job description of travel coordinator

What Does a Travel Coordinator Do?

Find out what a Travel Coordinator does, how to get this job, salary information, and what it takes to succeed as a Travel Coordinator.

The Travel Coordinator plays an essential role in managing the logistical aspects of business travel for a company or organization. This position involves organizing flights, accommodations, and transportation, ensuring that all travel arrangements meet the specific needs and preferences of travelers while adhering to budget constraints. By staying informed about travel advisories, visa requirements, and health and safety guidelines, the Travel Coordinator ensures smooth travel experiences for employees. Their expertise in negotiating with travel service providers and managing travel-related issues as they arise contributes to the efficient handling of the company’s travel needs, ultimately supporting the organization’s operational goals and facilitating seamless business operations across different locations.

Travel Coordinator Job Duties

• Arrange all aspects of business and leisure travel for employees and clients, including flights, accommodations, ground transportation, and itineraries.
• Negotiate contracts with travel service providers, including airlines, hotels, and car rental companies, to secure the best rates and amenities.
• Implement and manage a travel policy that aligns with the organization’s budget and travel needs, ensuring compliance across departments.
• Process travel-related expenses and reimbursements, ensuring they adhere to company policies and budget constraints.
• Handle any travel-related emergencies or changes, such as flight cancellations or delays, providing timely solutions to ensure minimal disruption.
• Coordinate with event planners and external agencies to manage group travel arrangements for conferences, meetings, and corporate events.
• Advise travelers on visa and passport requirements, vaccination needs, and cultural norms of their destinations to ensure smooth travel experiences.
• Research and implement sustainable travel options and programs, contributing to the organization’s environmental responsibility goals.

Travel Coordinator Salary & Outlook

Factors influencing a Travel Coordinator’s salary include years of experience, industry expertise (e.g., corporate, leisure, or government travel), proficiency in travel software, negotiation skills, and the volume and complexity of travel arrangements managed. Specialization in high-demand destinations or languages can also significantly impact earnings.

• Median Annual Salary: $49,350 ($23.73/hour)
• Top 10% Annual Salary: $80,500 ($38.7/hour)

The employment of travel coordinators is expected to grow at an average rate over the next decade.

This growth is driven by increasing global business activities requiring expert coordination of travel logistics, a surge in experiential travel among consumers seeking personalized itineraries, and the rising need for efficient travel arrangements in sectors like sports, entertainment, and corporate events, necessitating specialized travel coordination skills.

Travel Coordinator Job Requirements

Education: A Travel Coordinator typically possesses an educational background ranging from a high school diploma to a bachelor’s degree. Relevant fields of study include tourism, hospitality management, business administration, or communications. Coursework in geography, foreign languages, and computer literacy is advantageous. An associate’s degree or post-secondary certificate in travel and tourism can also provide a solid foundation. Education often emphasizes planning, organizational skills, and customer service, preparing individuals for the multifaceted responsibilities of coordinating travel arrangements.

Experience: Travel Coordinators typically come with a background in organizing and managing travel arrangements, demonstrating proficiency in itinerary planning, budget management, and customer service. Experience in a related field, such as hospitality or event planning, is often seen. On-the-job training is common, allowing coordinators to familiarize themselves with specific travel software and company protocols. Training programs focusing on negotiation, communication, and problem-solving skills are also beneficial, equipping coordinators to handle travel logistics efficiently and effectively.

Certifications & Licenses: No specific certifications or licenses are typically required for the job of a Travel Coordinator.

Travel Coordinator Skills

Itinerary Planning: Travel Coordinators excel in creating detailed schedules that integrate transport, accommodation, and activities. They ensure these plans are flexible enough to accommodate unexpected changes, striking a balance between client preferences and logistical realities for a seamless travel experience.

Travel Insurance Knowledge: Recommending the most appropriate travel insurance options based on clients’ specific needs and trip details is a primary responsibility. Coordinators must understand the nuances of policies to guarantee coverage addresses potential travel disruptions, medical emergencies, and luggage issues, protecting the client’s investment and well-being.

Visa and Passport Regulations: Keeping abreast of international entry and exit requirements is crucial for ensuring travelers have the necessary documentation. Coordinators handle passport and visa applications efficiently and liaise with embassies and consulates to resolve any issues, ensuring smooth travel.

Budget Management: Allocating funds to cover all travel aspects while adhering to financial limits is critical. Through meticulous planning and negotiation for the best deals, coordinators monitor expenses to avoid budget overruns, maximizing client satisfaction and company profitability.

Crisis Management: Handling unexpected disruptions such as natural disasters, political unrest, or health emergencies is essential for traveler safety and minimizing inconvenience. Coordinators must think quickly, communicate effectively, and rearrange travel plans to adapt to changing situations.

Negotiation with Vendors: Establishing favorable terms with service providers is key to securing the best deals on travel arrangements and accommodations. Coordinators use their market knowledge and relationship-building skills to negotiate rates and perks, enhancing the client’s travel experience.

Travel Coordinator Work Environment

Travel Coordinators often find themselves in dynamic office settings, where the hum of computers and the occasional buzz of conversation create a backdrop for their day-to-day activities. Their workspace is typically equipped with the latest technology, including travel software and communication tools, to ensure efficiency in planning and booking travel arrangements.

The nature of their work dictates a blend of regular office hours with the flexibility to address travel emergencies or last-minute changes outside of the typical 9-to-5. This role requires a professional yet comfortable attire, reflecting the need to be presentable to clients while also ready to handle the practical aspects of travel logistics.

Interaction with clients, team members, and vendors is a constant, necessitating strong communication skills and a patient demeanor. The pace can be fast, especially during peak travel seasons, requiring the ability to manage stress and maintain a focus on details. Despite the challenges, the opportunity for professional growth is significant, with the evolving travel industry always presenting new learning opportunities.

Advancement Prospects

Travel Coordinators can elevate their careers by transitioning into roles such as Senior Travel Managers or Corporate Travel Directors, overseeing larger teams and managing more complex travel logistics. Advancement often involves gaining experience in diverse travel scenarios, including international travel management and crisis handling.

Specializing in niche areas like luxury travel or specific regions can also open doors to higher-paying positions within boutique travel agencies or multinational corporations. Mastery in leveraging travel technology platforms for efficiency and cost-saving is another critical path, leading to opportunities in travel tech consultancy.

Progressing into these roles typically requires a deep understanding of travel policies, vendor negotiation, and the ability to design travel programs that align with organizational goals. Demonstrating a track record of successful travel coordination, cost reduction, and high traveler satisfaction is essential.

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Travel Coordinator Job Description Template

The Travel Coordinator is responsible for coordinating and booking travel arrangements for employees and clients of the organization. This includes booking flights, accommodation, and transportation, as well as managing travel budgets and expenses. The Travel Coordinator must have excellent organizational and communication skills, as well as a strong understanding of travel and hospitality industry trends.

