Department of Defense Travel Card Benefits

Progress informed from the past, and inspired by the future, cardholder guide.

Official travel for the Department of Defense just became easier with the Citi Department of Defense Travel Card. When you are preparing to use your new card, please read What To Do When I First Receive My New Card . For more information regarding your new card, please read the Department of Defense Cardholder Guide .

Department of Defense Travel Insurance

As a cardholder, you will receive global travel accident and lost luggage insurance so you feel safe and secure wherever you travel with a Citi ® Commercial Card.

  • Travel Accident Insurance Guide
  • Lost Luggage Insurance Guide

Visa Guide to Benefits

In addition to the card benefits provided by Citi, Visa provides card benefits such as Car Rental Insurance and Travel and Emergency Assistance. For full details, please read the Visa Guide to Benefits .

Travel Tips

For more information on your Citi Department of Defense Travel Card, please read What to do Before, During and After travel .

Online Tools

Citi's global online tool, CitiManager ® , enables you to manage business expenses from anywhere around the globe from your computer or mobile device; you can view statements online, confirm account balances, sign up for email and SMS alerts, and much more. If you have not already signed up for the CitiManager ® tool, please log on to www.citimanager.com/login and click on the 'Self registration for Cardholders' link. From there, follow the prompts to establish your account.

For more information on the CitiManager ® tool, view our CitiManager ® Cardholder Quick Reference Guide .

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Frequently asked questions about travel, general information for department of commerce travelers.

Travel Cards

  • The Travel and Transportation Reform Act of 1998 (Public Law 105-264) mandates the use of the Government Travel Charge card for employees on official government travel. Employees are required to use the travel card for ONLY official Travel-Related expenses away from the official duty station for which a travel voucher will be filed. The DOC Travel Charge Card Handbook implements the mandatory use of the travel charge card by all DOC official travelers.
  • The travel card is only used when you have an approved travel order.
  • The cardholder can use the travel card for Travel-Related expenses.
  • You cannot use your travel card for anyone else’s travel expenses.
  • You cannot use your travel card for personal payments of any kind.
  • If you have more questions, please contact your travel card POC.
  • Please contact your Bureau A/OPC for the Invitation Passcode and Inviters Email Address .
  • Use the following link to apply for a Travel Card at least 15 business days in advance of your travel date: https://home.cards.citidirect.com/CommercialCard .  After accessing the link, follow the steps below to complete an online application.
  • Under new users select " Apply for Card ";
  • Select " Invitation Passcode " then click on continue;
  • Type in the invitation passcode, then type in the Inviter's email address then select continue;
  • You will now be at the " User Registration " screen; please follow the questions to complete your application.
  • After completing the User Registration, you will be prompted to apply for a card.
  • Statement of Understanding , signed by you and your supervisor. Electronic signatures are acceptable.
  • The GSA SmartPay Travel Cardholder Training. This is a mandatory requirement for each cardholder before being issued the card and every three years after that. The training is online and can be accessed using the following link: https://training.smartpay.gsa.gov
  • Upon receipt, an AOPC will process the application and forward to Citibank for approval. The total processing and delivery time of your travel card to the address of record is approximately 7 to 10 business days.
  • The Travel and Transportation Reform Act of 1998 (Public Law 105-264) mandates use of the Government Travel Charge card for employees on official government travel. Employees are required to use the travel card for ONLY official expenses and travel related expenses away from the official duty station for which a travel voucher will be filed.
  • All Department of Commerce travelers are eligible to be issued a travel card.
  • Contract your travel card POC for information.
  • The travel card is only used when you have an approved travel authorization.
  • The travel card can only be used by the cardholder for official travel expenses.
  • You cannot use your travel card for anyone else's travel expenses.
  • When you know your destination(s), your hotel choices and your dates of travel, you can make your reservations either in the Electronic Travel System
  • CWTSatoTravel is the Department of Commerce's travel agency except for USPTO. They adhere to the agency's travel regulations and can answer questions that you may have about hotels, car rentals and government fares. For CWTSato assistance, call (866) 789-3443 or (855) 813-2844.
  • Adtrav (SAP Concur) is USPTO travel agency. For reservation/ticketing assistance, please contact Adtrav at [email protected] or Phone: (205) 949-4209 or Toll Free: (866) 866-4810. (Normal business hours are Monday - Friday, 7 A.M. - 10 P.M. (EST).
  • Generally, the Department of Commerce will not pay for seat selection.
  • Please speak to your travel coordinator if you have further questions regarding payment of seat selection.

