is face-to-face interaction with clients, prospects, and business associates to develop business and reinforce business relationships.

What are essential etiquettes at trade shows?

Visiting an exhibition stall during the first few hours and on the last day during the closing. The stall attendants may need to provide you with adequate attention. Carry several business cards for networking. Refrain from insisting on more giveaways.

How can business travel hacks help me save money and time?

The above business hacks can help in efficient corporate travel by ensuring appropriate allocation of resources at different expenses. They help in reducing the burden on the travel manager and the business traveler by streamlining the entire travel.

How can I maximize my hotel rewards and loyalty programs?

You can earn maximum hotel rewards by using the corporate credit card and letting your travel manager know your loyalty memberships so that they can book your accommodations in preferred hotels to maximize your reward points.

How can I make the most of my limited downtime during business travel?

One should plan ahead and keep the entertainment sources handy. You can bring along some books or downloaded movies on your devices. You can also use this time to brainstorm some business ideas to be discussed during business meetings.

How can I stay productive while traveling for business?

The foremost thing to keep in mind is to manage your jetlag. You should train your body to ensure minimal jetlag when you land at your destination. Another thing is to keep your mind relaxed and stress-free to be able to focus on business objectives.

Are there any safety tips or precautions I should keep in mind during business travel?

During business travel, you should not experiment much and stick to your regular airline provider and accommodations. This eliminates the risk of frauds and scams. You must use your company’s card wherever possible and keep the travel manager in loop.

Are there any resources or tools available to help me with business travel planning?

The travel managers can provide you with an extensive and detailed list of dos and donts of a business trip. You can find useful resources at paxes.com that can help you simplify your travel.

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.

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Try these 7 corporate travel hacks on your next business trip

Booking your business flight, your suitcase – be smart and carry on, packing like a ninja for business travel, onboard business travel hacks, surviving layovers on business trips, arriving at your business destination, on the way back home.

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More From Forbes

Confessions of a packing expert: 9 business travel hacks.

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Gillian Morris is the founder and CEO of Hitlist , an app that alerts you when there are cheap flights for places you want to go. Morris travels constantly — unsurprising for a travel startup founder — and one of the most important ways that she’s able to do it and keep her sanity is by carrying the tiniest bag you’ve ever seen.

“It’s small enough to count as a personal item even on the most stingy of budget carriers,” she says. “I never have to pay for baggage. I never have to gate check anything.”

You can watch the video above to get a inside look at her packing techniques. Or read on. I got this ninja travel packing expert to show me what’s in her bag and how she manages to pack so light.

Gillian Morris is the founder of Hitlist and a packing expert.

1. Get the right bag:  Morris packs everything she needs — for business, for working out, for going out — into a small  Cote & Ciel   leather bag that she can sling over her back. This  hybrid backpack-and-tote  measures just 13.39 inches high by 9.45 inches wide by 0.79 inches deep. Another benefit? It doesn't look like a suitcase, so she can walk right off a plane and into a meeting.

2. Use space-efficient pieces:  Morris’s mission? “It’s all about finding versatile and space-efficient pieces.” A pair of folding zeroUV sunglasses fits in her pocket and are cheap — just $11 on Amazon — so Morris doesn’t care if she loses them. They come with a folding case that packs flat, saving space when she's not wearing the sunglasses.

3. Adopt a travel uniform: Morris has a pared-down travel wardrobe that she can mix and match to work in most every situation. That includes an  Everlane silk top ("Every once in a while I clean it off in the sink, but you don’t need to do much more than that"), a pair of coated black Joe's jeans that can be dressed up or down and a pair of poly-blend  Banana Republic  track pants that she got at a thrift store for $3 and that work as pajamas or for going out. She also brings a black leather jacket from Tahari or an  Ann Taylor blazer that was another thrift shop find.

Morris fits everything she needs in this small leather bag.

4. Keep it light: "I am fanatic about making sure everything is as light as possible," says Morris,  who  packs a   cashmere cardigan . "C ashmere is the best warmth-to-weight ratio out there. I don't think they even have synthetics that have the same amount of durability."

5. Multitask: A  Chiceco dopp kit doubles as a purse and a clutch. "I like to think that it’s formal enough if I’m wearing something nice to take out for an evening,” she says.

6. Keep shoes to a minimum:  Morris tries to travel with no more than two pairs of shoes, choosing between  heels, booties, sandals and a  pair of Nike Free 4.0 Flyknit sneakers , which compact down but are still the bulkiest thing in her bag ("I would love to find an even more compact sneaker, but I also don't want to sacrifice on support because I like to go for runs.").  Her strategy: She uses the booties if she knows the trip will be a bit more casual and leaves the heels behind. If she's not likely to have time to work out, she leaves the sneakers behind. "I usually travel with just sneakers and heels. The booties get swapped in for one or the other if I'm traveling in winter," says Morris. "I never bring more than two pairs of shoes, excluding sandals, which I'll throw in if I'm going to be on a beach."

7. Don't let electronics weigh you down:  As any traveler knows, cords associated with electronics can take up a lot of room in your bag. Morris has boiled down of all her cords by using two essential pieces. Her favorite discovery:  the slim-lined Kikkerland Universal Travel Adapter .  "I am their number-one  fan." She also uses  a retractable lightning cord for her iPhone to save space.

8. Keep your cosmetics lean: Morris relies on the products in her hotel room, but also brings a few key items, like the mini deodorant from Freedom .

9. Save space for the things you love: Morris always travels with a book. "I feel like I should have a Kindle because it's more space efficient, but I really love leaving books with people," she says. "When I finish a book, I pass it along to someone else, and you can't do that with a Kindle." Another surprising thing that's in the bag of a tech founder? A  packet of postcards and card stock. "I love sending postcards and write one almost every day, and I always send thank-you notes for people who invite me to dinner or let me stay at their house."

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10 Travel Hacks Every Business Traveler Should Know Make the most of your travel dollar with these tips from savvy travelers.

By Kristin Luna • Mar 7, 2014

Opinions expressed by Entrepreneur contributors are their own.

George Clooney made it look relatively painless in Up in the Air , but in 2014, tightening restrictions make reaching "10-million-miler status" close to impossible. But even if you're not a "million miler" there are still tricks that enable you to get the most out of those hours you logged for business travel and maximize every dollar spent. We spoke to four seasoned road warriors and got their tips for travel hacks you might not have known before—listen and take notes.

1. Get a corporate credit card with great benefits. Brian Kelly, founder of popular travel hacking site The Points Guy , is a firm believer that all miles and points earned through corporate travel should be owned by the individual. A Wall Street alum, Kelly says many companies will allow you to accrue points on your own corporate card while not spending a penny of your own money. And if you're paying your way and recovering costs from your company later, consider getting a separate personal business credit card—like AmEx's Starwood Preferred Guest or Chase's Ink Bold card—on which to put your work expenses, Kelly adds.

2. Check your wallet for the cards you already have . Certain credit cards can get you perks and access. For instance, holders of American Expresses Platinum card get gold status with Starwood and Hilton hotels, which automatically gets you upgrades. Certain American Express cards can also give you free access to premium airline lounges

3. BYOB . While airports restrict the size of what liquids you can carry on, what's in the container doesn't matter, says Jennifer Dienst, a writer in the meetings industry. "You can carry on any kind of liquid as long as it's under 3.4 oz. That means liquor mini bottles, too. Why pay $7 for a drink when you can make your own for free?"

4 . Look into dining rewards programs . Not only can you earn the points on your credit card, Kelly says, but many restaurant groups or booking engines like Open Table Dining Reward Points will allow you to double up and also earn points or credits toward free meals you can use on your downtime.

5 . Take credit for your colleagues' room stays . In charge of booking the travel for your company? Compensate yourself for all the hard work by putting your colleague's rooms on your points account and bank all those extra nights, Kelly recommends.

6. …or become friends with the company employee who does the travel booking . Want to fly a particular airline? Stay in a certain hotel chain? Get chummy with the suits doing the bookings, and oftentimes, you'll be able to do just that. Get on their bad side? You'll wind up wherever they feel like sending you.

7. Check in late for a better chance at a hotel upgrade. No elite status with the hotel chain in which you're staying? Matt Kepnes , author of "How to Travel the World on $50 a Day: Travel Cheaper, Longer, Smarter," says early upgrades go to elite members, but by mid- to late- afternoon most elites have already checked-in. "Be nice to the check-in agent, ask what is available and give a "sob' story if you have one to sweeten the deal," Kepnes advises. "Never ask directly, make them want to give you the upgrade.

8. Use miles for last minute tickets . True, the price for travel on short notice is often much higher than when planning far in advance, but it's the perfect time to put those miles to use, according to Chris Guillebeau , author of "The $100 Start-Up." "The award tickets don't require more miles for last-minute travel, and availability often opens up a great deal in the final five to seven days before travel," Guillebeau, founder of CardsForTravel.com , adds.

9. Accept a challenge . When looking to gain elite status on airlines, the quickest shortcut is to get it on one airline and then do a status match on the others, Kepnes says. "For example, American Airlines will award you the mid-tier Platinum if you do their "challenge' and earn 10,000 flight points within a three-month period, which is essentially to fly 10,000 miles on non-deep discount fares," Kepnes explains.

10. …or get one status to rule them all . These days, most seat upgrades on flights are assigned automatically to elites, Guillebeau warns, so throw that notion that dressing nice will get you bumped to First Class out the window. Instead, Guillebeau recommends earning elite status within one alliance. "You can often get the status "matched' by competing carriers," he says. "Some airlines only allow this once a lifetime, but if you haven't noticed, airlines often tend to come and go. Might as well take advantage of your chance at upgrades and fast-track security while you can!"

Kristin Luna is a Nashville-based journalist who has written travel and news features for Newsweek, Forbes, Redbook, Self and countless others, as well as several guidebooks for Frommer's. Kristin previously sailed with Semester at Sea in 2011 as the assistant field office coordinator. You can follow her global exploits via her award-winning blog Camels & Chocolate .

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Hotel Hacks For Business Travelers

The Ultimate List of Hotel Hacks For Frequent Travelers

Business travelers know better than most how the quality of the hotel can impact the overall experience of your trip. Whether you are hotel hopping all week or staying in the same room, these hotel hacks are sure to improve your trip.

Hotel Booking Hacks

Reserving a decent hotel room can be a hassle. Sometimes the hotel you want to stay at is over budget or sold out, other times it can be hard to tell if you the hotel you are reserving will provide you with an adequate’s night sleep. These hotel booking hacks will make it easier to get a room in the hotel you want, when you want it.

• Rewards Programs. The majority of hotel chains have reward programs you can sign up for free. That’s right. For free! Take full advantage of what they offer. When you book through the hotel and stay with the same hotel chain you can earn points to get discounts off of your room. Lou Haverty from Financial Analyst Insider recommends requesting a status match if you can’t make the same reward status two years in a row.
• Travel Credit Card . Another way to get hotel perks is with a travel credit card. Much like credit cards that you can use for flying you can use a traveling credit card to stock up on cashback and use points for traveling and hotels.
• Plan ahead for events. One key hotel booking hack to keep in mind is to plan ahead. Call the hotel you’re staying at and ask if there are any events happening the week you’re going to be there. Nothing’s worse than getting there and finding out you’re on the same floor as a wedding party.
• Check-In Early. One way to save time is to check-in early through the hotel’s app via your cell phone or tablet. Hotel chains like Marriot and Hilton let you check-in ahead of time and choose your room. There are also some hotels like YOTEL that replace the front desk with kiosks to make check-in faster.

Hotel Hacks to Make the Room Feel like Home

It’s tough being on the road all the time and missing your comfortable bed. After a long day of travel, the hotel needs to feel like home so you can relax. From morning to night, let’s try to make your hotel room feel a bit more like home with these helpful hotel hacks.

