nepal embassy travel document form

TOURIST VISA  

Please fill out online visa application form at:

https://nepaliport.immigration.gov.np/onlinevisa-mission/application

Required Documents for Tourist Visa

• Copy of online visa application confirmation page https://nepaliport.immigration.gov.np/onlinevisa-mission/application
• Original passport with at least 6 months validity at the time of entry to Nepal and containing at least 2 blank visa pages.
• Money Order or Cashier’s Cheque in the name of “The Consulate General of Nepal”, valid for a year.
• Self-addressed return envelope with tracking number. (not reqiured for self pick-up)
• Applicants are also required to submit a copy of mountaineering, trekking or other related permits, if travelling to participate in organized tourism activities (other than as traveler) as trekking / mountaineering, must submit recommendation/permits issued by relevant agencies of the Government of Nepal along with travel health insurance covering throughout the travelling period.

Additional Documents Required for Refugee/Travel Document Holder

• Sponsorship Letter from Nepali citizen
• Copy of the citizenship certificate of the sponsor
• Hotel reservation/booking

$30 for 15 days visa

$50 for 30 days visa

$125 for 90 days visa

On Arrival Visa can be issued to:

i. Travellers holding the passport of the countries eligible to obtain on-arrival visa of Nepal,

ii. Holders of Diplomatic/Official Passports, UN Laissez-Passer and their family members, foreigners working at Diplomatic Missions, UN agencies and INGOs in Nepal, foreign nationals of Nepali origin and NRN card holders.

Required Documents for On-Arrival Visa:

i. Valid passport having duration of at least 6 months at the time of entry to Nepal

ii. Duly filled-in Visa application form (downloadable at Visa Application Form ) and two passport size photographs,

iii. Pre-visa application approval print out

iv. Required visa fee (as $30 for 15 days, $50 for 30 days and $125 for 90 days)

v. Copy of approval if the travel is intended for mountaineering or trekking or other activities requiring advanced approval.

vi. Applicant’s Passport having validity duration for at least 6 months at the time of entry to Nepal.

vii. Approval letter/copy issued by the competent authorities of Nepal (where applicable such as Trekking/Mountaineering and other activities required prior approval.

Application   will be returned if the required documents are not complete.

The Consulate General will not be responsible for the loss and damage of any documents while Toing and Froing, any undelivered passports because of insufficient postage, a weak envelope to bear up the load and other incidents occurred during handling of the documents by postal office/courier.

If you are living or working in one of these states, Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Vermont, Pennsylvania and Rhode Island please send your documents to the Consulate General of Nepal in New York. Applicants living in other than these states of the US are requested to apply for visa at the Embassy of Nepal in Washington D.C.

For more details, Please Contact:

Consulate General of Nepal, New York

Tel : 917-675-6783

Email : [email protected]

Travel Documents

The Embassy may issue a one way travel document to the Nepali nationals who are not in possession of a passport currently and who need to travel to Nepal immediately. The Embassy will issue such travel document only after verifying, with due process, the authenticity of the national identity documents of the applicant such as citizenship certificate.

Required Documents:

• One duly filled in Travel Document Application Form (Download Form  HERE )
• An application letter mentioning purpose of one way travel document
• Photocopy of passport
• Photocopy of Citizenship Certificate
• A police report from the relevant police office in the current country of residence mentioning clearly the name of the bearer and the number of the lost passport. (in case of lost passport)
• Three copies of passport size (45 mm in height and 35 mm in width ) photographs.
• Revenue fees of CAD 75 (Debit Card or Bank Draft / Money Order in the name of “Embassy of Nepal, Ottawa”)
• Self-addressed prepaid return envelope with tracking number. (Not Required for Self Pickup)

Note: Cash, personal cheque and credit card are not acceptable.

Application Procedure:

Applicant must mail completed Travel Document form and required documents to the Embassy’s following address.

Address: Embassy of Nepal 408 Queen Street, Ottawa, Ontario, Canada Post Code: K1R 5A7 Phone No: 613 680 5513 Fax No: 613 422 5149 Email:   [email protected] ,  [email protected]

Application Processing Time:

3 to 4 Business days.

Travel Documents

The Embassy collects applications for Travel Document from the Nepalese people and their children who are residing in Spain. The applicants are requested to provide either a photocopy of their passport or a copy of the Nepalese Citizenship Certificate as evidence to prove their Nepalese nationality. The Embassy also issues One Way Travel Documents to the children of Nepalese parents born in Spain who want to embark on a one-way travel to Nepal.

List of documents to be submitted

• A duly filled in application form. For Application from Click Here
• Citizenship Certificate (If copy of citizenship or passport is submitted it will be verified from the concerned authorities)
• Three copies of recent photographs
• Nepali passport and its  Photocopy
• A police report from the relevant police office in the current country of residence mentioning clearly the name of the bearer and the number of the lost passport. (in case of lost passport)  

Charge for Travel document is 50 Euros

• Before making the payment through the bank please wait for the confirmation from the Embassy about the approval of documents. Once you are notified that all your documents are complete please make the transfer. For additional queries, feel free to contact us.  
•  Cash is not acceptable, Payment can be made by Card in the Embassy or by Bank Transfer

The bank details for sending service charges is as given below: Name of Beneficiary: Embassy of Nepal, Madrid Bank: CaixaBank Account No.: ES67 2100 2880 7415 0000 8931

