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Invitation Letter For Kenya eTA

When applying for a eTA to visit Kenya , it is often required to submit an invitation letter along with your application. An invitation letter serves as a supporting document, providing information about your trip and the purpose of your visit. 

This letter is typically written by a host or inviting party in Kenya , such as a family member, friend, or business associate. It helps immigration authorities assess the legitimacy of your visit and ensures that you have a clear purpose for your travel.

What does an invitation letter for a eTA application entail?

An invitation letter is a crucial document required for many eTA applications. It serves as a confirmation that you have been invited by someone residing in Kenya. 

The letter is typically written by the inviting person , who acknowledges your intention to visit their residence in Kenya.

Types of Invitation Letters:

There are various types of invitation letters, including:

• Business Invitation Letter: This type of letter is required when you are invited for business-related purposes, such as attending meetings, conferences, or negotiations in Kenya.
• Hospital Invitation Letter: If you are traveling to Kenya for medical treatment or consultation, you might need an invitation letter from the hospital or medical institution where you will be receiving the services.
• Student Invitation Letter: Students who plan to study in Kenya will need an invitation letter from the educational institution where they have been accepted.

Requirements for Writing an Invitation Letter:

While not all embassies make it mandatory, submitting an invitation letter is highly recommended to support your Kenya eTA application . To ensure the acceptance of the invitation letter, the host must meet the following requirements:

• Relationship: The host must be your friend, relative, family member , or romantic partner.
• Citizenship or Permanent Residency: The host should be a citizen or lawful permanent resident of Kenya.
• Accommodation: The host must have sufficient space in their home to accommodate you during your visit.

How to Write an Invitation Letter for eTA Application:

Writing a letter of invitation for a eTA application can be relatively simple once you understand its purpose. The host should personally write the letter, addressing it to either you or the consular officer responsible for processing the eTA application.

In some cases, embassies may have their own invitation form. If provided, your host will only need to complete the form with the necessary details. However, if no specific form is available, you can use the following sample as a guide:

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Subject: Invitation Letter for [Applicant's Name] with Passport No. ________________

Dear Sir/Madam,

I, [Host's Name], am writing this letter to support the eTA application of [Applicant's Name] for their visit to Kenya. Currently, I reside in Kenya as a citizen/permanent resident at the following address: [Host's Address].

[Include information about the relationship between the host and the applicant.]

[Applicant's Name] will be visiting me from [Enter Entry Date DD/MM/YY] to [Enter Exit Date DD/MM/YY] for tourism purposes in Kenya. We plan to explore various tourist destinations and engage in activities such as [Add planned activities/itinerary]. During their stay, [Applicant's Name] will be residing with me at [Host's Address] until their departure to their home country. All expenses related to the trip will be covered by [Applicant's Name] through [Provide means of funding].

Should you require additional information or have any inquiries, please do not hesitate to contact me.

Kind regards,

[Host's Signature]

[Host's Name]

[Host's Address]

[Host's Phone Number]

[Host's Email]

The host should include copies of their residence permit, proof of residence (address), and any other relevant supporting documents.

Where to Submit the Invitation Letter:

If you are applying for a Kenyan eTA, the invitation letter and eTA application form should be submitted to the Kenyan embassy or consulate . The guest can submit these documents, along with other required supporting documents, on the day of their eTA interview. The host should also provide a scanned copy of the invitation letter to the guest for their reference.

Remember to check the specific requirements and guidelines of the embassy or consulate where you will be submitting your eTA application.

By following these guidelines and providing accurate and detailed information in the invitation letter, you can increase the chances of a successful eTA application for your visit to Kenya.

Can you explain the concept of a eTA cover letter?

A eTA cover letter is a crucial document that provides essential details about your intended trip to a foreign country. It serves as a proposal explaining why you are eligible to receive a eTA for your travel purposes. 

This letter is typically addressed to the Embassy, Consulate, or eTA Application Center where you intend to submit your eTA application. The content of your eTA cover letter depends on the specific purpose of your trip, which can be broadly categorized into three main types: tourism, business, and medical. Each type requires distinct information to support your eTA application.

Types of eTA Cover Letters

• Cover Letter for Tourism Purposes : This type of cover letter is written by the applicant. It should include relevant information related to your tourism activities and intentions during your visit to the desired country.
• Cover Letter for Business Purposes: In the case of a business trip, the cover letter is usually prepared by your employer. It should outline the purpose of your visit, the duration of the trip, and your role within the company.
• Cover Letter for Medical Purposes : For medical trips, an authorized medical institution typically prepares the cover letter. It should include details about the patient's diagnosis, treatment, treatment duration, and any other pertinent information.

Information to Include in a eTA Cover Letter

To create a compelling eTA cover letter, it is essential to provide comprehensive and convincing details. Remember, your objective is to convince the Embassy or Consular staff that you meet the eligibility criteria for obtaining a eTA. 

The following information should be included in your eTA cover letter:

• Reason for the Visit: Clearly explain the purpose of your visit to the country in question, whether it is for tourism, business, or medical treatment.
• Travel Dates: Specify the dates you plan to enter and exit the country. It is advisable to include flight reservations to substantiate your travel plans.
• Detailed Itinerary: Provide a comprehensive itinerary outlining your planned activities during your stay in the country. This demonstrates that you have a well-defined plan and reinforces the purpose of your trip.
• Financial Means: Present evidence that you possess sufficient financial resources to support yourself during your stay. This may include bank statements, proof of employment, or sponsorship details.
• Accommodation: Indicate where you plan to stay during your visit. If you have made reservations, mention the hotel name and attach supporting documentation, such as hotel confirmation or reservation details.
• Other Countries Visited: If your travel itinerary includes visiting other countries, mention them in your cover letter, along with the purpose and duration of your stay in each country.
• Sponsorship: If someone will sponsor your trip, describe your relationship with the sponsor and explain how they will support you financially or otherwise.
• Documentary Limitations: If you are unable to submit any of the required documents, provide a valid explanation for the omission and state the alternative documents you have submitted in their place.
• Additional Relevant Information : Include any other pertinent information that supports the purpose of your trip or addresses any concerns the Embassy or Consular staff may have.

It is worth noting that you can refer to your supporting documents, such as proof of accommodation, flight reservations, or medical records, within your cover letter to further substantiate your claims. 

For example, you can state, " My friend and I plan to stay at the ABC Hotel in Paris, and our complete hotel reservation is attached ."

Specifics for Medical Purposes

In the case of a cover letter for medical purposes, typically written by a doctor or specialist, the following information should be included:

• Official Letterhead: Ensure the cover letter is written on the official letterhead of the medical institution.
• Patient's Diagnosis and History: Clearly state the patient's diagnosis and medical history to provide context for the treatment.
• Treatment Details: Explain the specific treatment the patient will undergo, emphasizing its benefits and providing precise information about the treatment procedures.
• Treatment Duration: Specify the duration of the treatment and any subsequent follow-up appointments.
• Any Other Relevant Information: Include any additional information that may be pertinent to the medical treatment or your visit.

It is also advisable to request a hospital or medical center abroad to provide an invitation letter, known as a Hospital Invitation Letter, which can include further details regarding your medical treatment, trip information, and personal information.

Specifics for Business Purposes

When applying for a business eTA, your employer should prepare a cover letter that contains the following details:

• Letterhead of the Company: The cover letter should be written on the official letterhead of the company.
• Travel Dates: Clearly state the dates of your business trip.
• Purpose of the Trip : Describe the purpose of your visit, whether it is for meetings, conferences, negotiations, or any other business-related activities.
• Trip Duration: Specify the duration of your business trip.
• Company Information : Provide the full name of your company and your position within the organization.
• eTA Type : Clearly mention that you are applying for a Business eTA.
• Employer Contact Information : Include the contact information of your employer, such as their name, title, email address, and phone number.
• Any Other Relevant Information: Include any additional information that is relevant to your business trip or supports your eTA application.

Furthermore, in some cases, the company you plan to visit abroad may provide you with an invitation letter. This invitation letter, prepared by the foreign company, can be attached to your eTA application and provides additional validation for your business trip.

