travel information request form

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Travel Request Forms and Templates

Travel request forms are forms filled by an employee who is bound to travel for business purposes. The purpose of a travel request letter is for a company to carter for the expenses during the entire travel period. This depends on the agreement of the employee and his or her employer. This article discusses the uses, purpose, and contents of a travel request form. Templates are also provided.

What is Travel Request Form?

This document incorporates all the details needed by a traveler to forward for approval from the management before commencing travel. The contents of a travel request form include destinations, travel dates, mode of transport, meals, accommodation, among others. The travel request form also shows a traveling place as well as the expenses incurred. This document can fulfill several purposes: securing permissions for travel or seeking approval from companies on behalf of the traveling employees.

Importance of Using Travel Request Forms

Just like any other business document, a travel request form carries significant importance.

These documents ensure that travels within the company are:

• Feasible: Sometimes, the resources and funds within a company can be limited. This makes it essential to ensure that every available resource is put into good use. By doing so, the company’s finances will be stabilized.
• Authorized: It is very important for travel requests to go through proper departments and channels before it gets authorized in a business.
• Organized: These forms can also be kept and stored for future reference. Given that there is a form for every purpose, you need to ensure that these forms are organized to prevent confusion and clutter. It also allows easier access to documents when one needs them for reference.

Steps to Write a Travel Request Form

In order to write a travel request form efficiently, you simply need to follow two steps in a detailed manner.

These two steps are as follows:

Provide the details of the traveler

In the travel request form, including details of the traveler. This information includes the full names, contact information, designation employee id, email id, and fax number. Besides, don’t forget to mention why you are going on the trip. This should be indicated in the transfer request form.

Provide information regarding the trip

You must provide information relating to the trip. This includes the date and time of departure as well as the arrival time. Other things to write include the travel schedule, mode of transport, accommodation, travel itinerary, and meals.

Information to be Included in a Travel Request Form

For your travel request form to be composed in the most efficient manner, you must include the following information in it:

Personal information

This is the information belonging to the traveling employee. The Information needed to be filled in this document includes the individual’s name, contact information, job position, and respective department.

Travel request information

This is the information regarding the actual trip. It includes the date of travel, the purpose of travel, the duration of travel, destination, and estimated cost of travel. It is important to ensure that all these details are indicated in the letter. 

Indicate travel expenses and information regarding sponsorship

A travel request form should indicate the trip’s estimated expenses, including costs of meals and accommodation, transportation expenses, travel expenses, and car rentals, among others. If the trip is being sponsored, remember to include the contact information and details of the sponsors.

Mention the names of all the authorized persons

You cannot forward a travel request form unless a higher authority approves it. This is why you should mention all the names of authorized individuals, leaving a space for their signatures.

Ensure you incorporate all terms and conditions

To ensure that everything is working properly and meets all the transparency standards, incorporate all the terms and conditions. They should be clearly described in your form to avoid any inconveniences.

Put Accurate Information in a Travel Request Form

You must provide accurate information in your travel request form.

Here are some of the reasons why it is essential to do so:

Accurate information is crucial in a travel request form. In a company, you might not be the only individual asking for a travel request. To avoid mix up, you should indicate the details in your form. Make sure that the name is written, your destination, and other crucial details.

Furthermore, accurate information increases trustworthiness. When it comes to finances, don’t indicate inaccurate figures. Some people get tempted to indicate higher figures so that they can pocket the extra cash. For example, don’t allocate an inaccurate accommodation fee so that you can pocket the extra money. You should always provide honest and accurate information in your travel request form.

Download Templates

You can download our free travel request form templates. These templates can also be customized to fit your preferences.

Companies require receipts for employee expenses for two reasons: to confirm that employees are spending money how and when they claim and to back up deductions listed on the business’s tax return.

The comment section of a travel request form should include remarks on the importance of the trip. If you are applying, back your application up by giving reasons why the trip is important.

It depends on the policies of the company. In some companies, once the funds have been availed, it is impossible to cancel the request. In most companies, however, you can cancel the request even after it has been approved.

Travel request forms play an important role in organizations. For the best outcome, you can use our prepared available templates. They are easy to use and can be customized.

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Business Travel Request Form Templates

Compare the experience of completing a travel request form in Excel vs. a mobile-friendly, online, customizable form.

With an online form, you can digitize your business travel approval processes, including automated workflows and routing.

Conditional Travel Request Process

This travel request process collects employee and travel information. It pre-fills fields such as employee name and manager automatically. Some travel data is dynamic e.g. the form ensures that your departure date is before your return date. The form also validates business constraints e.g. the maximum cost of travel and the maximum advance amounts are enforced. It's also signed digitally. The form then routes to a manager for approval and then conditionally to Finance and/or the Travel Desk depending on the data in the form. Finally, after completion, it emails a PDF of the entire travel authorization for the employee's records.

Compare it with using Excel (or Word or PDF or even paper). This kind of automatic conditional routing is not possible. After the manager approves, someone has to know to send it to either the Finance Department or the Travel Desk and manually email it for approval. It's a recipe for errors.

Basic Travel Request Process

This travel request form allows an employee to enter estimated expenses and business justification prior to travel and get it signed and approved by a manager / department head. The form also pulls employee information from a backend system, performs calculations automatically, validates dates and other fields, allows attachments and electronic signatures. At the end, it will email you a PDF of the completed process.

Compare it to using Excel. The spreadsheet can also perform calculations automatically. However, it can't pull logged-in employee information, needs to be printed so that it can be signed and must be sent around by email for approval. Electronic processes have huge advantages.

Simple Travel Request Form

This travel request form does not demonstrate frevvo's built-in workflow routing. The form pulls in employee data and pre-populates fields. It also displays dynamic behavior such as displaying a list of US States if the country is US but allowing free-form entry otherwise. It validates fields automatically but also uses a visual business rule to ensure that the selected return date is after the departure date. It also supports electronic signing. Finally, when the form is submitted, it simply sends an email for approval including a PDF of the travel request.

Automatic Calculations for Mileage Reimbursement

This approval workflow is used to reimburse employees for actual miles driven. Instead of requiring them to enter miles manually, it uses the Google Maps Distance API to compute mileage between city pairs and then automatically calculates reimbursement amount and totals. It's easier, faster and has fewer errors. The form also demonstrates digital signatures which verify the identity of the user signing it and guarantee that the signed data has not been tampered with.

Compare it to using Excel or paper. None of this functionality is possible. The online version saves time and reduces mistakes.

Travel Requests are an everyday business activity

Travel authorization and mileage forms are extremely common across all industries. They're used to ensure that business travel is undertaken only when necessary and also that costs are controlled. These forms apply business protocols automatically to guarantee that internal norms cannot be bypassed, the travel in question produces real business value and is pre-authorized. delivered, and the price being paid. The travel request form almost always includes one or more signatures.

What's on a travel request form?