स्पेनमा बसोबास गर्ने कुनै नेपाली नागरिकको राहदानी हराएको वा नष्ट भएको, राहदानीको म्याद सकिएको र तुरुन्तै नेपाल फर्कन आवश्यक भएको कारण जनाई देहायका कागजात संलग्न राखी निवेदन पेश गरेमा राजदूतावासबाट निवेदकको नाममा यात्रा अनुमतिपत्र जारी गरिनेछ ।

यात्रा अनुमतिपत्रको लागि नेपाली नागरिकहरूले निवेदन साथ निम्न कागजात पेश गर्नु पर्नेछ:

• रितपूर्वक भरिएको दरखास्त फाराम १ प्रति ।
• पुरानोको राहदानी सक्कल र सो को फोटोकपी  ।
• नेपाली नागरिकताको प्रमाणपत्रको सक्कल प्रति र सोको फोटोकपी ।
• छ महिनाभित्र खिचेको 35 mm x 45 mm आकारको रङ्गीन फोटाहरू तीन प्रति ।
• यात्रा अनुमति पत्र वापत लाग्ने दस्तूर वैंङ्कबाट पठाएको (Bank transfer) गरेको रसिद  ।
• यात्रा अनुमति पत्रको म्याद ३ महिनाको हुनेछ ।
• यात्रा अनुमतिपत्रको लागि पेश गरेको निवेदनमा निवेदकले प्रदेशको नाम वा प्रदेश नम्वर र आफ्नो गाँउपालिका वा नगरपालिकाको नाम र वडा नम्वर समेत उल्लेख गर्नुपर्नेछ ।
• यात्रा अनुमतिपत्र वापत लाग्ने दस्तुर ५० युरो रहेको छ ।

 जरुरी:  कृपया  दस्तुर बैंकबाट पठाउंद पहिला दूतावासमा कागजात प्राप्त भएइ सहि भएको एकिन भएपछि मात्र तोकिएको राजस्वको  रकम  बैंकमा जम्मा  हुन अनुरोध छ । थप जानकारी चाहिएमा फोनबाट वा [email protected] मा सम्पर्क गर्नु हुन अनुरोध छ ।

पुनश्च दूतावासमा नगदमा राजश्व संकलन नहुने भएकाले  दूतावासमा बैक कार्ड मार्फत राजश्व भुक्तानी गर्ने वा दूतावासको बैक खातामा जम्मा गर्न सकिने व्यवस्था रहेको छ।

६. राजस्व रकम पठाउने खाताको विवरणः

Name of beneficiary: embassy of nepal, madrid bank: caixa bank account no.: es67 2100 2880 7415 0000 8931, * कन्सेपट मा आवेदकको नाम र विवरण खूलाइ उल्लेख गर्नुहो.

Confirm your participation https://www.eventbrite.es/e/616424290647

Travel Document

This is not for e-passport booking.

Please click on https://au.nepalembassy.gov.np/passport/    for e-passport booking

———————————

Please make sure to book the appointment under the correct service category. Embassy will not be able to provide the service if the appointment is booked under different category regardless of any circumstances. Further, be advised that the service duration is indicative only. Thank you !

Remember to reschedule / cancel   the appointment if unable to attend / no longer required .

Tourist Visa for a Passport holder

All fully vaccinated passengers travelling to Nepal by air or land route must submit a certificate of full vaccination against COVID-19 (Vaccine Certificate). Negative PCR test is no longer mandatory for the fully vaccinated passengers.

Passengers who fail to submit vaccine certificate (including the children below 18 years and above 5 years) will have to submit the certificate with a negative report of COVID-19 test (RTPCR, True NAAT, Gene Xpert) within 72 hours of starting the journey. Proof of vaccination (Vaccine Certificate) is not mandatory for children below 5 years.

All foreign nationals with a certificate of complete vaccination against COVID-19 or a negative certificate of the COVID-19 test will be able to obtain an on-arrival visa from the Immigration entry points of Nepal, under the prevailing law. The passengers travelling with a Travel Document should get a visa from the Nepalese Embassy abroad in advance.

All passengers (Nepalese and foreign) entering Nepal from abroad will not have to remain in quarantine except it seems necessary while examining health condition.

All passengers entering Nepal from abroad should mandatorily fill International Travellers Arrival Form (CCMC online from) and carry a print-out of it while travelling to Nepal.

The visa applicants should fill online visa application form using the link below .

Visa application link :

Application in Person

• Duly completed Online Visa application form.
• Valid Passport (with validity of a minimum period of six months from the date of entry AND at least two empty pages).
• Card Payment (Visa Debit/Credit, Master Card Debit/Credit, All Maestro cards) is accepted for the payment of visa fees.
• Children under the age of 10 shall be issued Gratis visa free of cost .
• Visa collection on the same day.
• Please note that the holders of other Passports should submit a UK residence permit in addition to other required documents .  