Position Overview

We are seeking an experienced and highly organized Travel Coordinator to join our team. The Travel Coordinator will be responsible for efficiently arranging and coordinating travel arrangements for our employees and clients.

Key Responsibilities

• Make travel arrangements for employees and clients including airfare, hotel, and transportation bookings
• Research and identify new travel vendors
• Negotiate rates with vendors to ensure cost-effective travel solutions
• Develop and maintain relationships with travel vendors
• Ensure compliance with travel policies and procedures
• Create detailed itineraries for all travel arrangements
• Communicate travel details and changes with employees and clients
• Provide 24/7 support to travelers during their trips
• Maintain accurate travel records and reports
• Assist with other administrative duties as needed

Requirements

• Proven experience as a Travel Coordinator or similar role
• Excellent organizational and communication skills
• Ability to prioritize and multitask in a fast-paced environment
• Strong negotiation skills
• Proficient in travel booking software and tools
• Ability to solve problems quickly and efficiently
• Flexible schedule to accommodate travelers as needed
• Bachelor’s degree in Hospitality, Business Administration or relevant field preferred

Introduction

Are you looking for a talented Travel Coordinator to join your team? Writing an effective job posting is crucial to attract suitable candidates who will fit the position and help grow your business.

Job title and summary

Give the job posting a clear and concise headline that includes the job title, location, and level of experience required. For example:

• Job Title: Travel Coordinator
• Location: San Francisco, CA
• Experience Level: Mid-level

Next, provide a short summary of the position, including its main responsibilities, and required qualifications such as:

• Booking and managing travel arrangements for employees and clients
• Researching destinations, routes, and pricing
• Handling travel-related issues and emergencies
• Excellent communication and organizational skills
• Experience with travel booking software and payment systems

Job description

Provide a detailed description of the Travel Coordinator position so that potential candidates can understand what the job involves. Describe the daily tasks, responsibilities, and expectations, such as:

• Booking and managing flights, hotels, ground transportation, and other travel-related services for employees and clients
• Researching and recommending travel arrangements based on clients' preferences, budget, and needs
• Coordinating and communicating travel itineraries to employees and clients
• Resolving travel-related issues such as flight cancellations, delays, or changes
• Keeping track of travel expenses, budgets, and payments
• Organizing and updating travel-related databases, files, and documents
• Providing excellent customer service and support to travelers

Qualifications and Skills

List the qualifications and skills required for the Travel Coordinator position, including:

• Bachelor's degree in Hospitality, Travel, or related field
• 2-3 years of experience in travel coordination or related role
• Excellent communication, negotiation, and problem-solving skills
• Attention to detail and ability to multitask under pressure
• Proficiency in travel booking software and payment systems
• Knowledge of travel regulations, visas, and health requirements
• Flexible schedule and ability to work outside regular business hours

Salary and Benefits

Provide information about the salary range, benefits, and perks that come with the Travel Coordinator job. This might include:

• Competitive salary based on experience and skills
• Health, dental, and vision insurance
• 401(k) retirement plan with company matching
• Paid time off, sick leave, and holidays
• Flexible work arrangements, such as remote work or flexible hours
• Travel opportunities and discounts

Writing an effective Travel Coordinator job posting can help you attract the right candidates who will fit the position and contribute to your company's success. Be clear about the job requirements, responsibilities, and qualifications, and highlight the benefits and perks of working for your organization.

What should be included in a Travel Coordinator job posting?

A job posting for a Travel Coordinator should include the job title and a brief description of the role. The posting should list the responsibilities and the requirements of the position. Additionally, include the qualifications, education, and work experience needed to perform the job duties. You should also provide details about the company culture and benefits.

What are the key responsibilities of a Travel Coordinator?

• Researching and booking accommodations and transportation for employees and clients
• Creative planning of travel itineraries
• Preparing travel paperwork such as tickets, itineraries, and expense reports
• Maintaining records and updating travel records and files
• Assisting with the resolution of travel-related problems in a timely and effective manner

What qualifications should a Travel Coordinator have?

• Minimum of Bachelor’s degree in Travel and Tourism, Business Administration, or related field
• Prior experience in travel and tourism
• Excellent organizational and problem-solving skills
• Strong communication and interpersonal skills
• Proficient in the latest travel software and booking tools

What are some of the benefits of working as a Travel Coordinator?

The benefits of working as a Travel Coordinator include a flexible work schedule, paid time off, medical and dental insurance, and opportunities for career development. Additionally, the job provides exposure to some of the world’s most beautiful destinations and a chance to interact with people from diverse backgrounds.

What is the work environment like for a Travel Coordinator?

The work environment for a Travel Coordinator can be fast-paced and dynamic as it involves handling multiple travel itineraries for different clients at the same time. The job may require occasional weekend or after-hours work, depending on the client or business needs. However, the job provides many exciting opportunities to visit new destinations, work with different people, and develop career skills.

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• Job Descriptions

Travel Coordinator Job Description (Generator + Templates)

• June 4, 2024

A Travel Coordinator is a professional who manages travel arrangements for businesses. They book flights, hotels, and transport, ensuring employees have a smooth trip. Their role is vital for companies with frequent travel needs, saving time and reducing travel-related stress.

Travel Coordinator Job Description

Looking for a job description that stands out and attracts a high-performing Travel Coordinator?

Well, don’t start from scratch and leverage our 3 examples instead:

1. Formal Travel Coordinator Job Description 🎓

Responsibilities:.

• Plan and coordinate travel arrangements for team members.
• Manage travel budgets and ensure cost-effectiveness.
• Handle any travel-related issues or emergencies.
• Keep track of travel expenses and invoices.
• Stay informed about any travel advisories or visa requirements.

Requirements and Skills:

• Proven experience as a Travel Coordinator or similar role.
• Excellent knowledge of travel software and reservation systems.
• Strong problem-solving abilities.
• Ability to work independently and handle multiple tasks.
• Excellent organizational and time-management skills.
• Strong communication skills and a customer-focused approach.

2. Creative Travel Coordinator Job Description 🦄

Responsibilities.

• Plan and coordinate travel arrangements for team members, including flights, hotels, and transportation.
• Handle any travel-related issues or emergencies that arise.
• Stay up-to-date with travel advisories and safety guidelines.
• Prepare and provide detailed travel itineraries to team members.

Requirements and Skills

• Bachelor's degree in hospitality, tourism, or related field.
• Outstanding organizational and multitasking abilities.
• Strong knowledge of domestic and international travel regulations.
• Excellent problem-solving and decision-making skills.
• Superb communication and negotiation skills.