• Your corporate logo and name.
• Information about the employee requesting travel including name, email, department etc.
• Details about the travel being requested including destination, estimated expenses.
• Business purpose for the trip.
• Line items for each part e.g. flight, rental car, hotel etc. with subtotals, grand total, taxes, discounts etc.
• Date of the request, along approval/rejection by a manager and any other optional approvals.
• Signatures of the employee, manager and other approvers.

Why use online forms vs Excel or paper?

• When employees waste time e-mailing Excel or chasing down signatures, they have less time to focus on what what really matters – customers, students or patients.
• Excel and paper forms cannot integrate with your SQL database or back end system. As a result, employees must manually fill in fields that could be auto-populated from available data. It's unproductive and error-prone.
• An Excel or Word document is almost always printed for signing. It's a waste of paper, costs money and is environmentally unfriendly.
• Sometimes, travel requests have complex authorization schemes. Employees get confused with instructions on paper and Excel forms, fail to get proper approval, send to the wrong person etc.
• An online travel request is always the latest, correct version. There's no way to use an outdated version as often happens with Excel.
• Everyone uses their mobile devices for work – Excel and PDF documents are incredibly difficult to use on mobile devices. Online forms make it easy.
• Automatic validation, maps, attachments, dynamic behavior to show/hide sections on-demand and other features common to online forms are simply impossible with Excel.

Why use electronic travel forms?

• They guarantee that business protocols are properly followed and cannot be bypassed.
• Form fields are automatically validated. This ensures that there are no mistakes or missing data and reduces unnecessary back and forth for corrections.
• They work on mobile devices and support digital signatures so managers can authorize travel requests from anywhere at any time.
• Integration with SQL databases and other business systems reduces data entry and errors saving employees valuable time.
• Since the electronic form is routed automatically, employees don't have to worry about reading detailed instructions, figuring out whose approvals they need and tracking down where the approval currently resides.

Why automate travel and mileage forms with frevvo?

frevvo provides 100% visual workflow automation software ( watch this short demo video to learn more ) that anyone in your organization can use to digitize these forms and processes without being an expert programmer. The system includes many built-in templates that you can use as starting points and all features needed for real business solutions such as a rich array of controls, visual business rules, drag-and-drop routing and a lot more. Sign up for a free 30-day trial and get started today .

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What is a business travel request form? (with free template)

What details appear on a travel request form.

• Employee name and contact information.
• The business purpose of the trip.
• Destination details.
• Departure and return dates.
• Predicted travel costs which are broken down by category. For example, airfares, other transportation, accommodation, and meal allowances.
• Notes of any visa requirements for international travel.
• Any relevant comments from the employee's manager.

Download your travel request form template now

Who works on a travel request form, the employee, the first level of approval, the second level of approval, related faqs, where can i find templates for a business travel request form, why use a request form for business travel, is using employee travel request forms the most efficient way to approve corporate travel.

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Travel Information Form Template

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The template you're accessing is a Form Template, but can be adapted for this use case with some slight adjustments.

Planning a trip can be exciting, but gathering all the necessary information can be a hassle. ClickUp's Travel Information Form Template simplifies the process by helping you collect and organize crucial details from travelers. This template allows you to:

• Collect personal information, travel preferences, and special requests efficiently
• Streamline trip planning by having all details in one place
• Ensure a smooth and well-organized travel experience for your clients

Make trip planning a breeze with ClickUp's Travel Information Form Template today!

Travel Information Form Template Benefits

Main elements of form template for travel information.

To streamline the process of collecting and organizing travel information, ClickUp's Travel Information Form Template offers:

• Custom Statuses: Keep track of progress with statuses like In Progress, New Request, Denied, and Granted to easily manage travel requests
• Custom Fields: Capture vital details such as Purpose, Line Manager, Employee Email, User Role, and Department to ensure all necessary information is collected and stored
• Custom Views: Access different perspectives with views like User List, Request Status, New Requests, New User Request Form, and Getting Started Guide for efficient management of travel information
• Project Management: Utilize features like recurring tasks, Automations, and Calendar view to automate reminders, track deadlines, and plan travel arrangements effectively

How To Use This Travel Information Form Template

Planning a trip can be exciting yet overwhelming, but with the Travel Information Form Template in ClickUp, organizing your travel details becomes a breeze. Follow these steps to ensure you have all the necessary information at your fingertips:

1. Enter Travel Details

Start by inputting essential travel details such as the destination, dates of travel, mode of transportation, and accommodation information. Be sure to include any special requirements or preferences you may have for a smooth travel experience.

Utilize Custom Fields in ClickUp to categorize and organize travel details efficiently.

2. Record Emergency Contacts

In case of unforeseen circumstances during your trip, it's crucial to have emergency contacts readily available. Record contact information for trusted individuals who can assist you in times of need, including family members, friends, or local contacts at your destination.

Create tasks in ClickUp to input and store emergency contact details securely.

3. Document Travel Itinerary

Outline a detailed travel itinerary that includes activities, sightseeing plans, reservations, and any important appointments or meetings. Having a well-organized itinerary ensures you make the most of your trip and don't miss out on any must-see attractions.

Use Gantt chart in ClickUp to visually map out your travel itinerary with timelines and dependencies.

4. Upload Travel Documents

To avoid any last-minute hiccups, upload essential travel documents such as passports, visas, tickets, insurance policies, and identification cards. Having digital copies easily accessible in one place can save you time and stress during your journey.

Utilize Docs in ClickUp to securely store and access all your travel documents in one centralized location.

By following these simple steps and utilizing ClickUp's Travel Information Form Template, you can streamline your travel planning process and embark on your adventures worry-free.

Get Started with ClickUp’s Travel Information Form Template

Travel agencies and travel-related businesses can streamline their travel planning process with the ClickUp Travel Information Form Template. This template helps collect crucial details from travelers for efficient trip organization.

To get started:

• Add the Travel Information Form Template to your Workspace and designate the appropriate location.
• Invite relevant team members or guests to collaborate on travel requests.
• Purpose of travel
• Line Manager for approval
• Employee Email for communication
• User Role within the organization
• Department for categorization

Take advantage of the following views to manage travel requests effectively:

• User List: Easily access and review traveler details.
• Request Status: Monitor the progress of travel requests.
• New Requests: Quickly identify and address new travel inquiries.
• New User Request Form: Streamline the process for submitting new travel requests.
• Getting Started Guide: Refer to this view for a comprehensive overview of using the template efficiently.

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Travel Request Form

If you want to gather your employee travel requests, creating a travel request form is exactly what you are looking for. forms.app offers you a free travel request form template that you can redesign and make any changes you want.

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How to use your travel request form template?

When creating the travel request form, you can pay attention to gathering some information. Apart from the names and contact information of your employees, you can request the contact information of their relatives for emergencies. For safety, you can gather details about where they will travel and where they will stay in your  request form .

What is a request form?