• Coffee. Nothing is better than a good cup of coffee to start the day. Hotel coffee can be a tad bland and not up to par with your usual morning joe. To help your mornings feel amazing instead of just “good”, try bringing your own single-serve packets to make your coffee feel a bit more like a good home-brewed cup. If tea is your preference, pack your own tea bags.
• Essential Oils. Melissa Picoli Philips, a frequent traveler for Skin and Sky Beauty recommends using Lavender oil. Philips says “Another easy trick to make the room smell lovely and neutralize airborne bacteria is to put a few drops of lavender essential oil on the room light-bulbs. Just a few will do the trick without causing damage.”
• Car Fresheners. Car fresheners are easy to pack and useful for more than freshening your rental car. Find a scent that you like and hang it in your hotel room. African Travel writer Alex McCormick says “While no good hotel room will smell particularly bad, they can quite often be a tad sterile, these little air fresheners can help to make the room feel that bit more welcoming and homelier, making your temporary living quarters more pleasant to reside in.”
• Dresser Drawers. All hotels have storage for your clothes. Utilize the space to make it feel more like home. Shane Allen, a frequent business traveler, told us he prefers to unpack his suitcase when he arrives. “If a hotel has a dresser or chest of drawers, I almost always unload my suitcase into it if I’m staying more than one night. I then hide my suitcase in the closet and use it as a place to put my dirty clothes.”
• Pack A Mini-Humidifier. If you have a hard time with dry air in the hotel room, consider packing a mini-humidifier. There are multiple options available on Amazon that will easily fit into your luggage.

Travel Technology Hacks

Nothing is worse than a dead cell phone or paying extra for Wi-Fi to connect all your devices to the Internet. Another major annoyance for business travelers is not enough plugs or plugs that are in inconvenient places. Try these travel technology hacks to stay connected in your room.

• Hotspots. Although devices like our cell phones and tablets have hotspots on them, you may not want to use your personal cell phone to power your work laptops internet connect. There are multiple options to work around this. Consider a network hotspot from your cell phone provider (or your employers). Alternatively, Founder of My UK Sim Card Nick Brennan uses “a single portable hotspot device which connects to the hotel wi-fi but then my portable hotspot device lets me share the wi-fi with all my other devices.”
• Fire Stick. LiveAndLetsFly travel writer Kyle Stewart says “I carry an Amazon Fire Stick that plugs into the HDMI port on almost every hotel TV. I connect it to the hotel Wi-Fi and then have most of my entertainment needs taken care of. Being able to pick up on the same Netflix, Hulu or HBO shows I watch at home makes life easier.”
• Power Strip. Even the simplest household item can be the most useful. Brian Stacey at Tauck , a high-end cruise and tour company says, “When you’re on the road and you have multiple devices that you need to charge, it’s much easier to plug them all into a power strip rather than having to search out multiple outlets in a hotel room. Also, when it’s time to pack up and leave, you’re far less likely to forget a device (or your charger) and leave it in your hotel room if everything is plugged into one centralized location.”
• Small Speaker. Although a small speaker isn’t much, it makes a world of difference than using a regular speaker on your device. Using a travel speaker will fill the room with the soft sounds of your music reducing frustration from your devices not being loud enough.
• Charger. Forgot your charger or wall plug-in?? Don’t worry most hotels have chargers and plug-ins for guests upon request. Another option shared by Andrew Helling from REthority , is to plug the USB charging cord into the back of the TV to charge your phone. For frequent travelers, it is also a wise idea to invest in a travel-only phone charger that lives in your travel bag.

Hotel Hacks to Stay Healthy

It’s tough to stay healthy during travel . Between business meals out and endless to-do lists, it can be a real challenge to stay healthy on the road.

• Bring own water bottle. Don’t forget to drink water when you are traveling. Frequent Traveler and co-owner of The Travel Sisters , Matilda Geroulis told us to “ Bring a reusable water bottle and fill it up with free water at the hotel gym”. Many hotels also offer infused water in the lobby.
• Order Healthy Food. One of the best parts about traveling is someone else is cooking your food and you can order exactly what you want. If your hotel is offering healthy room service options, by all means, treat yourself to a healthy in-room meal. It is okay to request to modify something off the menu. Remember to sstick with grilled instead of fried when it comes to chicken, fish, and vegetables. If room service is not an option, try using an app that will deliver food to your room.
• Coffee Pot. If you’re looking for something quick and easy, you can make instant noodles, oatmeal, or even eggs in your coffee pot. All you need is hot water for an instant meal. You can see a ton of hotel cooking hacks here.
• Simple Cleaning. It may not be much, but germs do spread. A quick hack to make sure everything is clean is to simply wipe everything down once you get in the room and that way you know it’s been cleaned.  RealSimple has a great hotel room cleaning guide here.

Hotel Packing Hacks

While most packing hacks happen at home (using a list, planning your outfits, rolling your clothes and/or using packing cubes) you can lighten your load even more with some of these hotel packing hacks. You can see a comprehensive business travel packing guide here .

• Use The Hotel Toiletries: Luxury Hotel Traveler Alan Hutto and co-founder of RitzRoseRepeat suggests “Luxury hotels usually feature high-end toiletries. Save space in your toiletry kit and use the hotel’s offerings.” You can usually see what brand of toiletries your hotel offers on their website.
• Shaving. If you need to shave and don’t want to pack shaving cream, use the conditioner in your hotel room. If you have sensitive skin and need real shaving cream, call the front desk and ask. Most hotels will bring it to your room for free or sell a travel size shaving kit.
• Use Hotel Amenities. Many hotels will bring just about anything to your room these days. Yoga Mat? Check. Clothing Steamer? Sure thing. Curling Iron? Maybe! Check the hotel website or give them a call before you leave to see what you can leave behind.

Hotel Sleeping Hacks

It is hard to get a good night’s rest when you’re not in your own bed. Feeling rested can make all the difference when going into a business meeting the next day. Getting enough sleep can definitely be a challenge, but we’ve created a list of hacks to help you get the full eight hours of sleep with little to no interruption. 

• Check Everything. When you get to your room check everything. There is nothing worse than realizing at 11 pm as you crawl into bed that the sheets are dirty or the A/C isn’t working. Before you unpack, take a few minutes to make sure the room was cleaned properly and everything is working.
• Take A Moment Of Silence. This may be the most important thing you do to ensure a good night of sleep. Once you’re in the room take a moment to just sit in silence. If you can hear the ice machine, elevator, noisy neighbors, traffic, etc. ask for a different room. At the most basic level, when you get a hotel, you are paying for a place to sleep- do not hesitate to request a room that may be away from loud noises.
• Travel Candle. There’s something about a certain scent that makes everything feel like home. Patricia Pinto a Yoga traveling teacher from Love Surf Yoga loves to bring a little piece of home with her traveling candle.
• Pillows. If you are traveling by car, consider bringing your own pillow. If not, consider packing your own pillowcase. It will have the scent of home and if you’re really looking for a piece of home while you sleep a worn t-shirt will do the trick. Many higher-end hotels also offer pillow menus, be sure to keep an eye out for that.
• Ear Plugs. Many travelers use earplugs to block out hotel noise. This does not come without the risk of sleeping through an alarm, so try it out at home first.
• Sleep mask. Travel blogger Charles McCool favors a sleep mask. Sleep masks will make it darker if the curtains are not blackout. Please try a sleep mask at home before hitting the road.
• White noise app. McCool also recommends using a white noise app on a smartphone. Nothing like the sounds of various relaxing noises to fall asleep to. This is another thing you want to try at home first. You don’t want to be at a hotel and not get enough sleep because you’ve never tried a white noise application before.
• Binder Clips. Binder clips are great if your curtains do not stay closed and you want to block out light. If you forget a binder clip, you can also use the clips that come on the clothes hangers.
• Towels. Travel blogger Patti Reddi likes to “use a towel to cover the opening between your door and the floor to block out noise from the hallway.”

Hotel Hacks for Staying Safe

Your personal safety during travel should never be taken lightly. These simple tips to stay safe while traveling for business are quick and easy.

• Chair. Michael Alexis co-founder of The Great Guac Off says that he “always sticks a chair in front of the door, even in fancy hotels as a home-alone trap for any would-be intruders.”
• Keep Your Room Number Private. Typically when you check into a hotel, the front desk agent will write your hotel room number on your key card paper holder. Many front desk agents are aware of the fact that revealing your room number upon check-in leaves you vulnerable. If your room number is spoken out loud, and you feel others have heard it, request a new room, and ask to have the number written down instead of stated out loud.
• Do Not Disturb. The “Do Not Disturb” sign is a useful tool to use. Most hotels give two days before they check the room if the sign is still on the door, so if you can skip having your room cleaned for a day or two, leave the TV on and put out the sign when you leave. This will appear as if someone is in your room, which will hopefully deter anyone who was thinking of breaking in.
• Map Your Route. If you’re wanting to get out of the hotel for a bit for a walk or run, ask your hotel for a map and a recommendation for a safe route. Always take your phone with you on the run in case you encounter any issues.
• For more hotel safety tips, see our comprehensive, 3-part hotel safety guide !

What are some of your favorite hotel hacks that you make frequent travel more comfortable? Please share below!

Business Travel Life

Business Travel Life is an online resource supporting the road warrior lifestyle. We give business travelers the tools they need to maintain their wellness and productivity when traveling. The topics we cover include business travel tips, travel workouts, healthy travel hacks, travel products, general travel tips, and industry trends. Our goal is to make business travel a healthier experience – and to make healthy travel practices more accessible to all road warriors.

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25 Travel Hacks

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Travel hacking 101: A beginner’s guide to travel hacking like a pro

When I started travel hacking 11 years ago, it was an obscure “hobby” that few had heard about and most dismissed as a scam . Nowadays, seemingly everyone is doing it to some degree. Whether getting in on the latest credit card promotion or snagging a first-class seat for the price of coach, travel hacking has become more popular than ever.

It’s the easiest way to save on travel and improve your experience. Utilizing travel hacking methods, you can fast-track your way to top-tier elite status and earn frequent flyer miles without ever stepping on a plane.

There is endless information about maximizing every dollar (and mile) spent. But if you’re new to this “game” and just want a simple explanation of how it works, you’ve come to the right place.

Here is everything you need to know about getting started with travel hacking.

What is travel hacking?

Travel hacking involves earning frequent flyer miles or points through non-traditional methods and redeeming them for nearly-free travel.

The most common travel hacks include leveraging credit card welcome bonuses for premium cabin flights and taking advantage of sweet spots and generous routing rules to get the best deal on award flights.

How much are points and miles worth?

Points are worth 1-2 cents each, depending on the loyalty program and how you use them. You’ll generally get the highest value by redeeming points for premium cabin flights and luxury hotel stays. Some programs impose a fixed value on points, depending on the fare cost. For example, Southwest Rapid Rewards points are worth 1.3 cents towards Wanna Get Away fares.

The same goes for transferrable rewards. Most of them are worth at least one cent each towards direct travel bookings. For example, Chase Ultimate Rewards® are worth 1.25 cents each towards direct travel bookings for Chase Sapphire Preferred® Card  cardholders and 1.5 cents for those with a Chase Sapphire Reserve® .

The difference between points, miles, and rewards

Points, miles, and rewards are different types of loyalty currencies. There are exceptions, but airlines usually issue miles, while points come from hotel loyalty programs or bank rewards.

A good travel hacking strategy involves having a mix of all three currencies.

Transferable rewards

Thanks to their flexibility, transferable bank rewards are the gold standard of loyalty currency. You can transfer them to airline miles or hotel points, usually at a 1:1 ratio or better.

