What should a business travel report include? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R4ajm:",1)

Your business trip is over, and now it’s time to draft up a travel report. Why does your manager ask for a business trip report? And what should a good report include? Scroll down to learn everything you need to know about how to write a travel report.

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A business trip report, or business travel report , is a document about a business trip, usually written for a manager. It’s like a memo of the trip, its purpose, learnings, and outcomes.

The meaning of a business trip report is to give an overview of the trip and justify the expenses. 

With a travel report, you tell your manager (or other relevant people in the company) what your trip was about: purpose, goals, achievements, learnings, and recommendations. The purpose of a business trip can be, for example, to solidify business partnerships, prospect for new clients, or learn about the latest industry trends.

A business trip report also justifies the investment the company makes. If your employer sends you on a business trip and pays for the costs, how will it benefit from your travel? 

What should a travel report include? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R1iqjm:",1)

There isn’t one set format for a travel report. You can check if your company has a template for reporting business trips or if there are some conventions or requirements the report should follow. If not, you can find a simple business trip report template in this article. 

Unless you work in a traditional industry, a travel report doesn’t have to be too formal. Your manager probably doesn't want to scan through a 20-page report. 

It’s okay to keep the report brief and concise. You can skip the table of contents and executive summary and focus on the goals, outcomes, and learnings of the trip – the part that matters the most. 

A simple outline for a business trip report  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R2iqjm:",1)

If you want to keep your travel report short and sweet, you can follow this simple structure. 

Basics : Your name, participants (your colleagues), travel period, and destination.

Purpose of trip : Why did you go on this trip? What were the goals? 

Overview : What events did you attend? Who did you meet? What learnings did you gain? 

Summary and Conclusions : A brief summary of the trip and recommendations or action points.

Expenses : You can list your expenses here or deliver your expense claim separately. 

Attachments : If you claim expenses, attach receipts and invoices as proof of travel costs.

Claim travel expenses with an expense report self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R3aqjm:",1)

If you’ve paid travel expenses from your own pocket, you can claim expense reimbursement from your employer. Depending on your company’s conventions, you can either attach the expense claim to the report or deliver it separately. 

More and more companies use digital tools to manage travel expenses, which means that you don’t need to claim back travel costs with a paper document (and not even with a PDF). For example, Pliant features an integration to Circula , a software designed to streamline and automate claiming and managing travel costs and allowances.

Use a business travel report template  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R42qjm:",1)

If your company doesn’t have a fixed structure for a business travel report and you’re not sure how to go about it, here’s a template to help you get started. 

You can use this template to summarize your trip and its expenses in a simple and easy-to-skim format. 

Bear in mind that this isn’t an official travel report template – if there is such a thing. Feel free to edit and customize it for your needs. You can skip or add sections that you see useful. If you want to highlight something particular, add new sections, like Goals or Learnings. 

How to write a travel report?  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R52qjm:",1)

Following the structure of the template above, here’s how you write a travel report. 

Start with the basics self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R5iqjm:",1)

First things first. In addition to your own name, mention any colleagues that were with you on the trip. Include the travel period and destination.

Focus on the benefits for the company  self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R62qjm:",1)

The body is the most important part of your report. You can use a structure that works best for you, but if you’re not sure what to include, here are some ideas.

You can start with the purpose . Why did you go on this trip? What were the goals? This could be, for example, to keep up with the industry trends at a conference. 

Provide an overview of the trip. Who did you meet? What events did you attend? What did you learn? This is your chance to shine. Stress how the trip was beneficial for the company. Not only did you pick up new skills at a seminar, but now you can put them to use in your work for the company. You’ll want to show how sending you on this trip was a good investment. 

Close with a summary and conclusions . Write a summary and revisit the key points, like your learnings, how the goals were met (or why they weren’t), and recommendations and an action plan for the next steps.

Attach a cost summary and receipts (if necessary) self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R7aqjm:",1)

Depending on your company’s travel expense policy, you can attach a cost summary of your reimbursable expenses and relevant attachments to the travel report. Attachments include receipts and invoices as proof of incurred expenses during the trip.

If you deliver an expense claim with an app or in another way established in your workplace, you don’t have to include it in the travel report.  

What is an example of business travel? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R82qjm:",1)

There are many types of business travel, ranging from conferences to trade shows to visiting international branches of the same company. 

What qualifies as business travel in the eyes of the tax office varies from country to country. But usually, there’s some kind of requirement for temporary travel for work purposes.

Examples of business travel include:

Conferences and seminars

Trade shows and fairs

Travel to meet business partners, like suppliers or clients

Internal visits and meetings at different locations  

Company retreats and events

Not every type of business travel requires a travel report. If you’re traveling to a company retreat or summer party to unwind and bond with your colleagues, you can skip the report. 

When does a business trip require a travel report? self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":R9iqjm:",1)

Whether a business trip report is required depends on the organization and its travel policy. A travel report isn’t always necessary, so it’s best to ask your manager. 

But if you claim reimbursement for business-related travel expenses, you do need to submit an expense report and receipts. This is usually required by the tax office to provide a clear audit trail of why your employer is making a (tax-exempt) payment to you. But this doesn’t mean you have to write a report on the whole trip. 

Depending on the policy of your company, you might either submit an expense claim with an app or software or in another fashion that is established in your organization. 

In summary self.__wrap_b=(t,n,e)=>{e=e||document.querySelector(`[data-br="${t}"]`);let s=e.parentElement,r=R=>e.style.maxWidth=R+"px";e.style.maxWidth="";let o=s.clientWidth,i=s.clientHeight,c=o/2-.25,l=o+.5,u;if(o){for(;c+1 {self.__wrap_b(0,+e.dataset.brr,e)})).observe(s)};self.__wrap_b(":Raiqjm:",1)

Business travel report policies vary from company to company. While a travel expense claim may be required by the tax office, a business trip report is usually just used for internal purposes. 

In some companies or industries, lengthy reports may be the norm. But just the same, there may not be a culture of writing travel reports at all. When in doubt, ask your manager.

Ella-Roosa is a freelance content strategist and writer specialized in financial management, fintech, startups, and entrepreneurship.

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How to make a business travel report + free template for 2024

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Business trip overview.

  • The purpose of the trip
  • Travel destination
  • Duration of the trip
  • Participating employees

Trip itinerary

Meetings, events, and activities, expense report, attachments and documents.

  • Invoices and receipts: all the proof of each one of the expenses made
  • Other relevant documents: contracts, certificates, and declarations that were produced during the business trip

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How to Write a Business Trip Report

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When writing a report about your business trip, stress how it was a good investment for the company to send you. This will help convince managers that future trips also will be money well spent. Creating a report on your trip to a seminar, conference or trade show should focus on showing a return on the company’s investment.

Format of a Trip Report

Unless you are writing a long, formal report, skip the cover and contents pages and executive summary. Use a memo format if the document will only be a few pages long, and use a heading that lists the date, topic of the report, your name and who’s receiving it. Use section heads to organize the report, such as Trip Purpose, Overview, Benefits, Cost and Summary.

Introduction and Overview

Start the report with an overview that states facts but does not provide support or detail. Let the reader know what the trip was, why you were sent and the expected results. For example, you might write that you went to a trade show in California to meet with important clients, prospect new ones and check out the competition. You might write that you attended a business workshop to learn new human resources practices to help you recruit better employees, reduce turnover and develop a better benefits package.

The Body of the Report

Describe what happened at the event in terms of how or if you met your goals for going there. Don’t be afraid to tell your supervisor any expectations that fell short -- if you don’t, and he asks later, you might look like you purposely left this information out of the report. For example, if you went to a trade show and weren’t able to meet any promising new clients, you might have solidified relationships with longtime customers and learned new information about competitors, which could lead to more business or better product ideas.

Give specific examples of events relevant to your goals or anything that happened that will benefit your company. Rather than listing personal benefits you got from the trip, such as improving your knowledge of a specific software, discuss how those benefits will help the company -- for example by decreasing the company’s need to hire outside vendors now that you have this skill.

Summarize the Highlights of the Trip

Use the summary to recap the highlights of the trip, including your expected benefits, whether or not you attained them or any others, the total cost for the trip, any expected financial benefit to the company and your recommendation for the future. The more specific you can be about the benefits of your trip, the easier it is for your superiors to calculate a return on their investment.