By following these guidelines and tailoring your eTA cover letter to the specific purpose of your trip, you can enhance your chances of a successful eTA application. Remember to provide accurate and detailed information to demonstrate your eligibility and convince the Embassy or Consular staff of the authenticity and legitimacy of your travel plans.

Could you provide some samples of cover letters for eTA applications?

Below, you will find samples of cover letters for different types of eTA applications. These samples serve as guidelines, and it is important to tailor the letter to meet your specific requirements and provide all the necessary information.

Sample Cover Letter for Tourist eTA/Letter of Purpose of Travel

Immigration Officer

Subject: Cover Letter for Tourism to [Desired Country] for [Applicant Name] with Passport No. ________________

I am writing to apply for a eTA to travel to [country name] from [enter date DD/MM/YY] to [enter date DD/MM/YY]. My purpose of travel is tourism, as I am eager to explore various tourist destinations and immerse myself in [country name]'s unique cuisine and culture. I have planned to visit places such as [add places you plan to see] and ensure an ultimate tourist experience by exploring the city of [city name(s)].

During my visit to [country name], I have made arrangements to stay at the following hotels:

• [Hotel Name and Address] - [Date DD/MM/YY]

[Feel free to add your schedule/itinerary and elaborate more on what you plan to do during your trip.]

I am currently employed at [company name] as [position], and I have obtained approval for the vacation days specified above. I will be financing my trip through [provide means of finances]. Please find attached all the required documents for my eTA application.

If you have any questions or require any additional information, please do not hesitate to contact me at any time. I trust that you will find everything in order and appreciate your favorable reply to my application.

Thank you in advance.

[Your Complete Name]

[Your Address]

Sample Cover Letter for Medical eTA

[Official letterhead of hospital/medical institution]

[Current Date]

[Name of Referring Hospital]

[Address and Phone]

[Patient Name]

I am writing on behalf of my patient, [patient Name here], to document the medical need for [medication/treatment/equipment in question] for the treatment of [the exact diagnosis]. Please find the following information regarding the patient's medical diagnosis, history, and a summary of my treatment motive.

Patient's Diagnosis and History:

[Add applicable information of the patient's diagnosis and medical history]

[Add applicable information about the patient's treatment, the reason thereof, and how it will benefit the patient's health]

Treatment Duration:

[Add the expected duration of the treatment]

As highlighted, the [medication/treatment] is necessary for my patient's medical condition. With the correct treatment and care, my patient could successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient's medical treatment.

[Name and Signature of Physician]

Quick note: Ensure that you include other relevant required documents alongside your medical cover letter. These can include records of your medical condition, health insurance policies, and any additional supporting documents.

Sample Cover Letter for Business eTA

[Letterhead of Company]

Dear Consul General,

I am writing this letter to confirm that Mr./Mrs. [Name and Last Name] is an employee at [company name] with the position of [job title/position]. During the [number of years] they have been working at our company, Mr./Mrs. [Name] has played a key role in strengthening our relationships with international investors.

Mr./Mrs. [Name] will be traveling to [Name of city], [country] from [Date of entry] until [Date of exit] for a total of [number of days]. This trip is essential to attend to the following work-related activities:

[Write in as much detail as possible about the business activities that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [Name] will participate in an important business meeting in [city name] to enhance corporate relations with our international partners.

Mr./Mrs. [Name] will be staying at [hotel name, address, phone number] during their visit, and they will return to [country of origin] on the specified dates.

I kindly request the issuance of a [eTA type] to Mr./Mrs. [Name and surname] at your earliest convenience. Should you require any additional information, please do not hesitate to contact me.

[Supervisor Signature]

[Name and Last Name]

[Phone Number]

[Address of Employer]

These samples provide a framework for creating effective cover letters for eTA applications. Remember to personalize the content based on your specific circumstances and provide all the necessary supporting documents as required by the embassy or consulate.

What is a sponsorship letter and how does it relate to eTA applications?

A sponsorship letter plays a crucial role in eTA applications, particularly when the applicant is unable to provide the necessary funds for their trip abroad. This letter is written by the individual who will be financially supporting the applicant throughout their journey, known as the sponsor. 

It serves as a vital document, providing evidence that the sponsor possesses the financial means to cover the applicant's expenses during their stay, including accommodation, food, transportation, and other related costs.

Distinction Between Sponsorship Letter and eTA Invitation Letter

It is important to distinguish the sponsorship letter from a eTA invitation letter. While the sponsorship letter focuses on the financial support provided by the sponsor, a eTA invitation letter is issued by a host or inviting party in the destination country. 

The eTA invitation letter confirms the invitation extended to the applicant for a specific purpose, such as attending an event, conference, or family gathering.

What to Include in a Sponsorship Letter

When drafting a sponsorship letter for a eTA application, it is essential to include specific details pertaining to both the applicant and the sponsor. 

Here is a breakdown of the information to be included:

• Your Details

Begin by providing your personal details, such as your full name, address, contact information, and citizenship.

• Trip Details

Outline the details of your trip, including the travel dates, duration, and itinerary. Specify the places you plan to visit and any additional activities or tours that are part of your travel plans.

• Sponsor's Details

Include comprehensive information about the sponsor, including their full name, surname, contact details, and relationship to the applicant.

• Covered Expenses

Clearly state which expenses will be covered by the sponsor, ensuring to mention accommodation, meals, transportation, and any other essential costs related to the trip.

• Supporting Documents

Apart from the sponsorship letter, the sponsor should also provide copies of the following documents to substantiate their financial capability:

• a) Copies of their passport or identification documents.
• b) Proof of sufficient funds, such as bank statements or payslips.
• c) A travel itinerary, if applicable, outlining the sponsor's travel plans during the applicant's stay.
• d) Proof of accommodation arrangements made for the applicant.
• e) A flight itinerary demonstrating the applicant's return to their home country, if applicable.

Sponsorship Letter Template for eTA Application

Below is a template that can serve as a guideline for crafting a sponsorship letter for a eTA application. This example involves a husband sponsoring his wife's trip, but you can modify it accordingly to suit your specific circumstances:

Subject: Sponsorship Letter for [Wife's Name] with Passport No. [Passport Number]

I, [Your Full Name], currently residing at [Your Address] and a citizen of [Your Country], am writing in support of my wife, [Wife's Full Name], and her eTA application.

[Wife's Name] will be traveling with me to [Destination Name] for tourism purposes. Our planned departure date is [Enter Departure Date (DD/MM/YY)], and we intend to return to [Enter Home Country/Another Country] on [Enter Return Date (DD/MM/YY)].

During the specified travel period, my wife and I have planned visits to [List Places You Intend to Visit]. We have organized an itinerary that includes various sightseeing activities and tours [Add further details if applicable, such as a detailed schedule].

For the duration of our stay, [Wife's Name] will be staying with me at [Hotel Name(s)] or [Provide Accommodation Arrangements]. I hereby confirm that I will bear all the necessary expenses related to her trip, including accommodation, meals, transportation, and any other essential costs.

Please find attached all the required supporting documents to validate the information mentioned in this letter.

Thank you for your attention to this matter.

[Applicant's Name]

[Your Home Address]

[Your Phone Number]

[Your Occupation]

[Your Signature]

A well-crafted sponsorship letter serves as a testament to the financial support provided by a sponsor for a eTA application. By clearly outlining the necessary details and attaching relevant supporting documents, the sponsor enhances the chances of the applicant's eTA approval.

Do you have any tips for writing a letter for eTA applications?