A request form is a document that is used to accept requests from your customers, employees, students, or from anyone depending on where you are working. Through a request form, you can accept time off requests, quote requests, donation requests, and many more types of requests. By doing all these online, you can both have an overview of the requests received and collect data from the respondents about their requests. 

How do you create a good request form?

A good request form should be collecting all the necessary information regarding the request to be made. For example, if it’s a leave request form, you should ask for all the necessary information such as requested leave dates, employee information, and anything else that could be beneficial to evaluate the request and proceed if it’s possible.

Benefits of gathering online requests

There are many benefits of having your request forms online. Some of them are: 

• Saving papers and protecting the nature.
• Having all form submissions in one place. 
• Managing the requests easily. 
• Getting notified by an email everytime a new request received. 
• Integrating with third-party applications. 
• Giving an easy access to your form through a link.

Free request form templates to get you started

Travel Request Form

A travel request form, abbreviated as a TRF, refers to a document containing information that a company traveller wants to communicate to their bosses to get their trip approved. Before approving your trip, your manager will need certain information. This is contained in a well-crafted travel request form.

Because of the detailed nature of a standard travel request form, it can present a significant challenge to a traveller who wants to get their trip approved fast. But with these premium-quality travel request form examples and templates, you can be through creating a neat document in just minutes. Also, you may want to check out these business trip report examples .

Travel Request Form Examples & Templates

1. travel request form sample.

Size: 230 KB

If you have an upcoming business trip then it is important that you seek approval from your supervisor. Use this template to instantly create a travel request form that is professional and error free. The form is easily customizable, and you can add your company logo and even letterhead to make it match your organization. With this template, you don’t have to stress yourself over the correct format of a standard travel request form because it takes care of the structure.

2. Blank Travel Request Form

Size: 73 KB

With this blank travel request form, your work of creating your own document is greatly simplified. This is because the template already has the structure and all you need is to indicate your purpose of travel, date, approximate costs and when you are due back among other things. The template is easy to use, can be customized and is compatible with several applications so you don’t need to use a special program for editing.

3. Guidelines for Travel Request Form

Size: 565 KB

With this Guidelines for Travel Request Form, you will learn exactly what needs to be included in a standard travel request form. The form helps you to capture every detail about your upcoming travel so that your travel request is approved. You can modify the letterhead easily and even add some fields where necessary. Because the template is compatible with several file formats, you won’t need a special program or skill to edit it. Get your copy today.

4. Travel Authorization Request Form

Size: 125 KB

Any company related travel has to be sanctioned by your boss. Before that, you must make a formal request stating the date of your travel, the purpose, duration and the total amount you will spend. To help you create a professional looking template in a flash, this template captures the most essential things that should be in a travel request form. To start creating your document, simply download the template. You will love how easy it makes your work!

5. Research Travel Request Form

Size: 19 KB

If you are doing research but lack enough money to facilitate your frequent travels, you may use this template to ask for funds. The template enables you to create a standardized travel request document quickly and in just a few steps. You can customize the template so that it fits your company’s way of how to process travel requests. Also, you can edit the template without using a special program.

6. Travel Meeting Request & Approval Form

Size: 244 KB

This travel meeting request template, you have where to enter personal data, the purpose of the travel, how long you will take and where you are going. It helps you outline the costs that your travel is likely to take so that in case you are seeking reimbursement, there won’t be a problem.  The template is available on instant download and can be accessed from anywhere you are. Click here to learn how to write medical authorization letter examples .

7. Travel Information Request Form

Size: 92 KB

Grab this travel information request form and turn it into yours in just a few simple steps. Fully customizable, this template makes it easy to update colours, add a logo, change fonts and even insert your letterhead. With this template, you have a lot of flexibility as you can submit your travel request form on your phone, computer or even tablet. This template can be downloaded easily and instantly anytime you want to make a travel request.

8. Travel Request Process Form

Size: 631 KB

Using this template, you can be done creating a great-looking travel request document in just a couple of minutes. It saves a lot of time for you, especially because you don’t need to build the document from scratch. Plus, it captures all the important elements of your upcoming travel, like date, location, duration and purpose of the travel among other things. To get started with your travel request document, just download this template today.

9. Travel Request Form in PDF

Size: 134 KB

This PDF-based travel request form offers a basic guide about how to submit a request for travel. Remember that company travels have expenditure, and therefore must be approved. The template lets you include important details like where you are going, purpose, how many days you will spend there, your expenses for the travel and any other detail.  Just download it, customize and enter the requisite information and you are good to go.

10. Travel Request Form & Financial Services

Size: 21 KB

If you want your travel request to be approved, then starting with this template puts you at a much more advantaged position. The template has been professionally designed and captures everything that your boss will ask you. Whether it’s the day of the travel, duration, purpose or where you are travelling, the template captures it here meaning you won’t leave anything out.

11. Student Travel Request Form

For students appealing to the university to fund their travel, this template is the most ideal place to start. The template is easily editable so you can put your university logo, contact details, your name and the reason for your travel. In short, use this template to capture all the travel expenses you will be incurred, as well as the lectures you plan to miss. Download it today to start off.

12. International Travel Request Form

Size: 768 KB

This template is designed for those who are seeking approval to travel overseas for business-related trips. It includes various fields like your travel destinations, duration, hotel costs, car rental costs, date and the date you are due back among other things. Download this highly customizable template today and create yours in an instant.

13. Pre Travel Request Form

Size: 102 KB

Use this travel request template to produce a detailed request for your travel. Designed for use by those who want a quick report but don’t have much time, the template is easy to edit and lets you easily insert your details and even company name. Download it today and discover how easy applying for a travel request can be.

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Travel Request Form Template

Use this online travel request form template to let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage etc. This travel request template is perfect for travel agencies, employers and tour consultants. Embed link to this travel request form on your website with ease. You don’t need any coding experience, with a simple link embed, you’re good to start accepting requests without hitch. Get started with this travel request form template or sign-up to create your customised forms with our formbuilder within minutes

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Document Templates in Emails

In email notifications to others and autoresponders, you can include a copy of form submissions as Docx or PDF attachments. This is a good way to keep everyone updated on form submissions by ensuring that stakeholders have access to form responses. 

Form Customization

You can modify the outlook of your form using the form customization options available in the form builder. Formplus allows you to insert your organization's logo in the travel request form, change background color themes, and add preferred background images to your form. 

In addition, you can choose a new form font from the range of Google fonts available in the form customization section. If you have knowledge of CSS, you can change your form layout and even stylize your travel request template.

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You can create a include your organization's name in your form URL and share this unique link with form respondents. A custom subdomain is secure, very easy to remember, and it can serve as a means of promoting your brand.

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Form lookup, Save and Resume, Conditional Logic: Formplus allows you to seamlessly optimize your data collection process with our smart forms. For instance, you can enable conditional logic in your form to hide or show form fields based on the responses already provided by form respondents. 

Form lookup allows you to scan previous forms and automatically fill out your new form with the data obtained from them. You can also enable save and resume in your form which allows form respondents to save incomplete forms for submission at a later date. 