3. Results-Oriented Travel Coordinator Job Description 🎯

• Plan, coordinate, and manage travel arrangements for staff including air and ground transportation, hotel reservations, and itinerary creation.
• Negotiate contracts with travel vendors to ensure cost-effective services.
• Monitor travel expenses and create reports for management.
• Stay updated on travel advisories and safety guidelines, ensuring staff are well-informed.
• Handle any travel-related issues or emergencies promptly and professionally.
• Bachelor's degree in Hospitality, Business, or related field.
• At least 2 years of experience in a similar role.
• Exceptional organizational skills and attention to detail.
• Strong negotiation skills and the ability to work with vendors to achieve the best possible rates.
• Excellent communication skills, both written and verbal.
• Ability to handle stressful situations with poise and professionalism.
• Proficiency in travel booking software and online platforms.

How To Write a persuasive Travel Coordinator Job Description

When crafting a compelling Travel Coordinator job description, divide it into 3 clear sections: Job Brief , Responsibilities , and Skills & Requirements . This straightforward structure helps potential candidates quickly understand what the job entails.

Here’s a quick overview of the crucial components of an engaging job description:

Define the Job Title and Summary

List key responsibilities.

• Plan, coordinate, and book all corporate travel arrangements.
• Negotiate contracts with travel service providers.
• Ensure compliance with corporate travel policies.

Detail Required Skills and Qualifications

• Required: Minimum 2 years of experience in travel coordination.
• Required: Proficiency in using travel booking tools.
• Preferred: Bachelor's degree in hospitality or related field.
• Preferred: Bilingual in Spanish and English.

Describe the Work Environment

Include salary range and benefits, 3 best sites to find a talented travel coordinator.

From global talent pools to on-the-ground sourcing, the following 5 services provide a wide range of options to help you find the perfect match for your new hire.

1. Genius (Best for Finding Top 1% Talent)

Genius is a headhunter agency that specializes in connecting businesses with top offshore talent, primarily from the Philippines, offering cost-effective hiring solutions and promising up to 88% savings compared to hiring in the U.S.

• $0 monthly middleman fees.
• Offers up to 88% cost savings on hiring compared to U.S. rates.
• Ensures on-the-ground sourcing of elite talent and a 90-day guarantee.

Upwork is a global HR platform that connects businesses with top-tier freelancers to accelerate growth and productivity.

• Access to a vast talent pool for diverse project needs.
• Streamlined hiring process with AI-powered matching algorithms.
• Flexible, cost-effective workforce solutions for scaling businesses.

Zippia is a dynamic HR platform empowering founders with data-driven career and hiring decisions.

• Offers comprehensive job market insights for strategic planning.
• Streamlines hiring process with AI-powered candidate matching.
• Provides unique employee career progression tracking.

Essential Skills of a proactive Travel Coordinator

When crafting your Travel Coordinator job description, define hard and soft skills you are looking for. More often than not, soft skills are equally important than hard skills.

Travel Coordinator Core Responsibilities

Now that we’ve covered the basics, let’s dive into the specific tasks that fall under the key responsibilities of a knowledgeable Travel Coordinator.

1. Planning Detailed Itineraries : Travel coordinators are responsible for creating comprehensive travel plans that include transportation, accommodation, and activities.

A Travel Coordinator can revolutionize your company by streamlining travel logistics, reducing costs, and maximizing productivity, freeing up your team to focus on what they do best.

If you’re looking to hire a top-tier Travel Coordinator, Genius is your go-to platform. You can access the top 1% of global talent, especially from the Philippines, and save up to 88% on hiring costs compared to U.S. rates .

Start your journey to find the perfect fit today and give your business the competitive edge it deserves.

1. What primary tasks does a travel coordinator perform?

2. how does a travel coordinator contribute to cost savings, 3. what skills are essential for a travel coordinator, 4. can a travel coordinator help in improving employee satisfaction.

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Corporate Travel Coordinator

Job summary:.

The Corporate Travel Coordinator will arrange business travel for employees, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations.

Supervisory Responsibilities:

Duties/responsibilities:.

• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
• When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
• Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Advises travelers of and assists with any need for specialized travel documents such as visas or passports.
• Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
• Processes reimbursements for travel expenses.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong working knowledge of the travel industry.
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma required; some higher education preferred.
• Previous training and experience with SABRE or similar travel software highly preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

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Example Travel Coordinator Job Description

Our Travel Coordinator job description includes the responsibilities, duties, skills, education, qualifications, and experience.

About the Travel Coordinator role

The Travel Coordinator is responsible for planning and organizing corporate travel arrangements, including air, hotel, ground transportation, and other services. They must be knowledgeable of airline and hotel reservations systems, visa and passport requirements, and other travel related regulations. The Travel Coordinator must also provide excellent customer service, manage budgets, and ensure that the travel arrangements meet the needs of the organization.

Role Purpose

The purpose of a Travel Coordinator is to plan, coordinate, and execute travel arrangements for individuals or groups. This includes booking flights, hotels, rental cars, and other related services. The Travel Coordinator is also responsible for ensuring the most cost-effective arrangements are made while ensuring the comfort and safety of travelers. Additionally, the Travel Coordinator is responsible for providing excellent customer service to ensure the traveler's needs are met.

Travel Coordinator Summary

The Travel Coordinator is responsible for overseeing the planning, coordination, and execution of travel programs for clients and staff. This involves managing bookings and reservations, ensuring travel compliance, and ensuring the best possible travel experience. The successful candidate will be knowledgeable of international travel regulations and best practices, be organized and detail-oriented, and possess excellent customer service skills. The Travel Coordinator will also be responsible for handling travel inquiries and providing guidance to clients.

Travel Coordinator Duties

• Plan and arrange business travel for employees
• Negotiate best travel rates with vendors
• Manage travel budget
• Communicate travel policies and procedures to employees
• Provide guidance on visa requirements and other travel documentation
• Conduct research on potential travel destinations
• Monitor changes in travel regulations
• Create reports on travel expenses

Travel Coordinator Skills

• Organizational Skills
• Communication Skills
• Computer Skills

Travel Coordinator Requirements

• Ability to multi-task and prioritize tasks
• Excellent organizational and problem solving skills
• Strong interpersonal and communication skills
• Proficient computer skills
• Ability to work independently and as part of a team

Personal Traits

• Ability to multi-task
• Excellent organizational skills
• Attention to detail
• Strong communication abilities
• Ability to work under pressure

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Corporate Travel Coordinator Job Description Template

Download this resource!

In today's fast-paced business world, travel coordination is an essential role within any organization. Corporate travel coordinators are responsible for managing every aspect of business travel, from booking flights and accommodations to arranging ground transportation and ensuring travel policies are followed. Their role is vital in ensuring that employees can travel efficiently and smoothly to meet business objectives.

Corporate Travel Coordinator Job Description

As a Corporate Travel Coordinator, you will be responsible for organizing and coordinating all aspects of corporate travel arrangements for employees within our organization. Your role will involve ensuring that all travel arrangements are made efficiently, cost-effectively, and in accordance with company policies and procedures. You will work closely with employees, travel agencies, and vendors to ensure a smooth and hassle-free travel experience for our staff.