Examples of transferrable rewards include Amex Membership Rewards, Capital One Venture Rewards miles, Chase Ultimate Rewards®, and Citi ThankYou® points.

Airline miles

You might be wondering if it’s worth earning airline miles when you can just transfer your bank rewards points instead.

Well, you should earn airline miles from a co-branded airline credit card for several reasons. For starters, you can supplement welcome bonuses from airline cards with a bonus from a transferrable rewards card to reach your travel goals faster.

In addition, some airlines incentivize you to earn miles (through a co-branded credit card or otherwise). For example, American Airlines counts all co-branded credit card spending towards elite status. Meanwhile, Southwest Rapid Rewards issues the Companion Pass after you earn 125,000 points in a calendar year (which increases to 135,000 next year). Earning airline miles can pay off.

Hotel points

Hotel points can go a long way in reducing out-of-pocket travel expenses. You can earn hotel points from co-branded hotel credit cards, by shopping online, and even by participating in surveys. Hotel credit cards offer generous welcome bonuses, with perks like elite status and annual free nights.

Examples of hotel points you should consider earning include World of Hyatt, Marriott Bonvoy, Hilton Honors, and IHG One Rewards.

How to start travel hacking

Travel hacking is fun and rewarding but can also be a lot of work. There is a wealth of information about ways to earn and burn points for maximum value. But if you’re just learning and want to know the basics, here’s a step-by-step guide to getting started.

Step 1: Set a goal

Before you embark on your travel hacking journey, you’ll want to set a goal. Are you hoping to redeem miles for international travel ? Or perhaps you’re saving up for a family trip to Disneyland. Regardless of your goals, it’s important to identify them early on to determine which credit cards and loyalty programs will help you get there.

Step 2: Choose your rewards program(s)

Once you’ve determined your travel goals, it’s time to pick your loyalty programs. Start with your home airport; if you live in an airline hub city, that airline can be a good starting point. There’s no sense in earning Southwest points if you live in Alaska. You might be better off with the Alaska Mileage Plan program since the airline serves the region and offers domestic and international partners. You’ll have more opportunities to redeem miles, and if you fly the airline often enough, you’ll even earn elite status.

When choosing a loyalty program, keep partner airlines in mind. For example, if you’re saving up for a Hawaiian vacation and want to fly United, you should consider collecting Turkish Miles&Smiles instead. Turkish Airlines is a Star Alliance member, like United, and offers domestic United flights for just 15,000 miles round-trip in economy. Exploring partner programs can help you save on award travel, stretching your miles further.

Choosing a hotel loyalty program might be easier. Think about which hotels you like when traveling and which elite benefits you care about. Most hotel loyalty programs let you earn top-tier status from credit cards alone, so think about which programs offer the best perks and properties in the destinations you like to travel to.

Here’s a look at every major hotel program’s global footprint to help you choose:

• Marriott Bonvoy: Over 8,000 properties in 139 countries
• Hilton Honors: Over 7,000 hotels in 122 countries
• Choice Privileges: Over 7,000 hotels in 40 countries
• IHG One Rewards: Over 6,000 properties worldwide
• Radisson Rewards: Over 1,700 hotels worldwide
• World of Hyatt: Over 1,150 hotels in 70 countries

While it’s good to identify at least one airline and hotel program, you shouldn’t put all your eggs in one basket. Try to collect at least one transferable rewards currency, so you’re not limited to only a few programs.

Transferrable rewards can also protect you against program devaluations — if one airline or hotel increases its redemption requirements, you can transfer your points to another.

Here are some of the most popular transferrable rewards programs:

• American Express Membership Rewards®
• Bilt Rewards
• Capital One Miles
• Chase Ultimate Rewards®
• Citi ThankYou® Rewards

Step 3: Choose a credit card

Once you’ve identified the loyalty program you want to earn points with (and incorporated at least one transferrable currency), it’s time to find a credit card.

When choosing a credit card, you should consider the following features:

Welcome bonus

A high welcome bonus will help you achieve your travel goals much faster. Some credit card bonuses are high enough to cover a round-trip international business class ticket. You’ll incur a 2-5 point credit score hit from every inquiry, so make it count. You should aim for a welcome bonus of at least 50,000 points, and plenty of cards meet that criteria.

Credit card application rules

Remember that some banks have strict application rules when applying for credit cards. For example, American Express limits welcome bonuses to one per lifetime. Meanwhile, Chase’s infamous 5/24 rule prevents you from being approved for a new card if you’ve had five or more in the last 24 months.

Be sure to familiarize yourself with these rules before applying for a card to avoid unnecessary rejection.

Travel perks

Many travel rewards cards come with valuable perks like elite status, airport lounge access, airline fee credits, and annual free nights. Think about which of these perks you’re likely to maximize every year. Doing so can help you choose the best credit card and figure out if the card is worth renewing every year.

Annual fees

Travel hacking can get expensive if you’re not careful about annual fees. Rewards credit card annual fees range from $89-$695. It’s easy to get tempted by a high welcome bonus, but annual fees can dent your travel budget if you’re not careful.

Before settling on a credit card, explore the lower or no-annual-fee version to see if it’s a better fit.

For example, the Capital One Venture X Rewards Credit Card may seem appealing with its welcome bonus, but you’ll pay a lower annual fee with the Capital One Venture Rewards Credit Card .

Step 4: Other ways to earn points

Credit card welcome bonuses are the fastest way to earn points, but they’re not the only way. You can earn points from shopping portals, dining rewards programs, completing surveys, and more.

Shopping portals:

• American AAdvantage eShopping
• Alaska Mileage Plan Shopping
• Delta SkyMiles Shopping
• Free Spirit Online Mall
• Hilton Honors Shopping Mall
• JetBlue TrueBlue Shopping
• Southwest Rapid Rewards Shopping
• United MileagePlus Shopping

Dining rewards programs:

• American AAdvantage Dining
• Alaska Mileage Plan Dining
• Delta SkyMiles Dining
• Free Spirit Dining
• Hilton Honors Dining
• IHG Rewards Club Dining
• JetBlue TrueBlue Dining
• Marriott Eat Around Town
• Southwest Rapid Rewards Dining
• United MileagePlus Dining

Airline companion passes

Airline companion passes are one of the best travel hacking tools to stretch your points further. Some passes are issued annually as a credit card benefit, while others have to be earned. In most cases, you can save 50% or more on airfare with a companion pass.

Here’s a look at companion passes you should consider adding to your travel hacking arsenal:

Alaska Airlines Famous Companion Fare

The Alaska Airlines Famous Companion Fare is a great travel hacking tool for west coast flyers. The pass is issued as part of the welcome bonus on the Alaska Airlines Visa® credit card and reissued annually. Considering the Alaska card has a reasonable annual fee, this is a terrific benefit.

Simply book a companion on the same flight and pay just $99 (plus taxes and fees).

American AAdvantage

You can get an American Airlines Companion Certificate from one of four co-branded credit cards. The spending requirement ranges from $20,000 to $30,000 per year. Once you’ve secured the certificate, you can use it to cover a companion’s airfare for just $99 plus taxes and fees.

• Barclays Aviator Red World Elite Mastercard: Spend $20,000 in a year
• AAdvantage Aviator Silver Mastercard: Spend $20,000 in a year
• AAdvantage Aviator Business Mastercard: Spend $30,000 in a year
• CitiBusiness® / AAdvantage® Platinum Select® Mastercard®: Spend $30,000 in a year

The American Airlines Companion Certificate is only valid on round-trip economy class tickets within the contiguous U.S. For Puerto Rico and U.S. Virgin Island residents, the pass is good for round-trip flights originating in those destinations.

British Airways Travel Together Ticket

The British Airways Travel Together Ticket is issued to British Airways Visa Signature® cardholders who spend $30,000 in a calendar year . This perk can take the sting out of high fuel surcharges imposed on British Airways award tickets transiting through London.

The Travel Together Ticket is valid in all cabins, including first class and international fares .

Delta Companion Passes

Delta has two companion passes: one is valid on economy class tickets only, while the one issued through the Delta SkyMiles® Reserve Card can be applied to first-class travel. You’ll pay just $80 for your companion’s ticket, which is a bargain — especially when using it for first-class flights.

Note that the Delta companion tickets are not valid on award flights or basic economy tickets.

Here’s a list of cards you can earn the companion pass with:

• Delta SkyMiles® Platinum American Express Card
• Delta SkyMiles® Platinum Business American Express Card
• Delta SkyMiles® Reserve American Express Card
• Delta SkyMiles® Reserve Business American Express Card

Iberia airfare discount

Iberia offers a $1,000 airfare discount on two tickets booked on the same flight. You can earn it by spending $30,000 on the Iberia Visa Signature® Card per calendar year. It’s valid in all cabins, providing ultimate flexibility.

Southwest Companion Pass

The Southwest Companion Pass is one of the most popular travel hacking tools out there. You can get one after completing 100 segments or earning 125,000 Southwest points in a calendar year, though the requirement is increased to 135,000 points in 2023. However, points earned from the Southwest credit card welcome bonuses count towards the pass.

It only takes one business or one personal card welcome bonus to earn the Southwest Companion Pass:

• Southwest Rapid Rewards® Plus Credit Card : Earn 50,000 points after you spend $1,000 within the first three months of account opening
• Southwest Rapid Rewards® Priority Credit Card: Earn 50,000 points after spending $1,000 within the first three months of account opening
• Southwest Rapid Rewards® Premier Credit Card: Earn 50,000 points after spending $1,000 within the first three months of account opening
• Southwest Rapid Rewards® Premier Business Credit Card: Earn 80,000 bonus points after spending $5,000 within the first three months of account opening

Redeeming points

You’ve accrued thousands of points and are ready to start booking your dream vacation. Now what? Redeeming points isn’t exactly easy, and that’s by design. Loyalty programs count on members not doing their due diligence to get as much out of their points and miles as possible.

While booking the first award that pops up in the search result is easy, that’s not the best way to stretch your points. Here are a few concepts you should familiarize yourself with to get the most out of your points:

Stopovers and open jaws

While a simple round-trip flight is great, you can stretch your points further by incorporating stopovers and open jaws into your flights.

A stopover is when you visit an additional destination on your way to your final destination or home. Several airline loyalty programs allow you to add a free stopover to award flights:

• Alaska Mileage Plan (free stopover on one-way awards)
• ANA Mileage Club ( one free stopover and one open-jaw on round-trip awards)
• Cathay Pacific Asia Miles ( up to four destinations per itinerary)
• Emirates Skywards (one free stopover per round-trip)
• Japan Airlines Mileage Bank ( three stopovers or two stopovers and one open-jaw )
• Singapore Krisflyer ( one stopover and one open-jaw per roundtrip flight )
• United MileagePlus (one free stopover within the same region per round-trip flight)

Open jaws are another great way to add a destination to your itinerary. An open jaw is when you return from a different destination than you flew into.

One example of an open-jaw ticket is if you fly from New York to London and then return home from Paris. Many people book this route with Avios because British Airways imposes hefty fuel surcharges on flights departing from London. Savvy travelers will take a train to Paris and fly back from Charles de Gaulle to save money.

But booking an open-jaw doesn’t have to be about saving money. It’s a great way to see multiple destinations on the same trip, especially in Europe, where connecting flights are relatively cheap. Here’s a list of loyalty programs that allow open jaws on round-trip award tickets:

Fourth and fifth night free

Some hotel programs offer free nights when you redeem points for consecutive nights at one property. These deals can help you save as much as 25% on an award stay. The most generous is IHG One, which offers a fourth night free to IHG Rewards Traveler, IHG Rewards Premier, and IHG Rewards Premier Business card members. Meanwhile, Marriott members and Hilton elites get the fifth night free on award stays.