Certainly! Here are some tips to keep in mind when writing a letter for eTA applications:

• Be Clear and Concise: Keep your letter clear, concise, and to the point. Avoid unnecessary details or lengthy explanations. Stick to the relevant information required for the eTA application.
• Follow the Official Format: Research the specific requirements and guidelines for eTA application letters provided by the embassy or consulate. Use the recommended format and structure, including headings, if provided.
• Provide Complete and Accurate Information : Ensure that all the information you provide is accurate and complete. Double-check names, dates, passport numbers, and other important details to avoid any errors.
• Address the Appropriate Authority: Address the letter to the correct immigration officer or consular officer responsible for processing eTA applications. Include their name, title, and contact information if available.
• Include Relevant Details: Include all relevant details about your trip, such as travel dates, duration, purpose of visit, places you plan to visit, accommodation arrangements, and any scheduled activities or events. Provide a clear itinerary if applicable.
• State the Financial Support: Clearly state who will be financially supporting your trip and how they will cover your expenses. Include the sponsor's full name, contact information , and a brief explanation of their relationship to you.
• Attach Supporting Documents : Whenever possible, include supporting documents to validate the information mentioned in the letter. These may include bank statements, payslips, flight itineraries, accommodation bookings, and any other documents requested by the embassy or consulate.
• Use a Professional Tone : Maintain a professional tone throughout the letter. Be polite, respectful, and courteous in your language. Avoid using slang or informal expressions.
• Proofread and Edit: Before submitting your letter, carefully proofread it for any grammatical errors, typos, or inconsistencies. Make sure the letter is well-written and presents a strong case for your eTA application.
• Be Truthful: Always provide honest and accurate information in your letter. Avoid exaggerating or misrepresenting your circumstances. Honesty is essential for a successful eTA application.

Remember to tailor your letter to the specific requirements of the eTA application and embassy or consulate you are applying to. It's also a good idea to seek guidance from official resources or consult with an immigration attorney if you have any specific concerns or questions.

Confidently Writing Your Invitation Letter for eTA Applications

Writing an invitation letter for a eTA application can initially seem daunting, but with the information provided in this guide, you will gain the confidence to write your own letter. 

By following the tips and guidelines outlined below, you will be able to craft a personalized invitation letter that meets the specific requirements of your eTA application.

Understand the Purpose:

Before you begin writing your invitation letter , ensure you have a clear understanding of the purpose of the letter . Identify the type of eTA you are applying for and the specific information required by the embassy or consulate. This will help you structure your letter appropriately.

Format and Structure:

Follow the recommended format and structure provided by the embassy or consulate . If there are no specific guidelines, maintain a formal letter format with a clear introduction, body, and conclusion. Consider using headings or bullet points to organize the information and enhance readability.

Personalize the Letter:

While sample eTA letters can serve as a helpful guideline, it is important to personalize your invitation letter to reflect your unique circumstances. Tailor the content to accurately represent your relationship with the invitee and the purpose of their visit.

Provide Essential Details:

Include all the necessary details in your invitation letter. This typically includes the invitee's full name, date of birth, nationality, passport information, and contact details. Clearly state the purpose and duration of the visit, along with the intended dates of travel.

Explain the Relationship:

Elaborate on your relationship with the invitee, emphasizing any family ties, friendships, or professional connections. Provide relevant background information to establish the credibility of your invitation and demonstrate a genuine reason for the visit.

Describe the Visit:

Detail the specific activities, events, or occasions the invitee will participate in during their stay. Mention any planned itineraries, sightseeing opportunities, conferences, or family gatherings. This demonstrates a well-structured visit and strengthens the purpose of the invitation.

Show Financial Responsibility:

Provide evidence of your ability to financially support the invitee during their stay . If you will be covering their expenses, clearly state this commitment and outline the financial arrangements you have made. Include any supporting documents, such as bank statements, to substantiate your claims.

Extend Hospitality:

Express your enthusiasm and willingness to accommodate the invitee during their visit . If applicable, state that you will provide lodging, transportation, or any other necessary arrangements. This showcases your genuine hospitality and reinforces the purpose of the invitation.

Proofread and Edit:

Once you have completed the invitation letter, carefully proofread it to ensure accuracy, coherence, and clarity . Check for any grammatical errors, spelling mistakes, or missing information. A well-presented and error-free letter enhances your credibility.

Seek Legal Advice if Necessary:

If you have specific concerns or complex circumstances, it is advisable to seek legal advice from an immigration attorney or consult official resources. They can provide expert guidance to ensure your invitation letter meets all legal requirements.

Where should I submit my eTA cover letter?

Once you have written your cover letter, you should submit it along with your eTA application form and other required documents at the Embassy where you will lodge your eTA application.

What are the other required documents with a eTA invitation letter?

As a U.S. visitor, in addition to your eTA invitation letter, you must ensure that you have included all of the sponsor's information (a U.S. citizen). It would also be helpful to include a letter of invitation for a eTA and supporting documentation. The other required documents for your eTA application may include:

• A copy of your passport, I.D., or green card
• Proof of sufficient funds, such as your bank statements (if funded by the host in the U.S.)
• Declaration of Financial Support or USCIS Form I-134 (optional)
• Proof of residence, such as your home address or a rental contract

Enrollment verification letter or transcripts (for students)

• Make sure to attach all the necessary documents for your eTA application.

What other countries can I visit with my Schengen eTA?

With your Schengen eTA, you can visit the following Schengen Member States in Europe: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

Why is a cover letter important?

A cover letter is important because in some cases, you may not be able to attend an in-person interview with a eTA officer, especially when applying through a eTA Application Center like VFS Global. 

The cover letter helps clearly explain the purpose of your travel to the embassy authorities responsible for processing your eTA application. It not only facilitates the eTA processing time but also potentially increases the chances of a successful eTA application.

Can I get a Schengen eTA without an invitation letter?

When traveling to a Schengen area country for any purpose, it is recommended to have an invitation letter. The invitation letter makes it easier for the Embassy to grant you the Schengen eTA.

What other documents should I submit alongside my Schengen eTA cover letter?

For a successful eTA application, you need to submit certain documents that are part of the Schengen eTA requirements. In addition to your cover letter, you must submit the following documents:

• A valid passport (valid for 6 months after your trip)
• 2 passport-size pictures
• A complete Schengen eTA application form
• A flight itinerary or return flight ticket
• Proof of financial means (bank statements for the past 6 months)
• Proof of accommodation (hotel bookings, Airbnb reservations)
• Valid Schengen travel insurance
• Employment status documents
• Proof of civil status
• COVID-19 requirements

How to write a cover letter for VFS Global?

Writing a cover letter for VFS Global is similar to writing a letter to the embassy. Keep in mind that VFS Global acts as a bridge between you and the embassy. When writing a cover letter for VFS Global, you can use the samples provided above (depending on the purpose). Regardless, remember that any visa cover letter follows the same principle and format.

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To obtain a kenya evisa.

Step1: Complete the online application by providing your passport details.

Step2: Submit payment online using a credit card.

Step3: Monitor your email for confirmation of payment and receipt of your eVisa, which will be sent electronically.

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Kenyan Visa Invitation Letter for Business Trips & Family Visits

Foreign nationals traveling to Kenya for a range of purposes can now take advantage of the eVisa for Kenya , the quickest and most efficient way to gain access to the country.

Conveniently, the same eVisa is valid for tourism, business activity, and visiting family , although the requirements differ depending on the purpose of the visit.

Tourists must provide proof of travel in the form of a Kenyan accommodation reservation, while business people, those staying with family, and students on an educational trip require an invitation letter .

The information below explains what this document must contain and how to upload it during the Kenya eVisa application process.

What Is a Kenyan Visa Invitation Letter?

An invitation letter acts as proof of travel, which is one of the Kenya eVisa requirements . It allows the authorities to verify that you have a legitimate reason for entering the country.

An invite is needed by foreign nationals for whom tourism is not the primary activity and is therefore applicable to the following 3 groups:

• Business people
• Foreigners visiting family or friends in Kenya
• Students on an educational trip

An invitation letter is a simple document and easy to obtain . Below you can find an explanation of the different types, and how to get one.

Invitation letter to obtain a business eVisa for Kenya

The business invitation letter should be issued by the employer or sponsoring company located in Kenya who you’ll be working for/with during your stay.

In addition to indicating the reason for the invite , such as a meeting or other company event, the letter should also state your position/role within the company.

The invitation should be printed on company letterhead and contain the following information to be considered valid:

• Company name
• Contact telephone number
• Full company address
• Arrival and departure dates

The document is submitted electronically , with a copy of the company registration, when applying for the Kenya eVisa.