Application by Post

• For payment, a Virtual Payment (Visa Debit/Credit, Master Card Debit/Credit, All Maestro cards) link will be sent to the applicant’s email once the documents are received at the Embassy. Please do not enclose a postal order or a bank draft for the payment of visa fees now onwards .  
• The applicants from the United Kingdom can enclose a  Self Addressed non-expiring prepaid envelope as per necessity with the application. (*Please do not use Special Delivery by 1 dated/printed stamp and label)
• The applicants from Ireland and Malta can request a courier to pick up their documents from the Embassy. 
• Once a visa application is received by the Embassy, the application may take up to 2-3 working days within the UK and up to 2 weeks outside the UK to be processed.
• Embassy Address: Embassy of Nepal, 12A Kensington Palace Gardens, London W8 4QU

Tourist Visa for Travel Document Holders and the Nationals of

(Nigeria, Ghana, Zimbabwe, Cameroon, Swaziland, Somalia, Liberia, Iraq, Ethiopia, Palestine, Syria and Afghanistan)

Documents Required For Travel Document Holders issued by the Government of UK, those who have been in the United Kingdom in a refugee status:

• Original travel document with at least 6 months’ validity.
• Duly filled in and signed visa application form.
• A copy of citizenship certificate of the sponsor and signed sponsorship letter(*if applicable).
• A copy of UK resident permit card.
• Proof of Address.
• Details of Confirmed Hotel reservation.
• Valid Confirmed Air Ticket.
• Latest 3months Bank Statement.
• Visa application form (Online Visa Application Form)
• Additional application letter & Form (download here)
•  Processing Time:  it takes  two weeks for the issuance of a tourist visa.

Applicants can submit their documents for a visa and collect their passports in person or through their agents/representatives or by post as well.

For the application received by post, a Virtual Payment (Visa Debit/Credit, Master Card Debit/Credit, All Maestro cards) link will be sent to the applicant’s email once the application is received at the Embassy. Please do not enclose a postal order or a bank draft for the payment of visa fees now onwards. 

The applicants from the United Kingdom can enclose a Self Addressed Envelope with Special Delivery Stamp as per necessity with the application. (*Please do not use printed stamp and label)

Diplomatic and Official Visa

Diplomatic visa.

Diplomatic visa shall be issued to a person holding a diplomatic passport who needs to visit Nepal in connection with his/her official duty.  Diplomatic visa is also issued to the family members of such person when they are accompanying the person.

The diplomatic visa shall be issued by the Embassy for a period of 30 days. The term thereof may be extended, if required, from the Department of Consular Services, Kathmandu for the remaining term of the official assignment in Nepal.

Required Documents For A Diplomatic Visa:

•  Original diplomatic passport with at least 6 months’ validity with at least two empty pages.
•  One recent passport-size photograph
•  Duly filled in and signed visa application form
•  A note verbale from the Foreign Ministry/diplomatic mission/ international organisation or equivalent offices with a request for a diplomatic visa, stating clearly the purpose and period of the visit.
• Online Application Form(click here) .

Visa fees will be as follows:

** Once visa issued, it will be valid up-to six months only, so please enter the country within six months of visa issued date & DO NOT apply for a visa after or before 6 months you travel.

**Please note:  Once visa is approved/issued, the fees will not be refunded.

** Tourist visas can be obtained on arrival at entry points except for the nationals of Nigeria, Ghana, Zimbabwe, Cameroon, Swaziland, Somalia, Liberia, Iraq, Ethiopia, Palestine, Syria and Afghanistan.

**Refugees travelling with travel documents will also require a valid visa before arrival.

Visitors may also obtain tourist visa at following arrival points in Nepa l:

• Tribhubhan International Airport (TIA), Kathmandu
• Kakarbhitta
• Belhiya, Bhairahawa
• Mahendranagar

Visa Extension:

A tourist visa can be extended from the Department of Immigration and Pokhara Immigration Office for a total of 120 days. An additional 30 days visa may be granted on reasonable grounds from the Department. Over the course of a visa year, a tourist cannot stay in Nepal more than cumulative 150 days.

Non-Residential Nepalese Visa:

1.If any foreigner of Nepalese origin residing in foreign country wish to reside or conduct business, profession or Study, teach in any subject in Nepal, non-residential Nepalese visa may be issued to him and of his family.

2. The format of non-residential Nepalese visa shall be under Appendix 3b.

For Rules and Appendix Please see link below  Immigration office, Nepal

For more information please contact us on  02072291594 or email: [email protected]  

Travel Documents

Travel document may be issued in the following situation:–

If an application has been submitted to this Embassy, after completing the necessary process required to receive a passport along with the reason and evidence of being unable to return to Nepal due to the reason of being either lost or destroy of the passport.

If in case of Nepali citizen living in Mongolia or DPRK, if his/her family member has submitted an application to this Embassy, after completing the process required to be followed to receive the passport along with the letter of the concerned District Development Office made on the basis of recommendation of concerned Village Development Committee or Municipality.

If a Nepali woman married to foreigner submits application for a travel document for her child for the purpose of visiting Nepal, in such a case Embassy will issue one-way travel document for that child.

Required Documents:

1.Duly filled in application form (one copy)

2.Original citizenship and its copy and copy of old  passport

3.Three copies of MRP size photo

4.Police report ( in case of lost)

5.In case of child born from Nepali woman married to a foreign national, applicant’s mother should submit her original citizenship and its copy and birth registration certificate of child.

Fee: RMB 300

Travel Documents

Travel Document is issued to Nepali nationals in case of loss or damage of their passports. The Travel Document issued by the Embassy is valid for one way journey to Nepal and is valid for a period of month from the date of issue.