These discounted award rates can help you save thousands of points and book extra free nights at no cost. Factor this into your award-booking strategy, and you’ll stretch your points further.

Take advantage of sweet spots

Sweet spots are awards that are significantly discounted compared to other loyalty programs. Both hotels and airlines have sweet spot awards that can help up your travel hacking game.

For example, Turkish Airlines offers round-trip economy class tickets between the mainland U.S. and Hawaii for just 15,000 miles. That’s what some loyalty programs charge for a one-way ticket, making this an excellent sweet spot award.

Travel hacking is all about finding ways to stretch your points further. You can do this with tactics like searching for generous credit card welcome bonuses, booking flights with stopovers and open jaws, taking advantage of hotel programs that offer free nights, and looking for airline sweet spots.

With a little bit of effort, you can travel hack your way to (nearly) free travel.

Happy travels!

About the author

Ariana Arghandewal

Ariana is a travel reward expert and founder of her own award-winning blog., PointChaser. She has worked as an editor and covered all things points, miles, and credit cards for over a decade across a number of personal finance sites.

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• Travel Tips

Hacks For Business Travelers

Published: September 5, 2023

Modified: December 27, 2023

by Elysia Wilson

• Hotel Reviews
• Tech & Gear
• Travel Guide

Introduction

Traveling for business can be both exciting and challenging. Whether you’re a seasoned road warrior or embarking on your first business trip, it’s important to be prepared and make the most of your time away from home. From packing efficiently to staying productive on the go, there are many travel tips and hacks that can help you navigate the corporate world while on the road.

In this article, we will explore a comprehensive range of travel tips specifically tailored for business travelers. These tips will help improve your overall travel experience, optimize your productivity, and ensure a smooth and successful business trip.

As a business traveler, it’s essential to focus on efficiency and convenience. You don’t want to waste valuable time searching for essentials or dealing with unnecessary stress. By implementing these travel hacks, you can streamline your trip and make the most of every moment.

We’ll cover a range of topics such as efficient packing techniques, travel planning, ways to stay connected on the go, maximizing productivity during transit, maintaining healthy habits, managing jet lag, making the most of hotel amenities, networking tips, safety and security measures, and managing expenses while traveling.

So, whether you’re headed to a conference, client meeting, or a business pitch, buckle up and get ready to discover an array of valuable travel tips that will optimize your time, reduce stress, and make your business trip a resounding success.

Packing Hacks

When it comes to business travel, packing efficiently is key. Here are some packing hacks to help you make the most of your luggage space:

• Invest in a quality carry-on suitcase. Opt for a lightweight, durable option with ample compartments to keep your belongings organized.
• Create a packing list to ensure you don’t forget any essential items. This will also help you avoid overpacking.
• Roll your clothes instead of folding them. This technique saves space and minimizes wrinkles.
• Utilize packing cubes or compression bags to further maximize space in your suitcase.
• Pack versatile clothing items that can be mixed and matched for different outfits. Stick to a color scheme to make coordination easier.
• Wear your bulkiest items, such as a blazer or heavy shoes, during travel to free up space in your suitcase.
• Take advantage of the functionalities of your carry-on luggage, such as using the front pocket for easy access to your laptop or travel documents.
• Use empty medication bottles or contact lens cases to store small items like earrings or medication.
• Place a dryer sheet or a scented sachet in your suitcase to keep your clothes smelling fresh throughout your trip.
• If you’re traveling with important documents, like passports or contracts, make digital copies and store them securely in the cloud.

Packing smartly not only saves space but also ensures that you have everything you need for your business trip. By following these packing hacks, you can travel light, be organized, and focus on the work at hand instead of stressing about your belongings.

Efficient Travel Planning

Efficient travel planning is essential for business travelers to make the most of their time and ensure a smooth trip. Here are some tips to help you plan your travel effectively:

• Book your flights and accommodation in advance to secure the best deals and availability.
• Research your destination to familiarize yourself with the local culture, customs, and any specific requirements or restrictions.
• Create a detailed itinerary, including important meetings, appointments, and any downtime you may have.
• Utilize travel apps and tools to manage your bookings, track your flights, and access important travel information.
• Consider signing up for a trusted traveler program, such as TSA PreCheck or Global Entry, to expedite the security screening process at the airport.
• Check the weather forecast for your destination and pack accordingly.
• Notify your bank and credit card companies of your travel plans to avoid any issues with accessing funds or potential card blocks due to suspicious activity.
• Ensure you have the necessary travel documents, such as your passport, visas, and any specific business-related paperwork.
• Keep digital copies of all your travel documents on your smartphone or in the cloud as a backup.
• Research ground transportation options at your destination, such as public transportation, ride-sharing services, or car rentals, and plan accordingly.

Efficient travel planning allows you to be well-prepared, reduces the likelihood of unexpected issues, and maximizes your productivity during your business trip. By incorporating these tips into your travel planning process, you can ensure that your trip runs smoothly and efficiently.

Staying Connected on the Go

In today’s digital age, staying connected while traveling for business is essential. Here are some tips to help you stay connected and productive on the go:

• Invest in a portable Wi-Fi hotspot or ensure your mobile data plan has sufficient coverage for your trip. This will allow you to access the internet and stay connected without relying on public Wi-Fi networks.
• Download essential apps and tools before your trip, such as a VPN (Virtual Private Network) to ensure secure browsing, communication apps for staying in touch with colleagues or clients, and productivity apps for managing tasks and projects.
• Carry a portable charger or power bank to ensure your devices stay charged throughout the day.
• Utilize cloud storage services to store important documents and files securely and access them from any device.
• Consider using a travel adapter to charge your devices in different countries where power outlets may have different configurations.
• Ensure your important contacts, such as colleagues, clients, or travel agents, are saved in your phone and backed up in case of any mishaps.
• Set up email and message notifications to stay updated while minimizing distractions. Prioritize and respond to important messages promptly.
• Take advantage of video conferencing tools to attend virtual meetings or conduct face-to-face discussions with colleagues or clients who are not physically present.
• Use travel apps to navigate unfamiliar cities, find nearby amenities, or discover local recommendations for dining or entertainment.

By staying connected on the go, you can effectively manage your work responsibilities, stay in touch with colleagues or clients, and make the most of your business trip. Incorporate these tips into your travel routine to ensure seamless communication and productivity, regardless of your location.

Maximizing Productivity During Travel

Traveling for business doesn’t have to be a productivity killer. With the right strategies, you can make the most of your travel time and stay productive on the go. Here are some tips to help you maximize productivity during your business travel:

• Create a to-do list or prioritize your tasks ahead of time, so you know exactly what needs to be accomplished during your trip.
• Take advantage of downtime during flights or train rides to catch up on emails, read industry news, or work on project tasks that don’t require an internet connection.
• Use noise-canceling headphones or listen to instrumental music to create a focused work environment, especially in busy airports or public spaces.
• Utilize productivity tools such as task management apps, note-taking apps, or project management software to stay organized and collaborate effectively with your team.
• Consider booking accommodations with a comfortable workspace or business center, allowing you to work efficiently in a professional setting.
• Break your work into smaller, manageable tasks and set specific, achievable goals to maintain momentum and motivation.
• Take regular breaks to rest and recharge. Use this time to stretch, go for a walk, or engage in activities that help clear your mind and enhance focus.
• Limit distractions by silencing non-essential notifications on your phone or computer while you’re working.
• Use productivity techniques such as the Pomodoro Technique, which involves working in focused increments followed by short breaks, to maintain productivity and avoid burnout.
• Delegate tasks when possible to free up your time and focus on high-priority responsibilities.

By implementing these strategies, you can make the most of your travel time and maintain productivity during your business trips. Remember to find a balance between work and relaxation, ensuring you have time to recharge and take care of yourself amidst your busy schedule.

Healthy Habits for Business Travelers

Business travel can often disrupt our routines and make it challenging to maintain healthy habits. However, prioritizing your well-being is crucial for staying energized and productive during your trip. Here are some tips to help you adopt healthy habits while traveling for business:

• Stay hydrated by drinking plenty of water throughout the day. Carry a refillable water bottle with you to ensure you have access to water at all times.
• Choose nutritious food options during your journey and at your destination. Look for restaurants that offer healthy choices or consider packing healthy snacks for when options are limited.
• Avoid excessive alcohol consumption, as it can affect your sleep quality and overall well-being.
• Incorporate physical activity into your routine by walking whenever possible or using hotel fitness facilities. Consider packing exercise bands or utilizing workout apps for quick and effective workouts in your hotel room.
• Practice good sleep hygiene by maintaining a consistent sleep schedule, creating a relaxing bedtime routine, and ensuring a comfortable sleep environment.
• Manage stress through meditation, deep breathing exercises, or engaging in activities that help you relax and unwind.
• Take breaks from screens by incorporating device-free time into your day. This allows your eyes and mind to rest and reduces the impact of digital stressors.
• Protect your immune system by practicing good hygiene habits, such as frequent handwashing and using hand sanitizer when necessary.
• Maintain your regular skincare routine and protect your skin by wearing sunscreen, especially if you’ll be spending time outdoors.
• Connect with nature, whether it’s taking a walk in a nearby park, finding a green space in your hotel, or simply stepping outside for fresh air.

By incorporating these healthy habits into your business travel routine, you can enhance your well-being and boost your performance. Remember, taking care of yourself is just as important as taking care of business.

Tips for Dealing with Jet Lag

Jet lag can significantly impact our energy levels and productivity when traveling across time zones for business. However, with some proactive measures, you can minimize the effects of jet lag and adjust to the new time zone more quickly. Here are some tips to help you deal with jet lag:

• Adjust your sleep schedule a few days before your trip to be closer to the time zone of your destination. Gradually shift your bedtime and wake-up time to align with the local time.
• Stay hydrated by drinking plenty of water before, during, and after your flight. Avoid excessive caffeine and alcohol, as they can contribute to dehydration and disrupt sleep patterns.
• During the flight, try to adjust your sleep schedule to match the time zone of your destination. Use eye masks, earplugs, and neck pillows to create a comfortable environment for sleep.
• Stay active during your flight by stretching, walking around the cabin, or doing in-seat exercises. This helps improve blood circulation and reduces the risk of muscle stiffness.
• Upon arrival, get natural sunlight exposure as soon as possible. Daylight helps reset your internal body clock and adjust to the new time zone.
• Avoid taking long naps upon arrival, as they can disrupt your sleep schedule. Instead, opt for short power naps of 20-30 minutes if needed.
• Gradually adjust your meal times to align with the local time of your destination. This can help regulate your body’s internal clock.
• Consider using melatonin supplements, a hormone that helps regulate sleep-wake cycles, under the guidance of a healthcare professional. This may help in adjusting to the new time zone.
• Be mindful of your energy levels and listen to your body. Pace yourself and allow for downtime if needed to avoid burnout.

By implementing these strategies, you can minimize the impact of jet lag and adjust more quickly to the new time zone. Remember that everyone is different, and it may take a few days for your body to fully adjust. Be patient with yourself and give your body the time it needs to adapt to the new environment.