Visiting family and friends with a Kenya visa invitation letter

Given that foreign citizens staying with family or friends do not need to book accommodation, it is not possible to provide a reservation as evidence of travel.

In these situations, it is necessary to submit an invitation letter from the host family .

In their note, the relative or acquaintance should provide the following information:

• Full name, residential address and contact information (telephone number)
• Their relationship to the invitee (family/relative is not specific enough)

Like the business invite, this document is used to verify that the candidate has somewhere to reside and an acceptable reason for spending time in Kenya. It should be submitted along with a copy of the host’s passport/ID card/alien card or entry permit.

Educational trips with the Kenyan online visa

Students taking part in educational activities in Kenya also need an invitation letter for their trip.

In this instance, the letter should be from the school or university. The document should clearly state the reason for the trip and include full contact details, including the address.

Pupils should ask the school or other educational institution to provide them with the letter before beginning the eVisa application process.

How to Submit a Kenyan eVisa Invitation Letter

Travelers who opt for the Kenya eVisa do not need to present paperwork in person at a consulate or embassy. Conveniently, the form and all supporting documents are submitted electronically instead.

When filling in the visa questionnaire, applicants are prompted to provide their proof of travel , which is the invitation letter for business people, those residing with family or friends and students.

The document should be uploaded in either PDF or JPG format . There are no size restrictions but it is advised that the archive is no larger than 450kb.

Documents Required for a Kenyan Visa in Addition to The Invitation Letter

As well as providing the proof of travel which corresponds to the type of Kenyan visa required, all eligible foreigners need to have:

• A passport which is valid for a minimum of 6 months from the date of entry
• A minimum of one blank page in the passport
• A return transport ticket or evidence of an onward journey

A yellow fever certificate for Kenya may be needed by people who have recently spent time in a high-risk country.

Other documentation is requested depending on the purpose of the trip, travelers should consult the Kenyan visa requirements .

Check If You Can Apply for a Kenya eVisa

Once the applicant has all the necessary documentation to hand, the online form can be filled in with basic personal information and passport details.

Provided all the data and supporting documents, including the invitation letter, are approved, the Kenya eVisa will be sent by email within approximately 72 hours.

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• Kenya Visa Invitation Letter From Host

A Kenya visa invitation letter from a host serves as an official invitation for a foreign visitor. It outlines the purpose of the visit, the duration of the stay, and details about the host, including their contact information, proof of accommodation, or financial support. The letter should be written formally, indicating the host's willingness to accommodate visitors during their stay in Kenya. This article provides information about the Kenya visa invitation letter and a sample invitation letter that you can use as a reference. Visas for Future can help you obtain an invitation letter. Click the button below to start your order.

The invitation letter from your Kenyan host is not mandatory but can still be valuable in your visa application process. This helps the authorities assess the purpose of your visit. Whether traveling for business, tourism, or visiting friends and family, this letter should clearly state the relationship between you and your host. It should also include the dates of your intended stay in Kenya and the purpose of your visit.

In the context of a visa invitation letter, a Kenyan host refers to an individual or entity in Kenya who is inviting and, in some cases, sponsoring a foreign visitor. The host could be a family member, friend, business associate, or an organization based in Kenya.

The purpose of mentioning a Kenyan host in the invitation letter is to provide additional information to the immigration authorities about the visitor’s intended stay. The host typically expresses their willingness to accommodate and support the visitor during their time in Kenya.

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Aside from Kenya’s e-visa processing service, we also provide the following services: Kenya East African Tourist Visa, Kenya Transit Visa , and Kenya 5-Year Multiple Entry e-visa processing services. Discover the convenience of stress-free travel planning with our Kenya processing service; click the button below to start your application.

What We’re Offering?

While a Kenyan visa invitation letter isn’t mandatory for all applicants, some situations, like visiting friends or family, might benefit from an invitation letter service. These services draft personalized letters confirming your accommodation, purpose of visit, and host’s details, potentially strengthening your application. However, carefully choose a reputable service as quality varies, and remember the final approval rests with the Kenyan embassy or consulate. Weigh the cost and potential benefits against simply having your host write the letter themselves.

We offer Kenya e-visa processing service which will give you your Kenya e-visa in your mailbox within three (3) business days. We offer two types of Kenya e-visa: single-entry and multiple-entry.

• Category 2 countries  – valid for travel within three (3) months from the issue date. 1
• Category 3 countries  – valid for travel within one (1) month from the issue date. 1
• The multiple entry costs $164.82 , with one (1) year validity. 2

Why choose us

Our order forms are easy and simple., we validate your application., we answer your questions..

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How to write a kenya visa invitation letter from the host.

Writing a Kenya visa invitation letter from the host can be straightforward with the right structure and information. Here’s a detailed guide to help you:

• Address the letter:  Start with the recipient’s address, usually the Kenyan Embassy or Consulate in the applicant’s home country.
• Introduce yourself:  Clearly state your full name and nationality.
• Purpose of the letter:  Mention you are writing to support the visa application of [applicant’s name].
• Applicant details:  Provide the applicant’s full name, date of birth, passport number, expiry date, and nationality.
• Relationship to you:  Briefly explain your relationship to the applicant (e.g., friend, family member, business partner).
• Reason for visit:  Specify the purpose of the visit to Kenya (e.g., tourism, business trip, visiting family).
• Travel dates:  Provide the planned arrival and departure dates in Kenya.
• Accommodation:  Mention where the applicant will be staying during their visit (e.g., with you, hotel booking confirmation).
• Financial support:  Indicate how the applicant will be financially supported during their stay (e.g., sponsored by you, own funds).
• Your details:  Provide your full legal name, occupation, and employer (if applicable).
• Contact information:  Include your complete address, phone number, and email address.
• Kenyan identification:  Attach a copy of one form of Kenyan identification for yourself, such as a National ID or passport.
• Statement of invitation:  Clearly state you are inviting the applicant to visit Kenya and will be responsible for their accommodation and well-being during their stay.
• Duration of stay:  Specify the exact duration of the applicant’s stay with you.
• Offer assistance:  State your willingness to provide any additional information or documentation required by the Kenyan immigration authorities.
• Signature:  Sign the letter with your full name and date.

Key Elements of Kenya Visa Invitation Letter From the Host

A Kenya Visa Invitation Letter from the host is a formal document that provides additional information about the purpose and details of a visitor’s trip. While specific requirements may vary, the key elements typically included in such a letter are:

• Full name of the host.
• The host’s address is in Kenya.
• Contact details (phone number and email) of the host.
• Full name of the guest.
• Passport information, including passport number and expiration date.
• Nationality and date of birth of the guest.
• Clearly state the relationship between the host and the guest (family, friend, business associate, etc.).
• Purpose of the visit (e.g., tourism, family visit, business).
• Proposed dates of entry and exit from Kenya.
• A statement expressing the host’s willingness to accommodate and support the guest during their stay.
• If applicable, mention the address where the guest will be staying in Kenya.
• If the host will be financially supporting the guest, include a statement to that effect.
• A closing statement expressing gratitude and a signature from the host.
• Some embassies may request additional documents such as a copy of the host’s ID or passport.

Format of the Kenya Visa Invitation Letter from the Host

While there’s no specific official format mandated by the Kenyan embassy, here’s a general structure you can follow for your Kenya Visa Invitation Letter as a host:

• Include your name and contact information (address, phone number, email).
• Date the letter.

Introduction:

• Briefly introduce yourself, your relationship to the applicant (e.g., friend, family member), and your Kenyan citizenship/residency status.
• State the purpose of the letter – to invite the applicant (mention their full name and nationality) to visit Kenya.

Details of the visit:

• Specify the applicant’s intended arrival and departure dates.
• Briefly mention the reason for their visit (e.g., tourism, business, family visit).
• Outline the planned activities or itinerary (optional).
• Mention where the applicant will be staying during their visit (your residence, hotel, etc.).

Financial responsibility:

• State that you will be financially responsible for the applicant’s accommodation, meals, and local transportation (mention if specific costs are covered).
• If applicable, mention any financial support you’ll provide beyond basic living expenses.