Attach Your Expense Report

Consider attaching your expense report to the document, rather than listing the details in the document. Include the total cost of the trip in your document, but save details, such as airfare, lodging, meals, tips, parking and other travel costs for the expense report.

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Understanding the Trip and Post-Trip Phases of Business Travel

  • May 1, 2023

Business trips can be a stressful experience for both the executive and their assistant. There is a lot of planning that goes into ensuring the success of any business trip. In fact, I believe there are three distinct phases of trip planning, including the pre-trip, trip, and post-trip. From pre-trip preparations to post-trip follow-up, every single phase is absolutely vital to the success of that trip and of future trips. For administrative or executive assistants who are responsible for managing work travel for their executives or managers, it’s important to understand all three phases of business travel in order to ensure everything runs smoothly and each trip is as productive as possible. In an earlier blog, we focused heavily on the pre-trip phase of work travel . In this blog, we will move onto the trip and post-trip phases, focusing in on how to finish strong and ensure every work trip is well-planned, productive, and beneficial.

The Trip Phase

Your leader is out of the office and well on their way to their trip destination. The work is all done, right? WRONG! The trip phase is arguably the most important and stressful part of a business trip. During the pre-trip phase, you planned out as far in advance as possible, including flights, accommodations, critical documents, transportation to and from airports, restaurants/activities (if applicable), and any other items that may need to be taken care of while they are away. That phase hopefully laid the foundation for a seamless and productive trip. However, things can go wrong. During the trip phase, it will be imperative to rely upon your preparation and calmness in times of chaos.

First and foremost, you’ve already established a game plan with your leader regarding how you will communicate while they’re away. International travel can present communication challenges, but the pre-trip phase allows you to research and identify the best mode for staying in touch. Now, make sure you’re available and checking whatever platform you’re using on a regular basis. Haven’t heard from your executive in a while? Reach out to them to ensure everything is okay and going smoothly. Let them know you’re ready to help if they need it. Sometimes that reach out from back home can be very comforting and reassuring to a leader who’s on the road.

Next, be sure you’re paying attention to the geographic area your leader has traveled to. That means watching the weather forecasts and even checking local news in an attempt to anticipate potential issues and stay a few steps ahead. Bad weather can cause major travel headaches, particularly big storms like hurricanes. While you may feel powerless when mother nature unleashes her power, you can at least give your leader a crucial heads-up. Sometimes just being aware of potential problems can minimize frustration. It’s not just the weather that can upend a business trip. Political unrest, major worker strikes, or natural disasters can cause business travel plans to be upset. Again, try to stay ahead of any issues by keeping tabs on the local news and alerting your leader to any potential problems.

Finally, be sure to check in with them at the end of every day. Provide a brief update about the day’s events at the office and any “need to know” information. This connection with the business while a leader is on the road can really serve to minimize their stress levels and make them feel confident that everything is being taken care of.  It allows them to focus on the meeting or event to which they’ve traveled. It also really helps to solidify your connection with them and reinforce the idea of being in a true partnership.

The Post-Trip Phase

Your leader has returned home after a successful business trip. You nailed the pre-trip and trip phases, and it’s time to sit back and celebrate, right? WRONG! Your work isn’t done quite yet. Once your leader returns from their trip, it’s time for the post-trip phase. This includes debriefing with your leader about the trip, reconciling expenses and submitting all receipts, organizing business cards collected during the trip, updating contact information in the appropriate programs, distributing materials and resources acquired during the trip, and, if needed, preparing a final report summarizing the entire trip. It’s also important to make sure all documents related to the trip have been properly filed and stored in their appropriate place. Make sure travel confirmations, receipts, boarding passes, passport stamps, etc., are all secure and not easily misplaced.

During the debrief meeting, focus on what went right and what went wrong. Ask specific questions of your leader and push for more details if needed. They’re likely exhausted, and it’s important to acknowledge that. It’s also important, however, to get as much information as you can while it’s still fresh in their mind. So, be considerate and accommodating but understand that time is of the essence.

Too, make sure you thank everybody involved in making the business trip a success. If you worked as part of a team, take time to send out an email thanking everyone for their hard work organizing the trip. Ask your executive if there’s anyone they met on the trip that they want to follow up with, schedule an appointment with, or send a thank you. Make that list and help them check off needed follow-ups. This is an important step that can help show your appreciation and keep relationships strong in the future.

Take Flight

Planning a business trip can be a deceptively tricky task. Too many assistants overlook critical elements and fail to prepare their executive leaders to embark on successful trips. If you’re ready to master every element of business travel planning, Office Dynamics can help. We developed a huge library of resources called the Success Store that focuses on helping executive assistants master all the key functions required in their role, become strategic partners with their leaders, and reach incredible levels of professional success. The Success Store includes a massive library consisting of books, certification courses, eBooks, live virtual training, and on-demand training.

We focus on topics administrative assistants are hungry for. One of our most popular eBooks is Mastering Business Travel Planning: A Vital Resource for Assistants . This insightful and innovative eBook will make you both a better travel planner and a better traveler. By developing a deep understanding of the three phases of business travel—pre-trip planning, taking care of the trip itself, and post-trip follow up—you should be better prepared for managing your leader’s trips in the future. Taking the time to think ahead and plan accordingly can make all the difference when it comes to ensuring everything runs smoothly from start to finish. This eBook will help to alleviate travel and planning pains and represents the culmination of Joan Burge’s years of experience in both planning business trips and traveling extensively herself. Her unique perspective offers assistants the chance to become keenly aware of what life on the road is like, even if you’ve never actually been on a business trip! Learn how to plan awesome business trips that any executive would envy.

But we don’t stop there. The Office Dynamics menu of services covers every single element an administrative assistant needs to continue their journey towards becoming a star. You’ll find a vast array of training options, both in-person and virtual, that will help you grow in your career. We’re proud to be the lions of the administrative training industry and feel our deep experience and expertise are vital pieces to our own success. We love helping assistants grow. Click here to learn more!

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15 Tips On How To Plan Successful Business Trips

Home » Guide » 15 Tips On How To Plan Successful Business Trips

Successful corporate ventures involve careful planning and execution in all aspects. And business travel is no different. Though it may sound easy, understanding the intricate details of how to plan a successful business trip is a bit difficult. There are numerous variables involved while planning a corporate trip such as dynamic flight fares, flight cancelation, employee unwillingness, emergencies, and many more. Hence, to ensure smooth business travel, let us discuss the basics on how to plan successful business trips.

How to plan successful business trips

We can divide the planning of a business trip into three sections: Pre-trip planning, during-the-trip plan, and post-trip planning. Let us explore these avenues differently.

I. Pre-trip planning

pre-trip-planning

1. Determine objectives

Every endeavor should have a clear purpose or aim. Corporate can define the outcome of a trip for the employees and brief them about it. It can be meeting new prospects, delivering customer support service, participating in an event, etc. A set guideline will help in evaluating the degree of success or failure of the trip.

2. Establish a budget

As corporate travel makes up the second largest expense of corporate after salaries, budgeting becomes a crucial step of planning. Travel managers should coordinate with partnered TMCs to find the best flights, connections, and accommodations. Further, They should allocate a budget for transportation, meals, and other expenditures.

3. Research destination and make an itinerary

While planning a trip to a foreign land, travel managers and traveling employees need to know about the destination. They should be aware of the local geography, local customs, and business etiquette. Additionally, they should understand the local laws and special considerations of the location. Another important aspect of a business trip is defining a clear itinerary. Travel managers should maintain departure dates, business meetings and events schedules, and other such details and share them with the employee and TMCs.

4. Transportation

Choosing a suitable transport can help travel managers save highly on trips. They should also ensure a good travel experience and minimize connecting flights. Moreover, if trains are possible and the schedule allows for it, travel managers can also use railways, which will cost much lesser than flights.

5. Accommodation

Booking hotels can be a tough job for travel managers. The travel admins should consider budget, location, and amenities while selecting accommodations for their employees. They should make reservations for securing top discounts and ensuring the room’s ready availability.

6. Travel documents

Admins can provide brief guidance about the travel documents required to travel to a particular country. Employees should produce all the necessary documents such as passports, visas, or other documents beforehand. The validity of these documents should be ensured before travel and any discrepancy should be filed for correction if needed.

7. Travel insurance

Travel insurance is essential to protect employees against unforeseen or unfortunate circumstances. Moreover, corporates should ensure that TMCs provide support and look after the travel insurance of the employee. Travel managers should read the terms and conditions of the insurance policy to avoid future hassles and disputes.