Official Travel Reservations

  • The Department of Commerce uses a Centrally Billed Account travel card to pay for all airfare, rail or bus usage while on official travel.
  • If approved changes are made to the reservation for any personal reason (airline choice, cheaper fare, vacation, etc) the CBA is no longer used to make payment. You must use your personal credit card to make changes for personal reasons after the approved official ticket has been issued.
  • Your Individual Billed Account travel card will pay for the hotel, taxis, parking, and other travel expenses while you are on official travel.
  • Yes, unless your travel meets a specific exception to the program. Exceptions to the mandatory use requirements are contained in  §  301-10.107 .
  • Yes, the FTR requires employees to use the Government contracted TMC to arrange official travel.
  • The transaction fee is charged when a ticket is issued. Fully refundable contract city pair fare tickets will be issued three business days in advance. All other tickets will be issued when the approved travel authorization is received. Travelers must request the agent to issue a ticket earlier or later, as necessary. An additional transaction fee will apply when another ticket is issued due to a change in the itinerary.
  • Transaction fees change every fiscal year. The updated transaction fee schedule is sent to all DOC travel coordinators no later than September 15th of each year.
  • All premium travel requests must include a travel authorization and CD-334, Request for Approval of Other than Coach-Class Accommodations, with matching dates and appropriate approval. Please contact your travel AOPC for assistance.

Passports/Visas

  • Yes, all DOC employees must have an official government passport in order to travel internationally on temporary duty. Employees cannot use their personal passports when traveling on official business for the U.S. Federal Government.
  • Provide a 2"x2" photo without eyeglasses taken within the last 6 months. The DOC Office of Security provides free passport photos to DOC employees for official government travel. Please send a memo on agency letter head or an email from your immediate supervisor or unit administrative support to  [email protected]  or  Security Service Center Appointments  to request visa or passport photos. The memo or email must state that the employee is traveling on official business.
  • Submit a  Letter of Authorization (LOA) from your  agency's authorized signatory .  Submit all documents as single-sided copies.  If your travel date is within two weeks, your LOA must indicate a request for expedited processing in both the subject line and the body of the letter.
  • Evidence of US Citizenship. Provide both the original document and copy. 
  • Government issued photo identification (Drivers License). The passport acceptance agent will require a single-sided copy of both the front and back of the document.
  • Current processing times for SIA issued official passports can be found on the State Department's website here .
  • Provide a 2"x2" photo without eyeglasses taken within the last 6 months. The DOC Office of Security provides free passport photos to DOC employees for official government travel. Please send a memo on agency letter head or an email from your immediate supervisor or unit administrative support to  [email protected]  or  Security Service Center Appointments  to request visa or passport photos. The memo or email must state that the employee is traveling on official business.2
  • Provide a copy of your personal passport or expired/expiring official passport.
  • Provide a  Letter of Authorization (LOA) from your  agency's authorized signatory .  Submit all documents as single-sided copies.  If your travel date is within two weeks, your LOA must indicate a request for expedited processing in both the subject line and the body of the letter.
  • Submit all applications at least 30 days before the date of travel and 60 days before departure if a visa is needed.
  • When all required items are obtained, please set up an appointment to bring these items to the bureau passport agent.
  • If you work for the Office of the Secretary, applications should be submitted to the Travel Management Division (TMD). Please reach out to TMD at [email protected] to set up an appointment to drop off your application. 
  • All applications brought to TMD will be couriered to the Special Issuance Agency (SIA) for processing.
  • NIST, NOAA, CENSUS, ITA, or PTO employees should contact their travel/passport office for guidance and instructions.
  • Visa Requests can be submitted electronically to the [email protected] for TMD to process. TMD staff will follow-up if additional information is needed to process the visa request.
  • Since each country's embassy has full control over the Visa processing and passport release time, TMD requires a 30-day advance notice when assisting a traveler with obtaining a visa. 
  • For Visa requests made 10 days or less before the traveler is scheduled to depart, the traveler may be responsible for going to the Embassy or Consulate to submit their request in person.
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The Guide to Different Types of U.S. Passports

Ramsey Qubein

Many or all of the products featured here are from our partners who compensate us. This influences which products we write about and where and how the product appears on a page. However, this does not influence our evaluations. Our opinions are our own. Here is a list of our partners and here's how we make money .

Table of Contents

Regular passports

Official passports, diplomatic passports, service passports, passport cards, passport types in the u.s., recapped.

If you thought all U.S. passports were the same, think again. There are actually five types of U.S. passports, but the majority of passport holders will have just one. The most common type of passport is a regular passport, which most U.S. citizens can apply for, although less than half of U.S. citizens have one.

While most qualify only for a regular passport, it may be helpful to know what other types of U.S. passport options are out there. Perhaps one day, you’ll become a diplomat or hold an official government or volunteer job where you can acquire one for free.

» Learn more: The best travel credit cards right now

This passport is the navy blue standard that is used for most types of travel. If you are studying abroad, taking a family vacation or traveling for work, you'll likely carry this type of passport.

The standard option includes 28 pages, but for those that travel frequently, it is possible to request a double book with 52 pages.

To apply for this type of passport, typically called a Type P passport , applicants must provide original or certified proof of U.S. citizenship (like a birth certificate) as well as a passport-size photo and photo identification.

These passports are valid for 10 years for most. For those who apply under age 16, these books are only valid for five years.

If you have changed your name (due to marriage or divorce, for example), additional documentation may be required.

U.S. nationals, those born in American Samoa or those born on Swain Island, are also eligible for this passport.

While it can take typically between six and nine weeks to get a U.S. passport, there are faster ways to get one. Applicants can use an official passport office to apply and pay for expedited service or use an independent expeditor service that handles much of the formality on the traveler’s behalf (although for a higher fee).