Submission Deadline and Limits

In your form, you can set a deadline for receiving new submissions and you can also specify the maximum number of submissions that can be made in your form. This way, Formplus gives you even more control over your data-gathering process. 

Prefilled Forms and Email Invitation

Using the prefill tool in the form builder, you can generate a custom prefill link for each form respondent. When a form respondent accesses your travel request template via the URL, the form is automatically populated with the information obtained via the prefill link. 

You can also send out email invitations to form respondents to prevent multiple submissions and track form submissions. When a respondent fills out the form via invitation, you can prevent them from having further access to your travel request template

Teams and Collaboration for Administrative Purposes

With Formplus, you enjoy seamless collaboration with your team members and other form collaborators. You can add important stakeholders to a shared Formplus account so that you all work on your form and responses together. 

As the administrator of the shared account, you can assign roles, grant permissions, and also restrict access to forms, responses, and folders. With the audit trail, you can track any changes and suggestions made to your travel request form template.

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A travel request form template is a document that incorporates all the information that a traveler needs to forward for approval from higher authority before going on a trip. It includes trip dates, destinations, important notes on the trip, travel services such as mode of travel, accommodation, meals, car rental , etc. This travel request form template shows a traveling place and also expenses associated with each. The request form can fulfill many purposes, right from securing permissions for visits to places to seeking authorizations on the behalf of travelers.

Step 1: Include Complete Details of the Traveller

Step 2: describe the information related to the trip, step 3: display travel expenses and information regarding sponsorship, step 4: do not fail to mention the names of all the authorized persons, step 5: make sure you incorporate all terms and conditions in the template.

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Travel Preference Form

Improve efficiencies and the travel customer experience with the Travel Preferences Form Template from Formsite. This fully digital, online preferences form can be used in conjunction with our Vacation Itinerary Form Template to ease communication, reduce work, and remove stress before and during trips, regardless of whether your customers are using your services for business travel, a family trip, or pleasure-seeking international travel. Travel agents and travel agencies work hard to provide the best trip planning and trip experience possible. This travel request form questionnaire makes it easy to collect and keep organized all the information you need about your customers including name, birth date, electronic copies of travel documents like passports and travel insurance, travel expenses and payment information, travel plan history, car rental confirmation numbers, emergency contacts, and more. This sample travel information form can be edited and customized to suit your exact needs. Just use our drag and drop editor to remove fields or add them until this specialized travel agent form is exactly what you want. All our free travel itinerary templates are mobile-friendly so your fellow agents and your customers can access them easily from their mobile devices, no matter where in the world they are. There's no coding or HTML knowledge necessary, either. Form data can be exported for quick use in other applications, including MS Excel, Google Sheets, Google Docs, MS Word, PDF, and more. If you'd like, you can enable optional notifications so every time a travel advisor or a new travel customer submits your Travel Preferences Form Template, you or someone on your team can receive an email notification.

Travel Itinerary Form

Make it easy to record and display all the details of your customers' travel plans with this Vacation Itinerary Form Template from Formsite. This fully digital, online travel itinerary template will ease communication and cut down on repeat questions for travel agents and travel agencies. Customers will have everything they need on this easy to generate and fill out trip itinerary template. Most of the information travel customers need is included in this sample itinerary including trip dates, flight itinerary, car rental information, daily travel schedule with departure times, emergency contact information, and other trip details. Editable and easy to customize, you can change this free travel itinerary template to suit your exact needs. It can be tailored to family vacations, business trips, road trips, and more. It can even be used by wedding planners to create a wedding itinerary, because each Formsite form can be customized with our drag and drop editor. There's no coding or HTML knowledge necessary. Add and remove fields as you need to until the form reflects exactly what you and your customers want. Flexible and mobile friendly, Formsite’s Vacation Itinerary Form Template also allows for form data to be exported into a wide variety of formats for use in other applications including Microsoft Excel, Google Sheets, Google Docs, Microsoft Word, PDF, and more. So no matter what format you need your final travel itinerary planner template to take, this Formsite form can accommodate you.

Hotel Evaluation Form

Improve customer satisfaction from your hotel guests with the simple Hotel Evaluation Form Template from Formsite. The form can be sent directly to hotel guests to gather guest feedback or used by hotel management as a performance evaluation form. Evaluate and track hotel services and job performance by hotel employees. Use our standard hotel feedback form or create your own form using our user-friendly form builder. Gather important feedback on guest room cleanliness and amenities, room service, overall hotel staff attentiveness, and more. Formsite forms are always mobile friendly so they are easy to access from anywhere and you can even share the forms on social media. Receive an optional notification when a new feedback form has been submitted and download or print the results in a variety of formats including PDF and Excel. Check out our sample hotel evaluation form below.

Scheduling Form

This scheduling form template will come in handy for a variety of different appointment booking needs. Use the scheduling form for online reservations booking or other appointment scheduling needs. The schedule template is easy to use and customize to meet the needs of your business. Easily collect visitor information through the secure, mobile-friendly online form. Choose which information you would like to include on your request forms such as guest phone number, address and desired length of stay, so that you can compare the request to your weekly schedule. As a form owner, you can also choose to process reservation fees online, and receive notifications anytime a new scheduling form is submitted. Remove the headaches from reservation scheduling and online appointment booking. Get started today!

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An Employee’s Quick Guide To Business Travel Request Form

Home » Corporate Travel » An Employee’s Quick Guide To Business Travel Request Form

Many businesses demand that workers at every level travel for business-related purposes. A company typically has to pay the costs associated with travel, whether it’s to work on a project for several months, attend a training conference for a few days, or for a one-day trip. Your company should have a travel request form since business trips need to be properly documented with the necessary paperwork for accounting and management purposes. A similar request form could be used to help schedule tasks and develop staffing schedules.

Travel request form template Structure

Your company requires a standard document with the same information for each travel request form. For business trips financed by federal, state, or local projects, there may be legal requirements. A staff travel request form must include at least the following information because thorough record-keeping is essential for a business:

1. Employee Information

Provide information about the employee, such as name, employee ID, and operational group (such as sales, accounting, engineering, architecture, etc.). A company can track its travel expenses across various groups using the group information, and based on this information, forecast future travel budgets.

2. General Information for Travel

The form must include the destination, the hours and dates of the trip, and the rationale behind the request for travel authorization. You can also include a charge code or project ID here if they need to be connected to the request.

3. Information on anticipated travel expenses

A complete request form should contain all necessary information:

• Plane Tickets: Information on airlines, one-way and round-trip travel, and ticket prices
• Ground Transportation: This can include the approximate cost of using a taxi or ride-sharing services like Uber. If these services are required over the course of several days, the template can include an estimated per diem cost. Specific rental companies can be listed here with estimated costs based on the number of days or expected mileage if the employee or employees prefer to rent a vehicle. Utilizing navigation or mapping software, miles can be estimated.
• Accommodations: Your company may have special deals with specific hotel chains for discounted rates and other benefits. Here, you can also calculate the price per night using the internal organizational processes.
• Meals: Food expenses can be calculated as a maximum value per meal or on a per diem basis.
• Other Expenses: Additional purchases are required for the work that needs to be done while on the trip.