8. Contact and schedule meetings

All the involved parties should have each other’s contact information to establish better communication. Sometimes it may be possible that meeting schedules can change on the go; hence, stakeholders should remain in mutual agreement for fulfilling the purpose of travel.

9. Prepare meeting materials

Gathering and providing the right presentations, documents, or contracts to the employee is essential. Employees should remain prepared for the meeting and organize their relevant material to avoid any miscommunication or delay. These documents should provide prompt solutions to any problems raised during or after the meeting.

10. Create a packing checklist

Travel managers should prepare a comprehensive list of essential items to pack. This can include business attire, electronics, adapters, business cards, and any specific materials required for the trip. They can also create and share the packing list as per the location, weather, and culture.

II. During the trip

corporate-trip

12. Time management

Employees should understand the importance of the schedule and should strictly adhere to it. They should arrive at the meeting venue earlier than the set time. Maintaining a personally enforced schedule for exercise, lunch, dinner, outings, etc. will help in enhancing the overall experience of the trip.

13. Networking opportunities

On the trip, employees become the ambassadors of the company. Therefore, it is crucial to train the employees with the soft skills required to aptly represent the business. They can build a network of potential clients and contributors while carrying out simple meetings or participating in corporate events.

14. Expense tracking

Employees should record all of the expenses made during the corporate travel and keep the receipts handy with them. Doing this will help them get reimbursements for any out-of-pocket expenses that were necessary during the trip.

III. Post-trip follow-up

15. recap and evaluation.

A business trip report should be shared with the higher management to analyze and evolve with the prior trips. The feedback loop creates the opportunity to know about the personal experiences of the employees and build on a constructive path.

Corporate trips are essential to expand the reach and potential growth of businesses. Therefore, knowing the details about how to plan a successful trip is highly important for ensuring adequate ROI, both tangible and intangible. And planning for the trip and ensuring that the following through of the plan is of optimal importance to ensure the least amount of creases in a Business’s growth trajectory.

How To Plan Successful Business Trips FAQs

What constitutes business travel planning.

Business travel planning constitutes pre-trip planning, during the trip planning and adjustments accordingly to pre-trip plans and creation of a post-trip plan of recapping and objective evaluation.

What is pre-trip planning?

Pre-trip planning involves determining key objectives, budget allocation and itinerary creation. These are to be done well in advance of the trip if timings and internal tasks allow for it and little if not none of the planning must happen last-minute.

What is during the trip planning with respect to business travel?

Not all circumstances are foreseeable and plans rarely go pitch-perfect. Therefore assessment of the current scenario and planning as required during the trip and making necessary adjustments to the plan or adopting contingencies is necessary in most cases.

What constitutes post-trip evaluation in business travel planning?

After the completion of a business trip, the entire picture can finally be seen and studied. All considerations and plans made before and during the trip can be reflected upon, recorded and improvements that are possible should be considered. These constitute post-trip evaluation and it is very integral to do these evaluations whether a corporate is outsourcing its travel management or whether it is dealt with internally. Because efficient expenditure and smooth execution of plans is of extreme importance to running a business.

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Pratyush is a traveling enthusiast who always looks for innovations in business travel management. He has 5 years of experience writing content on corporate travel management and working closely with expert business travel facilitators.

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Trip reports: why are they beneficial, to whom do you send trip reports, step 1: always carry a small notebook, step 2: decide the report mode, step 3: slowly insert the crucial elements, step 4: clean your report, step 5: end by validating the report.

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Tips for writing a business trip report

A business trip report can be one of the simplest ways for a company to keep track of the details of such a trip. Expenses, responsibilities, fulfillment of objectives, etc. As such, such reporting becomes really important for companies with many employees to keep track of. It can also be important for small companies that need to make sure that the economic efforts invested really pay off.

For the traveler, reporting a business trip does not have to be a bad thing. Since can be a tool that shows your professionalism and how valuable you are to the company that employs you. . Just get used to writing them and it will become second nature.

First of all, start by carrying a small notepad or an app that virtualizes this task on smartphone and pc, for each business trip. This will be an important part of preparing to write a business trip report later on. Make sure it is one that you can carry in your pocket or purse. The important thing is that you can carry it with you at all times. Get in the habit of carrying a pen as well.

It is necessary to note everything that is required as part of the trip report. Although each company will have different requests. Generally, write down all the expenses even the unexpected ones. This should be done even if everything is done with the company credit card. You may not be able to access the credit card files while doing the report, so it's better to be over-prepared than under-prepared. If personal expenses are covered, write them down as well.

There are also technology platforms that can automate this task for you. to record expenses and computerize the record directly.

You may also want to record time spent actually working (e.g., in meetings or at business meals), time spent commuting, and time spent doing other business-related things along the way. If you received any gifts from the client or partner, be sure to note in the description and value of the gift (if known).

Now, once you have collected all the data from your trip, you can start writing your business trip report from the first day you are back. Your superior may give you a deadline for the report. But if we exceed the expectations of that deadline by doing it on arrival, it's always a good thing.

The report should include the following elements:

  • Date of report
  • Your name and the name of the company colleagues who accompanied you (if any)
  • Names of clients or partners you have seen during the trip
  • Exact dates of each of the events of the trip accompanied by their descriptions
  • Key things you did for the company during the trip
  • Victories and defeats
  • Include a detailed list of expenses and earnings during the trip.
  • After listing the expenses, make a bulleted list of all the reasons why the trip was successful and necessary.

Be sure to follow your particular company's policies regarding the reporting of business trips . Each company will have its own requirements and formats. Here we have provided a format for you. Trust yourself and keep a balanced record that is thorough yet clear and easily interpretable for the most effective business travel report.

Help yourself with digital tools to make your task easier

Nowadays we have many tools that can facilitate the task of preparing a business trip report.

From expense capture and collection platforms such as OkTicket o Captio to others as virtual notepads such as Google Keep , Evernote u Onenote .

We will also find useful task management tools such as Todoist o Notion .

Finally, the most important and specialized to save you work in the management of a business trip would be platforms such as our own, Vyootrip . A system that will automate many of your travel processes and allow you to offer a more direct expense report. . Discover it here .

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How to Write a Visit Report

Last Updated: December 27, 2023 References

This article was co-authored by Madison Boehm . Madison Boehm is a Business Advisor and the Co-Founder of Jaxson Maximus, a men’s salon and custom clothiers based in southern Florida. She specializes in business development, operations, and finance. Additionally, she has experience in the salon, clothing, and retail sectors. Madison holds a BBA in Entrepreneurship and Marketing from The University of Houston. This article has been viewed 632,391 times.

Whether you’re a student or a professional, a visit report helps you document the procedures and processes at an industrial or corporate location. These reports are fairly straightforward. Describe the site first and explain what you did while you were there. If required, reflect on what you learned during your visit. No additional research or information is needed.

Things You Should Know

  • Check the report requirements before writing down general information about the visit. Explain the site’s purpose, operations, and what happened during the visit.
  • Identify the site’s strengths and weaknesses. Add recommendations for improvement and describe what you learned there if you’re a student.
  • Give your report a title page, write clearly and objectively, and include relevant pictures in the report. Proofread it carefully before submitting it.

Describing the Site

Step 1 Look over the requirements of your visit report.

  • Reports are usually only 2-3 pages long, but in some cases, these reports may be much longer.
  • In some cases, you may be asked to give recommendations or opinions about the site. In other cases, you will be asked only to describe the site.
  • Ask your boss or instructor for models of other visit reports. If you can't get a model, look up samples online.

Step 2 Start the paper with general information about the visit.

  • If you visited a factory, explain what it is producing and what equipment it uses.
  • If you visited a construction site, describe what is being constructed and how far along the construction is. You should also describe the terrain of the site and the layout.
  • If you’re visiting a business, describe what the business does. State which department or part of the business you visited.
  • If you’re visiting a school, identify which grades they teach. Note how many students attend the school. Name the teachers whose classes you observed.

Step 4 Explain what happened during the visit in chronological order.

  • Who did you talk to? What did they tell you?
  • What did you see at the site?
  • What events took place? Did you attend a seminar, Q&A session, or interview?
  • Did you see any demonstrations of equipment or techniques?

Step 5 Summarize the operations at the site.