There is a subset of regular passport types that are issued for no fee. These are valid for five years and available to employees of the American National Red Cross, Peace Corps volunteers and members of the Department of Defense.

» Learn more: Need a passport for a trip? Give yourself a big time cushion

For those who qualify, an official passport is meant for those who work for the U.S. government and travel on official business. If approved by the Department of State, the main passport holder can also request official passports for a spouse and immediate family members.

To apply for this type of passport, applicants must go through the Special Passport Issuance Agency. While there is no fee required for this type of passport, appropriate documentation for eligibility must be shown.

These passports have the words Official Passport on a maroon cover to help them stand out from the rest. Unlike regular passports, these are only valid for five years and can only be used for official government business. A personal or leisure trip is not eligible.

Foreign service officers or those performing diplomatic duties on behalf of the United States overseas are eligible for this passport. A diplomatic passport, with a black cover, is only eligible to be used when on diplomatic business, which is why these passport holders almost always have a second regular passport to use when not serving in a U.S. diplomatic role.

These can only be used when on diplomatic missions, which are subsidized by the U.S. government. Valid only for five years, these passports require eligible documentation proving the applicant’s diplomatic role as well as a copy of official orders from their assigned post. These passports are issued without charge but must be returned upon completion of diplomatic duties.

Another of the rarer passport types is the service passport, which has a gray cover and is issued to third-party government contractors traveling to the United States on official business. They would apply for this passport type if they are ineligible to travel using their own regular passport. This is only valid for five years.

These are available with a regular passport application for an additional fee, but as the name suggests, they come in the form of an identification card rather than a book. These can be used as official identification, but also for land border crossings into the United States and Mexico.

These are especially helpful for those who live in the U.S. but travel across the border frequently for work or other purposes. Using a passport book to cross the border would quickly fill with stamps, which is why this option is more expeditious.

It is also eligible for sea travel to the U.S., Mexico, Canada, Bermuda and the Caribbean. If you like to travel often by cruise, this can be an excellent solution without worrying about filling up your passport book.

Passport cards have the same eligibility requirements as a regular passport book. They are eligible for 10 years for adults ($30) and five years for those under 16 ($15).

» Learn more: Key differences between passport cards and passports

The next time you are in line at a U.S. immigration point, take a look at the passports around you. Not everyone has Global Entry or uses Mobile Passport . And not everyone has the same color passport cover as other U.S. citizens. When you spot one with a different color, you now have a bit more insight into the type of work that person (or one of their family members) does.

How to maximize your rewards

You want a travel credit card that prioritizes what’s important to you. Here are our picks for the best travel credit cards of 2024 , including those best for:

Flexibility, point transfers and a large bonus: Chase Sapphire Preferred® Card

No annual fee: Bank of America® Travel Rewards credit card

Flat-rate travel rewards: Capital One Venture Rewards Credit Card

Bonus travel rewards and high-end perks: Chase Sapphire Reserve®

Luxury perks: The Platinum Card® from American Express

Business travelers: Ink Business Preferred® Credit Card

Chase Sapphire Preferred Credit Card

on Chase's website

1x-5x 5x on travel purchased through Chase Ultimate Rewards®, 3x on dining, select streaming services and online groceries, 2x on all other travel purchases, 1x on all other purchases.

60,000 Earn 60,000 bonus points after you spend $4,000 on purchases in the first 3 months from account opening. That's $750 toward travel when you redeem through Chase Ultimate Rewards®.

Chase Freedom Unlimited Credit Card

1.5%-6.5% Enjoy 6.5% cash back on travel purchased through Chase Travel; 4.5% cash back on drugstore purchases and dining at restaurants, including takeout and eligible delivery service, and 3% on all other purchases (on up to $20,000 spent in the first year). After your first year or $20,000 spent, enjoy 5% cash back on travel purchased through Chase Travel, 3% cash back on drugstore purchases and dining at restaurants, including takeout and eligible delivery service, and unlimited 1.5% cash back on all other purchases.

$300 Earn an additional 1.5% cash back on everything you buy (on up to $20,000 spent in the first year) - worth up to $300 cash back!

Capital One Venture Rewards Credit Card

on Capital One's website

2x-5x Earn unlimited 2X miles on every purchase, every day. Earn 5X miles on hotels and rental cars booked through Capital One Travel, where you'll get Capital One's best prices on thousands of trip options.

75,000 Enjoy a one-time bonus of 75,000 miles once you spend $4,000 on purchases within 3 months from account opening, equal to $750 in travel.

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How to get a REAL ID and use it for travel

The REAL ID Act is a law that sets higher security standards for state-issued driver's licenses and identification cards (IDs).

Why upgrade your license to a REAL ID?

Beginning May 7, 2025, if you have not upgraded your driver’s license or state-issued ID to be REAL ID-compliant, you will not be able to use it to:

  • Board federally regulated commercial aircraft
  • Access federal government facilities or military installations
  • Enter nuclear power plants

Visit the REAL ID website for more details and frequently asked questions .