Corporate Travel Coordinator Responsibilities

• Coordinate and book travel arrangements for employees, including flights, accommodations, transportation, and other necessary arrangements.
• Research and compare prices, availability, and quality of travel options such as flights, hotels, and car rentals to secure the best rates and accommodations.
• Negotiate with vendors and travel agencies to obtain the most favourable terms and conditions for corporate travel bookings.
• Advise employees on travel policies, visa requirements, and any necessary documentation needed for their travel.
• Prepare and distribute travel itineraries, including all relevant details such as flight information, hotel reservations, car rentals, and meeting schedules.
• Ensure all travel arrangements are accurate, complete, and aligned with the traveller's preferences and requirements.
• Manage and track travel expenses, including reconciling invoices, receipts, and credit card statements to ensure compliance with company policies and budgetary constraints.
• Assist employees in resolving any travel-related issues or emergencies, including flight cancellations, missed connections, lost luggage, etc.
• Stay up-to-date with industry trends, travel regulations, and emerging technologies to continuously enhance the travel management process.
• Maintain and update a database of employee travel profiles, including preferences, frequent flyer accounts, passport details, and other relevant information.

Corporate Travel Coordinator Required Skills

• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent attention to detail, ensuring accuracy in all travel arrangements and documentation.
• Exceptional communication and interpersonal skills to effectively interact with employees, vendors, and travel agencies.
• Proficient in using travel booking systems and online travel portals to research, compare, and book travel options.
• Knowledge of travel policies, visa regulations, and international travel requirements.
• Strong negotiation skills to secure favourable rates and terms with vendors and travel agencies.
• Ability to handle and resolve travel-related issues or emergencies promptly and efficiently.
• Proficient in using travel management software and tools to manage and track travel expenses.
• Familiarity with various travel technologies and emerging trends in the travel industry.
• Ability to maintain confidentiality and handle sensitive information related to employee travel.

Required Qualifications

• Bachelor's degree in business administration, hospitality management, or a related field.
• Proven work experience as a Travel Coordinator, Travel Agent, or a similar role in corporate travel management.
• Extensive knowledge of travel booking systems, online travel portals, and travel management tools.
• Proficient in using Microsoft Office Suite and other relevant software applications.
• Familiarity with budgeting and expense management processes.
• Excellent organizational and time management skills.
• Strong customer service orientation.
• Ability to work independently with minimal supervision.
• Flexibility to adapt to changing travel arrangements and schedules.
• Fluency in written and spoken English, with additional language skills being an advantage.

In conclusion, a Corporate Travel Coordinator plays a crucial role in ensuring smooth and efficient travel arrangements for a company's employees. This job description template outlines the key responsibilities and qualifications needed for this position. By efficiently managing travel logistics, coordinating with vendors, and providing exceptional customer service, a Corporate Travel Coordinator contributes to the overall success and productivity of the organization. With attention to detail, strong communication skills, and the ability to handle multiple tasks simultaneously, this role is vital in ensuring a seamless travel experience for employees.

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How to Become a Travel Coordinator

Step 1: Understand the job description and responsibilities of a Travel Coordinator

What does a travel coordinator do.

A Travel Coordinator coordinates travel arrangements. Schedules hotel, flight, and car rentals and prepares itineraries. Being a Travel Coordinator answers questions about travel policies and process. Assists with visa processing and other travel related documentation. Additionally, Travel Coordinator ensures that travel needs are met within the constraints of the company travel budget. May coordinate with outside travel agencies. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Travel Coordinator works independently within established procedures associated with the specific job function. Has gained proficiency in multiple competencies relevant to the job. To be a Travel Coordinator typically requires 3-5 years of related experience.

Travel coordinators make travel arrangements for individuals, groups and organizations, including scheduling flights and ground transportation, booking accommodations and handling any other trip-related tasks.

Depending on the size of the organization, a Travel Coordinator may work as part of a team.

And a senior Travel Coordinator may oversee the work of junior team members.

According to data published by the Bureau of Labor Statistics, the demand for Administrative Services Managers, which includes Travel Coordinators, is increasing by 8 percent.

In order to make sure that the travel needs of their organization are met, Travel Coordinators perform a variety of tasks.

Step 2: Learn best tips to become a Travel Coordinator

Best tips for those who want to become a travel coordinator.

Here are some tips to become a Travel Coordinator.

Select travel partners, not just travel vendors.

Take advantage of the sharing economy, particularly for car transportation.

Search for lower rates a couple of days before the trip.

Remember that improved traveler experience is a type of savings.

Give yourself the ‘buffer’ zone.

Step 3: View best colleges and universities for Travel Coordinator

Best colleges and universities for travel coordinator.

• Butler University
• Carroll College
• Cooper Union
• High Point University
• Princeton University
• Providence College

Step 4: Think about whether is it worth to be a Travel Coordinator

Is being a travel coordinator worth it.

Adopting a few good habits will help you keep sight of the positive outcomes that travel can derive for your business, shape a better-performing travel programme and free up time so you can focus on more pressing issues at hand.

Here are Flight Centre Business Travel’s 10 steps to perfect your business travel bookings.

Get in tune with the nature of corporate travel in your organisation, understanding who travels where, when, why and how.

At Flight Centre Business Travel (FCBT), our account managers make it their business to know your business.

For support booking flights, FCBT will send you at least three travel options within two hours of any request.

Step 5: Prepare relevant skills for being a Travel Coordinator

What skills do you need to be a travel coordinator.

As with every job, there are some skills needed to succeed within this role.  Possession of the following skills will help ensure successful day-to-day operations in this role: Vendor Selection.  In order to do well in this job, you must have the following skills: Travel & Expense Software, Travel Agency Software, Travel Arrangement Software.  This list doesn’t encompass every skill required for the role, but is a good place to start.

A minimum of 5 years’ experience in a corporate travel environment inclusive of experience arranging complex international travel reservations.

3 years experience in administration role / HR coordination, immigration or travel booking/handling experience required.

Ensures that a finance person has approved and has knowledge of any changes/exceptions before travel department books any travel itinerary.

It is the duty of Travel Coordinators to facilitate communication between their organization and the chosen travel agency, make sure that the travel agency understands what requirements must be met and review all of the agency’s bookings for accuracy, cost-effectiveness and policy adherence.

In addition to these general skills and personal characteristics, employers are looking for Travel Coordinators with the following skills.

Step 6: View average salary for Travel Coordinator

How much does a travel coordinator make.

The average salary range for a Travel Coordinator is from $59,155 to $74,790. The salary will change depending on your location, job level, experience, education, and skills.