  • For example, at a car factory, describe whether the cars are made by robots or humans. Describe each step of the assembly line.
  • If you're visiting a business, talk about different departments within the business. Describe their corporate structure and identify what programs they use to conduct their business.

Reflecting on Your Visit

Step 1 Describe what you learned at the site if you’re a student.

  • Is there something you didn’t realize before that you learned while at the site?
  • Who at the site provided helpful information?
  • What was your favorite part of the visit and why?

Step 2 Identify the strengths and weaknesses of the site.

  • For example, you might state that the factory uses the latest technology but point out that employees need more training to work with the new equipment.
  • If there was anything important left out of the visit, state what it was. For example, maybe you were hoping to see the main factory floor or to talk to the manager.

Step 3 Provide recommendations for improvement if required.

  • Tailor your recommendations to the organization or institution that owns the site. What is practical and reasonable for them to do to improve their site?
  • Be specific. Don’t just say they need to improve infrastructure. State what type of equipment they need or give advice on how to improve employee morale.

Formatting Your Report

Step 1 Add a title page to the beginning of your report.

  • If you are following a certain style guideline, like APA or Chicago style, make sure to format the title page according to the rules of the handbook.

Step 2 Write in clear and objective language.

  • Don’t just say “the visit was interesting” or “I was bored.” Be specific when describing what you learned or saw.

Step 3 Include any relevant pictures if desired.

Sample Visit Report

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Community Answer

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Write a Report

  • ↑ http://services.unimelb.edu.au/__data/assets/pdf_file/0010/471286/Site_Reports_for_Engineers_Update_051112.pdf
  • ↑ https://www.examples.com/business/visit-report.html
  • ↑ https://www.thepensters.com/blog/industrial-visit-report-writing/
  • ↑ https://eclass.aueb.gr/modules/document/file.php/ME342/Report%20Drafting.pdf

About This Article

Madison Boehm

To write a visit report, start by including a general introduction that tells your audience where and when you visited, who your contact was, and how you got there. Once you have the introduction written out, take 1 to 2 paragraphs to describe the purpose of the site you visited, including details like the size and layout. If you visited a business, talk about what the business does and describe any specific departments you went to. Then, summarize what happened during your visit in chronological order. Make sure to include people you met and what they told you. Toward the end of your report, reflect on your visit by identifying any strengths and weaknesses in how the site operates and provide any recommendations for improvement. For more help, including how to format your report, read on! Did this summary help you? Yes No

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FREE 12+ Business Trip Report Samples in MS Word | Pages | Google Docs | PDF

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Going on a business trip? Be sure to have a business travel planning checklist or a 2-day trip itinerary before you go. They’ll prepare you for the whole duration of the trip. And when you’re back, you’ll be needing a business trip report sample to help you write your own report. No idea what a business trip report is? No problem! You just landed on the right article. Here, you will get to know what a business trip report is and get tips on how you can effectively write one.

Business Trip Report

Free 12+ business trip report samples, 1. business trip report template, 2. sales business trip report template, 3. simple business trip report template, 4. business trip summary report sample, 5. conference trip report template, 6. free field trip report template, 7. sample trip report template, 8. conference trip report template, 9. foreign travel trip report template, 10. sample business trip report template, 11. travel or trip report sample, 12. printable business trip report sample, 13. sample smart business trip report, what is a business trip report, how to write a business trip report, 1. proper documentation, 2. summarize key activities, 3. itemize lists, 4. follow the company’s policies, faq’s, what should i include in a business trip report, who needs business trip report samples, when should i make a business trip report, how should i submit my business trip report.

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A business trip report is a document detailing what happened or what an employee did for the whole duration of the trip. The main purpose of the report is to know what the employee achieved during the trip (e.g., if they were able to close a deal or partnership). It is also used to determine what the employee learned from the trip (e.g., if they’re attending some form of training or a conference). Through the report, managers and department heads can assess if the employee followed the company’s  business travel itinerary  and travel policy . The employee’s performance during the trip is also evaluated using the report. It is then used as a basis to decide whether to send the same employee on another business trip or select a different candidate.

Before the trip, you’ll need to have a business trip report template or a conference trip report template ready. That is because the best time to start writing the report is during the business trip. If you have time, you can start documenting the little details. But it’s never wrong to write the report once you’re back in the office.

Want to write a better business trip report? Then you better check out the tips that we have gathered just for you!

A well-written business trip report is all about proper documentation. You’ll need to document all of the important details of your trip that are beneficial to the company. That includes your name, the names of your colleagues who are on the same business trip, the names of clients that you met during the trip, the exact dates of the trip, the objectives or goals of the trip, etc. And don’t forget to add a heading.

Identify which transactions make up the key activities of your trip. Write a summary of all the key transactions and make sure to highlight important information.

Make an itemized list of all your expenses, as well as what you gained during the trip. This is tough, but you can make the task lighter by using a travel expense report template.

When it comes to writing a business report, following company policy is a must. It will help you write a business trip report that is both useful to the company and easy to understand.

For a complete business trip report, you should include the following components:

  • Name of the business trip
  • Business trip destination (include site location if going on a site visit)
  • Name of client/clients (if meeting clients)
  • Duration of the business trip
  • Participants of the business trip
  • Purpose of the business trip
  • Travel report summary
  • Highlights for the business trip
  • Business trip-related expenses and receipts
  • Insights or learnings during the trip
  • Additional comments

Business trip report samples make good reference materials or guide when writing one’s own report. It is especially useful for employees who are required to write a business trip report for the first time. The samples can also be used as a reference for writing a travel report for a school project or a field trip report for a course requirement.

An employee who just went on a business trip is required to submit a written report on what happened during the trip. Most people would make the report once they get back to the office. But it is ideal to write a business trip report during the trip. That is because the memories of what happened are still fresh, allowing you to write an accurate and comprehensive business report .

You may be asked to present your report in front of managers or department heads, so you’ll need to prepare a powerpoint presentation using a business trip report template ppt. Of course, after the presentation, you’ll still be required to send an email of your report. To do this, you can simply use a business trip report email sample as a guide. Make sure to send your report to the correct email addresses. Keep a copy of your email for documentation purposes.

With the help of the samples above, you can easily make a comprehensive and well-written business trip report. Report writing is not an easy task, but the entire process can be made simpler if you know how to utilize the resources that are available to you effectively.

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Trip Report Examples

Going on a trip is a way for someone to re-energize and relax. But for educational and business purposes, this requires you to make a report about your trip. And if you’re wondering regarding the structure of a report of your trip, we have a few examples here that you can go over.

How to begin a report is to make sure that while you were on your trip, you did take down notes or document it just to give you a start on your report writing . The sole purpose for the trip is to acquire experience of that place while at the same time learning from by making a report about it.

Trip Report Template

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What is the purpose of a trip report?

The main purpose of a trip report whether for business report or school related is to learn something from it. It should also benefit not only yourself but also to other people. And you can do this by sharing your knowledge through the things that you have experienced in your trip. Just as to give them a vicarious insight of the trip that you had experienced. This is also to give your immediate head on what’s the status report. There are report examples in pdf that can really bring out the purpose of a trip on why we need to make a trip report.

How to write a trip report?

When you write a trip report, you should consider the following things for your writing:

  • The title and introduction of your trip
  • Writing the main content and executive summary of your trip
  • Finding out the analysis of the things that you observed in your trip
  • Having the closing remarks and conclusion for your trip
  • Showing a report of the expenses incurred on the trip

In addition, a service report is a summary of the things that are transacted by the provider and the client. This informs us that if the service has meet the satisfaction of the client then it would be a great contribution to the trip report.

Driver Trip Report

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How to write a good field trip report?

Begin by practicing writing a short report and then work your way up there. It should be cover up on what needs to be covered. Make sure to make it organized and comprehensive enough so that it would serve its purpose.  We have free report examples for reference or if you want to have your own copy, you can also download it.

What is a business trip report?

A business trip report is a report about your findings, observations, and the different information that would be put into good use by your organization. A business trip report is more of a technical report for it covers so many aspects of a report such as observing, recording, and other pertinent documents needed for the technical report. The potential partnership of one company to another can result into a profitable venture all because of a business trip. A business trip can open opportunities for both parties.

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Report template bundle, 5 steps on how to make a trip report, 8+ trip report templates, 1. trip report template, 2. business trip report template, 3. sales trip report template, 4. simple trip report template, 5. trip expense report template, 6. conference trip report template, 7. free field trip report template, 8. blank trip report template, 9. simple business trip report template.