Check to see if your license or state ID is already REAL ID-compliant

If your driver's license or state ID has a star in the upper right-hand corner, it is already REAL-ID-compliant. There is nothing more you need to do.

How to get a REAL ID

When you apply for or renew your driver’s license or state identification card, you can choose to make it REAL ID-compliant. Find and visit your state's driver's licensing agency website to see what documentation you will need. Your new card will have the REAL ID star marking at the top right.

Using REAL ID and other ID options to board a plane

If you do not upgrade your license or state ID, you can use a passport or one of these other acceptable forms of identification to fly . 

Can you still get a non-REAL ID-compliant license or state ID?

You will still be able to get a driver's license or state ID card that is not REAL ID-compliant. But you will not be able to use it for air travel or to get into federal facilities or military installations. Find and visit your state's driver's licensing agency website to see how to get a non-REAL ID-compliant license or state ID.

LAST UPDATED: December 18, 2023

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The Office of Travel Management serves as the Department's point of contact for the following services:

  • Headquarters Travel Management Center (TMC)

Official Travel, Domestic and Foreign

  • Required Foreign Travel Training

Foreign Travel Management System (FTMS)

  • Travel Card Information (on Powerpedia, DOENET access only)

Official Travel Regulations and Guidelines

  • Travel Services Training Videos   (on Powerpedia, DOENET access only)

U.S. Passports and Visa Services (Official and Diplomatic)

Non-Refundable Airfare Guidance

International Insurance

  • Hotel Reservations
  • Contacts for Travel Services
  • Travel FAQs

Travel Management Center (TMC)

The Office of the Chief Financial Officer oversees the Travel Management Center (TMC).

The Reservation Center phone number is 1-888-205-2369 (same number for emergency after-hours).

In addition, travel arrangements can be made via e:mail at [email protected] , or [email protected] . A transaction fee is charged for each ticket issued.

For questions about the Travel Management Center, email: [email protected] .

See ADTRAV Travel Bulletins at:  https://www.adtrav.com/travel-bulletins  

Official travel is any travel by a federal or contract employee who is conducting U.S. government business for authorized and official purposes. DOE federal travelers approved to travel for official purposes must make travel reservations through the Department of Energy E-Gov Travel Service 2 (eTS2) .

ADTRAV Travel Management is one of the Department of Energy’s Travel Management Centers, providing a full range of travel agent services including, but not limited to, arranging and booking official travel for individuals and groups; making travel related reservations; providing customer service; reconciling central billed accounts; and providing travel related reports and information to management.  

All Federal employees' travel for DOE requires prior travel authorization and approval in the eTS 2 at: https://in-gotravel.doe.gov

Official Foreign Travel

Official foreign travel is defined as approved travel (whether wholly or partly on official business) from the United States (including Alaska, Hawaii, the Commonwealths of Puerto Rico and the Northern Mariana Islands, and the territories and possessions of the United States) to a foreign country and return or travel between foreign countries by persons, including foreign nationals, or persons whose salaries or travel expenses or both will ultimately be funded in whole or in part by DOE/NNSA from its appropriations.  Official foreign travel may also include travel funded by non-DOE or non-NNSA sources for which the traveler represents the Department or NNSA or conducts business on behalf of the U.S. Government.

The Department of State offers a free Smart Traveler Enrollment Program (STEP) to U.S. citizens who are traveling to, or living in, a foreign country.  Registration allows you to record information about your upcoming trip abroad that the Department of State can use to assist you in case of an emergency.  The Department of State will also provide Travel Alerts and Warnings through STEP.  To enroll please go to: https://step.state.gov/STEP/Pages/Common/Citizenship.aspx

Foreign Travel Training Required by the State Department

The Foreign Travel Management System (FTMS) is a DOE-wide centralized system for recording, tracking, and securing approvals of all foreign travel conducted by DOE Federal employees and contractors. In order for DOE Federal employees and contractors to conduct international travel, the trip request must be entered and approved in FTMS.  Prior to final approval within FTMS, country clearance must be obtained from the respective country(ies) to be visited.  The system is located at:  https://ftms.doe.gov/   FTMS should be available from most, if not all, DOE sites (you need to be attached to a DOE network to access it).

Processing Foreign Travel at DOE includes the following requirements:

  • Approved Travel Authorization in the electronic Travel System 2 (eTS2)   (Federal employees only)
  • A completed trip request in FTMS
  • Country Clearance Approval
  • Valid Official or Diplomatic Passport
  • Appropriate and valid Visa(s)
  • Review of required immunizations
  • Letter of Invitation (LOI) - when required
  • DOE O 550.1 Chg 1, Official Travel  (DOE Directives)
  • DOE M 552.1-1A, U.S. Department of Energy Travel Manual  (DOE Directives)
  • Federal Travel Regulation (GSA)

Travel Services Training Videos

Travel Training Videos are being developed to address reoccurring issues found on DOE-HQ travel vouchers, and to educate DOE travelers and approving officials on travel requirements.

The videos are for DOE employees only, and are available though  Powerpedia  the Department's internal collaboration system.  Please follow this link to the Office of Travel Management's page with the links to the videos and other travel related resources.  The Powerpedia is accessible to all DOE employees while logged onto a DOE network.