Making the Most of Hotel Amenities

When traveling for business, your choice of accommodation can greatly impact your experience and productivity. Most hotels offer a range of amenities that you can take advantage of to enhance your stay. Here are some tips for making the most of hotel amenities:

• Find a hotel with a business center or dedicated workspace. This allows you to work efficiently in a quiet and professional environment.
• Make use of high-speed internet access provided by the hotel. This ensures that you can stay connected and productive during your stay.
• Utilize the hotel’s gym or fitness center to stay active and maintain your exercise routine while on the road.
• Take advantage of complimentary breakfast or in-room dining options to start your day with a nutritious meal.
• Explore the hotel’s concierge service for local recommendations, transportation assistance, or booking reservations.
• Check if the hotel offers laundry or dry cleaning services. This can help you keep your wardrobe fresh and presentable during your trip.
• Relax and unwind by using the hotel’s spa, pool, or wellness facilities. Treat yourself to a massage or enjoy some downtime to rejuvenate.
• Consider joining the hotel loyalty program to enjoy exclusive perks and benefits during your stay, such as room upgrades or late check-out options.
• Take advantage of in-room amenities, such as a coffee maker, mini-fridge, or ironing facilities, to make your stay more comfortable and convenient.
• If your hotel offers a complimentary shuttle service, use it to save time and simplify your transportation needs.

By making the most of hotel amenities, you can enhance your overall experience and make your business travel more comfortable and efficient. Remember to check the hotel’s website or contact their front desk for specific amenities and services available to maximize your stay.

Networking Tips for Business Travelers

Networking is a key aspect of business travel, providing opportunities to establish connections, build relationships, and expand professional networks. Here are some tips to help you make the most of your networking opportunities while traveling:

• Come prepared with business cards that include your contact information and professional social media handles. Exchange cards with new contacts to stay connected.
• Attend conferences, industry events, or meetups in your destination. These gatherings provide a platform to meet like-minded professionals and potential collaborators.
• Engage in conversation by asking open-ended questions and actively listening to others. Show genuine interest in their work and experiences.
• Utilize social media platforms, such as LinkedIn, to connect with professionals in your industry before and after your trip. Arrange meetings or casual meetups to foster relationships.
• Seek out networking events or cocktail receptions organized by your hotel or local business groups. These events are specifically designed for professionals to meet and make connections.
• Join relevant online communities or forums to connect with professionals in your field. Engage in discussions, share insights, and establish virtual connections that can translate into real-world opportunities.
• Offer your expertise or assistance to others. By providing value and support, you build trust and establish yourself as a reliable contact in your industry.
• Follow up with new contacts after the event or meeting. Send personalized emails to express your appreciation for their time and express your interest in maintaining the connection.
• Attend seminars or workshops related to your industry while traveling. These provide opportunities to learn, network, and engage with industry experts and thought leaders.
• Consider hosting a casual gathering or dinner for professionals in your network who might be in the same location. It’s a great way to nurture relationships and foster a sense of community.

Networking while traveling for business can open doors to new opportunities, collaborations, and professional growth. By employing these networking tips, you can make meaningful connections and establish a strong professional network that will benefit you throughout your career.

Safety and Security Measures

When traveling for business, it’s crucial to prioritize your safety and security. By taking proactive measures, you can minimize risks and ensure a smooth and secure trip. Here are some safety and security tips for business travelers:

• Research the safety and security conditions of your destination before your trip. Familiarize yourself with local laws, customs, and any potential risks or travel advisories.
• Share your travel itinerary with a trusted colleague or family member. Provide them with copies of important travel documents, such as your passport, in case of emergencies.
• Keep valuable items, such as laptops, phones, and documents, secure and within reach at all times. Use hotel room safes or lockable bags to store your belongings when not in use.
• Remain vigilant in public spaces, especially crowded areas or tourist attractions. Be aware of your surroundings and watch out for pickpockets or other potential threats.
• Avoid displaying signs of wealth, such as expensive jewelry or flashy electronics, which may attract unwanted attention.
• Use reliable and licensed transportation services, such as reputable taxi companies or ride-sharing apps, to ensure your safety during transit.
• Protect your personal and financial information by using secure internet connections and avoiding public Wi-Fi networks for sensitive transactions.
• Be cautious when sharing sensitive information with others, whether in person or online. Avoid discussing confidential business matters in public spaces or with individuals you do not fully trust.
• Keep a backup of essential documents and data in a secure digital format, such as encrypted cloud storage or password-protected files.
• Stay informed about emergency procedures and evacuation routes at your hotel or workplace. Familiarize yourself with the location of fire exits, emergency exits, and emergency contact information.
• Consider purchasing travel insurance that includes coverage for medical emergencies, trip cancellations, or lost belongings.

By implementing these safety and security measures, you can minimize potential risks while traveling for business. It’s essential to remain proactive, maintain situational awareness, and prioritize your well-being at all times. Remember, safety should never be compromised, and taking precautions can ensure a worry-free business trip.

Managing Expenses while Traveling

Properly managing expenses while traveling for business is essential to keep your finances organized and ensure reimbursement processes go smoothly. Here are some tips to help you effectively manage your expenses:

• Create a detailed budget for your trip, including estimated costs for accommodation, transportation, meals, and any other anticipated expenses.
• Keep track of all receipts related to your business expenses, including meals, transportation, and accommodation. This will make it easier to report and claim expenses later.
• Consider using a dedicated business credit card for all business-related expenses. This simplifies expense tracking and separates personal and business expenses.
• Use expense tracking apps or software to log your expenses in real-time, making it easier to stay organized and track your spending.
• Familiarize yourself with your company’s expense policy to understand what expenses are eligible for reimbursement and any specific documentation requirements.
• Submit expense reports promptly after your trip. Clearly and accurately document all expenses, attach relevant receipts, and adhere to any formatting or submission guidelines set by your company.
• Consider utilizing digital payment methods such as mobile payment apps or virtual credit cards for more secure and efficient transactions while traveling.
• Take advantage of loyalty programs or corporate discounts for accommodations, transportation, or dining to save money on your expenses.
• Be mindful of your business-related expenses and avoid unnecessary or extravagant spending. Prioritize cost-effective options without compromising on quality or comfort.
• Consult with your finance or accounting department if you have any questions or need clarification on the expense reimbursement process.

By effectively managing your expenses while traveling, you can stay organized, ensure proper reimbursement, and keep your financials in order. Adopt these practices to streamline your expense management process and maintain transparency in your business finances.

Traveling for business can be a rewarding experience when you have the right knowledge and strategies in place. By incorporating these travel tips and hacks into your routine, you can optimize your travel experience, enhance productivity, and prioritize your well-being.

From efficient packing techniques to staying connected on the go, each aspect of business travel offers an opportunity to improve and streamline your journey. By planning ahead, making the most of hotel amenities, networking effectively, and prioritizing safety and security, you can navigate the corporate world with confidence and success.

Remember to maintain healthy habits, manage jet lag, maximize productivity, and manage expenses wisely. These practices will contribute to your overall well-being and enable you to perform at your best while on the road.

As a business traveler, be open to new opportunities, embrace challenges, and remain adaptable. Each trip presents a chance to grow personally and professionally, expand your network, and gain valuable experiences.

So, whether you’re embarking on your first business trip or you’re a seasoned traveler, utilize these travel tips and hacks to make the most of your journey. Embrace the adventure, excel in your endeavors, and enjoy the fulfilling and successful business trips that lie ahead.

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May 1st, 2023 • 5 min

5 Business Travel Hacks to Save You Time and Money

A little bit of planning and forethought can save you a lot of time, expense, and trouble when traveling for work. Read on to learn our best business travel hacks, and attack your next business trip like a seasoned veteran. There are many simple things you can do, like skipping the luggage check and signing up for loyalty programs, that will make your next business trip more stress-free than ever before.

Consider a TSA Pre-Check Membership

Before you leave for your next business trip, do your future self a favor, and sign up for  TSA Pre-Check . If you meet the qualifications for membership, you get to skip most of the hassle of the security line. Your membership lasts for five years, and during that time you don’t have to remove your shoes, laptops, liquids, belts or jackets in the security line.

You can sign up online to schedule an appointment that includes a background check and fingerprinting. This may be well worth it for those who travel frequently and want to make flights as streamlined and stress-free as possible.

Skip the Checked Bag

After you’ve logged a few business trips, you’ve probably come to realize that you can pack much lighter than you thought without sacrificing comfort or convenience. Investing in a good hard-case carryon with wheels will save you hundreds over the long term in checked bag fees. The items that take up the most space and weight in your bag are your shoes and bulky outerwear, like sweaters, cardigans, and suit coats. This is another place where investing in some neutral multi-taskers for your wardrobe will save you big down the line.

Take a dress from the conference room to a cocktail hour by swapping out the jewelry and adding or removing a cardigan rather than packing a separate outfit. Men can wear their suit coat and dress shoes on the plane to save on luggage space. Buying yourself one good pair of neutral travel shoes that can comfortably be worn the whole trip will save you space and pounds. If your cosmetics and liquids are causing you to check a bag, buy a few reusable travel-size squeeze bottles at any pharmacy and fill them up with your own product at home. You’ll love the time saved by not waiting in the baggage line, and you’ll never need to worry about ending up in an unfamiliar city with a lost bag.

Take Nonstop Flights Whenever Possible

Taking a nonstop flight can sometimes help you save when you consider the extra travel time and overpriced meals that you’ll have to eat in the airport by taking multiple layovers. By checking a few different  flight search engines , you’ll often be able to find a direct flight at a good price. Layovers can come with a hidden cost when you factor in the risk of missing your connecting flight through no fault of your own — if your first flight is delayed, you have to wait for a bag, or your gate suddenly changes, you may face a mad dash through a busy airport with your carryon bouncing behind you. Skip the drama with a direct flight.

Try Skiplagging and Other Cheap Flight Hacks

You probably already use a flight aggregator to get the best rates, but you can also take advantage of some little-known hacks to score even cheaper flights.  Skiplagged  is a site that helps you find “hidden-city” tickets — the basic premise is if you’re trying to go from New York to Chicago, a flight from New York to San Francisco with a layover in Chicago might actually be cheaper. You then simply get off in Chicago and don’t catch the connecting flight. This is known as skiplagging.

If you’re shopping around for rates, another must is to turn on your incognito browser. Airlines use cookies to track when you’ve searched for the same flight multiple times, and they will actually increase the prices they show you to try to scare you into buying right away before the prices rise even higher. If you use an incognito browser, the travel sites can’t see your search history.

Sign Up for Loyalty Programs to Save Big

Many people skip the loyalty program sign-ups, but it’s a mistake for those who travel regularly. Don’t think that exclusive mileage programs are the only perk available for frequent business travelers — your home airport likely offers a membership perks or rewards program that can come with discounts on parking, access to member lounges, and points for shop or restaurant purchases.

Another frequently overlooked source of perks is hotel chains, which offer loyalty programs that can get you special discounts, free WiFi, or upgraded rooms. To save money on transportation, look up car rental business programs like  Dollar 4Business , which offers a 7%* discount on base rates for small businesses (so you know you’re always getting the very best rate), as well as perks like unlimited mileage and waived fees for additional drivers, young renters, and itinerary changes.

What are your best business travel hacks? Share your go-to tips by tagging us on  Pinterest !

* Discount applies to pay later base rate only. Taxes and fees excluded. Terms apply.

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37 Packing Hacks: The Best Travel Hacks For Packing

Welcome to JetSetting Fools, here you will find our best travel tips for destinations worldwide. Some of the links on this site are Affiliate Links and if you use them to make a purchase, we may earn a commission. For more information, read our Disclosure Policy .

Packing hacks are the best way to take your travel game to the next level. We have rounded up the top travel packing hacks designed to save you space, time and money – so you can focus your energy on enjoying your trip. Clever and inventive, packing hacks for traveling will enhance your packing skills and overall travel savviness.

37 Best Travel Packing Hacks

I used to be terrible at packing for trips; first I was an over-packer, then an under-packer. Now, as a full-time world traveler, I rely on packing hacks for travel to keep me organized and efficient on travel days. Some hacks for packing have become so ingrained in our travel routine that packing without them is unimaginable.