Trips are common everywhere, especially in an organization. Their main purpose is to document what has been discussed during the trip usually to share with the colleagues or to the organization. It is participated by travelers who will document the findings or information and compile it into a report. A comprehensive trip report can make a difference, especially in an organization. We will provide the steps below on how to create a trip report .

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Step 1: Prepare the format of a trip report

Step 2: include the introduction and overview, step 3: insert the body of the report, step 4: summarize the highlights of the trip, step 5: attach your expense report.

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Vehicle damage report template, sample trip report template, trip report template, business trip summary report template, business trip report template, sales business trip report template, sales trip report template, trip expense report template, conference trip report template, simple business trip report template.

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How to Write a Trip Report & Recap Your Company’s Investment

WRITTEN BY Jill Henning ON September 24, 2018

NBAA 2016 attendees - trip report

Before heading to your next aviation conference, you might want to consider how you’ll recap the event with a trip report.

A trip report is a communication document addressed to your aircraft owner, aviation reporting executive, director and/or members of your team.

It’s meant to review why you attended, what you learned and who you met. It will likely also include your recommendations based on your learnings. You might even include tips to prepare for next year’s event.

The Importance of a Trip Report

Why are trip reports important? For starters, your company is likely making a significant investment to send you on business travel. Whether it’s for personal or professional development reasons (or both), they’ll want to ensure that there’s a benefit.

We thought it might be helpful to share the following few tips with those planning to attend NBAA’s upcoming Business Aviation Convention & Exhibition . Hopefully, in this way, you can make the most of your company’s investment—ahead of your return. And, when you do write your trip report, you’ll have a wealth of relevant information to include.

Tips for Writing a Trip Report

Have a plan

First up, having a plan is critical to getting the most out of your event attendance. Before you go, research what sessions you’ll be attending and who you’ll be meeting with (colleagues, partners, vendors, etc.).

Be sure to ask yourself: What do I want to accomplish? To learn? Why am I attending? And how can I use my experience at the event to train/educate others when I return?

Schedule your time

If possible, use the show’s event app to schedule where you’ll be during the NBAA event. This allows you to make sure you’re using your time as wisely as possible. It also serves to let others know where you might be if they’re interested in getting hold of you.

It’s extremely helpful to use a Google Sheets app (or other recording tools) to document what you’re learning—as you learn it. You can also take notes on your iPad or laptop during sessions. Capture relevant content, products, important presentation slides or signage using your phone or iPad. Don’t forget, a picture is worth a thousand words!

Your digital documentation helps you avoid having to go back and retype everything when you return from the show.

Lastly, we recommend scanning any collected business cards into your phone using a free digital scanner. One example is the CamCard app . It’s free and will save you time retyping contact details into your Outlook, Gmail, etc.

Be specific

Try to frame what you’ve learned in terms of the benefits it provides you. Did you meet the goals you set out for yourself in your plan?

Provide specific examples of events relevant to your goals or anything that happened that will benefit your company. Discuss specifically how those benefits will help the company—for example, it might be that you are able to decrease the company’s need to hire outside vendors now that you have a particular skill you picked up at the show.

The event app is a great way to see who’s exhibiting, along with who is attending special functions. More than likely, the app will offer a messaging tool (similar to Twitter), and you maybe be able follow the official event hashtag, such as “nbaa18.” If you’re traveling solo, connecting with others online might be the perfect way to break the ice.

Use your time wisely

Be mindful of the free time you have at—and following—the event. Perhaps you can use your travel time on the trip home to document the salient points of your trip in a PowerPoint or Google doc. Doing so will ensure that you’re ready to go on the Monday after your return.

Submit expenses

An easy way to capture all your expenses is to snap photos of your receipts. Doing so will help you calculate the Return on Investment (ROI) for your attendance. List the total cost for the trip, any expected financial benefit to the company and your recommendation for the future. The more specific you can be about the benefits of your trip, the easier it is for your management team to calculate a return on their investment.

Recommendations

If the trip was worth it to you, try and list any tips for attendees who might be planning to attend the same event next year (these tips might include recommendations where to stay, how to get around, how to use the app, etc.)

As we hope these few tips will remind you, a little bit of planning and structure around your attendance at the NBAA event (or any other one, for that matter) can make a world of difference when you sit down to write a trip report. At the very least, you’ll return from the event with the satisfaction of having gotten the most out of it you can.

How about you? Do these tips spark any of your own you’d care to add? If so, we encourage you to share them

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How do you summarize a business trip report?

travel-faq

**How do you summarize a business trip report?**

Summarizing a business trip report is an essential part of the post-travel process. It involves condensing the key details of the trip into a comprehensive overview that can be used for various purposes such as financial reporting, decision making, and future planning. To summarize a business trip report effectively, follow these steps:

1. **Gather all pertinent information**: Collect all the necessary documents, receipts, and notes from the trip. This includes travel expenses, meeting notes, and any other relevant information.

2. **Organize the data**: Categorize the information into sections such as travel expenses, meeting summaries, and key takeaways. This will help in creating a structured summary.

3. **Write a brief introduction**: Start the summary with a brief introduction that outlines the purpose of the trip, the goals achieved, and any challenges faced.

4. **Include key details**: Provide a detailed account of the key activities, meetings, and events that took place during the trip. This should include important details and outcomes.

5. **Summarize the financial aspects**: Include a breakdown of the travel expenses, including transportation, accommodation, meals, and any other costs incurred during the trip.

6. **Conclude with recommendations**: Wrap up the summary with any recommendations or action points that emerged from the trip. This could include follow-up tasks, areas for improvement, or future plans.

By following these steps, you can create a comprehensive and informative summary of your business trip report that can be used for various purposes within your organization.

**Frequently Asked Questions about Summarizing a Business Trip Report**

**How do you organize travel expenses for a business trip?** Organizing travel expenses for a business trip involves keeping detailed records of all expenses incurred during the trip. This includes receipts for transportation, accommodation, meals, and any other costs. It’s recommended to use a dedicated expense tracking app or software to streamline the process and ensure accuracy.

**What should be included in a meeting summary for a business trip report?** A meeting summary for a business trip report should include the date, time, and location of the meeting, as well as a brief overview of the topics discussed and the key decisions or action points that emerged from the meeting. It’s important to capture the essential details without going into unnecessary detail.

**How can I ensure accuracy in my business trip report summary?** To ensure accuracy in your business trip report summary, double-check all the information against the original documents and receipts. It’s also helpful to get input from other attendees or colleagues who were present during the trip to ensure nothing important is overlooked.

**What are the best practices for writing a business trip report summary?** The best practices for writing a business trip report summary include being concise and to the point, focusing on the key details, and using a clear and organized structure. It’s also important to convey the main takeaways and outcomes of the trip in a compelling and informative manner.

**How do I present the business trip report summary to my superiors or colleagues?** When presenting the business trip report summary to your superiors or colleagues, consider using visual aids such as charts, graphs, or infographics to illustrate key points. It’s also helpful to provide a written report and be prepared to answer any questions or provide additional information as needed.

**What are the benefits of summarizing a business trip report?** Summarizing a business trip report offers several benefits, including providing a clear overview of the trip’s outcomes, identifying areas for improvement, and facilitating decision-making and future planning. It also ensures that all the key details are captured and can be used for reference in the future.

**How do you approach summarizing a business trip report for a large multinational corporation?** When summarizing a business trip report for a large multinational corporation, it’s important to tailor the summary to the specific needs and requirements of the organization. This may involve including more detailed financial information, complying with specific reporting guidelines, and communicating with various stakeholders within the company.

**What are the key elements to include in a business trip report summary?** The key elements to include in a business trip report summary are the purpose of the trip, a summary of the activities and meetings, an overview of the financial aspects, key takeaways and recommendations, and any follow-up actions or next steps. These elements provide a comprehensive overview of the trip’s outcomes and impact.

**How should I structure the business trip report summary to ensure readability and clarity?** To ensure readability and clarity in the business trip report summary, consider using a logical and easy-to-follow structure, such as organizing the summary into sections based on the different aspects of the trip. Use headings, bullet points, and concise language to make the content more accessible and engaging.