Application Procedure

i. Police Report

ii. Duly Filled Application Form

iii. Photo Copy of Lost Passport with Valid Visa Page

iv. Citizenship Certificate Showing the Details of Lost Passport.

v. Travel Document free for the lost/damaged case.

Download the Travel Document Application Form

Update January 10, 2024

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U.S. Visa: Reciprocity and Civil Documents by Country

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Reciprocity Schedule

Select a visa category below to find the visa issuance fee, number of entries, and validity period for visas issued to applicants from this country*/area of authority.

Explanation of Terms

Visa Classification: The type of nonimmigrant visa you are applying for.

Fee: The reciprocity fee, also known as the visa issuance fee, you must pay. This fee is in addition to the nonimmigrant visa application fee (MRV fee).

Number of Entries: The number of times you may seek entry into the United States with that visa. "M" means multiple times. If there is a number, such as "One", you may apply for entry one time with that visa.

Validity Period: This generally means the visa is valid, or can be used, from the date it is issued until the date it expires, for travel with that visa. If your Validity Period is 60 months, your visa will be valid for 60 months from the date it is issued.

Visa Classifications

Country specific footnotes.

Although care has been taken to ensure the accuracy, completeness and reliability of the information provided, please contact the U.S. Embassy or Consulate where you plan to apply if you believe this information is in error or if you have further questions.

Visa Category Footnotes

The validity of A-3, G-5, and NATO 7 visas may not exceed the validity of the visa issued to the person who is employing the applicant. The "employer" would have one of the following visa classifications:

• G-1 through G-4
• NATO 1 through NATO 6

An E-1 and E-2 visa may be issued only to a principal alien who is a national of a country having a treaty, or its equivalent, with the United States. E-1 and E-2 visas may not be issued to a principal alien if he/she is a stateless resident or national of a country without a treaty.  *When the spouse and children of an E-1 or E-2 principal alien are accorded derivative E-1 or E-2 status and are themselves a national of a country that does not have a treaty with the United States – the reciprocity schedule, including any reciprocity fees, of the principal alien’s country of nationality should be used.  **Spouse and children of an E-1 or E-2 visa principal applicant, where the spouse and children are also nationals of a country that has a treaty with the United States – the reciprocity schedule, including any reciprocity fees, of the spouse and children’s country of nationality should be used.  

*Example 1: John Doe is a national of Country A that has an E-1/E-2 treaty with the U.S. however his wife and child are nationals of Country B which has no treaty with the U.S. The wife and child would, therefore, be entitled to derivative status and receive the same reciprocity as John Doe, the principal visa holder. **Example 2:  Mike Doe is a national of Country Y that has an E-1/E-2 treaty with the U.S. however his wife and child are nationals of Country Z that also has a treaty with the U.S. The wife and child would, therefore, be entitled to derivative status and receive the reciprocity issued to nationals of Country Z.

The validity of H-1 through H-3, O-1 and O-2, P-1 through P-3, and Q visas may not exceed the period of validity of the approved petition or the number of months shown, whichever is less.

Under 8 CFR §214.2, H-2A and H-2B petitions may generally only be approved for nationals of countries that the Secretary of Homeland Security has designated as participating countries. The current list of eligible countries is available on USCIS's website for both H-2A and H-2B visas. Nationals of countries not on this list may be the beneficiary of an approved H-2A or H2-B petition in limited circumstances at the discretion of the Department of Homeland Security if specifically named on the petition.  

Derivative H-4, L-2, O-3, and P-4 visas, issued to accompanying or following-to-join spouses and children, may not exceed the validity of the visa issued to the principal alien.

There is no reciprocity fee for the issuance of a J visa if the alien is a United States Government grantee or a participant in an exchange program sponsored by the United States Government.

Also, there is no reciprocity fee for visa issuance to an accompanying or following-to-join spouse or child (J-2) of an exchange visitor grantee or participant.

In addition, an applicant is eligible for an exemption from the MRV fee if he or she is participating in a State Department, USAID, or other federally funded educational and cultural exchange program (program serial numbers G-1, G-2, G-3 and G-7).

However, all other applicants with U.S. Government sponsorships, including other J-visa applicants, are subject to the MRV processing fee.

Under the North American Free Trade Agreement (NAFTA), Canadian and Mexican nationals coming to engage in certain types of professional employment in the United States may be admitted in a special nonimmigrant category known as the "trade NAFTA" or "TN" category. Their dependents (spouse and children) accompanying or following to join them may be admitted in the "trade dependent" or "TD" category whether or not they possess Canadian or Mexican nationality. Except as noted below, the number of entries, fees and validity for non-Canadian or non-Mexican family members of a TN status holder seeking TD visas should be based on the reciprocity schedule of the TN principal alien.

Canadian Nationals

Since Canadian nationals generally are exempt from visa requirement, a Canadian "TN' or "TD" alien does not require a visa to enter the United States. However, the non-Canadian national dependent of a Canadian "TN", unless otherwise exempt from the visa requirement, must obtain a "TD" visa before attempting to enter the United States. The standard reciprocity fee and validity period for all non-Canadian "TD"s is no fee, issued for multiple entries for a period of 36 months, or for the duration of the principal alien's visa and/or authorized period of stay, whichever is less. See 'NOTE' under Canadian reciprocity schedule regarding applicants of Iranian, Iraqi or Libyan nationality.