Our Travel Hacks For Packing

Our list of packing hacks ranges from absolute game changers to creative tricks. Some are tried-and-true traveling hacks for packing, while others are insider tips we gleaned from expert travelers. These packing hacks will work for all travelers – so whether you are seeking backpack hacks or cruise packing hacks, you will surely find a few gems on our list.

We have categorized our list into three sections: Hacks for Packing Clothes, Toiletry Hacks, Carry On Hacks and a few miscellaneous tips, too. This is a mega list of the best packing life hacks – so grab your coffee and settle in.

Get started now with your FREE Packing Checklist !

Clothing Packing Hacks

Because clothing is the main component to packing, we are kicking off our list with hacks for packing clothes.

#1 Packing Cubes Hacks

Of all luggage packing hacks, packing with Packing Cubes ranks most supreme. Providing organization and structure to your suitcase or backpack, Packing Cubes are space-saving superstars. The cubes come in a variety of sizes, styles and materials – all of which need to be considered in order to attain your ultimate packing goal.

Pro Tip : We discuss the different kinds of cubes – and the best packing cube hacks – in detail in our post: Ways Packing Cubes make Travel Easier . 

#2 Cheap Packing Travel Hacks

While Packing Cubes are – hands down – one of the best packing hacks that we use, Packing Cubes are pricey! Personally, we think they are worth every single cent. However, if you are not ready to take the plunge and buy some, rather than packing using Packing Cubes, try Ziplock Bags. This is one of the top travel organization hacks that will save space in your suitcase. 

Gallon-size bags are ideal for organization and compression; however, unlike the quality Packing Cubes we use, Ziplocks have an incredibly short lifespan.

Pro Tip : I used to pack using Ziplocks (before I learned how incredible actual Packing Cubes are!). I would pack one complete outfit in each gallon bag and label it so I could easily find the outfit I was looking for. On the way home from vacation, I used the zip-top bags for my dirty laundry, too!

#3 Clothes-Rolling, Space-Saving Packing Hacks

Rolling clothes – rather than folding them – has long been one of the best suitcase packing hacks for saving space. Travelers can either roll each item individually – or, take it up a notch, and roll an entire outfit (pants, shirt, socks and underwear) together. By rolling a complete outfit, your suitcase becomes a grab-and-go destination when getting ready for the day’s adventure.

Pro Tip : For a tighter roll that stays together, use a ‘military roll’ or hair ties to secure the rolled clothing. If you use hair ties, you will also have backups if you lose or break one on your trip. (Plain rubber bands can be used, too, if you don’t use hair elastics.)

Roll vs Fold Debate

While many travelers rave about the benefits of rolling, it is not one of the packing luggage hacks that we use for our shirts and pants. We find that rolling is time consuming – and although many travelers claim that it can save even more space to pack rolled clothes in Packing Cubes, we have not found that to be true.

That said, the one item of clothing I do roll is my bikini underwear . I start by folding the underwear into thirds – folding each side in to the width of my small Packing Cube. Then, starting at the bottom, I roll up to the waistline. This is actually one of my airport hacks, as much as it is a packing hack, because this way, if my undergarment Packing Cube gets tagged for inspection, the agent rifling through my clothes will be less likely to touch the part of the panties that goes against my skin.

Pro Tip : Another clothes packing hack for underwear is to pack quick drying underwear that will be easy to wash in the sink and dry fast – if need be. A brand that fellow travelers love is Ex-Officio , but I prefer inexpensive and functional Fruit of the Loom . We talk more about clothing materials in a minute!

#4 Folding Hacks for Packing

If you are like us and decide to fold your clothes (instead of roll), then it is key to fold all of your clothing to the exact same size. After spending 10 years working in retail, I am fairly skilled at folding random sized clothing into neat stacks. However, for travelers who find it challenging, one of the packing folding hacks is to use a Folding Board , which will ensure you get a perfect fold on every piece of clothing.

Pro Tip: One of the great business travel packing hacks is to fold your delicate work clothes in dry cleaning bags as it will help eliminate wrinkles on arrival!

#5 Packing Hacks: Travel Clothing

One of the top packing clothes hacks for traveling is to only pack clothing that travels well. There are numerous clothing lines that are designed specifically for traveling, but most travelers don’t need to get that technical – and many items you already own might fit the bill.

The features of clothing that are most important when it comes to packing are moisture-wicking, quick-drying, odor-eliminating, wrinkle-resistant and washable clothing items.

That said, if you do pack clothing that wrinkles, bring travel-size Wrinkle Release Spray  to avoid having to iron on vacation.

Pro Tip : While the right clothing material is essential for travelers, it is equally important to pack clothing that you like and are comfortable wearing…because if it is not comfortable, it will likely stay folded in your suitcase. I share more tips about my packing experience for full-time travel in My Long-Term Travel Packing List: What I Pack To Travel the World .

#6 Pack Multi-Functional Clothing

There are no better packing hacks for traveling light than packing versatile and multi-functional clothing. One of the most useful items I have in my backpack is my wrap – and it has about a million uses.

I have used it as a scarf, a beach cover up, a bath towel, a picnic blanket, a pillow cover, a bedsheet, a head cover, an ear cover, an eye cover, a curtain and a bus seat cover…just to name a few. As long as the wrap is lightweight, dark and washable, the possibilities are endless.

Convertible clothing – like this dress/skirt combo – are awesome packing hacks to save space. Other clothing that can be multi-function are yoga pants (which can double as sleepwear), leggings (which can be layered in cool weather), a casual dress (which can be a beach cover up) and bikini tops (which can be worn as a bra).

Pro Tip : A pillowcase is another good item to pack that is multi-functional. Use it to cover the pillow you sleep on in your accommodations, then fill it with dirty clothes for the trip home.

#7 Capsule Clothing Packing Travel Hacks

Packing a capsule wardrobe is one of the smart packing hacks used by travelers. 

To assemble a capsule wardrobe, first, choose a color scheme of similar shades – like black, dark blue and shades of purple – and only pack clothing that falls into the color palette. Each item – tops and bottoms – need to be able to be mixed, matched and layered with all other items. Outfits can be accessorized with colorful scarves and jewelry.

By using this trip hack, you can pack minimal pieces of clothing that can be combined to make numerous different outfits. Done right, it is one of the space saving packing hacks that allows travelers to pack carry-on luggage only. 

In addition to coordinating my entire wardrobe, one item that I always like to pack is a black skirt . It is something that is comfortable and casual for sightseeing, but can be dressed up with a nicer shirt and a scarf for going out in the evening.

Pro Tip : A life hack for packing clothes for a vacation is to use the Countdown Rule. For example, if you are taking a 5-day trip, pack 5 shirts, 4 pants (or shorts/skirts), 3 dresses, 2 pairs of shoes and 1 colorful scarf (or bold piece of jewelry). Additionally, pack one pair of underwear for every day of the trip, but only one set of pajamas.

#8 Clothes Packing Hacks for Vacation

One of the simple traveling packing hacks that is often overlooked is Destination Research. What I mean by this is that, before you start packing and choosing clothes for your trip, first check the weather forecast for your destination. Also, gain some insight to the destination’s clothing culture and have a basic understanding of what apparel is acceptable at tourist destinations, religious sites, restaurants and clubs.

Pro Tip : Use your itinerary to help decide what clothes to bring. How the Packing Hacks Travel Itinerary works is that, based on your planned activities that you select in advance of your trip, you determine which outfit to wear for each day of your trip. (To book your activities in advance, we use Viator !)

#9 Clever Packing Hacks for Clothing

One of the life hacks for packing that we have long used – and is commonly used by fellow travelers – is to pack clothing items for a trip that you no longer want to keep. After you wear them on your trip, you can donate the clothing at your destination (or, if there is really no life left in the item, just toss it!). This is an especially good tip for families traveling with growing kids.

Pro Tip : One of the truly Travel Light hacks is to reverse this idea slightly. When you leave for vacation, only pack personal items – like undergarments and toiletries. On arrival at your destination, make your first stop a thrift shop and buy new-to-me clothes for the entire trip. On the last day of the vacation, return to the thrift shop and donate all of the clothing back to the store. We have never personally used this hack – but heard about it from a fellow traveler and love the concept!

#10 Travel Hacks for Packing Shoes

To save suitcase space, on any trip, for any length of time, only ever pack three pairs of shoes – I even follow this rule as a full-time traveler! All shoes should be comfortable to wear for long days of sightseeing and, more importantly, they need to go with all the outfits that you are packing. (This idea goes back to the capsule wardrobe method!)

For more travel shoe tips, read our blog post, The Best Shoes for Traveling .

Pro Tip : A good way to keep grimy shoes from dirtying up the inside of your luggage and one of the little genius packing hacks is to fit disposable shower caps (the kind that are free at many hotels) over the sole of the shoe before you put them in your bag. The empty space inside your shoes can also be used to store items – like deodorant and shaving cream, just put it in a resealable bag first.

Resealable bags are one of our essentials for packing. They come in handy for everything from an open bag of snacks to your wet bathing suit on a travel day. Find out more tips in our blog post, Everyday Items for Traveling . 

#11 Clothing Airport Hacks

One of the ingenious suitcase packing hacks to save space is to actually wear your bulkiest items, especially on long travel days . In fact, this is one of the top Carry On Only travel hacks. Rather than using valuable luggage space to pack your coat and boots, wear them on the plane! Tie a sweatshirt around your waist or wear layers that can easily be removed once seated on the plane.

Pro Tip : Another one of the travel packing hacks that can save space inside your luggage is tying your shoes or flip flops to the outside of your carry on bag. This also applies if you carry a water bottle…simply clip it to the exterior of your bag if possible…or better yet, travel with a collapsible water bottle .

#12 Hacks for Packing a Suitcase…Without Over-Packing

Over-packing is a downfall for many travelers – it certainly was for me when I was a novice traveler. But I have learned what an absolute drag over-packing can be. It can weigh you down (literally) when lugging your suitcase through an airport, down a cobblestone street and up the stairs of a boutique hotel.

One of the best life hacks for traveling and packing – or rather not over-packing – is to simply commit to packing in a carry on size suitcase. By limiting the amount of room you have, you will be less tempted to over pack, which is much more sensible! We discuss more specific carry on packing hacks later in the post!

Pro Tip: If you are checking luggage, invest in an affordable luggage scale to ensure you don’t go over the weight limit. You don’t want to be surprised at the beginning of your trip with an extra charge!

Everything we pack for world travel fits in a Carry On size backpack! Find out what we pack: The Ultimate Packing List .

#13 Packing Suitcase Hacks

We pack in backpacks, but one of the best suitcase hacks I ever heard was to shift your perspective of your suitcase. Rather than packing stacks of clothing horizontally into the suitcase, pack vertically, from the wheels up.

Another one of the best Packing a Suitcase hacks is to take this idea one step further. Pack vertically, but pack complete outfits and stack them in the order that you plan to wear them (according to your itinerary!). This way, when you get ready each day, all you need to do is grab the outfit from the top!

Pro Tip : Don’t let any space go unused! One of the long time travel hacks packing tips is to take advantage of small crevices in your suitcase to slip in things like a comb or other small miscellaneous items.

#14 Luggage Hacks

Day packs and purses can take up a lot of room in luggage. Minimize how many items you carry by selecting one purse that will work for all occasions. It is even better if you pack a purse or bag that can double as a day pack.

One of our favorite packing for travel hacks is to pack a lightweight  foldable shopping bag , which unfolds to a bigger bag for going to the beach or shopping during your trip.

Pro Tip : Read more about day bags in our blog post, The Best Day Packs for Traveling .