**What is the ideal length for a business trip report summary?** The ideal length for a business trip report summary depends on the nature and scope of the trip. As a general guideline, aim for a length that captures all the essential details and key takeaways without being overly verbose. A concise and focused summary is more likely to be read and understood by your audience.

**What role does the business trip report summary play in the decision-making process?** The business trip report summary plays a crucial role in the decision-making process as it provides a clear and concise overview of the trip’s outcomes, key insights, and recommendations. This information can inform future decisions, allocation of resources, and strategic planning within the organization.

**How do you strike a balance between brevity and comprehensiveness in a business trip report summary?** Striking a balance between brevity and comprehensiveness in a business trip report summary involves focusing on the key details and outcomes while omitting any unnecessary or extraneous information. It’s important to convey the main points in a clear and concise manner without losing sight of the overall impact and significance of the trip.

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4 business-travel policies that can help employees avoid burnout and stay mentally well during a work trip

  • Employees are often eager to take business trips, but travel can be exhausting.
  • Business Insider spoke with three business leaders about improving the work-travel experience.
  • They suggested offering post-travel PTO, upgrading accommodations, and limiting frequent travel.
  • This article is part of " Business Travel Playbook ," a series about making the most of work travel.

Insider Today

Business travel provides opportunities to meet clients face-to-face , attend conferences, and explore new markets, but there are some drawbacks. During a business trip, employees are away from their families , their normal routines are disrupted, and they typically log in longer hours, which can be stressful.

But these challenges aren't deterrents: According to a 2023 Global Business Travel Association report, business travel spending is expected to return to its pre-pandemic total of $1.4 trillion in 2024 and grow to nearly $1.8 trillion by the end of 2027.

With business travel playing an important role in many workplaces, Business Insider spoke with three business leaders for their advice on how companies can help business travelers mitigate stress and avoid burnout. They recommended the following four policies.

1. Provide PTO after a business trip.

Business travelers who've spent several days away are often expected to return to the office and continue as if they'd never left, which can exacerbate stress.

Danielle Sabrina, the founder and CEO of the public-relations firm Society22 , travels weekly for work. She said employers could ease the burden of business travel by allowing employees to take time off after a business trip to recover.

"Benefits like lenient PTO policies that allow for recovery time and account for travel time can ensure employees are well-rested and show up to work as their best selves," Sabrina said. "These measures collectively contribute to preventing burnout, enhancing job satisfaction, and promoting a healthier, more productive work environment."

Natalie Norfus, the founder of the independent human-resources company The Norfus Firm , also recommended a rest period after a business trip.

Employees who travel for work may be primary caretakers of children, pets, or older family members, Norfus said. Since business travel often disrupts a person's routines and work-life balance, employees may need a day or two before returning to work.

"If an employee has been on a weeklong business trip, the company should mandate a minimum of one or two days of rest," Norfus said. "This policy allows employees to recover from jet lag, catch up on personal time, and reduce the cumulative stress of travel. This also requires that the employee's work priorities are properly balanced so that they feel they have the space to take the rest period without worrying about catching up on work."

2. Don't allow meetings on travel days.

Whether a work trip includes commuting to a nearby city or traveling to another country, business travel can be tiring. When employees arrive at their destination, they should have the rest of the day to settle before attending meetings or events.

"My secret to achieving the perfect balance on a work trip lies in prioritizing rest and nutrition over a hectic schedule," Sabrina said. "Opting for a more relaxed approach, I often arrive a day before my meetings, ensuring a restful night's sleep."

People who fly might experience delays, which is all the more reason for companies to avoid scheduling meetings or events on travel days.

"Dealing with the logistics of travel — such as flight delays, cancellations, lost luggage, and navigating unfamiliar places — adds an extra layer of complexity and potential stress to the trip," Norfus said, adding that she'd often experienced delays herself in the past year.

3. Book upgraded flights or premium accommodations.

Ashlee Brennan, the vice president of leave compliance at AbsenceSoft, a scheduling platform for HR professionals, said company travel policies should provide business-class seats for longer flights or at least the option to upgrade.

"Employers should allow an employee to pay extra for a specific airline seat based on physical limitations or restrictions," Brennan said. "Another policy could be not requiring employees to pick the cheapest flight, but instead, pick the one that works with their schedule and personal obligations."

Staying in more comfortable accommodations can also boost employee morale. Premium hotels with amenities such as a gym and spa are helpful for employees who want to work out or decompress after a long day .

"Companies should book upgraded hotels when trips extend beyond a day or two," Sabrina told BI. "Staying at premium hotels not only enhances comfort but also adds efficiency to my journey, thanks to the array of amenities and the abundance of health-conscious food choices that upscale establishments typically offer."

4. Scale business travel as needed.

For many employees, the best way to mitigate stress from business travel is to limit the number of business trips they take.

"Setting a cap on the frequency of business trips can prevent burnout," Norfus said. "This could mean limiting the number of trips an employee can take per month or quarter. It's important to assess the necessity of each trip and explore alternatives like videoconferencing."

Employees who have tended to travel often may need to sit down with their managers and discuss how many business trips they can take while maintaining a balanced schedule.

"It's important to be realistic about how much work travel you can endure and how much work you can realistically complete if your job requires frequent travel," Norfus said. "Once you're clear about your needs, communicate openly and regularly with your manager and request accommodations, like flexible scheduling or reworking deadlines and priorities, to help manage stress."

Along with taking fewer trips, employees can request accommodations like an adjustable schedule or the option to attend fewer social events .

"Business travelers should be up front with their managers about their comfort level around travel and whether there are any benefits that would help make the experience easier," Brennan said. "Business travel is often integral to many professions. However, employees need to understand that they are not obligated to participate in every social gathering during a weeklong trip, and they have the option to ask for accommodations that can make traveling easier."

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Facial Recognition: Coming Soon to an Airport Near You

Biometric technology is expanding at airports across the United States — and the world — and transforming the way we move through them, from checking a bag to boarding the plane.

An illustration shows a man looking straight into a large window at an airport, identified by a control tower and the tail of a jet, with various charts and electronic measurements projected around him.

By Christine Chung

For this story, I spoke with executives at airlines, government agencies, and companies specializing in biometric technology. I also visited Alaska Airlines’ headquarters in Seattle, and tested out Delta’s Digital ID at John F. Kennedy and La Guardia airports in New York.

On a recent Thursday morning in Queens, travelers streamed through the exterior doors of La Guardia Airport’s Terminal C. Some were bleary-eyed — most hefted briefcases — as they checked bags and made their way to the security screening lines.

It was business as usual, until some approached a line that was almost empty. One by one, they walked to a kiosk with an iPad affixed to it and had their photos taken, as a security officer stood by. Within seconds, each passenger’s image was matched to a photo from a government database, and the traveler was ushered past security into the deeper maze of the airport. No physical ID or boarding pass required.

Some travelers, despite previously opting into the program, still proffered identification, only for the officer to wave it away.

This passenger screening using facial recognition software and made available to select travelers at La Guardia by Delta Air Lines and the Transportation Security Administration, is just one example of how biometric technology, which uses an individual’s unique physical identifiers, like their face or their fingerprints, promises to transform the way we fly.

This year could be the “tipping point” for widespread biometrics use in air travel, said Henry Harteveldt, a travel industry analyst for Atmosphere Research . Time-consuming airport rituals like security screening, leaving your luggage at bag drop and even boarding a plane may soon only require your face, “helping to reduce waiting times and stress for travelers,” Mr. Harteveldt said.

In the United States, major airlines have increasingly invested in facial recognition technology as have government agencies in charge of aviation security. Overseas, a growing number of international airports are installing biometrics-enabled electronic gates and self-service kiosks at immigration and customs.

The technology’s adoption could mean enhanced security and faster processing for passengers, experts say. But it also raises concerns over privacy and ethics.

Dr. Morgan Klaus Scheuerman, a postdoctoral researcher at the University of Colorado who studies the ethics of artificial intelligence and digital identity, said many questions have emerged about the use of biometrics at airports: How are the systems being trained and evaluated? Would opting out be considered a red flag? What if your documents don’t match your current appearance?

“I’m sure many people feel powerless to stop the trajectory,” Dr. Scheuerman said.