The Office of Travel Management (MA-45) provides a variety of services, which facilitate DOE’s international travel for Official or Diplomatic purposes.  The Department of Energy has an authorized Passport unit, and as such, administers Official and Diplomatic Passport and Visa applications and forward to the Department of State for approval.  Further information regarding DOE employees requesting an Official or Diplomatic Passport is available on the Powerpedia, Passports and Visa Services .

The Passport is an internationally recognized travel document that verifies the identity and nationality of the bearer.  A valid U.S. Passport is required to enter and leave most foreign countries.  All persons, whether U.S. Citizens or foreign nationals, must present a valid passport or alternate approved travel document to enter or depart from the United States by air. Additional information is available at the following websites:

  • General Travel Information at the U.S. State Department
  • Department of Homeland Security, Traveling Overseas
  • U.S. Customs and Border Protection, Travel Information

Official and Diplomatic Passports are the property of the U.S. Government and are authorized for Official Use Only.  An Official Passport is issued to an official or employee of the U.S. Government proceeding abroad in the discharge of official duties.  Where appropriate, dependents of such persons may be issued Official passports (22 Code of Federal Regulations, Chapter 1 51.3 (c)(1)).  A Diplomatic Passport is issued to a Foreign Service Officer, a person in the diplomatic service or to a person having diplomatic status either because of the nature of his or her foreign mission or by reason of the office he or she holds.  Where appropriate, dependents of such persons may be issued Diplomatic passports (22 Code of Federal Regulations Chapter 1 51.3 (d)).

U.S. Passport Applications must be completed online via the Department of State's website at: https://www.travel.state.gov .  The completed form must be printed and submitted with an original signature, to the Office of Travel Management (MA-45) in room GE-180, Forrestal Headquarters.  Typically, advance timing of 3-4 weeks is needed for DOE to process and obtain a passport from the Department of State.  The requirements for an Official passport include:

  • the passport application,
  • two photos,
  • Proof of birth (passport, expired passport, or birth certificate),
  • Memo on the agency letterhead to the Director, Office of Travel Management, which provides information about the traveler’s grade, title, pending trip, and purpose of travel.

The Visa is a stamp placed in the passport, issued by the foreign consular officials at the Embassy of the foreign country which indicates that country’s approval of your visit and granting permission for you to enter that country for a specific time duration. Most countries require that a passport be valid for at least six months beyond the dates of travel before a visa can be issued.

Visa requirements for official travel differ from the visa requirements for personal and private industry travel.  Processing times for visas are dictated by the various embassies.  When planning official travel, employees are reminded to allow sufficient time for the passport and/or visa application(s) to be processed and returned to DOE. 

Important Notes:

  • Original signatures are required for each Visa Application.
  • Foreign embassies will not issue a visa in Official or Diplomatic Passports without a letter from the Department of State.
  • For purposes of official travel for DOE all officials are required to use a Diplomatic or Official  passport for a number of reasons:
  • A Diplomatic or Official visa cannot be stamped into a tourist passport.
  • A visa will not be granted for entry into a foreign country when the reason for travel to that country is stated as official business and the tourist passport is presented.
  • Some countries will deny entry at the border to individuals entering the country on official government business when they arrive with only a tourist passport and not the official passport.  Further problems may also occur upon departure from that country.
  • Violation of Sovereignty.  Use of the tourist passport when traveling in an official capacity misrepresents the true purpose for which the traveler has entered the country.  This can have serious and adverse affects on the U.S. reciprocal relations with foreign countries.
  • Security concerns. Should there be a problem which in the host country, the official passport provides quicker access to officials of the host country government and greater protection.
  • Travelers need to be 99.9% certain of itinerary.
  • The closer to departure date, the higher the price of a non-refundable ticket.
  • Non-refundable airfares should be ticketed within 24 hours of booking; however, this does not guarantee the airfare will be available.  Carrier tariff’s change frequently throughout a 24-hour period and are never guaranteed until ticketed.
  • All non-refundable tickets should be purchased on the CBA.

PROGRAM OFFICE ACCOUNTABILITY The employee and approving official are to be fully aware of all of the terms and conditions of the ticket.

The program office and approving official are responsible for ensuring that the ticket is reused for official business on a future trip and is not used by the employee for personal use in the unanticipated event that the ticket is not used for the planned trip.

  • Non-refundable seats are NOT upgradable.
  • Non-refundable seat maps are very limited, so seats may not be desirable by the traveler.

TRAVEL AUTHORIZATION

Travel authorization must provide a justification for use of the non-contract.

UNUSED NON-REFUNDABLE TICKET VALUES

Non-refundable is exactly that – if a traveler does not travel, or does not use all tickets, DOE will not receive a refund as such when using a contract fare.

Fully unused ticket – value of the ticket available usually 1 year from date of ticket issuance (not date of travel).  Some conditions vary.  Penalties and fees apply when fully unused ticket applied.

Outbound used, return unused – partial used tickets have NO value for future travel.

Only fully unused tickets will receive a credit, credits are not transferrable and only valid for one year from date of ticket issuance not dates of travel.