Mexican Nationals

Mexican nationals are not visa-exempt. Therefore, all Mexican "TN"s and both Mexican and non-Mexican national "TD"s accompanying or following to join them who are not otherwise exempt from the visa requirement (e.g., the Canadian spouse of a Mexican national "TN") must obtain nonimmigrant visas.

Applicants of Iranian, Iraqi, Libyan, Somalian, Sudanese, Syrian or Yemeni nationality, who have a permanent resident or refugee status in Canada/Mexico, may not be accorded Canadian/Mexican reciprocity, even when applying in Canada/Mexico. The reciprocity fee and period for "TD" applicants from Libya is $10.00 for one entry over a period of 3 months. The Iranian and Iraqi "TD" is no fee with one entry over a period of 3 months.

Q-2 (principal) and Q-3 (dependent) visa categories are in existence as a result of the 'Irish Peace Process Cultural and Training Program Act of 1998'. However, because the Department anticipates that virtually all applicants for this special program will be either Irish or U.K. nationals, the Q-2 and Q-3 categories have been placed only in the reciprocity schedules for those two countries. Q-2 and Q-3 visas are available only at the Embassy in Dublin and the Consulate General in Belfast.

No S visa may be issued without first obtaining the Department's authorization.

V-2 and V-3 status is limited to persons who have not yet attained their 21st birthday. Accordingly, the period of validity of a V-2 or V-3 visa must be limited to expire on or before the applicant's twenty-first birthday.

Posts may not issue a T-1 visa. A T-1 applicant must be physically present in the United States, American Samoa, the Commonwealth of the Northern Mariana Islands or a U.S. port of entry, where he/she will apply for an adjustment of status to that of a T-1. The following dependents of a T-1 visa holder, however, may be issued a T visa at a U.S. consular office abroad:

• T-2 (spouse)
• T-3 (child)
• T-4 (parent)

The validity of NATO-5 visas may not exceed the period of validity of the employment contract or 12 months, whichever is less.

The validity of CW-1 and CW-2 visas shall not exceed the maximum initial period of admission allowed by DHS (12 months) or the duration of the transition period ending December 31, 2014, whichever is shortest.

The validity of E-2C visas shall not exceed the maximum initial period of admission allowed by DHS (24 months) or the duration of the transition period ending December 31, 2014, whichever is shortest.

General Documents

General document information.

The Ministry of Federal Affairs and Local Development does not require a fee for general document registration within 35 days of the registration.  If it exceeds 35 days, there is a fee.

Effective from 24 Nov 2015, births, deaths, marriages, divorces and migrations can be registered ONLINE at https://donidcr.gov.np/ or the applicant can go to their respective municipality website and click on the vital registration tab.

Process: Complete the online form including the mobile number. The Metropolitan City Office (Local Registrar’s Office) will provide a TOKEN number to the mobile number listed.  The applicant may use the token number to collect the certificate from the office within 30 days. After 30 days, the token number will expire.

Birth, marriage and death certificates contain:

• The name of the person,
• The name of the person’s father,
• The name of the person’s grandfather,
• The person’s place of birth,
• The person’s date of birth, and
• The date the certificate was issued.

Effective March 2013, documents such as birth, death, marriage, and divorce registration certificates are issued in both Nepali and English.  In most cases, the top half of the document will be in Nepali and the bottom half will be in English. Police certificates will be printed in English.

Birth, Death, Burial Certificates

Birth certificates.

Fees:   The ward office, municipality, sub-metropolitan city office, and the metropolitan city office charge fees at their discretion.

Document Name:  Birth Certificate; also referred to as a Birth Registration Certificate / Recommendation Certificate / Birth Verification Certificate.

Issuing Authority:

A person born before 1973  can present his/her citizenship card in order to obtain a birth certificate from the ward office or municipality, sub-metropolitan city office, or metropolitan city office of each district.  They will only receive a “recommendation of birth”.

A person born in or after 1973 can obtain a birth certificate from the ward office where the person is residing or was residing at the time of his/her birth or death. 

Special Seal(s) / Color / Format: There are several valid formats of typewritten, handwritten, or hybrid (typewritten and handwritten) birth certificates.  Generally, these are marked with the black-and-white rubber seal or color self–ink stamp of the issuing authority.  The different formats diverge widely because four different types of offices in each of Nepal’s 77 districts issue birth certificates.  Some birth certificates are in English, some are in Nepali, and some are in both languages.  No uniform special seal, color, or format that exists across all Nepali birth certificates. Birth certificates are widely referred to as Schedule 12.

Registration Criteria: A concerned person or a concerned person’s family may request the issuance of birth registration certificates.  Nepali law requires birth registration.  Despite this requirement, very few parents register the birth of their children at the time of their children’s birth.  Birth registration certificates are often issued long after an individual’s actual birth.  Birth records issued by hospitals are not considered legal documents, but can be used to obtain a legal birth certificate.

Procedure for Obtaining: Registrants must print the required form using the link below and submit it to one of the appropriate offices or the ward office.  The certificate generally contains the parents’ and grandparents’ names, applicant’s name, date, and place of birth.  The forms are available online at  https://donidcr.gov.np/ .

Certified Copies Available: Certified copies are not available.

Alternate Documents: Nepali Citizenship Card

Exceptions: None

Comments:  None

Death Certificates

Document Name: Death Registration Certificate

Issuing Authority: The ward office, municipality, sub-metropolitan city office, or metropolitan city office of each district.