In the United States, bullish about the technology

The T.S.A., with more than 50,000 officers at nearly 430 airports in the United States, is the main federal agency ensuring the safety of the hundreds of millions of passengers who fly each year. Travelers who are determined to be “low-risk” can apply for T.S.A.’s PreCheck program, which offers expedited security screening at more than 200 domestic airports. PreCheck, which requires an in-person appointment to show documents and give fingerprints, and biometric verification by Clear, a private screening company, have helped to reduce the wait time for screening, but air travelers still must occasionally stand in long queues to get to their gates.

The T.S.A. has experimented with facial recognition technology since 2019. Screening verification currently offered at Denver and Los Angeles International Airports and some 30 other airports starts when a photo is taken of the traveler. Then facial recognition software is used to match the image to a physical scan of a license or passport. The photo is deleted shortly afterward, according to the agency. This process, which passengers can opt out of, will be available at some 400 more airports in the coming years, the agency said.

Melissa Conley, a T.S.A. executive director overseeing checkpoint technologies, said that biometric technology is better than human agents at matching faces rapidly and accurately.

“People are not good at matching faces. It’s just known,” Ms. Conley said. “Machines don’t get tired.”

The process still requires passengers to show their IDs. But the program being tried by Delta, called Delta Digital ID , changes that.

With Delta Digital ID , PreCheck travelers can use their faces in lieu of boarding passes and ID at both bag drop and security at La Guardia and four other airports, including John F. Kennedy International Airport and Hartsfield-Jackson Atlanta International Airport .

Facial recognition shaves more than a minute off bag drop, to roughly 30 seconds, and reduces the security interaction from 25 seconds to about 10 seconds, said Greg Forbes, Delta’s managing director of airport experience. While a “simple change,” the time savings add up, making the line noticeably faster, Mr. Forbes added.

“Anywhere that there’s PreCheck, I think, could benefit from Digital ID,” Mr. Forbes said.

Other airlines have begun similar experiments for PreCheck travelers: Those flying on American Airlines can use their faces to get through PreCheck screening at Ronald Reagan Washington National Airport and also to enter the airline’s lounge at Dallas-Fort Worth International Airport. United Airlines allows PreCheck travelers to use their faces at bag drop counters at Chicago O’Hare International Airport; the airline is scheduled to bring this program to Los Angeles International Airport in March.

And Alaska Airlines plans to spend $2.5 billion over the next three years in upgrades, including new bag drop machines, in Seattle, Portland, Ore., San Francisco, Los Angeles and Anchorage. A machine will scan the traveler’s ID, match it to a photo, and then scan the printed bag tags. The new system, designed to move guests through the bag tagging and dropping process in less than five minutes (compared to around eight minutes now), will be in Portland in May.

Charu Jain, the airline’s senior vice president of innovation and merchandising, said that it felt like the right moment for Alaska because of improved technology and increasing passenger familiarity with facial recognition.

At the borders

The fastest growing use of facial recognition software at U.S. airports so far has been in security measures for entering and exiting the United States.

The growth stems from a 2001 congressional mandate , in the wake of 9/11, requiring the implementation of a system that would allow all travelers arriving and departing the United States to be identified using biometric technology.

Overseen by the Customs and Border Protection agency, the biometric system for those entering the United States is in place, and scanned 113 million entries at airports last year. For those leaving the country, the system is available at 49 airports, with the C.B.P. aiming to cover all airports with international departures by 2026.

Biometric entry is mandatory for foreign nationals. But biometric exit is currently optional for these travelers, while C.B.P. is making the system fully operational. At any border, the biometric process is optional for U.S. citizens, who can instead request a manual ID check.

Diane Sabatino, acting executive assistant commissioner for field operations at C.B.P., said that the system aims to improve security, but she acknowledged rising privacy concerns. Images of American citizens taken during the process are deleted within 12 hours, she said, but photos of foreign nationals are stored for up to 75 years .

“We are not scanning the crowd looking for people,” she said. “It’s certainly a privacy issue. We are never going to ask them to sacrifice privacy for convenience.”

Miami International Airport, the second busiest airport in the United States for international passengers last year, has one of the “largest deployments” of biometrics in the country, airport executives say. In a partnership with SITA , a global information technology provider for the air transport industry, the airport has installed the technology for departing passengers at 74 out of 134 gates and plans to cover the remaining gates by the end of this year, said Maurice Jenkins, chief innovation officer at Miami-Dade Aviation Department.

The contract with SITA costs $9 million, but Mr. Jenkins said that the new technology was increasing efficiency in the rest of the airport’s operations, such as fewer gate agents checking documents.

Document-free travel overseas

Experts believe the future of air travel is one where facial recognition will be used throughout the entire airport journey: bag drop, boarding, even entering lounges and purchasing items at retail stores within the airport. It may be so streamlined that security checkpoints could be eliminated, replaced instead by security “tunnels” that passengers walk through and have their identity confirmed simultaneously.

“This is the future,” said Dr. Sheldon Jacobson, a computer science professor at University of Illinois at Urbana-Champaign who researches aviation security.

According to a recent report by SITA , in which 292 airlines and 382 airports around the world were surveyed, 70 percent of global airlines are expected to use some sort of biometric identification by 2026 and 90 percent of airports are currently investing in the technology.

More comprehensive experimentation has already landed at some airports abroad. Later this year, Singapore’s Changi Airport intends to go passport-free for departures ; all passengers, regardless of nationality, will be able use this system. At Frankfurt Airport in Germany, passengers can now use their face s from the time they check-in to boarding. The airport is installing biometric technology throughout its two terminals and making it available to all airlines.

In China, 74 airports — 86 percent of the country’s international airports — have biometric technology in place, according to a report released last month by the global market research company Euromonitor and the U.S. Travel Association . At Beijing Capital International Airport , the country’s busiest airport, travelers can use facial recognition throughout their entire journey, even to pay for items at duty-free shops.

But in the United States, according to the report, only about 36 percent of international airports have some biometric capabilities.

There are several reasons for the country’s lagging adoption, said Kevin McAleenan, the former acting secretary for the U.S. Department of Homeland Security and currently chief executive of Pangiam, a travel technology company. Simply, the United States has many airports and the immigration exit process here is different from other places.

At many airports overseas, the government controls immigration for departing travelers, allowing these airports to have a government-established biometric system.

In the United States, airlines, using C.B.P. passenger data , confirm the identities of travelers leaving the country.

Concerns over government surveillance

Biometrics use has already seeped into daily life. People unlock their phones with their faces. Shoppers can pay for groceries with their palms at Whole Foods .

But critics believe that the technology’s convenience fails to outweigh a high potential for abuse — from unfettered surveillance to unintended effects like perpetuating racial and gender discrimination.

Cody Venzke, senior policy counsel on privacy and technology at the American Civil Liberties Union, said the government had not yet shown a demonstrated need for facial recognition technology at airports and worried about a “nuclear scenario.”

“Facial recognition technology,” he said, could be “the foundation for a really robust and widespread government surveillance and tracking network.”

“That technology might be able to be used to track you automatically and surreptitiously, from place to place, as you go about your day, and create a really detailed mosaic about everything about your life,” Mr. Venzke said.

The A.C.L.U. supports a congressional bill, introduced last November, called the Traveler Privacy Protection Act . Listing concerns over security and racial discrimination , the bill would halt the T.S.A.’s ongoing facial recognition program, and require congressional authorization for the agency to resume it.

Ms. Conley, of the T.S.A., said that a stop in the agency’s biometrics efforts would “take us back years.”

For some travelers, facial recognition has already become a reliable tool. At J.F.K. on a recent afternoon, Brad Mossholder, 45, used Delta’s Digital ID line to breeze through the security screening at Terminal 4 and bypass a dozen travelers in the adjacent PreCheck lane.

He was flying from his home in New York to San Diego for his job in corporate retail, and as a frequent business traveler, has used facial recognition several times. The process is faster and easier overall, Mr. Mossholder said, and he wasn’t worried about privacy.

“Honestly, my photo is on LinkedIn, it’s on a million social media sites,” he said. “If you really wanted to see a picture of me, you could.”

Follow New York Times Travel on Instagram and sign up for our weekly Travel Dispatch newsletter to get expert tips on traveling smarter and inspiration for your next vacation. Dreaming up a future getaway or just armchair traveling? Check out our 52 Places to Go in 2024 .

Christine Chung is a Times reporter covering airlines and consumer travel. More about Christine Chung

Open Up Your World

Considering a trip, or just some armchair traveling here are some ideas..

Italy :  Spend 36 hours in Florence , seeking out its lesser-known pockets.