Guarantees:

• Express your guarantee that the applicant will abide by Kenyan laws and regulations during their stay.
• Assure the embassy that the applicant will return to their home country after the visit.
• Thank the embassy for their time and consideration.
• Sign the letter and include your printed name.

Tips for Writing a Kenya Visa Invitation Letter from the Host

Tips on writing a Kenya Visa Invitation Letter are the following:

• Use formal and polite language throughout the letter.
• Proofread carefully for any errors before submitting.
• Attach a copy of your Kenyan identification document.
• If writing on company letterhead, ensure it includes company details.
• Consider tailoring the content based on the visa type the applicant is applying for (e.g., additional details for business visas).

Samples of Kenya Visa Invitation Letter from the Host

Sample Invitation Letter for Kenyan Tourist Visa

[Your Name][Your Address][City, Kenya][Postal Code][Date] [Recipient’s Name][Recipient’s Address][Recipient’s City, Country][Recipient’s Postal Code]

Subject: Invitation Letter for Tourist Visa

Dear [Recipient’s Name],

I hope this letter finds you in the best of spirits. It is with great pleasure that I formally invite you to visit me in Kenya this [Month and Year].

I have been residing in Kenya for the past [number of years/months] and would love for you to experience the incredible beauty and culture of this country with me. Our proposed itinerary includes exploring Nairobi’s National Museum, going on a safari in the Maasai Mara, and visiting the coastal city of Mombasa, among other activities.

You will be staying with me at my residence located at [Your Address]. I have ensured all accommodations are in place to make your stay comfortable and enjoyable.

Our relationship, as you know, goes back [number of years], and it would mean the world to me to spend this time together, reliving old memories and creating new ones.

Attached a copy of my passport, utility bill, and rental agreement as proof of residence.

I sincerely hope you consider this invitation and await your positive response.

Warm regards,[Your Name][Your Contact Information: Phone number & Email]

Sample Invitation Letter for Kenyan Business Visa

[Company’s Letterhead][Company’s Logo][Company’s Address][City, Kenya][Postal Code][Date] [Recipient’s Name][Recipient’s Designation][Recipient’s Company Name][Recipient’s Address][Recipient’s City, Country][Recipient’s Postal Code]

Subject: Invitation Letter for Business Visa

On behalf of [Your Company’s Name], I am writing to formally invite you to attend the [Specific Event/Meeting/Conference] scheduled to be held in Nairobi, Kenya, from [start date] to [end date].

The primary objective of this [event/meeting/conference] is [brief purpose, e.g., “to explore collaborative opportunities between our companies in the domain of sustainable energy solutions”]. Your expertise and insights into [specific field/domain] would significantly contribute to the event’s success.[Your Company’s Name] has arranged accommodation for you at [Hotel’s Name], located at [Hotel’s Address]. Furthermore, our company will bear all your expenses related to this visit, including boarding, lodging, and travel within Kenya.

Please find attached a formal agenda of the event, a copy of our business license, and our company’s profile for your reference.

We eagerly await your confirmation and hope that this event will mark the beginning of a fruitful business relationship between our organizations.

Warm regards,[Your Name][Your Designation][Your Company’s Name][Your Contact Information: Phone number & Email]

Sample Invitation Letter for Kenyan Study Visa

[Institution’s Letterhead][Institution’s Logo][Institution’s Address][City, Kenya][Postal Code][Date] [Recipient’s Name][Recipient’s Address][Recipient’s City, Country][Recipient’s Postal Code]

Subject: Invitation Letter for Study Visa

We are pleased to inform you that you have been admitted to [Institution’s Name] for the [specific course, e.g., “Bachelor of Science in Environmental Studies”] starting on [course start date]. The duration of the course is [specific duration, e.g., “four years”], ending on [course end date].

Your dedication and passion for [specific subject] will significantly contribute to our diverse student community and academic discussions. Our institution has a history of academic excellence, and we are confident that you will uphold and enhance this tradition.

Kindly find attached:

• A formal admission letter detailing the course structure, faculty, and other relevant academic information.
• A document outlining the tuition fees and other expenses for the entire duration of the course.
• Details of the accommodation facilities provided by or recommended by our institution.

Please use this letter and the attached documents to facilitate your application for a Kenyan study visa. Should the visa authorities require any further information, please do not hesitate to contact our admissions office at [institution’s contact email] or [phone number].

We eagerly await your arrival and are looking forward to welcoming you to our campus.

Warm regards,[Your Name][Your Designation, e.g., “Director of Admissions”][Institution’s Name][Your Contact Information: Phone number & Email]

Sample Invitation Letter for Other Visas (Medical, for instance)

[Hospital/Clinic’s Letterhead][Hospital/Clinic’s Logo][Hospital/Clinic’s Address][City, Kenya][Postal Code][Date] [Recipient’s Name][Recipient’s Address][Recipient’s City, Country][Recipient’s Postal Code]

Subject: Medical Treatment Invitation Letter

This letter serves as a formal invitation for [Patient’s Full Name], passport number [Passport Number], to undergo medical treatment at our facility, [Hospital/Clinic’s Name], located in [City, Kenya]. The proposed medical procedure is [specific treatment, e.g., “a knee replacement surgery”], which is scheduled to take place on [specific date].

After careful examination of the medical reports and documents you shared, our team of medical professionals, led by [Leading Doctor’s Name], believes that the procedure is essential for your health and well-being.

The estimated duration for the treatment, including post-operative care and recovery, is approximately [specific duration, e.g., “six weeks”]. During this period, our institution will ensure that you receive the highest standard of medical care and attention.

Enclosed with this letter are:

• Details of the proposed medical treatment, its benefits, and potential risks.
• A cost estimate for the entire duration of the treatment.
• Recommendations for accommodations near our facility, should you need them.

We request you to use this letter to facilitate your application for a Kenyan medical visa. Should the visa or health authorities require further clarification or documentation, they can reach out to our administration desk at [contact email] or [phone number].

Your health and comfort are our utmost priority, and we are committed to providing you with the best care possible.

Warm regards,[Your Name][Your Designation, e.g., “Chief Medical Officer”][Hospital/Clinic’s Name][Your Contact Information: Phone number & Email]

Frequently Asked Questions

What documents are needed for an invitation letter.

The host must fulfill the following requirements for the letter of invitation to be valid: 1. A scanned copy of the host’s ID/passport. 2. Proof of funds (if the host financially supports the guest). 3. Proof of home / flat ownership or rental contract. 4. An itinerary of the places we plan to visit together. 5. If the host has taken days off from work to be with you during your stay in their country, then submitting a document proving this would work in your favor.

Can I apply for a visa without an invitation letter?

It’s generally not mandatory to have an invitation letter. However, having an invitation letter or providing additional documentation about the purpose of your visit can be beneficial, especially for specific visa categories.

What are the two types of invitation letters?

Here’s an overview of the two types of invitation letters:

1. Personal Invitation Letter: Social or family invitations are issued by an individual inviting friends or family members to visit them. They may include details about the relationship, the visit’s purpose, and the duration of the stay. Invitations to private events such as weddings, birthdays, or other celebrations may also require a personal invitation letter.

2. Official Invitation Letter: Business or Professional Invitations and Government or Diplomatic Invitations. The former is used for inviting someone for business or professional purposes, whereas the latter is issued by government officials or diplomatic missions for official reasons.

How do you confirm an invitation letter?

The text provides options for confirming an invitation letter via email. The most common and easiest method is to reply to the email, thanking the sender for the invitation and letting them know if you can attend. Alternatively, you can send a separate email to confirm your attendance if you prefer to be more formal or if the original invitation was part of a larger thread.

The text provides three ways to confirm attendance if you receive a paper invitation . These include calling the sender, sending a handwritten note, or emailing the sender.