Special Seal(s) / Color / Format: There are several valid formats of typewritten, handwritten, or hybrid (typewritten and handwritten) death certificates, generally marked with the black rubber seal or self-ink stamp of the issuing authority.  The different formats diverge widely because four different types of offices in each of Nepal’s 77 districts issue death certificates.  Some death certificates are in English, some are in Nepali, and some are in both languages.  No uniform special seal, color, or format exists across all Nepali death certificates. The document is widely referred to as Schedule 21

Issuing Authority Personnel Title: The ward secretary, local registrar, or chief justice/judge

Registration Criteria: A concerned person’s family may request the issuance of death registration certificates.

Procedure for Obtaining: Registrants must print the required form using the link below and submit it to the appropriate office at the ward office municipality, sub-metropolitan city office, or metropolitan city office where the deceased person was born or resided. The certificate generally contains the parents’ and grandparents’ names, the deceased person’s name, and the date and place of death.  The forms are available online at  https://donidcr.gov.np/ . After thirty-five (35) days from the date of death, a charge of 200 NPR will be applied to process the document.

Alternate Documents: A Death certificate issued from a hospital.

Comments: None

Marriage, Divorce Certificates

Marriage certificates.

Fees:   If the marriage is registered within 35 days of being solemnized, the base cost is free and if after 35 days, the base cost is 50 rupees, but some Ward Offices charge an additional fee of up to 1000 rupees for processing.

Document Name: Marriage Registration Certificate (If the certificate was issued before August 2017 and the wedding took place in a court, the document may be called Court Marriage Certificate).  Since 2017, the court wedding document is called a Deed of Consent to Marriage and is intended to be taken to the Ward Office for the marriage to be registered, leading to the final document, which is the Marriage Registration Certificate.

Issuing Authority:  Before August 2017, marriages could be recorded at a Court, or if initiated by customary, traditional, or religious wedding ceremonies, then at either a Municipality Office or Ward Office.  Since August 2017, marriages are only registered at the Ward Office. Marriage certificates produced after August 2017 can only be produced by the respective Ward Office, regardless of which office originally recorded the marriage .

Special Seal(s) / Color / Format:  For marriage certificates issued before August 2017, there were several valid formats of typewritten, handwritten, or hybrid (typewritten and handwritten) marriage certificates, generally marked with a black rubber seal or self–inking stamp of the issuing authority.  Some marriage certificates were in English, some in Nepali, and some in both languages.  No uniform special seal, color, or format existed.  Even the orientation of Nepali marriage certificates (landscape versus portrait) varied.

• For marriage certificates issued after August 2017 (even if the marriage was formed at an earlier date), the marriage certificate should be issued by the Ward Office and signed and stamped by the “local registrar” from the Ward Office.  The document should appear in portrait orientation, with a red national stamp at the top left corner and a regional red stamp in the upper right corner, a black ink stamp at the bottom right and a signature of the local registrar at bottom left.  There are photos of the groom and bride on the certificate.

Issuing Authority Personnel Title:  For marriage certificates produced after August 2017, the issuing authority is the Ward Office, and the certificate is authorized by the “local registrar” employed at the Ward Office. Marriage certificates produced before August 2017 could have been issued by the Ward Office, Village Office, Municipality Office, or District Court.

Registration Criteria:  The couple must submit to the Ward Office an application and evidence that their marriage was solemnized, which could be a “Deed of Consent” issued by a District Court (or Nepali Embassy), evidence of a religious/cultural wedding ceremony (may require witness statements), or a child’s birth certificate with both names of the father and mother listed.  Both the groom and bride must be 20 years of age or older, free to marry, and have disclosed certain disabilities or illnesses to one another if they exist (as described in the Civil Code).  They also must not be related to one another in way that violate anti-incest laws, so must furnish information about their family lineage.

Procedure for Obtaining:  In order to register a marriage, a couple must first solemnize their marriage and then, within 35 days, apply for a marriage certificate at the appropriate Ward Office based on the domicile of the groom, or if he is not a Nepali citizen, then on the domicile of the bride. 

For most Ward Offices, the application can be submitted online at: https://donidcr.gov.np/ . A few days after submitting their application, the couple will receive a confirmation with a “token number” and can then go to the Ward Office to complete their application in person. Some Ward Offices do not yet have the connectivity to receive the application online and will require a paper form matching the online questions.  Normally, both the bride and groom must go to the Ward Office together, and they will need to bring evidence that their marriage was solemnized, which could be a “Deed of Consent” issued by a District Court (or a Nepali embassy abroad), evidence of a religious/cultural marriage (including witness statements), or a mutual child’s birth certificate with both names of the father and mother. 

If either the groom or bride is not a Nepali citizen, the marriage must be solemnized in a District Court.  Before marrying in a District Court, the foreign groom or bride will be required to attest to his or her eligibility to marry by obtaining an Affidavit of Eligibility to Marry (to fulfill a requirement sometimes referred to as a “no objection letter”).  An Affidavit of Eligibility to Marry is available at the U.S. Embassy in Kathmandu for the price of a notarial fee.  Additional details to book an appointment can be found at:  np.usembassy.gov .  The District Court may also require witness(es) to attest that the parties are free to marry.  The District Court will require that both the groom and bride have resided in-district for 15 days.