Average salary for Travel Coordinator jobs

• Travel Scheduling and Documentation Clerk
• Travel Supervisor
• Travel Manager
• Travel Clerk

Step 7: Find relevant Travel Coordinator jobs, and apply.

Looking for travel coordinator jobs.

Here are some Travel Coordinator jobs in the United States.

Step 8: Explore Career Path of Travel Coordinator

Travel Coordinator

Description, responsibilities.

• Research and book flights, accommodations, and transportation.
• Coordinate travel itineraries and schedules.
• Provide travel advice and support to clients.
• Ensure all travel arrangements comply with company policies.
• Handle travel-related issues and emergencies.
• Maintain accurate records of travel arrangements.
• Negotiate rates with travel vendors.
• Assist with visa and passport applications.
• Monitor travel budgets and expenses.
• Communicate with clients to understand their travel needs.
• Provide detailed travel itineraries to clients.
• Ensure timely and accurate travel bookings.
• Stay updated on travel industry trends and regulations.
• Manage travel-related documentation.
• Coordinate group travel arrangements.
• Provide 24/7 support for travel emergencies.
• Ensure compliance with health and safety regulations.
• Assist with travel insurance arrangements.
• Provide post-travel support and feedback collection.
• Develop and maintain relationships with travel vendors.

Requirements

• Bachelor's degree in Hospitality, Tourism, or related field.
• Proven experience as a Travel Coordinator or similar role.
• Strong knowledge of travel booking systems and software.
• Excellent communication and interpersonal skills.
• Ability to multitask and manage time effectively.
• Attention to detail and strong organizational skills.
• Ability to work under pressure and handle emergencies.
• Proficiency in Microsoft Office Suite.
• Knowledge of travel industry trends and regulations.
• Customer service-oriented mindset.
• Ability to work independently and as part of a team.
• Strong problem-solving skills.
• Flexibility to work outside regular business hours.
• Experience with visa and passport applications.
• Ability to negotiate rates with travel vendors.
• Strong budgeting and expense management skills.
• Fluency in multiple languages is a plus.
• Experience with group travel coordination.
• Knowledge of health and safety regulations.
• Ability to provide 24/7 support for travel emergencies.

Potential interview questions

• Can you describe your experience with travel booking systems?
• How do you handle travel-related emergencies?
• What strategies do you use to stay organized?
• Can you provide an example of a time you negotiated a better rate with a travel vendor?
• How do you ensure compliance with travel policies?
• What steps do you take to understand a client's travel preferences?
• How do you manage multiple travel arrangements simultaneously?
• Can you describe a challenging travel coordination situation you faced and how you resolved it?
• What experience do you have with visa and passport applications?
• How do you stay updated on travel industry trends and regulations?
• What is your approach to managing travel budgets and expenses?
• How do you ensure a seamless travel experience for clients?
• Can you describe your experience with group travel coordination?
• How do you handle last-minute travel changes or cancellations?
• What tools or software do you use to manage travel arrangements?
• How do you provide support to clients during their travels?
• Can you describe a time you went above and beyond for a client?
• What languages do you speak fluently?
• How do you handle feedback from clients after their travels?
• What do you enjoy most about being a Travel Coordinator?

Needed Skills

Related job descriptions.

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What is a travel coordinator and how to become one

A travel coordinator is an administrative professional who handles all travel-related arrangements for a company's employees. This includes booking flights, accommodations, and managing other travel-related tasks. They interact with clients to understand their travel needs and make reservations using systems like SABRE or Amadeus. They also coordinate travel for the entire department, negotiate air travel and hotel stays, and resolve travel-related conflicts. They ensure accurate information by preparing complex reports and utilizing automated systems like the Defense Travel System. A high school diploma is required, and they typically earn around $56,789 per year.

How long does it takes to become a travel coordinator?

It typically takes 2-3 years to become a travel coordinator:

• Year 1-2: Obtaining an associate degree in a relevant field, such as travel and tourism or hospitality management.
• Year 2-3: Accumulating the necessary work experience in tasks such as arranging travel, accommodations, and activities for clients or employees, while also receiving on-the-job training for 3-6 months.

Avg. Salary $43,628

Avg. Salary $59,228

Growth Rate 20 %

Growth Rate 0.3 %

American Indian and Alaska Native 0.11 %

Asian 7.92 %

Black or African American 7.16 %

Hispanic or Latino 13.11 %

Unknown 4.44 %

White 67.26 %

female 78.57 %

male 21.43 %

American Indian and Alaska Native 3.00 %

Asian 7.00 %

Black or African American 14.00 %

Hispanic or Latino 19.00 %

White 57.00 %

female 47.00 %

male 53.00 %

Stress level is high

Complexity Level is challenging

7 - challenging

Work Life balance is good

Travel Coordinator career paths

Travel coordinators often move into roles like travel consultants, consultants, or office managers. They may also become accounting managers or general managers. In the food service industry, they might become food service directors. Executive assistants, administrative managers, and property managers are other possible career paths.

Key steps to become a travel coordinator

Explore travel coordinator education requirements, most common travel coordinator degrees.

Bachelor's

High School Diploma

Start to develop specific travel coordinator skills

Travel coordinators interact with clients to understand their travel requirements and book domestic and international travel reservations using systems like Sabre or Amadeus. They also coordinate travel arrangements, deliver comprehensive administrative support, and develop and manage itineraries for corporate and small group travel. They are proficient in using automated systems like the Defense Travel System (DTS) to provide accurate information.

Complete relevant travel coordinator training and internships

Research travel coordinator duties and responsibilities.

Travel coordinators manage travel arrangements for clients or employees. They process travel requests, book flights, hotels, and car rentals, and issue tickets. They also coordinate with vendors, manage travel expense reports, and resolve any issues that arise during travel. As Manraj Singh Virk , a Student Assistant at California State University, San Bernardino, puts it, "Continuous updating your knowledge and improving your concepts in these fields. updating one's knowledge about the modern technology is also important. Every day something new comes in the market that helps businesses and individuals to save both in terms of money and resources."

• Manage corporate travel arrangements for business accounts, including passport and visa documents.
• Assist with rail, hotel and rental car reservation utilizing the Sabre GDS system.
• Create and store written documentation of all communications and transactions in the Amadeus system.
• Ensure above optimum customer service through effective use of the worldwide web & multi GDS system.

Prepare your travel coordinator resume

When your background is strong enough, you can start writing your travel coordinator resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a travel coordinator resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose From 10+ Customizable Travel Coordinator Resume templates

Apply for travel coordinator jobs

Now it's time to start searching for a travel coordinator job. Consider the tips below for a successful job search:

• Browse job boards for relevant postings
• Consult your professional network
• Reach out to companies you're interested in working for directly
• Watch out for job scams

How Did You Land Your First Travel Coordinator Job

Are you a Travel Coordinator?

Share your story for a free salary report.