If the outbound is not taken, the return can never be used on a non-refundable ticket.  The carrier will negate the value of the ticket and show the reservation as “no-show.” 

Reservations must be cancelled or value of ticket is lost.  This applies to outbound and return segments.  If you are late for your outbound flight, the carrier will indicate traveler as a “no show.”

If a traveler leaves the Department before using the credit, cost for the unused return is lost.

For further information follow this link for the FAQs on non-refundable tickets .  

The Department of Energy provides insurance for DOE employees on official overseas travel.  The Office of Travel Management (MA-45) manages the Travel & Medical Insurance accounts for the Office of the Secretary, Deputy Secretary, and Under Secretary of Energy.  In addition, MA-45 provides information to DOE Program Offices regarding travel insurance services. The International plan includes the following coverage:

  • Travel Insurance for International Travelers
  • International Emergency Assistance
  • 24 hour multilingual emergency medical and security assistance
  • Evacuation and repatriation programs
  • Customized global travel solutions, pre-travel advice and contingency planning

Click here to go to the Travel FAQs

MAAdm updated 04/05/23

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Acceptable Identification at the TSA Checkpoint

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Adult passengers 18 and older must show valid identification at the airport checkpoint in order to travel.

  • Beginning May 7, 2025, if you plan to use your state-issued ID or license to fly within the U.S., make sure it is REAL ID compliant . If you are not sure if your ID complies with REAL ID, check with your state department of motor vehicles.  
  • State-issued Enhanced Driver’s License
  • U.S. passport
  • U.S. passport card
  • DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)
  • U.S. Department of Defense ID, including IDs issued to dependents
  • Permanent resident card
  • Border crossing card
  • An acceptable photo ID issued by a  federally recognized , Tribal Nation/Indian Tribe
  • HSPD-12 PIV card
  • Foreign government-issued passport
  • Canadian provincial driver's license or Indian and Northern Affairs Canada card
  • Transportation worker identification credential
  • U.S. Citizenship and Immigration Services Employment Authorization Card (I-766)
  • U.S. Merchant Mariner Credential
  • Veteran Health Identification Card (VHIC)

In coordination with its DHS counterparts, TSA has identified acceptable alternate identification for use in special circumstances at the checkpoint.

A weapon permit is not an acceptable form of identification. A temporary driver's license is not an acceptable form of identification.

Beginning May 7, 2025, if you plan to use your state-issued ID or license to fly within the U.S., make sure it is REAL ID compliant . If you are not sure if your ID complies with REAL ID, check with your state department of motor vehicles.

Learn more about flying with a REAL ID .

 TSA currently accepts expired driver’s licenses or state-issued ID a year after expiration. DHS has extended the REAL ID enforcement deadline to May 7, 2025. Learn more about REAL ID on  TSA’s REAL ID  webpage.

TSA does not require children under 18 to provide identification when traveling within the United States. Contact the airline for questions regarding specific ID requirements for travelers under 18.

Forgot Your ID?

In the event you arrive at the airport without valid identification, because it is lost or at home, you may still be allowed to fly. The TSA officer may ask you to complete an identity verification process which includes collecting information such as your name, current address, and other personal information to confirm your identity. If your identity is confirmed, you will be allowed to enter the screening checkpoint. You will be subject to additional screening, to include a patdown and screening of carry-on property.

You will not be allowed to enter the security checkpoint if your identity cannot be confirmed, you choose to not provide proper identification or you decline to cooperate with the identity verification process.

TSA recommends that you arrive at least two hours in advance of your flight time.

Names With Suffixes

TSA accepts variations on suffixes on boarding passes and ID. Suffixes are not required on boarding passes. If there is a suffix on the boarding pass, and there is not one on the ID or vice versa, that is considered an acceptable variation.

If your identity cannot be verified, you will not be allowed to enter the screening checkpoint.

U.S. flag

An official website of the United States government

Here’s how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

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  • Per Diem Lookup

To eliminate the confusion caused by a duplicate regulation, we discontinued hosting the FTR. Follow the link below to view the official copy.

Access the federal travel regulation on eCFR.gov

Explore the official regulation publications on the Electronic Code of Federal Regulations.

Explore eCFR

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The Federal Travel Regulation summarizes the travel and relocation policy for all federal civilian employees and others authorized to travel at the government’s expense. Federal employees and agencies may use the FTR as a reference to ensure official travel and relocation is conducted in a responsible and cost effective manner.

Download the FTR (41 CFR) [PDF]

Last annual edition updated July 1, 2021. Prior years may be found at Code of Federal Regulations (Annual Edition) . Contents may be out of date. Refer to eCFR.gov for the most up-to-date regulation information.

Explore bulletins and other documents .

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

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Updated travel information for Mexican citizens coming to Canada

From: Immigration, Refugees and Citizenship Canada

News release

Canada and Mexico have maintained a deep, positive and constructive diplomatic partnership over the past 80 years. We have worked to ensure North America is the world’s most competitive economic region and maintain strong bilateral, regional and multilateral cooperation. To support travel and people-to-people connections between Canada and Mexico, while also preserving the integrity of our immigration system, the Government of Canada is adjusting its travel requirements for Mexican citizens.