• evisa.go.ke | Republic of Kenya Electronic Visa System. (2023). Evisa.go.ke; Republic of Kenya. <https://evisa.go.ke/services/EastAfricaTouristVisa> [ ↩ ] [ ↩ ]
• East African Tourist Visa. (2022). The Embassy of the Republic of Kenya, Addis Ababa, Ethiopia. Retrieved February 6, 2024<https://www.kenyaembassyaddis.org/services/consular-services/east-african-tourist-visa/> [ ↩ ]

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Written by James Abel Diego

James Abel Diego is a content writer at Visas for Future who is an expert in travel and visa policies for Turkey, India, Colombia and Egypt. He is an Education graduate who is inclined with passion in writing informative content. He has been in several training sessions making him more of value in content and fulfilling customer orders efficiently. James maintains his understanding of visa processing by executing real visa orders once per quarter.

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Glen Vidania is the Content Manager at Visas for Future, a company that offers online visa services for eco-friendly travelers. He is a certified Content Marketer and an experienced academic writer. He writes and promotes content that is informative, engaging, and relevant to the readers. He had work experience and gained skills in writing articles, data entry, SEO email marketing, and guest posting. He is also an expert in applying for visas for Turkey and India.

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Cite this article

Diego, James Abel. "Kenya Visa Invitation Letter From Host." Visas For Future , https://www.visasforfuture.com/kenya-visa-invitation-letter-from-host/. Accessed on 6 October 2023.

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Diego, James Abel. "Kenya Visa Invitation Letter From Host." Visas For Future. October 6, 2023. https://www.visasforfuture.com/kenya-visa-invitation-letter-from-host/.

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Published: 6 Oct 2023 12:54 UTC

Last modified: 23 Mar 2024 20:32 UTC

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Table of Contents

Kenyan Visa Invitation letters: Tips to draft one fast

Are you planning to visit Kenya soon? If so, you may already be aware that you require a visa to gain entry into this country which is home to world-record marathoners. Kenya is a Visa free country for many nationalities, and in the year 2021, Kenya introduced eVisa, which is an online-issued travel visa, what you do as an applicant is apply for your visa online by filling and submitting an application form, upon approval, it is issued online in PDF format, all you do is download it, pick your passport, and set off for Kenya. If you want to read more on how to apply for a Kenya eVisa online , check a step-by-step post that I wrote on the same here.

However, for your visa application to be approved, the Kenyan eVisa officials require you to have supporting documents, which are meant to verify your travel and stay in Kenya and enable your visa approval. One of the required documents is an invitation letter. In this post, I’ll discuss some tips and strategies to help you navigate the process of obtaining a Kenyan visa invitation letter from your host, making your eVisa application process smooth and hassle-free.

  Purpose of your visit : Before you even start applying for a Kenyan visa, it’s important to know the purpose of your visit to Kenya. This will help you determine the type of invitation letter,  attachments, and any other information that you will need your host to include in the invitation letter. Here are the most common types of visits to Kenya, that require a visa applicant to have an invitation letter: Family visits- This type of visit is made by families who are not Kenyan citizens and need their families in Kenya to host them during their visit. Tourist visits – This requires the visa applicant to provide a host’s invitation letter, which can either be a friend or family, if none of that applies to the applicant, then they attach hotel bookings since they need to show proof of where they will be staying during their visit. Business visits – This requires the applicant to attach an invitation letter from the company which they are visiting for business. What to include in a Kenyan visa invitation letter

Now that you already know your type of visit, let’s go ahead and look at what exactly is included in the invitation letter written by the host. Host details: Full name, physical address, telephone contacts, copy of identification document, relationship with the applicant, date of birth, occupation, and date of writing the invitation letter. If the host is an organization, the letter should be done on the organization’s letterhead. Visa applicant’s details: Full name, date of birth, relationship with the host, occupation, arrival, and departure date, physical address, telephone contacts. Salutations:  Do salutations like you would do in any other letter. The invitation letter’s body:  Write a detailed and relevant invitation letter, that will help the visa officials, approve your applicant’s visa to Kenya, fast.

In conclusion, obtaining a Kenyan visa invitation letter can seem like a daunting task, but with the right information and preparation, it can be a smooth and hassle-free experience. By knowing the purpose of your visit, providing complete and accurate information, including all required documentation, and drafting the invitation letter early, you can increase your chances of a successful eVisa application and a stress-free trip to Kenya.

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Kenyan Visa

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Kenyan embassies generally ask for documents that seem confusing, especially to travelers that apply for the first time for a visa. A visa letter of invitation Kenya is among the documents that most first time visa applicants have difficulties understanding its purpose.

Visa Invitation Letters for Kenya

A Visa Invitation Letter for a Kenyan is a letter that the applicant has to submit to the Kenyan embassy or consulate where they are applying for a visitor visa and needs to be addressed either to the applicant or to the consular officer, confirming that they will accommodate the applicant in their home for the whole period of their stay in the country where the host lawfully resides.

What are the important details which should be in a Visa Invitation Letter?

The visa invitation letter must contain the following information about the host:

• Date of birth
• Telephone number
• Type of home (owned / rent house / flat / room)
• Host’s residential status in the host country

On the other side, the letter must also include the following information about the guest:

• Full name as shown on their International Passport
• The person’s address and telephone number
• Relationship between the host and the guest
• The purpose of the trip (friendly visit, holiday, wedding, birthday party.)
• Exact entry date and exit date
• If the letter is addressed to the guest do not make it sound too official. It is better if it sounds more personal and friendlier rather than formal, so that the consular officer can have a better sight of the relationship between the host and the guest.

Who can provide a Visa Invitation Letter?

The person providing the visa inviation letter must fulfill the following requirements in order for the letter of invitation to be valid:

• Must be a citizen or lawful permanent resident of the Kenya
• Must be your family member / relative or friend, boyfriend / girlfriend
• Must have a registered place (appartment or house) in Kenya
• Must have enough room for the applicant or the applicant and his or her family members if the applicant is travelling to Kenya with his or her family
• On some occations, the Letter of Invitation is not required by the Kenyan embassy, but it is strongly recommended to submit one even if not required.

Steps to Applying for Kenyan visa To apply for a Kenyan visa follow the steps given below:

• Check if you need to apply for a Kenyan Visa.
• Know when is the right time to apply!
• Figure out what type of Kenyan visa you need.
• Find out where you should lodge your application.
• Fill in the right Kenyan visa form.
• Collect the documents required for Kenyan visa.
• Make a visa appointment.
• Attend the visa interview.
• Submit your biometrics.
• Pay the visa fee.

Please Note: Please consult Kenyan embassy in your country as visa regulations for Kenya can and often change overnight. In individual cases, additional documents required for Kenyan visa. We accept no responsibility as we have no affiliation with the embassy of Kenya or their visa section.

Going for a visa interview at the embassy? The visa officer at the Kenyan consulate will look over your application and ask you questions if they wish to clarify anything. It is best to answer these questions honestly.

• What is your purpose of your trip to Kenya?
• Do you know anyone living in Kenya?
• What is your current occupation?
• How long have you been in your current occupation?
• If you are a student, when will the studies finsh?
• How will you suuport yourself whilst in Kenya?
• Have you ever travelled to other countries?
• Who will pay for your trip to Kenya?
• What are your plans when you return from your trip?
• What will you do if your visa application is rejected?
• What is your marital status?
• Will you be involved in business in Kenya?

Common reasons why your Kenyan visa application got rejected include:

• Lack of funds – you must be able to afford your trip Kenya and you must provide documents to show that you can.
• Proof of accommodation not provided – you must be able to show where you will be staying in Kenya and you can easily do this by providing a hotel reservation in Kenya.
• The visa officer thinks you will not return to your home country – you must make it clear that you intend to leave Kenya and return to your home country before the expiry of your visa. You can do this by providing documents that show you have ties where you live, such as an employment letter or proof that you own your home etc.
• No proof of residence – you must be able to prove that you can live in the country of your residence legally, so you must provide proof of residence.

Do I Need an Invitation Letter for Kenya Visa?

If you’re planning to visit the captivating landscapes and cultural wonders of Kenya, you might be wondering whether you need an invitation letter for your visa application. The visa application process can be intricate, and understanding the role of an invitation letter is essential. In this comprehensive guide, we’ll delve into the intricacies of invitation letters for Kenya visas, who may require them, and how they can influence your visa application.