#15 Packing a Suitcase: Hacks for Fresh Clothing

One way to keep your clothes smelling fresh during your trip is to layer each clothing item with a dryer sheet. This is one of the double-dip packing travel hacks because later, if you need to do laundry while on your trip, you will have dryer sheets to use!

Pro Tip : Another way to keep clothes fresh is with Fabreeze. Pack a travel-size Fabreeze with your toiletries! And, don’t worry, we are getting to our toiletry packing hacks in a minute!

#16 Holiday Packing Hacks for Souvenirs

If you anticipate collecting breakable souvenirs during your trip, a good suitcase hack is to use bubble wrap in between your clothes or outfits. Then, use the bubble wrap to protect souvenirs that you are bringing home.

Other travel hacks for packing souvenirs (and some of the creative ways to better ensure breakables make the trip home undamaged) is to pack them inside Pringles cans or even use the free hotel slippers as cushioning. On the other hand, if you are  buying wine, actual wine protectors are the best.

Pro Tip : In many cases, the best and safest way to transport fragile souvenirs is to ship them home…rather than trying to jam them into your suitcase. 

#17 Packing hacks for Traveling: Laundry

One of the best space-saving travel hacks is simply to plan on doing laundry during your trip. By planning to do laundry while you travel, you will only need to pack one week’s worth of clothing – or less! – even if you are on a 2-week – or longer! – trip.

We recommend booking accommodations with a washer and (maybe) a dryer ( Airbnb is our go-to resource for finding the best places to stay). It is a good idea to pack a few individual packages of liquid laundry detergent , just in case they do not provide any. 

Pro Tip : If your accommodation does not have a washer, there is likely a nearby laundromat – or even laundry service. Just remember to bring a packable laundry bag so that you have something to carry your dirty clothes in.

#18 Sink Laundry: Packing Tips and Hacks

Learning how to efficiently do sink laundry is one of the packing hacks for long trips, when you will inevitably need to wash at least a few undergarments. Sink laundry is as simple as it sounds: It’s when you hand wash your clothes in the sink, bathtub or shower.

The most important thing to keep in mind when washing items in the sink is allowing enough time for clothes to dry (and, again, why it is so important to pack quick-dry clothing).

Many travelers wash clothes at night, before going to bed, to ensure they will dry. We like to take advantage of the sunshine (if possible) and wash them in the morning (but never the morning of a travel day!).

Sometimes we just use a bar of soap to clean our clothes, but Sink Laundry detergent is probably better. A sink stopper will help for scrubbing and rinsing in the sink – and a travel clothesline is ideal to hang up wet clothes. That said, draping socks over a heater or in front of a fan can help speed drying times…and a hair dryer works, too.

Pro Tip : A Scrubba Wash Bag is often touted by fellow travelers as one of the top packing hacks for backpacking, but we have yet to use one personally!

Packing Hacks For Toiletries

Our list of packing toiletries hacks is full of ideas that will help you pack better for your next trip! These travel hacks for packing toiletries will hopefully help you avoid spills in your luggage…and save you some space in your bag, too.

#19 Travel Toiletry Hacks for Shampoo and Conditioner

One way to avoid any liquid shampoo and conditioner luggage incidents is to simply not pack it! Many hotels and Airbnb apartments provide shampoo and conditioner. And, if they don’t, you can always buy some at a local store when you get there.

That said, did you know that shampoo and condition come in bars just like soap? Well, you are now in on the secret! Using shampoo and conditioner bars – rather than packing bottled liquids – is an excellent travel packing hack that will ensure you don’t have spilled shampoo in your bag on arrival at your destination.

Pro Tip : Shampoo and conditioner are just one of the solid toiletries you can use on your trip. Other packings hacks for traveling without liquids are using toothpaste tabs and solid perfumes !

#20 All-in-One Toiletry Travel and Packing Hacks

What better way to save space than to use products with multiple uses? The all-in-one Dr. Bronner’s soaps are organic and certified Fair Trade products that are designed for multiple purposes. The soap can be used on body, face, hair and teeth…and also to clean dishes, clothes, floors, windows – and even the toilet – making it one of the best travel packing hacks of all!

Pro Tip : The Castille soap collection comes in a variety of scents and is available in liquid or bars .

#21 Liquids: The Best Packing Hacks for Travel

While eliminating liquids from your luggage is one of the top packing hacks for travel, if you are bringing liquids in your bag, we have a few travel hacks and tips on how to keep liquids from spilling inside your bag.

The best travel hacks for liquids is a 3-part process that includes plastic wrap, tape and a resealable bag. First, unscrew the top off the bottle and place a piece of plastic wrap over the top, then screw the top back on (over the top of the plastic wrap). Next, take a piece of tape and tape the flip lid shut. Finally, secure the bottles in resealable bags. By using the three-step method, suitcase spillage is highly unlikely!

Pro Tip : The bottles you pack in can make all of the difference! Liquid travel containers is not where you want to skimp on quality. Therefore, one of the best travel hacks for toiletries is to use refillable GoToob bottles that are specifically engineered for travel – and promise a spill-proof journey!

#22 Save Space in your Toiletry Bag when A Little Dab Will Do

One of the phenomenal travel hacks to save space in your toiletries case is to only bring as much product as you will actually use on your trip. Rather than packing larger bottles of face creams and foundation, pour a small amount into a contact lens case. Use more than one case if you need to…but just remember to use a contact case with screw top lids.

Pro Tip : Small 10ml bottles also work great for liquids that you will only need a little dab of during your vacation. They are inexpensive and reusable, too, making them one of the best travel hacks!

#23 Travel Size Items

When it comes to transporting liquids, one of the travel packing life hacks is to use refillable travel-size bottles. In fact, we think travel-size toiletries are the way to go in general when it comes to packing and carry-on hacks.

It is amazing how many products are made in a smaller, space-saving size. Some favorites are a travel-size hairbrush , travel-size toothpaste , travel-size deodorant and travel-size shaving cream . Products we don’t use – but that other travelers do – are mini-magnifying mirrors , travel-size hair straighteners and travel towels .

Pro Tip : Want one of our top travel hacks that saves money in the long run? When your travel-size toothpaste runs out, don’t throw it away! The tube can actually be refilled from a regular-size toothpaste tube. Just securely hold the openings together and squeeze from the larger tube into the travel sized tube!

#24 Travel Tips for Shaving Cream Alternatives

Using a travel-size shaving cream is not the only way to save space in your suitcase. One of the best travel packing tips and hacks is to not bring shaving cream at all! Instead, just lather up soap or use hair conditioner in place of shaving cream.

Pro Tip : The Schick Intuition razor is another travel gem – in that the shaving cream is right on the razor!

#25 Minimal Hair Products

While we love the innovative travel-size products that are available to travelers, the fewer you bring, the lighter your luggage. It can be tempting to pack a hair dryer, curling iron and straightener, but we don’t recommend it…even if they are all travel size!

First, check to see if your accommodations provide a hair dryer. Second, choose one low-maintenance hairstyle. This way, you can limit the number of hair tools and products you bring on your trip!

Pro Tip : In the case that your accommodations don’t have a blow dryer, rather than succumbing to packing a hairdryer, one of the travel life hacks is to pack a microfiber towel that can be used to help dry your hair more quickly. 

#26 Makeup: Packing for Vacation Hacks

Many minimalist travelers recommend leaving all makeup at home when taking a trip. While I have never been a heavy makeup wearer, I still travel with makeup – but I limit it to essentials only.

I pack one powder, two small brushes, a travel eyelash curler and mascara…and that is it. At the very least, limit your makeup bag to only one eyeliner, one eyeshadow, one mascara and one lipstick (and make sure they go with your capsule wardrobe color scheme!).

Pro Tip : Using makeup samples is one of the great traveling life hacks for trips! If you have collected any sample-size makeup in the months prior to your trip, select a few to use on your vacation!

#27 The Almighty Pill Box as a First Aid Kit

While a Weekly Pill Box is excellent for its intended purpose, it is also a great space-saving travel organizer! Instead of packing bottles of Just-in-Case medications, store each of the assorted meds in a different day of the week. For example, store pain reliever in Sunday, vitamins in Monday, cold meds in Tuesday and belly meds in Wednesday. Pill boxes are also one of the fantastic travel pack hacks for storing and organizing jewelry for your trip!

Pro Tip : For something a little more flexible than a pill box, use individual travel jars  and small 2×3-inch plastic resealable baggies to pack medications…and jewelry, too! Read more about what we pack in our first aid travel kit in our post, Ways to Stay Healthy While Traveling .

#28 Toiletry Life Hacks for Packing a Suitcase

One way to make packing toiletries so much easier is to invest in a Travel Toiletry Case that stays packed all the time! With a pre-packed toiletry case, all you need to do when it comes time to pack is grab the bag and go! Just starting out with traveling? This packaged toiletry case is great for beginners!

Pro Tip : Just remember to refill any used items when you return from each trip!

Carry On Hacks

On travel days, we seldom check bags – we each have carry-on-size travel backpacks and a day pack. To stay organized and efficient in airports, carry on luggage hacks are essential!

#29 Carry On Travel Hacks: Airport Security

No one likes a traveler who holds up the line at security, but there are a few packing hacks for carry on luggage that will get you through checkpoints in a flash.

First, if you are carrying liquids onto the plane, make sure they are in 3.4-ounce bottles (100ml) or smaller…and that they all fit into one quart-size resealable plastic bag. Next – and a key to being quick at security – when you pack your bag, place the bag of liquids in an easy to reach spot.

Electronics – especially laptops, but sometimes larger cameras and phones, which sometimes have to be removed when going through security – should also be placed in an easy-to-access part of your carry on luggage.

Pro Tip : Shoes often need to be removed, which is why I like to wear Slip On shoes or flip flops on travel days. However, if you are bringing boots on your trip, you will need to decide whether it is better to wear them to save space in your suitcase or pack them for a swifter pass through security.

#30 Packing Hacks: Carry On Entertainment

The best way to pass time on an airplane is with on-board entertainment, which is why planning your entertainment in advance is one of the best packing hacks for flying. Headphones and portable chargers are a must! 

Once I get settled in my seat, the first thing I do is create a list of movies to watch in-flight. Headphones , however, are essential to enjoying the flicks…so I always bring two pairs (just in case one fails me or gets lost).

On flights where there is no seat-back entertainment, be sure to bring your own entertainment. Make sure your phone is fully charged…and make a few song playlists or download apps in advance. Bring your charging cord (most seats now have USB ports) and a Portable Charger . 

If you like to read on planes (or trains or buses) a Kindle can be a real space-saver and one of the top vacation packing hacks. However, if you are like me and prefer the feel of paper books, then pick up one or two at a used bookstore or free community library…and then pass them along when you’re finished.

Pro Tip : Find out more of the specifics of what should be in your carry on luggage and our other in-flight tips in our blog post, Long Haul Flight Essentials .

#31 Only Hand Luggage Hacks

If you are trying to squeeze all of your items for your entire trip into a carry on, then one way to make a bit more room is to wear a fanny pack onto the plane. What makes it one of the best carry on packing hacks is that your fanny pack shouldn’t count as an extra bag – plus it keeps you hands-free! Besides that, it is a great place to store valuable items (like your passport and wallet), as well as items you want easy access to during the flight (like an lip balm , sleep mask and earplugs).

Pro Tip : Using a backpack instead of a suitcase will also keep you hands-free on travel days! Read more of the pros and cons of each style of luggage in our blog post, Backpack vs Suitcase . 

#32 Organizational Hand Luggage Packing Hacks

There is nothing more frustrating than when the plane is ready for take off…and you realize that your headphones and kindle are stowed in the overhead compartment (which now cannot be accessed until the captain has turned off the seatbelt sign).

