school field trip permission form

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8 Field Trip and School Permission Forms to Make Your Life Easier

Because who has time to reinvent the wheel?

While some schools may be lucky enough to have transitioned to electronic permission slips, many are still relying on the same photocopies that they’ve had for years. Thankfully, we’ve got some spiffy new school permission forms templates to help you retire your old forms without too much heavy lifting.

1. Class Party or Project

When you’re planning a class party or project, this template is a great start. You can use it as is to address any concerns about allergies or adjust it to collect other information, like supply donations or even available volunteers.

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2. School Dances

There comes a time in each student’s life when they’re presented with the opportunity to get down and funky with a group of their peers. At that time, it falls on many an adult to help students manage responsibilities and expectations. This permission slip helps do just that with student, guest, and guardian signatures, and much more.

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3. Movies and Other Media

With all of the digital learning resources available nowadays, you may think permission slips for these tools are no longer necessary. As mindful as you may be in making your selections, you still might want to solicit specific approval for certain content. This quick and easy form is the way to do it.

Edit (doc) |  Print (pdf)

Speaking of potentially sensitive content, sex ed likely requires permission, no matter what it’s called, what grade it’s for, or what class it’ll be in. In addition to documenting approval, this form provides information parents and guardians are sure to find useful before their student participates in any discussions.

5. Extracurricular Transportation

Kids today have an amazing number of options available when it comes to extracurricular activities—and just as many when it comes to getting to and from them. Coaches, leaders, and other staff will love having this form at the ready to get transportation permissions on file in record time.

6. Field Trip Lite

This is a great field trip permission slip without all the fuss. Just enter the facts and send it on its way.

7. Field Trip Plus

For those who sleep a little more easily at night when they have a bit of legalese covering their backsides, the additions in this two-pager may be the better choice. Plus, the added room in the layout gives you plenty of space to load up on trip details, if that’s more your style.

8. Overnight Field Trip

Fair warning: This one has a lot of fine print! But what else would you expect to counter the increasing liability that comes with an overnight field trip?

What school permission forms templates should we add to this list? Let us know in the comments and we’ll create more templates!

Plus, the best field trip ideas for every age and interest (virtual options too), you might also like.

260+ Field Trip Ideas for Grades Pre-K Through 12 (In-Person and Virtual)

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Printable Field Trip Permission Slip Templates

Personalize editable field trip permission slip templates. download a school authorization template for events, field trips, and more..

Create a class trip Permission Slip templates for school outings or other procedures. Easily incorporate your company or school logo.

Download a sample Permission Slip for students

Today, we're expanding our library of school and after-school program templates by introducing a set of generic permission slip templates . These slips facilitate participation in activities like museum visits, farm trips , snow outings, and more.

These authorization templates are essential for securing parental or legal guardian consent for minors to partake in specific activities. Our letters feature editable spaces for easy customization. It's as simple as clicking and typing, similar to using your cell phone. You won't need Photoshop; you can effortlessly include relevant information such as:

• Activity details , encompassing information about the date, time, location, and purpose of the activity.
• Organizer or institution contact details.
• Student's name participating in the activity.
• Parent/guardian consent : Signature and date required from the student's parents or legal guardians granting permission for participation.
• Supplementary information : pricing, attire instructions, behavioral guidelines, etc.

Elevate your authorizations with an elegant, serious, and professional touch. Utilize our free, intuitive editor accessible from your phone, tablet, or computer. In seconds, achieve professional results akin to hiring a designer.

How to edit a Field Trip permission form template on Edit.org

Creating a permission slip format is a breeze!

• Simply click on a permission link within this article. Scroll down to find an array of additional templates.
• Choose your preferred template and commence editing.
• Customize the design to your preferences limitlessly - our editor is incredibly enjoyable to use!
• Save your alterations in our online cloud.
• Download your design in high-resolution PDF for printing or share it online as JPG or PNG.

Voila, you're done!

Customize an example of a field trip Permission Slip in minutes

Why is it necessary for a guardian to grant permission or authorization for their child to participate in an activity? Permission or authorization from a guardian for their child's participation in activities is crucial due to various legal and ethical principles safeguarding minors' welfare and rights.