4. Signatories

The travel authorization form should have as many areas as possible for signatures, including those of the employee submitting the request and all supervisory approvals. Additionally, the form should have a place to keep supervisor review comments and other information needed for the record.

5. Payment Information

Some businesses let staff members use their own debit or credit cards to make purchases that will later be refunded. Others might restrict the use of corporate travel accounts to managers at specific levels.

This data should be included in the template so that users can choose the options that are best for them.

Who is responsible for the travel request form?

A travel request form typically goes through three steps, from creation to approval. Companies can expedite the procedure even though using forms to approve corporate travel takes more time.

Staff can tag the appropriate individuals and send notifications automatically when action is required by using apps like Google Docs.

An employee

When an employee needs to travel for work, they must begin the approval procedure by submitting a travel request form. They must compile all necessary information and present it to their superiors. Managers will review the request after it is submitted and will then decide whether to accept or reject the suggested itinerary.

Employees are prepared to begin making and organizing their travel arrangements once a form has been approved. If the request is denied, the worker must make the suggested changes before submitting it.

The initial stage of approval

The employee’s direct manager typically conducts the initial level of approval. They check request forms at this point to make sure the employee information is accurate and the estimated costs are reasonable. The manager will reject the request and offer suggestions for improvement if they find something wrong with any of the specifics, such as the intended use of the trip or the suggested cost. After the employee makes the necessary changes, the form is returned to them so that their manager can review it again.

The following level of endorsement

The following stage of the approval procedure is very similar to the previous one, but it is handled by a more senior employee. The same procedure is followed when a department head or C-level employee submits a business travel request form, checking it for errors and making sure the trip has a clear business purpose.

If the request for the trip is approved, the employee is free to begin making travel plans and setting up meetings. The travel authorization request form will now be archived by administrative teams. The request can still be turned down by management, who will then ask staff to make additional changes.

Suggested Read: Corporate Flight Booking Benefits For Companies And Travelers

Why a business travel request form is important?

The business travel request form guarantees that internal travel is:

1. Possibility

A company’s resources may occasionally be constrained. The finance managers can easily determine the total cost of travel by using travel request forms to develop a budget. It aids in keeping the business’s finances in order.

2. Authorized

For the proper use of a company’s resources and funds, all travel expenses must be approved by management. The management should be aware of all travel-related expenses so that budgets and funds can be allocated appropriately. Additionally, it aids in stopping any instances of employees making unauthorized reservations.

3. Organized

For billing and accounting purposes, all business trips must be properly documented with the necessary paperwork. The business travel request forms can also be kept for future use, clearing up any ambiguity or clutter about trips or expenses.

4. Well-managed

There won’t be any last-minute travel or expense hysteria because the staff members have added all the relevant information, including lodging and transportation. This aids in expediting reimbursements as it satisfies the requirement of all expenses being business-related under the accountable reimbursement plan.

The submission and approval processes can be facilitated by using a well-designed business travel request form with sections for clearly defining the trip and expense details. A travel request form is an essential part of any trip request and manage companies expenses on travel. Finally, corporate travel management platforms such as Paxes help in maintaining an easy approval and travel management flow of business trips.

Suggested Read: A Complete Guide To Business Trip Expense Management

Travel Request Form FAQs

What is a business travel request form.

A business travel request form is a document that employees use to request authorization and approval for work-related travel.

What information should be included in a business travel request form?

A business travel request form should include details such as the purpose of the trip, the destination, the travel dates, the estimated costs, and the expected business outcomes.

Who should approve a business travel request form?

The approval process for a business travel request form varies by organization. Typically, the form must be approved by the manager or supervisor of the employees and may require additional approval from the finance department or other stakeholders.

How far in advance should a business travel request form be submitted?

It is recommended that a business travel request form be submitted at least two weeks prior to the travel dates to allow sufficient time for approval, booking of travel arrangements, and other necessary preparations.

Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.

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Moscow Travel Guide

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Why travel to Moscow

Contrasts: 12th century monasteries and some of the tallest skyscrapers in Europe can be found side-by-side in this complex and captivating city. The diversity of this mega-city is astounding. Only a few steps away from the solemn red facade of the Kremlin and the sounds of righteous church bells, a buzzing night scene and alternative-fashion boutiques can be found.

Culture: In Moscow only the best goes. Be it a theatre, restaurant or gallery, the standards are certain to be world-class. The Bolshoi ballet company is reputed to be even better than the Mariinsky’s and “MMOMA” (Moscow’s museum of modern art) exhibits works of art as profound as any that could be found in the famed MOMA.

Convenience: Unlike the rest of Russia, it’s easy enough to get by with just English in Moscow and, driving excepted, it is surprisingly safe: the murder rate is lower than in some of America’s major cities.

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Why visit Moscow

It would take more than two days to walk around the perimeter of the biggest city in Europe, Moscow. Many of its inhabitants barely know what’s beyond the few blocks around their flat and there are so many attractions that it’s almost impossible to know where to start. If there is such a thing as an antidote to boredom, Moscow City is it. The mind-boggling range and diversity of things to do, places to eat, parks, historical monuments and more means that a vacation in Moscow has a wealth of activities to offer for every type of traveler, from young families to retirees.

Reasons to Vacation in Moscow in 2022

The Bolshoi theatre is familiar to almost everyone as Russia’s grandest theatre, but what people don’t know is that there are many more bolshoi (big) sites in Moscow that are worth travelling all the way to Moscow to see. For more than 100 years, the world’s biggest bell has been hidden behind the Kremlin’s walls and inside Moscow’s main park (which is bigger than some countries!) there is the world’s largest outdoor ice-rink. Travelers that visit Moscow can stay at the Izmailovo, Europe’s biggest hotel, then eat at the largest and most historic McDonald’s in Europe and after that have fun at the largest European indoor theme park!

Ancient Past & Stunning Architecture:

As those who travel to Moscow will see, just because Moscow is a city of record-breaking, glitzy high-rises doesn’t mean that there is no history. On the famous Arbat street, time-worn, wooden storehouses and century-old churches are squashed up against grey, soviet blocks which are then towered over by 21st century office-blocks. Unlike its much younger sibling, St Petersburg, Moscow’s roots stretch way back to the 12th century. Within the walls of the Kremlin, the city’s oldest building the Cathedral of Assumption can be admired in all its 500+ years of age.

Culture & Convenience

For a foreigner who has never visited Russia, Moscow is the perfect stepping stone into this great land of mystery. From the country’s best classical ballet troupes to snow-white troikas trotting through the parks, all the highlights of Russian culture can be had in Moscow without any of the complications that would be expected in other, less developed regions of Russia.