To avoid the inconvenience, prepare ahead and pack a small on-board tote that contains your flight essentials, which can fit under the seat in front of you. Items I make sure to have close at hand are sanitizer , wet wipes , water, snacks, phone, headphones, sleep mask, earplugs and compression socks .

Pro Tip : One of the top carry on luggage packing hacks to use if you are checking luggage is to travel on board with a complete change of clothes…just in case your luggage (and clothing) gets lost en route to your destination . I also like to pack a fresh pair of underwear (that I can change into in the airport bathroom to start my trip off feeling fresh!) – as well as a toothbrush and toothpaste to use to freshen up after a long flight.

Miscellaneous Packing Hacks

Our final travel packing tips and hacks are some tricks that we have picked up over the years that make packing so much easier!

#33 Electronic Device Cable Organization

One of our suitcase life hacks is keeping our cables organized. Some of the essential electronics that we travel with are a mini extension cord (because the outlets are not always in convenient places!), a multi-port adapter (because there are multiple things to be charged!) and a portable charger that we carry with us while we are out exploring.

A good way to keep all these cords and electronics organized is with a Grid It board that keeps everything in place and easy to find! 

Pro Tip : For travelers who make frequent trips, an even easier way to stay organized is to purchase duplicate chargers and cables for all of your devices. Secure them on the Grid It – and always keep them packed so they are ready to go when you are ready to go!

#34 Cooking on Vacation

One of the reasons we love staying in Airbnb apartments is that we have access to our own kitchen where we can cook simple meals. That said, not all kitchens come fully equipped. If you plan on cooking during your trip, consider investing in a collapsible colander , a flexible cutting board and an multi-functional knife (but only if you are checking luggage). 

Pro Tip : In our travels, we have found that it is best to pack the spices that we love! To easily pack our spices, we use small resealable bags (the 2×3-inch baggies are the best!) rather than carrying bottles.

#35 Packing Hacks for Traveling as a Couple or with Friends

One thing that we have learned as a traveling couple is to communicate about our packing list. All of the items that can be shared – from lotion to a travel umbrella to a portable Wifi device – are divvied up evenly between us so that we are not carrying duplicates. Whether traveling as couples, friends or families, find out what items might be unnecessary and determine who will carry what.

Pro Tip : Packing Lists are gold! Keep a list of all the items you pack for a trip. When you return, take a few minutes to jot down notes on what you used and what you didn’t and adjust accordingly to make packing easier for future trips!

#36 Packing Hacks for International Travel

As we spend most of our time overseas, we have quite a few international travel hacks for packing. These tips aren’t necessarily travel hacks for packing light, but rather what to pack to make international travel a little bit easier. 

First, make sure you pack your passport and other travel documents in a safe place. We use a Passport Organizer that fits inside a zippered pocket inside our under-the-seat carry on luggage. 

We also think it is important to invest in a Mobile WiFi Hotspot so that you will have an internet connection from the moment you land. We use the GlocalMe device – which can be fitted with a SIM card or you can purchase data online ahead of your trip (the better way to go in our opinion!). 

Next, make sure that you have the right travel apps. Google Translate, Uber (or whatever ride hailing app is popular in the country you are visiting), Booking.com and Google Maps are the basic essentials. 

Bring (and use) a credit card that does not charge international transaction fees (we prefer the Chase Sapphire credit card). 

Pro Tip: We share heaps of tips for traveling from the United States to Europe in this article, How To Plan a Trip To Europe . 

#37 Best Packing Hack for Travel – Make a List! 

We have already touched on making a list as one of the top packing hacks for travel – but it is truly one of the easiest and most often overlooked hacks for organizing your suitcase. 

Start by making a list of what to pack for your next trip. Then, after the trip, reanalyze the list, eliminating the things you didn’t use – and then make a Master Packing List. For future travels, use your Master Packing List as a base for all of your trips. 

However, as each trip is unique with different climates and activities, it is best to take your list one step further and make an Itinerary of Outfits. On this list, note what outfit (or outfits) you will wear on each day of your trip based on your outlined trip itinerary. This way, you can be certain that you only pack clothes you intend to actually wear – saving you from over packing! 

Pro Tip : Our T rip Planning Printables Kit includes itinerary templates and everything you need to organize your trip! 

More Travel Tips and Hacks

Above, we featured our top travel tips for creative and easy packing hacks – but we have so many more travel hacks to save money! 

Cheap Flights

We use a combination of tricks to find the best fares on flights – and we share them all in our article How To Find Cheap Flights .

Best Hotels

Want to find the best hotels at the best prices? Don’t we all! Get there by using our travel hacks for Booking Cheap Hotels . 

Free Packing Checklist 

With our packing hacks for travel, you will be a packing pro in no time! Get started right away with your  FREE Packing Checklist!

Start planning your next trip ! Search for the lowest airfares , the best accommodations and fun things to do …then start packing !   Want more travel advice? Head over to our Travel Planning Page for more tips on traveling – and for country-specific information, take a look at our Travel Guides Page !

We Want To Know: What are your best travel packing hacks? Give us your tips and advice in the comments below!

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GOBankingRates

11 Travel Hacks To Avoid in 2024

Posted: February 26, 2024 | Last updated: February 26, 2024

When it comes to traveling, frequent and casual travelers alike often look for ways to save money and time, or make the trip the best it can be. Common travel hacks include searching for flights in incognito tabs, traveling during the off-season, and using hotel booking sites to score the cheapest accommodations.

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While some of these travel hacks have served people well over the years, many of them either don't work anymore or don't work like they used to. Sometimes, these so-called travel hacks end up costing more money in the long run -- or they detract from the entire experience.

Before you book your next trip, here are 11 travel hacks to avoid in 2024, according to experts .

Hidden City Ticketing, aka Skiplagging

"Booking a flight with a layover at your actual destination, and then skipping the connecting flight will backfire because the airline will cancel the remaining parts of your ticket, leaving you stranded or facing additional fees," said Kat Fleishman , a luxury travel expert and CEO of Do-Tell PR .

This so-called travel hack referred to as "skiplagging" might seem more cost effective than booking a direct flight. However, you won't be able to check any bags if you do this. It's also technically legal, but could result in lost miles or lifetime bans from that specific airline.

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Buying a Cheap Flight Over a Pricier Train Ticket

You might save money by purchasing a cheap airplane ticket over a train ticket, but money isn't everything when it comes to traveling.

"Some train journeys may cost more than a cheap flight but the beauty of a train ride is the greater flexibility from the booking system to being able to jump off at a certain point in the journey -- much less stressful and also enjoyable," said Jessica Dante , a leading travel expert at Love and London. "Boarding is much also less hassle, there are no luggage restrictions and inevitably more leg room."

Plus, you could save money -- or at least break even -- by taking a train over a flight. Luggage fees can add up when you fly, and many airports are located far from the city center, which means you'll need to spend more money on a taxi or public transport to reach your destination.

Explore More: I'm a Luxury Travel Agent: 10 Destinations My Wealthy Clients Are Booking for 2024

Exchanging Money at the Airport

"Using currency exchange services at airports or hotels can be convenient, but they charge higher and hidden fees with really bad exchange rates compared to local banks or ATMs," said Fleishman. "It's better to withdraw local currency from ATMs or exchange money at local banks."

Traveling Only During the Off-Season

Off-season travel is often less expensive than any other time, but not always.

"There has been a lot of talk around the benefits of off-season travel recently, which presents this as a travel hack for getting the best prices. In some cases, visiting during these quieter periods can offer a unique and more affordable experience. However, sometimes, they are just less popular times to visit for a reason," said Jan Luescher, CEO of luxury travel social network, ASmallWorld .

"Visiting certain destinations during their quieter periods significantly limits what you can do there and causes you to miss out on some of the best things to do and see because they are not open or safe to visit at this time," she continued.

If you miss something you really wanted to do, it might require a second trip to the same place. Or you might not enjoy yourself quite as much as you'd hoped.

Booking Non-Refundable Accommodations Early

"While early bookings can secure lower rates, committing to non-refundable accommodations too far in advance puts a damper on flexibility," said Fleishman. "Plans can change, and unforeseen circumstances always arise, leading to potential financial loss. Always better to book a hotel with a flexible cancellation policy if you are booking in advance."

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Buying Cheap Airline Tickets but Ignoring Layover Times

"Traveling further afield often means catching a connecting flight and a common hack or tip for planning an indirect journey is checking the layover time to ensure it gives you enough time to disembark one flight and get onto the next," said Luescher.

But even if you account for the layover time, you might be forgetting a very important detail: The size and layout of the connecting airport.

"It's easy to get lulled in a false sense of security that because these connecting flights are available to buy, the layover time must be fine," Luescher continued. "However, each airport and airline can have very different rules for connecting travelers that require you to set aside different lengths of time."

Most international airports, for instance, have additional security checkpoints or requirements. You might even have to claim and recheck your luggage during the layover, depending on your destination. This can cut into your layover time quite a bit.

Some airports are also massive, so it could take you even more time to get to your gate. If you don't account for all of these factors, you could end up missing your flight -- and having to buy a new ticket.

On the flipside, if your layover time is substantial, you could end up wasting valuable time that cuts into your trip.

Getting Bulk Airline Miles

Airline miles, or frequent flyer points, rack up for frequent travelers. When you have enough of them, you can redeem them for discounted future flights, rental cars, accommodations and more.

But don't buy them in bulk to try to get more points quickly.

"Buying airline miles or loyalty points at a discounted rate is not OK by the airlines and there's a risk of having your account suspended or worse," said Fleishman.

Searching for Flights in Incognito Tabs

"A common travel tip people have been following for years is that you should search for flights in private Incognito mode and clear your browser cookies to see the lowest fares," said Mercedes Zach, travel expert at ASAP Tickets , part of Trevolution Group.

"This approach comes from the belief that airlines are using browser cookies to track your searches and will show you higher prices if you do several searches for a particular destination within a short period of time," Zach continued. "In reality, airfare pricing is dynamic and constantly fluctuates and Incognito mode has no impact on it."

Just because a price drops for a specific flight doesn't mean it's because of the way you searched for it. If you want to get the best fares, set up alerts on Google Flights or a similar platform.

Discover More: 7 Cheap, Beautiful Places for a Winter Vacation

Using Free Wi-Fi

There are lots of hidden fees when it comes to traveling, so you might be tempted to find even small ways to save money. One such way is to use free Wi-Fi, but there are many scams that can end up costing you.

"Beware of hackers who set up fake Wi-Fi networks with names similar to legitimate hotel networks to trick travelers into connecting," said Fleishman. "Using unsecured networks can expose personal information. It's safer to use a hotel's official Wi-Fi or a virtual private network (VPN) for added security."

Booking Flights on Tuesdays

If you've been booking flights on Tuesdays in the hopes of saving money, chances are it isn't actually working.

"I have been with a flight booking agency for several years now and I cannot say for sure that Tuesdays are cheaper than other days. Flight fares are dynamic and constantly fluctuate," said Shreya Patel, marketing manager at Lowest Flight Fares . "A flight from Austin to Boston may cost you around $114 on a Tuesday and $89 on a Saturday."

Instead of booking flights based on the day of the week, compare different options around the time when you want to travel. Patel also suggested booking between 21 and 115 days before your trip for the best prices.

Dressing Nicely To Get Upgrades

Some travelers swear by this travel hack, but there's not much proof that it actually works.

"What you are wearing at the check-in counter has no influence on the agent. Moreover, the airline already decides where its passengers are going to sit before they even leave the house," said Patel.

"For example, British Airways' check-in automatically upgrades passengers if it is required, based on the ticket cost, frequent flyer status, whom you are traveling with or if you have any special needs," Patel said. "The agents on the ground can no longer upgrade you."

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