Average travel coordinator salary

The average Travel Coordinator salary in the United States is $43,628 per year or $21 per hour. Travel coordinator salaries range between $28,000 and $67,000 per year.

What Am I Worth?

How do travel coordinators rate their job?

Based On 1 Ratings

Travel Coordinator reviews

challenges in flight bookings; hotels; schedules; tours

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Updated June 25, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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Executive Travel Coordinator Description

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Entertainment Coordinator Job Qualifications

Educational requirements for travel agents, hotel reservations job description.

• How Much Should an Employee Get Paid to Travel?
• Travel & Tourism Management Jobs

Part of the job description for many company executives includes spending days, weeks and even months on the road, traveling all over the country and the world. For the sake of efficiency and saving money, companies often employ on staff or utilize the services of an executive travel coordinator. An executive travel coordinator is a travel agent who concentrates on executive and corporate accounts. According to the Bureau of Labor Statistics , the median annual salary for a travel agent as of May, 2020, is ​ $42,350 ​.

Travel Coordinator Responsibilities

The executive travel coordinator finds the best prices on hotels, flights and rental cars. If the travel coordinator works directly for a company, she may have permission to book any travel within certain price parameters. If she works for an outside concern, the client company may ask for a final trip cost before signing off and having the coordinator book everything. Before the trip, the travel coordinator will let all travelers know of any documents they need to bring or requirements to fulfill for the trip such as passports or travel visas. Other duties include processing employee travel expenses, setting up corporate discounts with travel vendors and creating itineraries.

Other Travel Coordinator Duties

Some executives have particular tastes and preferences when it comes to travel, so the executive travel coordinator makes sure the arrangements meet each executive’s needs. For example, an executive may only travel first-class or prefer a certain hotel; the travel coordinator tries, to the best of her ability, to fulfill those wishes. In case of travel emergencies like canceled flights or travel delays, the travel coordinator helps the traveler find alternate flights, rental cars or hotels for the extra nights. According to an article on Worth , travel coordinators can help ensure that employee travel conforms to company travel policy. Some companies allow employees to book their own travel through specialized computer systems; the travel coordinator manages these systems, helping employees navigate the system and answering any questions.

Education and Training

The educational level an executive travel coordinator needs varies greatly depending on the employer. Some ask for only a high school diploma, while others want candidates who have taken classes in travel planning at a community college or vocational school. An executive travel coordinator receives on-the-job training to learn airline reservation systems and other travel programs. Employers may also ask for specialized credentials, such as accreditation from the International Airlines Travel Agent Network .

Necessary Skills & Work Conditions

To perform the duties of the job, an executive travel coordinator must possess certain talents like excellent written and oral communication skills to interact with clients. The travel coordinator must be detailed-oriented, able to multitask and highly organized to keep all travel arrangements in order. Additionally, a travel coordinator must have superb customer service skills, especially when dealing with high-level executives. Typically, executive travel coordinators work full time during usual nine-to-five business hours. The travel coordinator may have to be on-call to take care of any last-minute changes or issues that come up, which typically means working some evenings, weekends and holidays.

• Bureau of Labor Statistics: Travel Agents
• International Airlines Travel Agent Network: Accreditation
• Worth: How To Create A Smart Budget For The Comeback Of Business Travel

Lindsey's writing experience spans a variety of business-related industries, including real estate, personal finance, marketing and community organizations. Earning a business minor gave her a love for all things business-related, from the marketing to the accounting, an interest that shows through her work.chron.com writing.

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How to Be Travel Coordinator - Job Description, Skills, and Interview Questions

• How to Become
• Job Descriptions
• Skill & Competencies
• Common Tools
• Professional Organizations

One of the most important roles of a Travel Coordinator is to ensure that trips are planned, organized and run smoothly. This requires a firm understanding of the logistics involved in travel, such as booking flights, hotels, and transportation services. By coordinating these details, a Travel Coordinator makes sure that all the elements of a trip come together seamlessly, so that travelers can enjoy their journey without any problems.

This, in turn, leads to greater satisfaction among travelers and results in enhanced customer loyalty and increased repeat business. a Travel Coordinator's knowledge of different travel destinations is a great asset, as they can provide valuable recommendations on attractions and activities to travelers, adding even more value to their experience.

Steps How to Become

• Earn a Bachelor's Degree. Most employers prefer to hire travel coordinators who have a bachelor’s degree. It is advisable to pursue a degree in hospitality, travel, business, or tourism management.
• Gain Experience. Employers may prefer to hire travel coordinators who have previous experience in the travel industry. You can gain experience by working in customer service, working as a travel agent, or interning at a travel agency.
• Develop Excellent Communication Skills. Travel coordinators must have excellent communication skills since they will be communicating with clients, vendors, and suppliers. They must be able to clearly explain travel plans and answer any questions clients may have.
• Obtain Certification. Obtaining certification in the travel and hospitality industry can give you an edge over other applicants. The Travel Institute offers several certification courses such as Certified Travel Associate (CTA), Certified Travel Counselor (CTC), and Certified Travel and Tourism Professional (CTTP).
• Become Familiar With Travel Software. Travel coordinators must be familiar with travel software such as reservation systems and ticketing systems. They must also be proficient with other software including Microsoft Office, Excel, and PowerPoint.
• Stay Up-To-Date on Travel Trends. The travel industry is constantly changing and new trends arise every year. It is important for travel coordinators to stay up-to-date on the latest trends so they can advise clients on the best places to visit and the most efficient routes to take.

Travel Coordinators are essential for the successful and efficient planning of any journey. They are responsible for researching and organizing all aspects of a trip, from finding the best deals on airfare and accommodations, to arranging transportation and activities for the duration of the trip. A competent Travel Coordinator must possess a wide range of skills, including strong organizational abilities, knowledge of geography, excellent communication skills, and a knack for problem solving.

These skills allow them to effectively plan trips that are tailored to the individual needs of their clients while ensuring that all details are taken care of. As a result, those who seek the services of a Travel Coordinator can rest assured that their trip will be stress-free, enjoyable, and cost-effective.

You may want to check Travel and Events Planner , International Airline Ticketing Agent , and Corporate Meetings and Events Coordinator for alternative.

Job Description

• Make travel arrangements for staff and clients, including airline tickets, hotel accommodations, and ground transportation.
• Research potential destinations and negotiate rates with vendors.
• Develop and implement travel policies and procedures.
• Monitor and reconcile travel expenses.
• Communicate with internal stakeholders to ensure travel needs are met.
• Ensure compliance with corporate travel policies and guidelines.
• Track visa and passport requirements for international travel.
• Handle customer service inquiries related to travel, such as flight changes or cancellations.
• Provide support and guidance to travelers during their trips.
• Maintain a database of preferred vendors and negotiated rates.