February 29, 2024, 8:30 a.m. – Ottawa – Canada and Mexico have maintained a deep, positive and constructive diplomatic partnership over the past 80 years. We have worked to ensure North America is the world’s most competitive economic region and maintain strong bilateral, regional and multilateral cooperation. To support travel and people-to-people connections between Canada and Mexico, while also preserving the integrity of our immigration system, the Government of Canada is adjusting its travel requirements for Mexican citizens.

As of February 29, 2024, at 11:30 p.m. Eastern time, Mexican citizens who hold a valid US non-immigrant visa or have held a Canadian visa in the past 10 years and are travelling by air on a Mexican passport will be able to apply for an electronic travel authorization (eTA). With the high number of Mexican citizens currently holding US visas, the majority will continue to enjoy visa-free travel to Canada. Those who do not meet these conditions will need to apply for a Canadian visitor visa. This responds to an increase in asylum claims made by Mexican citizens that are refused, withdrawn or abandoned. It is an important step to preserve mobility for hundreds of thousands of Mexican citizens, while also ensuring the sound management of our immigration and asylum systems.

The application process for Mexican citizens seeking a work or study permit will not change. Mexican citizens who want to work in Canada will continue to have access to a wide number of existing labour pathways, including the Temporary Foreign Worker Program and the International Mobility Program.

Canada supports ongoing travel, tourism and business with Mexico. We will continue to work with the Government of Mexico to strengthen our regular pathways to immigration, and with our provincial and territorial counterparts to support a system of managed migration as well as to support those in need of protection. Canada is expanding its network of visa application centres in Mexico to better serve these clients. Today’s action will relieve pressure on Canada’s borders, immigration system, housing and social services, while preserving mobility for Mexican citizens who want to come to Canada.

The Seasonal Agricultural Worker Program (SAWP) is a vital example of the mutually beneficial migration that we seek to promote regionally and globally. Canada is ready to work with Mexico to build on this program, through the modernization of a new SAWP bilateral agreement, to offer Mexican workers new opportunities, through the incorporation of year-round primary agriculture and seasonal fish, seafood and primary food processing into the program. This will benefit workers and businesses on both sides of the Canada–Mexico relationship.

Canada is continuously monitoring the impacts of its visa policies for both visa-exempt and visa-required countries, as well as asylum claim trends. These challenges are not limited to one country. Any adjustment to Canada’s travel requirements are made to preserve the integrity and sustainability of our asylum and immigration systems.

More information about these changes, including for people in transit or with upcoming flights, is available on IRCC’s website .

“Mexico is an important partner to Canada. We will continue to welcome Mexican temporary workers, students, visitors and immigrants who bring diverse skills and important contributions to our economy and communities. We strive for balance between the movement of people between our two great countries, and the need to relieve pressure on our immigration system so we can provide protection to those who need it the most.” – The Honourable Marc Miller, Minister of Immigration, Refugees and Citizenship

Quick facts

Asylum claims made by Mexican citizens reached a record high in 2023 at a time when Canada’s asylum system, housing and social services were already under significant pressure. The majority of these claims (approximately 60%) were either rejected by the Immigration and Refugee Board of Canada, or withdrawn or abandoned by the applicant.

In 2023 alone, asylum claims from Mexican citizens accounted for 17% of all claims made that year from all nationalities around the world. The country’s asylum claim rate has risen significantly since the visa was first lifted in 2016 (from 260 claims in 2016 to 23,995 claims in 2023). 

All eTAs issued to Mexican passports before 11:30 p.m. Eastern time on February 29, 2024, will no longer be valid—except for eTAs linked to Mexican passports with a valid Canadian work or study permit. Mexican citizens travelling to Canada without a valid work or study permit will need to apply for a visitor visa or reapply for a new eTA —if they are eligible.

Mexican citizens holding a valid work or study permit can still travel by air to Canada with their existing eTA as long as it remains valid, and they can continue to study or work in Canada based on the validity and conditions of their permit. Mexican visitors who are already in Canada on an eTA can stay for as long as they are authorized (up to six months from the date they arrive in Canada). However, if they plan to leave Canada and wish to return, they must have the proper travel documents (visa or new eTA). 

Most approved visa applicants receive multiple-entry visas, which allow them to visit Canada as many times as they want, for up to 10 years, or until their passport expires.

The eTA is a digital travel document that most visa-exempt travellers need in order to travel to or transit through Canada by air. IRCC first began expanding its eTA program to eligible citizens from visa-required countries in 2017. Mexico will now be among 15 countries whose citizens can to fly to Canada on an eTA, instead of a visa, if they meet certain requirements .

Related products

  • Link to News Release in Spanish

Contacts for media only:

Bahoz Dara Aziz Press Secretary Minister’s Office Immigration, Refugees and Citizenship Canada [email protected]

Media Relations Communications Branch Immigration, Refugees and Citizenship Canada 613-952-1650 [email protected]

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What Is A Passport Card (And Can It Replace Your Passport)?