Legal guardians, usually parents, bear the responsibility of making decisions on behalf of their children , including participation in potentially risky activities. Institutions organizing such activities seek signed parental permission slips to protect themselves from potential legal liabilities.

Parental consent ensures informed decisions about children's participation in specific activities, including time, location, and agreement.

Our text samples offer impeccable letters in stunning designs. Each customizable template suits your academy, school, or study center, allowing alterations in colors, fonts, images, and texts to reflect your university or class's personal style . With our intuitive platform, view changes in real-time, simplifying decision-making and experimentation with various design options like filters, colors, gradients, etc.

Join our free graphic editor now to create student permission slip template!

Free printable Permission Slip templates

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10 Tips for Writing an Effective Field Trip Permission Form

Field trips provide students with enriching, hands-on experiences beyond the classroom’s four walls. Whether it’s visiting a museum, an art gallery, or a local zoo, these adventures offer valuable learning experiences.

However, preparing for these excursions also includes a crucial step: the field trip permission form creation process.

Let us guide you through the process of writing field trip permission forms that provide all the necessary information to reassure parents about their child’s safety.

Table of Contents

10 Best Tips and Strategies When Creating a Field Trip Permission Form

We’ve now established that it’s essential to have written consent for students to attend the trip, and it should include all necessary trip information parents want to know.

Fortunately, there are several strategies to ensure that signed permission forms are returned quickly. Consider the following:

1. Understand your audience — Know that your audience is parents who are concerned about their child’s safety. Keep the language simple, straightforward, and comprehensive.

2. State the purpose — Clearly outline the educational objectives of the field trip. Parents need to understand why it is beneficial for their child’s learning.

3. Provide all necessary information — Include all relevant details about the field trip, such as date, time, location, means of transportation, cost, what the students should bring, and who the accompanying teachers or chaperones will be.

4. Emergency contact details — Parents should provide their best contact information in case of emergencies.

5. Medical information — Ask for any crucial medical information about the student. This includes allergies, medication needs, and any other health-related issues.

6. Permission clause — Include an explicit clause where the parent or guardian grants permission for their child to attend the field trip.

7. Be concise yet comprehensive — While it’s essential to include all necessary information, keep the form as brief as possible to encourage parents to read it in its entirety.

8. Use an easy-to-read format — Break up information into sections or bullet points to make the form easier to digest.

9. Send reminders — Parents are busy. A reminder email or text a few days before the permission slip is due can significantly increase return rates.

10. Use a Template — Drafting field trip permission forms from scratch can be time-consuming. Consider using an online template from Fill to simplify the process.

Download the Field Trip Permission Form

Below is a  preview of Field Trip Permission Form . Use this form for free when you sign up for a Fill account

Field Trip Permission Form

Guide on How to Write a Field Trip Permission Form

Writing a field trip permission form involves clarity, conciseness, and transparency. It should clearly outline the expectations and responsibilities of both the school and the parents.

But before you even get to answer the question, “How to create field trip permission forms?” there are three main points to consider:

1. Include all the essential information

Be sure to include all relevant details, such as the date of the trip, destination, purpose, estimated time of return, and a list of activities (if applicable).

You should also spell out any additional items that may be required for the field trip, like packed lunches or special attire.

2. Provide adequate preparation time

Give parents ample time to review and return the permission form. Aim to distribute forms at least two weeks before the trip.

This not only provides parents the necessary time to consider the details but also allows for sufficient planning in case many students can’t participate.

3. Encourage communication

Let parents know that their thoughts and questions are welcome. Provide a means for them to reach out if they have concerns or require additional information. This could be an email address or a phone number.

Keeping these pointers in mind will help you create a practical and effective permission slip.

Using Fill to Create Your Field Trip Permission Form

Using a form template from a document platform like Fill can help make learning how to draft a field trip permission form much more manageable.

With its intuitive editor, you can create a form that truly reflects the details you want to convey to parents quickly and easily. Plus, with features like e-signature, it’s simpler than ever to collect parent consent for any school-related activity .

Try out our form today and get started with creating a field trip permission form that captures parents’ attention.

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Creating a field trip permission slip template.