Skills and Competencies to Have

• Excellent organizational skills
• Excellent communication skills
• Knowledge of travel regulations and procedures
• Ability to manage multiple tasks and deadlines
• Ability to make decisions and problem solve
• Awareness of budgeting and cost-containment strategies
• Ability to work independently with minimal supervision
• Knowledge of computer systems and software applications
• Flexibility to work in different environments and locations
• Ability to negotiate contracts with vendors

Time management is an essential skill for any Travel Coordinator. Without it, tasks can pile up quickly and deadlines can be missed. An effective Travel Coordinator must be able to plan trips, coordinate with team members, and manage expenses within the allotted budget.

Organization skills are also key in order to keep track of all of the details associated with travel planning. The ability to prioritize tasks and stay focused on the goal is essential for success. Lastly, communication skills are critical in order to collaborate effectively with colleagues, clients, and vendors.

Without these skills, a Travel Coordinator will have difficulty coordinating travel arrangements, allowing for potential problems and delays.

Corporate Travel Manager , Corporate Travel Agent , and Air Charter Broker are related jobs you may like.

Frequent Interview Questions

• What experience do you have in travel coordination?
• How do you stay organized when coordinating multiple trips?
• What challenges have you faced while coordinating travel?
• What strategies do you use to ensure all travel requirements are met?
• How do you prioritize tasks when faced with conflicting deadlines?
• How do you handle travel arrangements for large groups?
• What do you know about international travel regulations?
• How do you manage the costs associated with business travel?
• What processes do you use to keep track of travel expenses?
• How do you stay up to date with the latest trends and technologies in travel coordination?

Common Tools in Industry

• Tripit. A travel organization tool that stores itineraries and other important travel documents (e. g. flight reservations, hotel bookings, rental car confirmations) in one place.
• TripCase. An online platform that allows travelers to manage their trips in one central location, such as flight, hotel, car rental, and activity bookings.
• Google Flights. A flight search engine that allows users to compare airline prices, track flights, and save itineraries.
• Expedia. An online travel booking platform where people can search for flights, hotels, cars, and activities in one place.
• Travelocity. A travel website used to plan trips and book flights, hotels, car rentals, and activities.
• Skyscanner. A flight comparison website that helps travelers find the best deals on flights from different airlines.
• Kayak. A travel search engine that helps travelers find the best prices for flights, hotels, and car rentals.
• Trip Advisor. An online community of travelers who share reviews, tips, and advice about destinations around the world.
• Google Maps. A mapping platform with directions, traffic info, and other features to help travelers get around their destination.
• OpenTable. An online restaurant reservation system used to book tables at restaurants around the world.

Professional Organizations to Know

• American Society of Travel Agents (ASTA)
• Cruise Lines International Association (CLIA)
• National Business Travel Association (NBTA)
• Global Business Travel Association (GBTA)
• Society of Government Travel Professionals (SGTP)
• International Air Transport Association (IATA)
• National Air Transportation Association (NATA)
• American Hotel & Lodging Association (AH&LA)
• Adventure Travel Trade Association (ATTA)
• International Gay & Lesbian Travel Association (IGLTA)

We also have Travel Document Specialist , Group Travel Coordinator , and Travel and Logistics Analyst jobs reports.

Common Important Terms

• Group Travel. A form of travel where a group of people are traveling together to the same destination.
• Corporate Travel. Travel that is required for business purposes, typically organized by a company’s travel department.
• Destination Management Company (DMC). An organization that provides specialized services and resources for event and travel planning in a particular destination.
• Tour Operator. An organization that creates and sells packaged travel to customers.
• Flight Booking. The process of reserving a seat on a commercial airline flight.
• Hotel Booking. The process of reserving a room at a hotel for the duration of a stay.
• Ground Transportation. Services such as taxis, airport shuttles, limousines, and buses used to get from one place to another.
• Event Planning. The process of organizing and coordinating activities related to a social or professional event.
• Logistics Management. The process of managing the efficient flow of goods and services from point of origin to point of consumption.

Frequently Asked Questions

What is a travel coordinator.

A Travel Coordinator is a professional responsible for organizing and coordinating travel plans for individuals or groups. They typically handle the planning, booking and coordination of flights, hotels, transportation, visas and travel insurance.

What are jobs related with Travel Coordinator?

• Corporate Travel Administrator
• Travel and Tourism Officer
• Air Travel Agent
• Corporate Incentive Planner
• Travel Consultant
• Adventure Travel Agent
• Travel Sales Executive
• International Tour Director
• Travel Procurement Specialist
• Field Travel Coordinator

Web Resources

• Travel Coordinator Job Post - Cal Alumni Association alumni.berkeley.edu
• For Travel Coordinators | University Health Service www.uhs.umich.edu
• Travel Support Coordinator – Career and Professional … career.albany.edu

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PROJECT COORDINATOR

Job ID: 48536

Job Category: Project Management

Division & Section: Municipal Licensing & Standards, MLS Rental Standards Services

Work Location: 1530 Markham Road

Job Type & Duration:  Full-time, Permanent Salary:  $86,716.00 - $112,255.00 Shift Information:  Monday to Friday, 35 hours per week  Affiliation:  Non-Union

Number of Positions Open:  2 Posting Period:  21-Aug-2024 to 05-Sep-2024 HR Contact:  Krystyna Costello, 416-392-0136 Division Contact:  Wes Neal,  416-388-5008

The Project Coordinator will be responsible for providing coordination and strategic support on a range of divisional projects, initiatives and issues, and to support the strategic goals and objectives of the Division related to the coordination of the short-term rental licensing application process.  

Major Responsibilities:

• Implements detailed plans and recommends policies and procedures regarding program specific requirements.
• Monitors the progress of applications through the process and identifies applications at risk of missing customer service standards.
• Conducts research into assigned area ensuring that such research considers developments within the field, corporate policies & practices, and legislation.
• Effectively manages time and priorities, coordinating a large number of applications using several program systems.
• Coordinates and tracks performance metrics related to the City-wide delivery of the application review process.
• Oversees assigned projects, ensuring effective teamwork and communication, high standards of work quality, organizational performance and continuous learning.
• Monitors changes to corporate policies and procedures and determines impact on operations.
• Prepares regular reports with trend analysis to the Management Team on such issues as Customer Services measures, application processes and Information Management.
• Acts as a liaison between agencies, applicants, and other stakeholders with respect to the coordination of applications and operational issues in order to establish and maintain effective partnerships.
• Researches and reports on a range of new projects and initiatives as they arise with respect to application coordination.  
• Deals with highly confidential matters such as labour relations, human resources and hiring.
• Makes recommendations to divisional management to support management functions and improve efficiency and effectiveness of service delivery in regard to service optimization and business process simplifications that could result in alternate service delivery, changes in staffing levels, restructuring, and resource allocation.
• Identifies priorities and develops appropriate responses within the Division on issues such as FOI, labour disruption plans and other sensitive issues.
• Leads staff teams for unique projects, such as Customer Service Improvement, Employee Engagement, with responsibility of training staff.  
• Represents the division on Divisional and Corporate workgroup and committees such as Information Management, Business Continuity, Customer Service, Access, Equity & Human Rights.
• Coordinates and maintains ongoing tracking and follow up on Service Area directives with Divisional Management Team such as management information reports, health and safety initiatives. 
• Prepares documents for Divisional Management by conducting research, analysis and scrutiny of all applicable materials.
• Acts as a liaison between the division and other divisions across the City, with respect to divisional and operational issues in order to establish, maintain and develop linkages to other divisions, agencies and boards to ensure effective partnerships within the corporation.
• Attends meetings on behalf of the Supervisor, when requested.
• Coordinates and supports the work of divisional and corporate initiatives related to the division.
• Organizes divisional team meetings, events and various communication material as required.
• Makes presentations to senior divisional staff ensuring information on divisional and corporate initiatives and policies is disseminated/understood.
• Provides direction and composes content for the division's website (internal/external), working with Communication staff through design and production.
• Develops reports for Council and briefing Notes for Senior Leadership Team.
• Liaises and consults regularly with Business Transformation and TSD teams to address routine and intermittent system issues, and consistently makes technological system recommendations to enhance operations.
• Prepares high level summaries as requested in response to escalated complaints, media inquiries, and legal matters.
• Performs other assigned duties as requested and needed.

Key Qualifications:

• Considerable experience managing multiple stakeholders with effective communication techniques, practices and positive outcomes.
• Experience creating concise and effective reports, presentations, briefing notes and correspondence on policy, project and administrative issues, often under time constraints.
• Considerable experience conducting research and analysis, developing recommendations, and managing and completing projects of various terms and complexities.
• Considerable experience with current office and workplace technology and other computer applications relevant to the position (e.g. Excel, Word, PowerPoint, Power Point, Adobe Acrobat, etc.)  
• Post-secondary education in a field relevant to the job function (e.g. project management, public administration,etc.), or the approved equivalent combination of education and experience.
•  Ability to manage contentious issues requiring highly effective analytical, conflict resolution, interpersonal and problem-solving skills.
• Ability to exercise independent judgment and discretion in handling matters of confidential, proprietary or sensitive nature as they relate to other senior staff, public and personnel matters.
• Excellent written and verbal communication skills, including presentation and facilitation skills, with the ability to apply those skills using a wide range of media with numerous stakeholders including clients, staff, community agencies, senior management and government officials/politicians.
• Excellent organizational and project management skills to manage multiple assignments and meet competing deadlines.
• Ability to work in a highly demanding and fast paced work environment.
• Familiarity with government legislation in the area of occupational health and safety and other relevant government legislation including the Municipal Freedom of Information Act and the Accessibility for Ontarians with Disabilities Act.
• Ability to develop training resources (guides, Standard Operating Procedures, etc.), and work collaboratively with management staff to address customer service and operational challenges.
• Demonstrated commitment to valuing diversity, equity and inclusion and contributing to an inclusive working environment.
• Possession of a valid Ontario Class "G" Driver's License and access to a personal vehicle for work considered an asset.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’s Hiring Policies and Accommodation Process .

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Location : DFW Headquarters Building 8 (DFW-SV08)  Cities :  Requisition ID : 74806 

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

​​​​​This job is a member of the Talent Team within the People/HR Division. This position will be responsible for delivering the best talent with the right combination of skills and experience to drive organizational impact.

• Some travel may be required, up to 25%
• Move and status candidates through the Applicant Tracking System (ATS)
• Prepare and organize materials for virtual and Face-to-Face interviews
• Manage positive internal and external applicant experience throughout the recruitment process
• Serve as the main point of contact for candidates, providing timely updates and responding to inquiries
• Prepare for class sponsorship, including ordering supplies, printing materials, preparing gift bags, and maintaining inventory
• Maintain accurate records of candidate progress in the Applicant Tracking System (ATS), ensuring all data is up to date and accessible for reporting purposes
• Become an SME on business processes relevant to Talent in Success Factors including Job Requisition, Position IDs, Job Profiles, audits, and ensuring accuracy
• Assist Talent Recruiter on assigning candidates to classes
• Assist with the planning and execution of recruitment events, including hiring events, information sessions, and other
• Ensure clear and timely communication with candidates, team members, and stakeholders
• Collaborate with recruiters, hiring managers, and stakeholders to align on recruitment needs and timelines
• Identify opportunities to streamline and improve the recruitment process, enhancing efficiency and the candidate experience
• Ensure all recruitment activities comply with company policies and employment laws
• Perform other duties and tasks as assigned

Minimum Qualifications - Education & Prior Job Experience

• High School Diploma or equivalent educational achievement
• Technologically proficient
• Exceptional communication skills and understanding of how to serve as a liaison with other departments
• Understanding of high-volume recruitment
• High performance orientation, ability to work well under pressure, prioritize projects, meet deadlines, and maintain flexibility
• Comfortable using Microsoft Office Suite to include Teams, Excel, Word, and PowerPoint

Preferred Qualifications - Education & Prior Job Experience

• 1+ years of experience in a recruitment coordinator or analyst role, preferably in high-volume hiring environments.
• 1+ years in Human Resources, Business Administration, or a related field 
• Experience in the aviation industry
• Experience in a Recruitment, Training, or Operations support role
• Prior experience with SuccessFactors or other large enterprise ATS systems 
• Knowledge of Sabre, Excel, Microsoft Teams, Microsoft Power Point, Outlook, SharePoint, Smartsheet, key Survey 

Skills, Licenses & Certifications

• Take initiative to resolve problems and continuously improve processes
• Maintain data integrity in all work processes to ensure compliance with federal and state regulations
• Analytical mindset with the ability to interpret data and provide actionable insights.
• Ensure confidentiality and security of applicant data
• Ability to flex and multitask as needed
• Ability to work with minimal supervision
• Operates with integrity, tackles problems with ingenuity, and pursues excellence with kindness

Feel free to take advantage of all that American Airlines has to offer:  

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. 
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more.  
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need. 
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. 
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more.

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. 

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.

Cities :  Requisition ID : 74806 

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• EEO - Affirmative Action Policy

Discrimination and all unlawful harassment (including sexual harassment) in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment status. We support and obey laws that prohibit discrimination everywhere we do business. American Airlines, Inc fully considers all qualified applicants including those with a criminal history. ©2019 American Airlines.

Registrar Services Coordinator I (Scheduling)

Apply now Job no: 532808 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Academic Advising/Support Department: 03030000 - EM-OFFICE OF REGISTRAR

Advertised: 21 Aug 2024 Eastern Daylight Time Applications close: 04 Sep 2024 Eastern Daylight Time

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