Southern California :  Skip the freeways to explore the back roads between Los Angeles and Los Olivos , a 100-mile route that meanders through mountains, canyons and star-studded enclaves.

Mongolia : Some young people, searching for less curated travel experiences, are flocking to the open spaces of this East Asian nation .

Romania :  Timisoara  may be the most noteworthy city you’ve probably never heard of , offering just enough for visitors to fill two or three days.

India: A writer fulfilled a lifelong dream of visiting Darjeeling, in the Himalayan foothills , taking in the tea gardens and riding a train through the hills.

52 Places:  Why do we travel? For food, culture, adventure, natural beauty? Our 2024 list has all those elements, and more .

Radar Online

Tiffany Haddish Slammed as 'Pathetic' For Trip to Israel to See War With Her 'Own Eyes’

C omedian Tiffany Haddish faced intense backlash on social media after she announced she was on the way to Israel for an “educational trip," RadarOnline.com has learned.

Haddish went live on Instagram her business class seat on the airplane. The 44-year-old entertainer said she was on a 16-hour flight that departed from Los Angeles.

The comedian said she planned to “learn and see with my own eyes.”

“I’m gonna go meet my future man out there. I’m out. I’m going to the Holy Land. I suggest you all do it,” Haddish added.

On Instagram Live, Haddish was seen holding a glass with an orange liquid. She told her fans it was “orange juice” and not a mimosa.

Haddish has been arrested twice for DUI. The first incident went down in Georgia and the case is headed to trial this year .

Months later, the Girls Trip star was arrested in LA after being found asleep behind the wheel of her car while in the middle of the street.

She recently reached a plea deal in the LA case and avoided any jail time.

Haddish told her fans, “On my way to Tel Aviv, then to Jerusalem. Then I’m going to the Dead Sea and goin’ get me some. Gonna have some fun, yeah. It’s gonna be great. Then I’m gonna learn about the politics, ay.”

“Who said I wasn’t going to Gaza?” she said in response to a fan’s remark on the Live. “I said I’m going to go see with my own eyes. Gotta go to Israel first.”

“And isn’t Gaza in Israel?” she asked. “Ain’t it all on the same continent, the same little piece of land and surrounded by water?”

“This is sociology,” she added. “This is an educational trip for me. I want to go get educated. I want to see what’s really going on. I want to learn how it started, why it started.”

She continued, “I want to see where Jesus walked. I want to see all the stuff everywhere they talked about in the Bible. I want to see all that. So if it’s in the Bible, I’m probably gonna be there.”

Haddish found out she was Jewish later in life. She had a Bat Mitzvah at 40.

The comedian was criticized on social media over the trip.

One upset fan wrote, “Really Tiff?! Wow, honestly there so much I could say but damn this is heartbreaking, you are not a safe space and your instincts are inherently flawed and dangerous

“Tiffany Haddish is joining [ Michael Rapaport ], as another idiot in Israel to lie for the Israeli government,” said one social media user.

“The situation is heart-wrenching, resembling a scene from a horror movie, with the tragic killing of thousands of Palestinians. Amidst this, she approaches the trip as a leisurely, paid vacation, which I find utterly disheartening,” another wrote.

One former fan wrote, “Tiffany Haddish BEEN on my mute list because she represents so much of what is wrong with our culture.”

“Tiffany Haddish is a pathetic attention seeker, that’s what this is. She is a sad little woman and I wish her all the best over there,” said another not happy with the trip.

Haddish has yet to respond to the criticism.

As RadarOnline.com first reported, earlier this month, the judge presiding over Haddish's Georgia criminal case reduced her court-ordered drug tests to twice per month instead of every week.

In addition to the criminal cases, Haddish was sued by her ex-friend over alleged defamation . Her friend demanded $1 million in damages.

mega

U.S. News & World Report Acquires Culture Trip Website

Strategic investment expands the company’s travel content services.

U.S. News Acquires Culture Trip Website

Washington, D.C. - U.S. News & World Report, a global leader in consumer advice and decision support, today announced the acquisition of TheCultureTrip.com , a premier travel website with thousands of curated travel guides and a marketplace for tours all across the world. TheCultureTrip.com is the latest addition to U.S. News’ travel franchise, which includes rankings, trips and advice to empower travelers with information to help them decide where they want to go, choose how to get there, where to stay and things to do.

Founded in London in 2011, Culture Trip curates experiences across the globe in addition to its 75,000+ travel-related articles about destinations large and small. With millions of monthly users and over three million app downloads, Culture Trip has a passionate and dedicated audience.

“As we continue to find ways to help people make informed decisions, the Culture Trip website is a natural extension of our U.S. News Travel business,” said Eric Gertler, U.S. News Executive Chairman & CEO. “Consumers want information they can trust and resources they can rely on when planning a trip. This acquisition now empowers millions of travelers with the tools they need to find the best value and experience.”

TheCultureTrip.com was acquired from Culture Trip Travel UK Ltd., a travel-related holding company. The website and small, insider-led group trips will continue to operate under the Culture Trip brand. Terms of the acquisition were not disclosed.

“The Culture Trip mission is to connect people through expert reviewed destinations globally and is considered one of the most ‘insider’ resources for travelers deciding where they want to have the best experience. Adding to this, the ability to experience the travel recommendations via our small, insider-led group trips makes Culture Trip a holistic travel platform,” said Ana Jakimovska, CEO, Culture Trip Travel UK Ltd. “We are thrilled about the expertise and resources U.S. News brings in helping us fulfill this mission.”

More than 50 million travelers visit travel.USNews.com each year to research hotels, vacations, cruises, travel rewards and tours and attractions. The Culture Trip website joins a suite of services developed by U.S. News for travelers, including GoToSea and worldwide travel guides .

U.S. News Chief Financial Officer & Chief Operating Officer Neil Maheshwari led the acquisition for U.S. News. “This is a core strategic acquisition for U.S. News,” said Maheshwari. “When combined with our travel vertical and our GoToSea cruise website, Culture Trip’s potential will be unlocked with the ultimate goal of better serving today's global traveler.”

Culture Trip Travel UK Ltd. was exclusively advised by Lazarus Consulting, a boutique M&A advisory firm.

Media Contact: Kate O’Donnell, [email protected], 202-955-2212

About U.S. News & World Report U.S. News & World Report is the global leader in quality rankings that empower consumers, business leaders and policy officials to make better, more informed decisions about important issues affecting their lives and communities. A multifaceted digital media company with Education, Health, Money, Travel, Cars, News, Real Estate, Careers and 360 Reviews platforms, U.S. News provides rankings, independent reporting, data journalism, consumer advice and U.S. News Live events. More than 40 million people visit USNews.com each month for research and guidance. Founded in 1933, U.S. News is headquartered in Washington, D.C.

About Culture Trip Culture Trip was created to inspire people to go beyond their cultural boundaries and experience what makes a place, its people and culture, special, unique and meaningful. An essential travel companion, Culture Trip has evolved as a travel e-commerce brand with content at its core. Culture Trip inspires people and enables them to turn this inspiration directly into reality – all in one place via booking unique, insider-led, small group trips curated with care for the planet.

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United flight diverted to Chicago due to reported bomb threat

CHICAGO — A cross-country United Airlines flight was forced to land in Chicago Wednesday as a result of what local media reports, citing a preliminary police report, called a bomb threat.

United said only that flight 1533 from Newark to Los Angeles landed safely at O’Hare Airport as the result of a “security issue.” It declined further comment on the incident.

Television footage aired by Chicago stations showed the plane landed at O’Hare away from the terminal, flanked by black vans. An unidentified passenger interviewed on local television said the flight crew announced the diversion about two hours into the flight without explanation, after which passengers were confined to their seats.

After the plane landed, that passenger said, they were informed that someone had written a bomb threat on a mirror in one of the plane’s lavatories. Passengers were then required to leave the plane without their belongings, he added. Another unnamed passenger said in a television interview that carry-on luggage was removed from the aircraft by law enforcement and searched.

Police met the flight and “cleared the scene,” according to the Chicago Police Department, which referred questions to the FBI. An FBI spokesperson confirmed that the bureau and law enforcement partners responded to an incident concerning an aircraft at O’Hare Airport but offered no further information.

“There is no indication that there is an imminent threat to public safety or the facility itself at this time,” the spokesperson added.

United said the flight resumed its planned trip to Los Angeles later Wednesday afternoon.

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