The Ward Office, satisfied with the documentation that a marriage was solemnized by the bride and groom, and in the absence of any legal impediment, will record the marriage and produce a marriage certificate.  The Ward Office has the discretion to back-date the marriage to the effective date of the wedding, or the birth of the child if the couple already has a child.  The marriage registration certificate would show both the date the marriage was registered and the effective date from which they are to be considered to have wed. 

Alternate Documents: There are no Alternate Documents.

Divorce Certificates

Fees:  Fees charged by Ward Offices vary from 0-1000 rupees.

Document Name: Divorce Certificate

Issuing Authority: The District Court issues the Divorce Decree, signed by the district judge. The applicant will only get the photocopy of the Divorce Decree, the original copy remains in the district court. On the basis of the Divorce Decree, the ward office will register the divorce and issue a divorce certificate, which is the final document and the divorce is then reflected in the person’s vital records. Prior to August 2017, municipality and sub-metropolitan offices could also issue Divorce Certificates based on judicial Divorce Decrees.

Special Seal(s) / Color / Format: The Divorce Decree from the District Court is only in the Nepali language. It should be translated into English by a Notary Public. The copy of divorce decree from the court is signed by the issuing authority with red ink. Divorce certificates issued by the Ward office, and can include Nepali, English or both languages.

Issuing Authority Personnel Title:  The District Court Secretary for the Divorce Decree and the Local Registrar employed at a Ward Office for the final Divorce Certificate.  Before August, 2017, municipality and sub-metropolitan offices could also be the issuing authority for the Certificate.

Registration Criteria: Divorce Certificates are issued when a judicial Divorce Decree is registered at the Ward Office.

Procedure for Obtaining: To receive a divorce certificate, an individual must present a copy of a valid, court-issued divorce decree to the ward office. Prior to August 2017, an individual could also apply to a municipality, sub-metropolitan city office, or metropolitan city office to obtain this same certificate.

Adoption Certificates

Fees:  The adoption processing fee is $3,000 USD, payable to the Ministry of Women, Children and Social Welfare (MOWCSW), plus a $5,000 USD, child care contribution to the orphanage.  After these fees are paid, the MOWCSW issues a Final Adoption Decree.

Document Name:  Final Adoption Decree

Issuing Authority: The Ministry of Women, Children and Social Welfare

Special Seal(s) / Color / Format: The color of the decree is white, the title is printed in red, and the document bears the seal of MOWCSW.

Issuing Authority Personnel Title: The legal officer, MOWCSW

Registration Criteria:  Please refer to icab.gov.np

Procedure for Obtaining: Formal, written request to Legal Officer, MOWCSW

Certified Copies Available:  Certified copies are not available.

Comments:  On August 6, 2010, the U.S. Department of State and USCIS suspended processing new adoption cases from Nepal that involve children who are identified as abandoned.  In Nepal, evidence presented to support a claim of abandonment is overwhelmingly unreliable.  Cases involving relinquishment by known birth parent(s) are unaffected by the suspension.  For more information, please see travel.state.gov .

In November 2014, the U.S. Department of State and USCIS conducted a joint effort to reevaluate Nepal’s current child welfare system and adoption procedures.  The U.S. government still has concerns about the infrastructure of intercountry adoption process in Nepal.  The U.S. Department of State and USCIS strongly recommend that prospective adoptive parents refrain from adopting children from Nepal, and that service providers not accept new applications for adoption from Nepal.  For more information, please see uscis.gov/adoption .

Identity Card

Fees:  There are no fees.

Document Name: Citizenship Certificate (also sometimes referred to informally as “National ID”)

Issuing Authority: The district administration office

Special Seal(s) / Color / Format: Typewritten certificate with the black-rubber seal of the issuing authority.

Issuing Authority Personnel Title: The district administration office

Registration Criteria: An applicant may obtain a citizenship certificate from the district administration office after presenting the birth certificates and citizenship certificates of the applicant’s parents.  For more information, please see the following site moha.gov.np .   

Procedure for Obtaining:  Please follow this link: moha.gov.np . 

Comments: All 77 district administration offices in Nepal issue Citizenship Certificates.

At the completion of age sixteen, a Nepalese citizen can apply to the Chief District Office (CDO) for a citizenship certificate.  This document contains the person's name, the father's name (or the husband’s name in the case of a married woman if the individual so chooses), the date of birth, and the district where the person resides.  The citizenship certificate is the most reliable proof of identity in Nepal.

Police, Court, Prison Records

Police records.

Available: Available to both foreign nationals and Nepali citizens.

Fees:  There are no fees,

Document Name:  Police Clearance Certificate

Issuing Authority:  The Nepal Police Headquarters, Character Verification Section, Naxal, Kathmandu, and the Nepal Police. For more information, see the Nepal Police official website at nepalpolice.gov.np

Special Seal(s) / Color / Format:  The police clearance certificate contains the dispatch number, applicant's citizenship number, name, date of birth, passport number and photograph.  The photograph is stamped by the police headquarters, verification section.  Police certificates obtained in paper form have a hologram and rubber seal of the issuing authority.  Certificates obtained online and printed by the applicant can be verified via the QR code or at the following link using the dispatch number, last name, and date of birth of the applicant:  https://opcr.nepalpolice.gov.np/#/crossVerify .

Issuing Authority Personnel Title: The deputy superintendent of police / inspector of police

Registration

Police Certificates obtained online and printed by the applicant are accepted at the U.S Embassy Kathmandu.