Cheap as Caviar

In Moscow, everything is bargain when with the current foreign exchange rates being what they are. Even caviar doesn’t seem so dear when the exchange rate is at 60rub to the dollar, so go on indulge yourself! Take your 2022 vacation in Moscow and have the best of both worlds, with European luxury at very affordable prices.

Lena, our guide in Moscow was excellent. She was very knowledgable and could answer any question we had for her. We liked that she could pick up on our interests and take us places we might not have thought of to go. When we realized that one of the places we had chosen to see would probably not be that interesting to us, she was able to arrange entry to the Diamond Fund and the Armoury for us. Riding the Metro with Lena was a real adventure and a lot of fun. In Saint Petersburg we found Anna well versed in the history of the Tsars and in the Hermitage collection. Arkady in Veliky Novgorod was a very good guide and answered all of our questions with ease. Novgorod was perhaps a long way to go for a day trip, but we did enjoy it. Vasily was a great driver to have and kept us safe with good humour and skill. We enjoyed ourselves so much, my daughter says she is already planning to return. We would both have no hesistation to recommend ExpresstoRussia to anyone we know.

Just wanted to let you know that My grandson Bruno and I couldn´t have been more pleased with our week in Moscow (6/15 - 6/21). We were absolutely enchanted with the whole experience, including getting lost a couple of times in the Metro during our free time. Although both our guides (both Eleanas) were excellent, I would particularly commend the first one (she took us to the Tatiakov, the KGB tour, and to that beautiful cemetery where so many great Russian artists, authors, composers, musicians, militarists, and politicians are buried). Her knowledge is encyclopedic; and her understanding of today´s Russia as a product of its past was, for us, truly enlightening. I will be taking another tour in Russia, with my wife, within the next two or three years. I will be in touch with you when the time comes. Meanwhile, I will refer you to other potential visitors to Russia as I meet them.

We had a great time both in Moscow and St Petersburg. Your travel agency was excellent in coordinating the whole trip. Everything worked like clockwork. The guides assigned to us were very nice and friendly. They had a great knowledge of their subjects. The cars and the drivers were great. The hotels were good and the itinerary was good. All in all, it was a wonderful experience. It was nice dealing with you and your company. Thank you very much for a great Russian experience. Have a great future ahead

• 31 reviews of Express to Russia Moscow Tours in Moscow

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Office of the Vice President for Research

Traveling abroad for presentations or research this summer.

The University of Iowa is committed to engaging in research with collaborators from around the globe, working together to foster scholarship, develop new projects and research, and serve the public.   

“At the same time, it is important to safeguard intellectual property and institutional data, and to be aware of sponsor requirements and federal regulations,” said Mike Andrews, director of research integrity and security. “There are several institutional and federal regulations that researchers may not be aware of that are important to consider prior to leaving on a research trip abroad."  

Researchers at the University of Iowa have access to a wide range of resources available to support international collaboration. From travel insurance and laptop rentals, to assistance understanding federal sponsor requirements and export control regulations, UI staff are available to help prior to the initiation of a trip or collaboration.   

The Division of Sponsored Programs hosts an extensive website with resources and applicable policy information.   

 1. Review policies on travel and travel insurance   

Institutional policies  

In order for the institution to be informed of, and support researchers and scholars who are traveling internationally for research and scholarship, travelers must request pre-approval prior to university-sponsored travel. The pre-approval process in ProTrav, which routes to a traveler’s supervisor, ensures that the travel is approved and meets institutional requirements.   

The university provides travel insurance for university-sponsored travel to international locations only if the ProTrav trip request is approved in advance of the departure date. Read more about the UI travel policy.  

Sponsor policies  

In addition to requesting institutional approval, researchers must also request pre-approval from a sponsor if the travel is associated with a sponsored project.  Obtaining institutional approval via ProTrav does not constitute sponsor approval.  Since specific foreign travel approval requirements vary by sponsor, travelers should contact the Division of Sponsored Programs with questions about requesting prior approval.  

2. Disclose working with a foreign entity   

The U.S. government is engaged in a multifaceted effort to raise awareness of the potential for foreign influence on research, intellectual property, and associated technology implementation. To ensure that external activities are conducted in a manner consistent with institutional and public values, policies have been established to ensure that university employees avoid improper conflicts, and otherwise disclose activities for review and management.  

Institutional policies   

The university requires all researchers to disclose activities with foreign governments and institutions of higher education, such as presenting, teaching or conducting research external to university research activities. These disclosures should also include any form of payments, stipends, personal reimbursed travel, honoraria, and remunerations.  

The Conflict of Interest in Research Office can assist with any questions you have about what must be disclosed for research disclosure purposes. Although not exhaustive, a sample list of activities and external interests to disclose is posted on its website.   

Disclosing external research collaborations is also subject to conflict of commitment policies . Contact the Office of the Provost for more information on conflict of commitment disclosures.   

Activities under all conflict of interest and commitment policies must be disclosed to the institution through the eCOI platform .   

In addition, most federal sponsors require disclosure of other support or related activities with foreign governments and other organizations. For additional information about the information that must be disclosed to federal funding agencies, please review the Division of Sponsored Programs’ website or contact the Division of Sponsored Programs with questions.   

3. Protect university devices and data  

ITS hosts a webpage of best practices and things to consider prior to leaving campus on university-related business with personal or university owned equipment, with detailed checklists of considerations for both hardware and software. An important rule of thumb is to not travel with any devices or data you cannot replace or would not want to lose.  

ITS also offers a laptop rental program for various purposes including travel. Authorized departmental purchasing requestors can reserve equipment online for pickup at the ITS offices in 2800 University Capitol Centre during normal business hours (Monday-Friday, 8-5 p.m.). Details about the process are available on the ITS’s laptop rental webpage .   

4. Consider export controls    

Export control regulations may apply to several aspects of international travel. Questions to consider prior to travel are:  

Destination: Are you traveling to a sanctioned country?  

People, institutions, and businesses you will interact with: Are they listed on a U.S. Government restricted list? The regulations prohibit engaging in transactions or providing services to entities and individuals who appear on U.S. Government restricted lists.  

Items you are carrying, both as part of your luggage or to share with a collaborator: Is it restricted for your destination or is a license required?  

Information/Technical Data on your devices: Is it export controlled?   

If you work with export-controlled items and/or technology, and/or have questions related to new travel, please contact an export control coordinator .  

General questions about research security may be directed to the Mike Andrews , director of research integrity and security in the Office of the Vice President for Research.   

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ACTION : 30-Day notice and request for comments.

Southwest passengers now get a $75 voucher for big flight disruptions

Customers who are delayed for more than three hours can fill out a form online to request the voucher.

Southwest Airlines has launched a new compensation fund for inconvenienced fliers, offering $75 vouchers to passengers whose flights are significantly delayed or canceled for a reason within the airline’s control.