Embarking on an international journey is an exciting endeavor, and obtaining the necessary visa is a crucial step. For travelers planning to explore Kenya’s vibrant landscapes, diverse wildlife, and rich culture, understanding the role of an invitation letter in the visa application process is paramount.

Understanding Kenya Visa Requirements

Before delving into the specifics of invitation letters, it’s essential to familiarize yourself with the general visa requirements for Kenya. These requirements typically include a valid passport, completed visa application form, passport-sized photographs, proof of accommodation, return flight tickets, and sufficient funds to cover your stay.

The Role of an Invitation Letter

An invitation letter is a document issued by a host in Kenya, inviting you to visit the country. While not mandatory for all visa applicants, an invitation letter can provide additional support to your application by confirming the purpose of your visit and your ties to the country.

Who Needs an Invitation Letter?

Not all travelers require an invitation letter for their Kenya visa application. Typically, those visiting for tourism or business purposes may not need one. However, if you’re visiting friends or family, attending conferences, or participating in specific events, an invitation letter might strengthen your application.

How to Obtain an Invitation Letter

If your travel plans require an invitation letter, you should reach out to your host in Kenya. This could be a friend, family member, organization, or business contact. The host will need to draft a formal letter that includes essential details such as your relationship, purpose of visit, intended duration of stay, and their contact information.

Key Components of an Invitation Letter

An effective invitation letter should include:

Host’s Details: Name, address, contact information of the host.

Visitor’s Details: Your name, nationality, passport details.

Purpose of Visit: Specify if it’s for tourism, business, family visit, etc.

Intended Duration: Clearly state the dates of your visit.

Relationship: Explain your relationship with the host.

Responsibility: Mention whether the host will cover expenses.

Contact Information: Provide the host’s phone number and email.

How an Invitation Letter Influences Your Application

An invitation letter can positively impact your visa application by providing evidence of the purpose of your visit and a local contact. It shows Kenyan authorities that you have a valid reason for your stay and ties to the country, reducing the likelihood of your visit being misconstrued.

Common Mistakes to Avoid

When obtaining an invitation letter, avoid these mistakes:

• Incomplete Information: Ensure all necessary details are included.
• Inaccuracies: Double-check dates, names, and passport details.
• Vague Purpose: Clearly state the purpose of your visit.
• No Contact Information: Include the host’s contact details.

Tips for a Successful Visa Application

• Plan Ahead: Initiate the visa application process well in advance.
• Accurate Details: Provide accurate and consistent information.
• Complete Documentation: Ensure you have all required documents.
• Follow Guidelines: Adhere to the visa application guidelines.
• Professionalism: Approach the application process professionally.

In Conclusion, While not everyone needs an invitation letter for their Kenya visa application, it can be a valuable asset for certain travelers. Whether you’re visiting family, attending an event, or exploring business opportunities, an invitation letter can strengthen your application and provide clarity to the Kenyan authorities about your purpose and intentions. By understanding the role of an invitation letter and adhering to the visa requirements, you’ll enhance your chances of a successful and memorable visit to Kenya.

Frequently Asked Questions

Is an invitation letter mandatory for a kenya visa application.

No, it’s not mandatory for all travelers. The necessity of an invitation letter depends on the purpose of your visit and other factors.

Can I apply for a Kenya visa without an invitation letter?

Yes, many travelers apply for a Kenya visa without needing an invitation letter. The visa application process caters to a variety of travel purposes.

How do I know if I need an invitation letter?

If you’re visiting friends or family, attending events, or have specific business purposes, you might need an invitation letter. The nature of your visit determines the requirement.

Can I submit a scanned copy of the invitation letter?

Yes, you can usually submit a scanned or electronic copy of the invitation letter. Ensure that the copy is clear and includes all necessary details.

What if my host in Kenya is not a citizen? Can they still provide an invitation letter?

Yes, as long as your host has legal status in Kenya, their invitation letter can support your visa application. Citizenship is not a prerequisite; legal status is the key factor.

Do you need a Tourist visa to Kenya?

Contact our team of skilled immigration lawyers to discuss your visa and immigration needs.

Call us on +234 812 5505 986 or WhatsApp us at +234 818 1547 085 for immediate assistance with your situation. We are available to assist you in person, over the phone, or online.

Invitation letter for visa Kenya

When applying for a business visa, one of the most important documents is a letter of offer or intent issued by the host company. In this article, you can find out all about the invitation letter for visa Kenya

Visitors, who are planning a trip to Kenya , can also get the help of travel agencies like tourist visa online to secure invitation letters from the host organisations.

Kenya is a country located in East Africa along the coastline of the Indian Ocean. Visitors can also witness the tallest mountain in Africa, the Kilimanjaro in person. 

The country offers several opportunities for you to use your skills and make a livelihood out of them. It has immense business growth and companies are always looking out for new people to add on and work with. 

If beautiful coastlines, rainforests, wilderness and great wildlife viewing is your cup of tea then you can definitely check out Kenya as a place to settle down long term for its business opportunities.

For a business visa, it is advisable to get a multiple entry visa the first time, so that you can easily enter and exit the country with the convenience of settling down.

Continue reading the article below to find out more about the said Invitation letter for visa to Kenya.

READ ALSO: IS KENYA SAFE TO VISIT

The invitation letter is essentially a way for companies to reach out and talk to potential business clients or partners, to come and conduct business in their country (Kenya in the case of this article).

It can also be a letter inviting people, groups or other organisations to attend an event like a seminar etc.

In this case, the invitation letter visa Kenya should be sent by the company or organisation located in Kenya.

Business Visa

We cannot talk about the Kenya Business visa invitation letter, without actually talking about the Business visa. This is a kind of visa issued to those who wish to conduct trade and business between two countries. 

It allows the visitor to stay in the host country for a short period of time, for them to conduct the business they are concerned with and then return back.

READ ALSO: KENYA CLASS K VISA

Requirements

Apart from the invitation letter and the documents consisting of information about the applicant, the embassy will also require you to submit some incorporation documents belonging to the host company.

We have provided a list of the needed documents below. You can get the help of your travel agency , who should be able to arrange these for you. 

• The certificate of registration which is also known as the incorporation of the company.
• The company’s articles of incorporation.
• The address of the business as registered legally.
• Their tax audits and papers.
• List of all their employees, both locals and foreigners. 

READ ALSO: KENYA FAMILY VISA

Other Documents

The applicant personally needs to submit a few documents apart from the Kenya Business visa invitation letter , such as:

• Passport that should be valid for the next six months. Along with the copies of its first and last page.
• A digitised copy of your coloured passport-sized picture. (It should be taken against a white background)
• Return ticket details.
• The invitation letter for the business visa .
• Travel itinerary and details of your accommodation for the entirety of your stay in the country.
• Proof of sufficient funds, showing that you are capable of sustaining yourself on this business trip.
• You will also have to submit the visa fee either online or with a MasterCard.

It is advisable to run these documents by your travel agency , so as to make sure your application is not rejected due to lacking or incomplete papers.

Apply Kenya Visa

Frequently Asked Questions

How long can i stay in the country with the visa for business.

Your stay in the country on the business visa will depend on the duration of the business that the host organisation has stated in the invitation letter.

Does Kenya still have business opportunities in the pandemic?

Yes, the business in Kenya had seen a downfall due to the pandemic just like the rest of the world. However, it is slowly coming to terms with it.

What is the fee for a Business visa?

The fee can be anywhere from $47 to $49 for this particular kind of visa.

How can I find the status of my business e-visa application after submitting the invitation letter along with the other documents?

Travel agencies like tourist visa online , offer visa tracking services. You can simply enter the acknowledgement number and check the status.

How can I obtain the invitation letter from the company situated in Kenya?

The companies that reach out to you will send you the invitation letter for visa to Kenya themselves, so you do not have to ask first.

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Single Entry Visa

• Transit Visa
• Courtesy Visa
• East African Tourist Visa
• Multiple Entry Visa
• 5yr Multiple Entry Visa

Issued for single entry to persons whose nationalities require a visa to enter Kenya either for business, tourism, medical or other reasons.