Field trips are exciting opportunities for students to explore the world beyond their classroom walls, engage in experiential learning, and gain valuable insights outside of traditional academic settings. However, organizing and managing field trips require careful planning, coordination, and most importantly, obtaining proper consent from parents or guardians.

Creating a reusable field trip permission slip template can make your life easier and also prevent mistakes and forgetting to ask for key information from parents.

When is a field trip permission slip required?

A field trip permission slip is typically required whenever students are going on an off-campus excursion as part of their school curriculum or activities. These trips often involve visits to museums, historical sites, nature reserves, or other educational venues.

The purpose of the permission slip is to inform parents or guardians about the details of the trip, including the destination, date, duration, transportation arrangements, and any associated costs. It also serves as a formal consent form, ensuring that parents are aware of the trip and granting permission for their child to participate.

Field trip permission slips are necessary to establish a clear line of communication between schools and parents, ensuring the safety and well-being of students during the excursion while also providing an opportunity for parents to voice any concerns or provide special instructions regarding their child’s participation.

Info to include in a field trip permission slip template.

Permission slips for field trips are more than just signed pieces of paper. They should include all the information both parents and teachers need to keep students safe. Make sure to include the following information on any permission slips for students:

• Relevant activity details, including the teacher in charge, the trip purpose, destination, date, times, cost, and means of transportation
• Permission statement — “I, (space for parent or guardian’s name), give permission for my child, (space for child’s name), to attend the field trip to (location of field trip) with (organization or adult’s name who is leading the trip).”
• List of any relevant allergies or medical conditions
• Emergency contact information
• Parent or guardian signature
• A space for special instructions or comments

If you’re not comfortable creating a school permission slip yourself, you can download premade templates online.

Can a permission slip for a field trip be signed electronically?

Many schools and educational institutions are adopting electronic methods for obtaining permission slips, making the process more convenient and efficient for both parents and educators. They can also sign the permission slip online using an e-signature.

Electronic signatures have gained recognition and acceptance as legally binding alternatives to traditional ink signatures. With secure online platforms, parents can now sign permission slips electronically using e-signature tools. These tools ensure the authenticity and integrity of the signature, providing a legitimate and binding agreement between the school and the parent.

By using electronic signatures, schools can reduce paperwork, streamline administrative tasks, and expedite the process of collecting and managing field trip permission slips. Electronic signatures also offer a traceable record of consent, providing an added layer of security and accountability for all parties involved.

Save a field trip permission slip template as a PDF.

There are plenty of benefits of digitizing documents like field trip permission slips so they can be accessed on any device and aren’t lost while traveling. The easiest way to create permission slips is with a word processing program like Microsoft Word. That will allow you to create bulleted lists of the field trip details for easy organization and readability.

Although Word is the easiest way to build your school permission slip, it’s not the best way to send it. It’s easy for anyone to edit Word files, and the formatting might not stay the same between devices.

Always save your templates as PDFs using software like Adobe Acrobat to ensure formatting and prevent accidental editing. You can even leave spaces for parents to quickly and easily fill in information.

Want to learn other ways to work with PDFs online ? Discover more about what you can do with Acrobat to write, send, and collect school permission slips.

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How to Design a Field Trip Permission Slip: Tips and Tricks

Planning a field trip sounds fun, but it isn’t easy. From getting administrative approval and scheduling transportation to getting parent permission, it can feel like you’ve gone from teaching to project management. 

The most important aspect of the process, though, is parent communication. It can be difficult to know what to include in your field trip permission slip and how to lay it out. 

Here, we offer our tips to designing a permission slip that is teacher and parent approved. 

Information to Include on Your Permission Slip

When you’re creating your field trip permission slip , it’s important that you both ask for the right information and give it too. You don’t want to end up with a student who forgot to pack a lunch, or one with a bee allergy and no EpiPen.

Here are some details to include: 

Field Trip Location

The field trip location is what creates the excitement for the parent and child. It also helps parents know how to dress their child appropriately. To really build interest, talk it up. It’s one thing to say you’re taking a trip to the zoo. It’s quite another when parents learn their child will be going to the zoo where they’ll be face-to-face with 15 different sharks at the newly built sea-life attraction.