The compensation fund is part of the airline’s $140 million settlement with the Transportation Department, following Southwest’s operational meltdown in December 2022. A mix of winter weather, holiday travel and failing Southwest scheduling systems resulted in nearly 17,000 canceled or significantly delayed flights, affecting 2 million passengers. Southwest agreed to pay the government $35 million and create a $90 million voucher fund for future fliers impacted by operational errors, on top of the $600 million it paid out in refunds and reimbursements to customers impacted by the holiday debacle.

While the original agreement terms slated the voucher program to start Tuesday, Southwest rolled out the fund April 16. Any passenger who arrives at their final destination three or more hours after the scheduled arrival time for domestic flights or six hours for international flights can request a $75 voucher. The money is available only for fliers facing snafus within Southwest’s control, such as a mechanical issue or swapping planes.

To receive the money, customers can fill out a form online . The request must be submitted within one year from the delayed or canceled flight. Southwest should get back to customers within 30 days, according to Southwest spokeswoman Laura Swift. The compensation fund is expected to run for three years.

Last week, the Biden administration announced new rules for airlines to strengthen passenger protection and increase transparency in the industry. Under the new regulations, airlines are required to streamline the refund process for canceled flights and abandon hidden fees by disclosing the price of surcharges for luggage and changes to reservations upfront.

While announcing those rules, Transportation Secretary Pete Buttigieg also mentioned Southwest’s vouchers as a customer service measure that could influence other airlines.

“This is the month when those vouchers as part of the Southwest settlement kick in, and Southwest will now, because we are making them, really lead the market on that,” Buttigieg said. “It’ll be very interesting to see what other airlines respond — not as punishment, but by way of competition.”

In a statement Tuesday, DOT officials said they will be “closely monitoring” Southwest’s program, requiring the airline to submit an annual report documenting the voucher expenditures over the next three years.

Hannah Sampson contributed to this report.

More travel news

How we travel now: More people are taking booze-free trips — and airlines and hotels are taking note. Some couples are ditching the traditional honeymoon for a “buddymoon” with their pals. Interested? Here are the best tools for making a group trip work.

Bad behavior: Entitled tourists are running amok, defacing the Colosseum , getting rowdy in Bali and messing with wild animals in national parks. Some destinations are fighting back with public awareness campaigns — or just by telling out-of-control visitors to stay away .

Safety concerns: A door blew off an Alaska Airlines Boeing 737 Max 9 jet, leaving passengers traumatized — but without serious injuries. The ordeal led to widespread flight cancellations after the jet was grounded, and some travelers have taken steps to avoid the plane in the future. The incident has also sparked a fresh discussion about whether it’s safe to fly with a baby on your lap .

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Moscow Travel Guide: Best Things to Do + More [2023]

· everything to know about visiting moscow, including the best things to do and how to get around. ·.

Moscow is Russia’s vibrant capital city, and it also happens to be the largest city in all of Europe. The city’s long and infamous history makes it one of the most unique places we have ever visited.

The architecture ranges from centuries-old palaces to uniform, gray concrete buildings. The people range from cold and private to warm and welcoming. Moscow is a city is strong juxtapositions, and we learned a lot during our time there.

This post will break down all you need to know about visiting Moscow, including the best things to do, how to get there, how to get around, and more.

The Best Things to Do in Moscow

1. explore the red square.

The Red Square is the heart of Moscow. Most of the city’s top attractions can be found here, including just about everything on this list. The Kremlin, St. Basil’s Cathedral, and Lenin’s Mausoleum are all located here, and the State Historical Museum and GUM are not far from here, either.

The Red Square is a common home for parades, protests, and seasonal celebrations. There are massive Christmas celebrations here, with food vendors and carnival rides set up in numbers.

2. Check Out the Ziferblat

The Ziferblat is a café in Moscow that is unlike any café we have ever been to. While most cafes charge you for your drinks and food, the Ziferblat charges you for your time.

Upon arrival, you are given a clock. When you leave, the barista calculates how much time you spent in the café and charges you accordingly. This concept was created to help visitors to be more intentional with their time, and the cafe itself is incredibly charming.

For a detailed look at everything you need to know before you visit, make sure you read my post about visiting the Ziferblat Cafe in Moscow .

3. Marvel at St. Basil’s Cathedral

St. Basil’s Cathedral is one of the most iconic churches in the world, and it was the single thing we were most excited to see while in Moscow. Built almost 500 years ago, St. Basil’s Cathedral is recognized by its colorful domes and whimsical style. The church is of the Russian Orthodox faith, and the inside is just as wondrous as the outside.

St. Basil’s Cathedral is located on the edge of the Red Square, making it incredibly convenient to visit. Entrance for non-worshippers costs 800 rubles, and tickets can be bought at the church

4. Explore the Kremlin

The Kremlin is the largest active fortress in Europe, and it is the site of most of Russia’s government affairs. In addition to government buildings, the Kremlin Complex is filled with courtyards, towers, and museums that are open to the public. If you have the time, you could spend a couple of days fully exploring all that there is to see in the Kremlin.

5. Walk Through Lenin’s Mausoleum

Vladimir Lenin is one of the most important figures in Russian history, and his body is located perfectly embalmed in a mausoleum in the Red Square. The Mausoleum is open to the public to visit, and as long as you are willing to go through a few security checks, it is easily one of the best things to do in Moscow. Its convenient location in the Red Square makes it a can’t miss attraction.

There is absolutely no photography allowed inside the Mausoleum. Do not test this rule.

6. Wander Along Arbat Street

The Arbat is a very popular street in Moscow that is lined with stores, cafes, and other touristy attractions. It is one of the oldest streets in the city, dating back to the 1400s. This street is both quaint and trendy, and there are many walking tours that introduce tourists to the neighborhood’s wonders and highlights.

7. Catch a Show at the Bolshoi Theatre

As a lover of the arts, it is hard to think of Moscow and not think of ballet. Russia has always been a top dog in the world of fine arts, and Bolshoi Theater is one of the best places to catch a performance. We were lucky enough to attend an Opera here, and it is a venue that you don’t want to miss out on if you enjoy opera, ballet, or orchestral performances.

8. Visit the State Historical Museum

The State Historical Museum is one of the most respected museums in Moscow. Despite its name, it is not really focused on the history of Russia as a nation. Rather, it contains a collection of artifacts from all throughout Russia’s history.

The museum’s collection is very broad in nature. It houses some items from indigenous tribes that used to occupy the region, pieces collected by the Romanov family, and more.

9. Wander Around GUM

GUM is an absolutely massive mall within walking distance of the Red Square. It isn’t just the size that draws visitors here; it’s the sense of luxury. The mall is so beautiful inside, much like the metro stations.

While visiting a mall might not sound like it belongs on a bucket list, this mall does. You will not want to miss out on visiting GUM while in Moscow.

10. Admire the Cathedral of Christ the Saviour

While St. Basil’s Cathedral is the most iconic church in Moscow, it isn’t the only one. The Cathedral of Christ the Saviour is absolutely stunning, with massive golden domes. It is the tallest Orthodox church in the world, and it is the seat of the Orthodox Patriarch of Moscow.