Basic Requirements

• Valid travel document not less than six months.
• A Return ticket

Your stay period may be extended for a further 90 days through fns.immigration.go.ke .

All evisa applications attract a 1 USD service charge and a card handling fee will be surcharged.

Card handling fee will be surcharged for Debit cards, Credit cards, VISA Card, Mastercard

Attachments

During the application process, you will be required to attach the following documents. The file formats that may be attached are PDF, JPG, or Microsoft word.

For Business Visits

• Invitation Letters from company / Invitation letter for business visits
• Copies of registration of the company
• Return air ticket

For Family visits

• Invitation Letters from family.
• Identity card / Passport / Alien card / Entry permit of the host.

For Tourists

• Travel itinerary (Details about places to visit if going as a tourist).
• Hotel bookings.

Identity Documents

• Clear Passport biodata page.
• A clear photograph.

Photo requirements

• DO NOT take a photograph of or scan the photo in your passport.
• Must be taken within the past 6 months, showing your current appearance.
• Must be in color.
• Must show your full face, front view with a plain white or off-white background.
• Must show a full face, front view with a plain white or off-white background.
• Must be taken in normal street attire. Uniforms should NOT BE worn in photographs except religious attire that is worn daily.
• Do not wear a hat or headgear that obscures the hair or hairline.
• If you normally wear prescription glasses, a hearing device, wig, or similar articles, they should be worn for your picture.
• Dark glasses or nonprescription glasses with tinted lenses are not acceptable unless you need them for medical reasons. A medical certificate may be required.

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Home News Kenyan Visa Invitation Letter for all Types of Visit

Kenyan Visa Invitation Letter for all Types of Visit

Kenya welcomes foreigners to visit the country for a range of different purposes. Its eVisa service is open to all travellers willing to visit the country for  tourism, business, medical, visits, work, attending meetings/conferences or resettlement reasons . On top of that, getting a  Kenyan eVisa  is also very simple and convenient for the applicants.

The travellers can  apply for Kenyan eVisa  from their homes by completing their eVisa Application, attaching required documents, and finally paying the  Turkey Visa Fee  -all entirely online.

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Get eTA to Kenya

• Step1: Apply on-line Provide the information from your passport to eTA application.
• Step2: Make an online payment Payment Methods: Credit Card
• Step3: Check your e-mail address If your payment is confirmed, your eTA will be sent to your e-mail

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Sample Invitation Letter for Visa to Kenya

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How to Write a Letter of Invitation for a Visit Visa to Kenya (WITH FREE SAMPLES)

You have arrived at the proper location if you need to obtain a letter of invitation to obtain a Kenyan visa. As a result of the fact that we are going to talk about the following topics in this article:

• What is an invitation letter for a visa?
• What is a letter of invitation for visa application concerning Kenya as a country?
• Are all the invitation letters the same? What are the different types of invitation letters?
• Invitation letter for business in Kenya.
• Sample Letter of Invitation for business visa application.
• Invitation letter for visiting friends in Kenya.
• Sample Letter of Invitation for friends visit visa application.
• How to get an invitation letter to Kenya from us.

What is a Letter of Invitation for a Visa Application?

A letter of invitation to apply for a visa is a letter that is published on your behalf and requests a visa for a specific purpose from the embassy of a particular nation to which you are invited. This letter is known as a letter of invitation to apply for a visa. This letter of invitation also serves as a promise to the government of that country that the inviter is assuming full responsibility for your well-being and that you will not stay in that country illegally.

What is a Letter of Invitation for Visa Application Concerning Kenya as a Country?

  The eVisa for Kenya is now available to foreign citizens who are traveling to Kenya for a variety of reasons, and it is the quickest and most expedient way to acquire entrance to the country .

  An invitation letter acts as proof of travel, one of the Kenya visa requirements. It allows the authorities to verify a legitimate reason for entering the country.

Although the requirements change according to the purpose of the visit, travelers can take advantage of the convenience of only needing one to enter the country for tourism, business, or to see family.

Although visitors are needed to present proof of travel in the form of a hotel or other lodging reservation in Kenya to receive an electronic visa, business persons, those staying with relatives, and students on an educational trip are required to provide an invitation letter instead.

What are the different types of invitation letters?

Fortunately, the letter of invitation is a straightforward document, and it is not difficult to acquire one. The invitation is necessary for foreign nationals whose principal activity does not consist of tourism; as a result, it is relevant to the following two types of people:

• Those involved in business
• Visitors from other countries who came to Kenya to see their relatives or friends

Invitation letter to obtain a business visa for Kenya

The employer or sponsoring company in Kenya that the visa applicant will be working with while they are there should be the one to write the business invitation letter and it should come from that location.

In addition to stating the reason for the invitation, such as a meeting or another event hosted by the company, the letter should also specify the position or role that the individual plays within the organization.

For the invitation to be regarded as legitimate, it needs to be printed on letterhead from the company and include the following information:

• Company name
• Contact telephone number
• Full company address
• Arrival and departure dates

The document is submitted electronically, with a copy of the company registration, when applying for the visa.

Sample of letter of invitation for business visa to Kenya

COMPANY’S LETTERHEAD

COMPANY NAME.

2372 Westwood Avenue

Farmingdale, Mombasa 11735

516-845-8360

80101 Mombasa

Kenya, Mombasa

INVITATION TO COMMONWEALTH BUSINESS CONFERENCE

Dear Mr. Jeff M. Fritz

We would like to invite you to attend the Commonwealth Conference located on the 5th Floor NHIF Building Ragati Road on July 15 2019 at 10: 00 AM. It is our great honor to have you as our guest as we appreciate you as our guest speaker.

We are hoping that we will get the same support from you. The event is prepared with the intention to show our acknowledgment to our most important distributor.

Therefore this will be an outstanding opportunity for us to show appreciation for your business, but it is the sample time to strengthen our cooperation. We would appreciate it if you could attend this event as you are one of our top guests.

Hoping for your presence on that day. We look forward to meeting you.

Sincerely yours.

Mark Tennissin

Sample of letter of invitation for tourist visa to Kenya

It is not possible to offer a reservation as evidence of travel because it is not required for international travelers to reserve accommodations when they are staying with family or friends.

Under these circumstances, you are needed to present a letter of invitation from the family that will be hosting you.

The following information should be included in the note that the friend, relative, or acquaintance writes:

• Full name, residential address, and contact information (telephone number)
• Their relationship with the invitee (family/relative is not specific enough)

As with the business invitation, this document is used to confirm that the applicant has a place to live and a valid reason to be in Kenya. It is presented with a duplicate of the host’s passport, identification card, alien card, or admission permission.

Sample letter of invitation letter for friend’s visit to Kenya

103 Vedic House,

17 Bank Street

Nigeria, 55319

This is an official letter to extend to you an invitation to come and visit me in the state of Nairobi for three weeks beginning on the 20th of August 2020 and ending on the 2nd of September 2019.

You will be staying with me while you are here, and I will take care of your needs about where you sleep, what you eat, and how you get around while you are in town.

I hope that while you are here I will be able to show you some of the local attractions, and I am confident that they will provide you with an enjoyable and unforgettable experience.

I have included a scanned copy of my national passport in this message, and you are more than welcome to get in touch with me through my email address if you require assistance with anything that could facilitate your efforts to obtain the appropriate approval to enter this country.

Yours Faithfully,

 Jeff M. Fritz

Guest Details:

Name: Kalu Daniel

Address: 17 Bank Street, Aba. Abia State. Nigeria, 55319

Date of Birth: 19th March 1980

Occupation: Civil Engineer

Relationship: Friends

Passport No: XXXXXXXX

Telephone: +234XXXXXXXXXXXX

Host Details:

Name: Jeff M. Fritz

Address:  2372 Westwood Avenue

Farmingdale, Nairobi 11735

Date of Birth: 7th June 1982

Occupation: Computer Engineer

Passport No: XXXXXXXXX

Telephone: +254XXXXXXXXXX

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