Date and Time

Three of the most critical pieces of information to share are:

• The day the field trip takes place,
• The departure time, and
• The expected return time.

Providing this information allows parents to coordinate scheduling and give them a sense of security knowing exactly where their child should be at any given moment.

Lunch Arrangements

Will students be provided lunch? Should they bring a sack lunch? Money? Make sure you let parents know if there is anything they need to do to ensure their child has plenty to eat and drink while on your trip. 

Field Trip Fees

As a parent, nothing is more frustrating than being told your child couldn’t participate in something because they didn’t have the money to pay for it, especially if you never knew they needed it. 

Help parents avoid this frustration by specifying how much they need to pay, the methods of payment that are accepted, and the deadline for sending the funds. Many times, parents think they can send the money with their child the day of, when funds need to be collected and recorded at least a couple of days prior.

This part will seem redundant, but as you know, it’s worth repeating. Be specific about due dates for payment and permission slip returns. 

If possible, provide reminders leading up to the due date so that parents don’t miss it and their child gets the opportunity to participate in one of the most memorable parts of their educational experience. As tempting as it seems, don’t be too generous with the dates. 

Give yourself ample time to collect, and report the funds so you and your school can plan accordingly. 

Expectations

Not every field trip permission slip will need to include expectations, but it’s a good idea. Do students need to wear closed toed shoes? Do they need to remain quiet and seated throughout the field trip? Expectations give parents the opportunity to prepare their child for the event. You, of course, will do this too, but it’s helpful to involve parents to support the directions students receive at school. 

Calls to action: Volunteers

Every good field trip needs good volunteers. Don’t be afraid to ask! Be clear about what you need. How many people can volunteer? What will they be doing? How do they sign up? If you’ve included all the pertinent information and clearly asked for what you need, you’ll be surprised at how good of a turnout you will have. 

What to ask of Parents/Guardians 

Now that you’ve given parents all of the information they need, be sure to ask for what you need as well. Here’s what you should consider adding to your permission slip form: 

Basic Student Information

The student’s name, grade, and teacher’s name should be included on the form, even if the teacher themselves is the one creating it. This will not only make collecting funds and knowing who has permission easier, but it will help the front office staff double check and record that information as well. Plus, there will likely be more than one class participating, so you want to make keeping information separated as easy as possible. 

Medical Information

Asking for medical information will ensure your students are safe and can be tended to if there’s an injury and illness.

If you don’t already have this information readily accessible, you may want to ask for:

• Medications and whether or not they need to be taken on during the field trip.
• Special health conditions your school should be aware of.

You might also want to consider asking for health insurance information and contact information for their doctor so everything goes smoothly if you need to seek medical treatment.

Emergency Contacts

If an emergency happens and the parents aren’t available, you’ll need to know who to contact. While your school probably has this information on file, including it on the field trip permission slip ensures you can quickly access it and it’s the most current information available.

Parental Consent

This seems obvious, but make sure you ask for parent/guardian permission for the trip. Provide a space for parents and guardians to clearly mark “yes, my student has permission” or “no, my student does not have permission” to avoid any miscommunication. You also may want to consider asking for content for medical treatment and/or a media consent to take pictures if your school district doesn’t already have this paperwork on file.

Design Your Field Trip Permission Slip

Once you know all of the information you will need to include on your permission slip, it’s to design it. Generally, you’ll want to give the field trip information first and then have the parent provide the requested information and sign. This lets you create a “return to school” portion so the parents can keep the details section.

Try to keep your permission slip to one page. If you go any longer than that, you are likely asking for too much information. Having just one page makes it much easier to keep school paperwork organized and find information.

Consider a Paperless School Permission Slip

If you’re looking for an easy way to design, deliver, and track your permission slips, consider making it paperless with a system like LINQ . 

With LINQ, you can easily move fields around to make any of your school forms electronic. Once your permission slip is created, parents can go online to complete it and make payment.

Paperless school permission slip forms save everyone time and prevent them from getting lost. Discover how Script can help your school create paperless forms, and save time and money. Check out our field trip permission slip template or schedule a demo today .