Prison Records

Unavailable: Generally unavailable.

Fees: There are no fees.

Document Name: Prison Record

Issuing Authority: The Department of Prison Management (DOPM) / Individual Prison Centers

Special Seal(s) / Color / Format: Office Stamp

Issuing Authority Personnel Title: The director general, director, or jailer

Registration Criteria: There is no registration criteria.

Procedure for Obtaining: Applicants must issue a formal request for official purpose

Certified Copies Available: Certified copies not available.

Alternate Documents: There are no alternate documents.

Military Records

Available : Available for all current and former employees of the Nepal Army.

Document Name : Military Record

Issuing Authority: The adjutant general, army headquarters

Special Seal(s) / Color / Format: Typewritten or handwritten letter with black and white rubber seal of the issuing authority.

Issuing Authority Personnel Title: The adjutant general

Registration Criteria: Applicants may submit their applications at the Nepal Army Headquarters or at the Nepal Army Offices where the applicant served.

Procedure for Obtaining: Applicants can submit their applications at the Nepal Army Headquarters or at the Nepal Army Offices where the applicant served.

Passports & Other Travel Documents

Types Available: There are four types of Nepali Travel Documents.  The regular Nepali passport is green, the official passport is blue, the diplomatic passport is red, and the travel document is black. The validity of regular Nepali passports is ten years. The validity of diplomatic passports is five years. The maximum validity of an official passport is ten years; however, the passport expires on the date of the passport holder’s retirement from Nepali government service. A travel document’s validity is determined on a case-by-case basis, but generally is valid for one year and a single journey.

Fees: 5,000 Nepali rupees to obtain documents by regular handling from  the District Administration Office, and 10,000 Nepali rupees per document for expedited handling (generally within one week).

Document Name: Passport / Travel document

Issuing Authority: The Ministry of Foreign Affairs, Department of Passports

Special Seal(s) / Color / Format: Green, red, blue, and black types (see above), all with various security features described below. The latest versions of machine-readable travel documents and Nepali passports share the same security features. These include:

Micro printing on the lines on page 2 (biometrics page) that form the data boxes, and on page 3 on the signature line and the three lines for "name and address of the next of kin." Visible under magnification, the micro printing reads in Nepali script “Nepal Passport.” This micro printing will smudge if photocopied or scanned.

The laminate covering on page 2 contains a row of five blue Nepalese coats of arms along the bottom border. Another row of five coats of arms along the top border of the page is visible only under ultraviolet (UV) light. If the laminate is lifted (as happens when a photograph is switched), this top row will be disturbed.

All pages feature four Nepalese coats of arms, one in each corner, visible under UV light, and each page's number is visible in the center of the page under UV light.

The thread holding the book together will also fluoresce under UV light.

Each page has a watermark with the letters “SN.”

Registration Criteria:  Please follow the link at: nepalpassport.gov.np  

Procedure for Obtaining:  Information on obtaining a Nepali passport can be found at: nepalpassport.gov.np .

Alternate Documents:  There are no alternate documents.

Other Records

Citizenship certificate.

Fees : There are no fees.

Document Name:  Citizenship Certificate (also sometimes referred to informally as “National ID”)

Special Seal(s) / Color / Format: Typewritten or handwritten letter with the black-and-white rubber seal of the issuing authority.

Registration Criteria: An applicant may obtain a citizenship certificate from the district administration office after presenting the birth certificates and citizenship certificates of the applicant’s parents.  For more information, please see the following site:  moha.gov.np .

Procedure for Obtaining:  Please follow this link:  nidmc.gov.np .

Relationship Verification Certificate

The Relationship Verification Certificate verifies the relationship with the deceased or verifies the relationship with immediate family members.  Although, the person may have his/her own citizenship proving his/her relation with the deceased or family, a Nepali citizen must provide this document if he/she wishes to transfer any movable or immovable property registered in the name of the deceased.

Fees: The ward office, municipality, sub-metropolitan city office, and the metropolitan city office charge fees at their discretion.

Document Name: Relationship Verification Certificate

Issuing Authority:   The ward office

Special Seal(s) / Color / Format: There are several valid formats of typewritten, handwritten, or hybrid (typewritten and handwritten) relationship verification certificates, generally marked with the black-and-white rubber seal or self-ink stamp of the issuing authority.  The different formats diverge widely because four different types of offices in each of Nepal’s 77 districts issue relationship verification certificates.  Some certificates are in English, some are in Nepali, and some are in both languages.  No uniform special seal, color, or format exists across all Nepali relationship verification certificates.

Issuing Authority Personnel Title: The ward office secretary

Registration Criteria: A concerned person’s family may request the relationship verification certificate.

Procedure for Obtaining: Registrants must submit the appropriate documents to the appropriate office at the ward office, where the deceased person was born or resided.

Documents required:

Application with photo of the applicant,

A copy of citizenship certificate,

Document showing proof of relationship (the death certificate is one such document), and

Migration certificate if the person has migrated from another district

• Visa Issuing Posts
• Post Title:   Embassy of the United States of America, Kathmandu, Nepal
• Address:   Maharajgunj, Kathmandu, Nepal
• Email:  [email protected]
• Phone Number:  +977-1-423-4000
• Comments / Additional Information:

Visa Services

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• Temporary Reciprocity Schedule
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Travel Documents

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