It is located just about a mile from the Red Square, just south of the Kremlin Complex. You can walk to it from the Red Square in about 20 minutes.

How to Get to Moscow

Flying to moscow.

Moscow has three major international airports: Sheremetyevo (SVO) , Domodedovo (DMO) , and Vnukovo (VKO) . All three of them are directly connected to downtown Moscow by the Aeroexpress trains, which leave every 30 minutes throughout the day. By Aeroexpress train, you can expect to get to the city center in 25-45 minutes depending on the airport that you fly into.

Sheremetyevo is the biggest and busiest of the three airports, and it is the one you are most likely to fly into – especially if you are coming from outside of Europe or the Caucus region. We flew into Sheremetyevo on a direct flight from New York City.

I usually provide backup airport options, because flying right into the city isn’t always the cheapest way to get where you’re going. Unfortunately, when it comes to Moscow, don’t really have a choice other than to fly right into Moscow. It is a very remote city, and it is usually the cheapest place to fly into in Russia as a whole.

Since Sheremetyevo is so busy, you will probably find a great flight option anyway. I wrote in  my post about finding cheap flights  that using hub airports will lead to more affordable airfare, and the same logic applies here. Even though Russia’s national airline, Aeroflot, is no longer a member of the SkyTeam Alliance, Moscow is still a major hub connecting passengers from all over the world.

READ OUR CHEAT SHEET

Train or Bus to Moscow

Trains and buses are one of the most popular ways to get around Europe. However, they’re of very little use when you’re trying to get to Moscow.

Moscow is hundreds of miles from the nearest major cities. The only major European city that can even be reached within 8 hours on the ground is St. Petersburg, and even the Baltic capitals of Riga, Vilnius, and Tallinn are over 12 hours away.

If you want to get to Moscow, the best option is almost always to fly. While the train routes to Moscow are scenic, they simply take forever.

How to Get Around Moscow

METRO | TROLLEYS | TRAMS | BUSES

Moscow has one of the most memorable metro systems in the world. Its metro lines are very deep underground, and the stations are absolutely stunning. Each station has its own unique style, but all of them contain escalators that seem to go on forever.

The system was built in an effort to showcase the power of the Soviet Union and its bright future. The plans were a form of propaganda, but they resulted in what is still one of the most visually appealing subway systems on earth.

Moscow’s metro system isn’t just pretty. It is also very useful and accessible. The system has 17 lines that connect the city and its surrounding area.

But wait; there’s more!

The Moscow metro system is also incredibly affordable, with each ride costing less than a dollar. The metro is by far the best way to get around Moscow, as it is almost impossible to beat the connection times and the low cost to ride.

Tickets can be bought at electronic, English-speaking kiosks in stations, or directly from ticket counters at certain larger stations. There are also day passes available, which are a very solid option if you plan on riding the metro several times per day.

The metro is by far the best way to get around Moscow.

In addition to the metro system, Moscow also has a network of buses, trams, and trolleys. This system is nowhere near as convenient or well-connected as the metro, though, and is likely of little use to you during your trip. There is no Uber in Moscow, but a similar app named Yandex is available if you need a ride in a pinch.

How Many Days Do You Need in Moscow?

Moscow is the biggest city in all of Europe, and it is absolutely loaded with things to do. You could spend weeks in Moscow and still find new things to do. Of course, most travelers don’t have that kind of time to spend in one place!

I recommend spending no less than three full days in Moscow, and ideally closer to five or seven.

Moscow is very spread out, and it can take some time to get from one major point to another. There are also so many places that are nice to just sit back and relax, which is hard to do when you’re in a hurry trying to cram activities into just a few days.

If you only have a week to visit Russia, I’d advise spending all of the time in one city. If you decide to split your time between Moscow and St. Petersburg, I recommend not trying to squeeze in any day trips beyond those two cities.

When Is the Best Time of the Year to Visit Moscow?

There are two different ways to approach this question. Personally, I think the best time to visit Moscow is around Christmas and New Year’s Day. While the weather will be absolutely freezing, Moscow is a surreal winter wonderland in December and January.

We were in Moscow right before Christmas. While it was very cold, you can always bundle up. Exploring the Christmas markets and pop-up ice skating rinks throughout Moscow is one of my favorite memories from anywhere I’ve traveled, and I dream of going back to do it again.

If you aren’t fond of the cold, Moscow is beautiful in the summer. It tends to get pretty cold in the shoulder seasons, so if you want warm weather, you should plan to visit in the summer. Moscow actually gets pretty warm in July and August, and there are a bunch of fantastic places to soak up the sun within the city.

The best time to visit Moscow is either around Christmas or from late May to August.

Is Moscow Safe to Visit?

While Moscow is a truly wonderful city, there’s no denying that visiting Russia comes with risks. As the country is run by an infamous communist dictator, concerns about visiting are valid. While we didn’t experience any sort of threat or negative treatment during our time in Moscow, we visited in a peaceful time.

In our experience, Russia doesn’t seem to detain normal Americans or Westerners to use as pawns. As a regular person, as long as you don’t commit any crimes, there is a slim chance you will run into any issues. However, Russia will not hesitate to enforce its laws against foreigners, and illegal behaviors will likely land you in a very compromising position.

Russia will not hesitate to enforce its laws against foreigners, and illegal behaviors will likely land you in a very compromising position.

To make matters worse, Russia has a bad reputation for gang violence. While the Russian mafia has very little interest in normal Western tourists, they won’t hesitate to pick a fight with anyone who ventures into their sphere of influence. If you seek out illegal substances or activities, you could be a target of the mafia.

If you seek out illegal substances or activities, you could be a target of the mafia.

Finally, since Russia’s invasion of Ukraine, things are all very different. Russia is currently at war, and there are battles raging within 8 hours of Moscow. While it is still relatively safe to visit, that could change at any time as the war with Ukraine continues.

Is Moscow Worth Visiting?

Without a doubt, Moscow is worth visiting. It is one of the most unique major cities we have ever visited, and we hope to make it back one day. The Russian Orthodox churches are stunning, the city’s history is unlike any other, and the food is to die for.

While many visitors prefer St. Petersburg to Moscow, I think Moscow deserves a lot of hype of its own. Moscow is the beating heart of Russian culture and history, and it’s a place I highly recommend checking out if you have the chance.

That’s all we have for you about Moscow! I hope this post was helpful as you plan your trip to Russia’s capital.

Have you been to Moscow? Or is this your first time visiting? Comment below if you have anything to add to our travel guide!

Hi, I'm Greg. I'm an avid traveler who has traveled to over 50 countries all around the world with my wife and kids. I've lived in Italy, Mexico, China, and the United States, and I dream of moving abroad again in the future. With this blog, I provide my audience with detailed destination guides to my favorite places and pro-tips to make travel as stress-free as possible.

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