I f you're thinking about renewing your passport or applying for your first one, you might have come across the passport card on the U.S. Department of State website. A passport card is much cheaper than a passport book, but can it replace your regular passport ? The answer is maybe.

Both a passport card and a passport book are travel documents issued by the federal government. You apply for a passport card using the same form you use to apply for a passport book, and you'll receive a plastic card that will fit in your wallet. The card will have your photo on it, as well as your name, nationality, date of birth, and other relevant details. It will be valid for 10 years for people aged 16 years and over. The portability of a passport card is one of its big benefits. The other benefit the card has over a passport book, as we mentioned above, is that it's far cheaper. Think $30 rather than $130 for applicants who have already held a passport book. With this hugely discounted price, it seems like a no-brainer to plump for a passport card. However, there are caveats to where it can be used.

Where Can I Use A Passport Card?

You can use a passport card at land border crossings and sea ports of entry into the United States from Canada, Mexico, Bermuda, and Caribbean countries. You cannot use a passport card for international air travel. So, driving from Seattle to Vancouver: passport card permitted. Flying from Seattle to Vancouver:  passport  book needed. According to the U.S. Department of State, the passport card was primarily created for U.S. citizens who live near a border crossing and who travel across the border frequently by land.

A passport card may also be a good option for those who cruise roundtrip from U.S. ports, for example from San Diego down to Mexico. However, the Department of State recommends carrying a passport book with you on cruises, too, in case you need to return to the U.S. by air. Remember, you cannot fly internationally with a passport card. You can, however, fly domestically with your passport card; it will be accepted by TSA.

What's The Difference Between A Passport Card And An Enhanced Driver's License?

Both a passport card and an enhanced driver's license (EDL) are Real ID-compliant documents. What does that mean? From May 7, 2025 travelers aged 18 years and over will need a Real ID to fly domestically within the United States, so you will be able to use either document to board an airplane from Phoenix to New York City, for example. You can also use an EDL to travel into the United States from a Canadian, Mexican, Bermudan, or Caribbean land or sea port of entry. So far, so similar to the passport card.

The cost of an EDL varies, but in Minnesota, for example, it is an additional $15 on top of the fee for a driver's license. So, both the EDL and a passport card are relatively affordable. However, EDLs are currently only available to residents of certain states, while a passport card can be obtained by any eligible U.S. citizen. In sum, a passport card is an excellent choice for those who don't have or can't get an EDL, and for anyone who travels between eligible countries by land or sea and who doesn't want to carry their regular passport.

Read this next: It's Time To Ditch These 10 Outdated Travel Tips

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Caution October 19, 2023

Worldwide caution, update january 10, 2024, information for u.s. citizens in the middle east.

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Routine:  6-8 weeks*

Expedited: 2-3 weeks and an extra $60*

*Mailing times are not included in processing times . Processing times only include the time your application is at one of our passport agencies or centers. The total time to get your passport includes both processing and mailing times. It may take up to 2 weeks for applications to arrive by mail at a passport agency or center, and up to 2 weeks for you to receive a completed passport in the mail after we print it. Consider the total time it will take to receive your passport when you are booking travel . 

Urgent Travel:  See our Get my Passport Fast page. 

Applying in Person

Watch this video on how to apply in-person for an adult U.S. passport!

How to Renew Your Passport

Not sure if you can renew your passport? John's story summarizes the requirements.

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COMMENTS

  1. Government Travel Charge Card

    Authorized by the DoDI 5154.31, Volume 4 [PDF, 10 pages], the Defense Travel Management Office (DTMO) manages the card program, providing guidance, policy, and training, and serves as a liaison to GSA, the travel card vendor, and DoD Component Program Managers on travel card related issues.DTMO is also responsible for developing, coordinating, and maintaining the Government Travel Charge Card ...

  2. Passport

    Passport. Passport. U.S. Department of Defense Warning Statement You are accessing a U.S. Government (USG) Information System (IS) that is provided for USG-authorized use only. By using this IS (which includes any device attached to this IS), you consent to the following conditions: The USG routinely intercepts and monitors communications on ...

  3. U.S. Passports

    Processing Times. Routine: 6-8 weeks*. Expedited: 2-3 weeks and an extra $60*. *Mailing times are not included in processing times. Processing times only include the time your application is at one of our passport agencies or centers. The total time to get your passport includes both processing and mailing times.

  4. eLearning

    eLearning. eLearning includes web-based and distance learning courses accessible through TraX, DTMO's training application inside Passport. To access TraX, you must have a Passport account. Passport is the single sign-on portal to permission-based applications related to DoD commercial travel.

  5. Get a Passport Card

    Yes. If you already have a passport book and you are eligible to use Form DS-82, you may apply for a passport card by mail as a "renewal" even if it is your first passport card.. You can do the same and apply for your first passport book by mail as a "renewal" if you already have a passport card.

  6. Department of Defense Travel Card Benefits

    For more information regarding your new card, please read the Department of Defense Cardholder Guide. Department of Defense Travel Insurance. As a cardholder, you will receive global travel accident and lost luggage insurance so you feel safe and secure wherever you travel with a Citi ® Commercial Card. Travel Accident Insurance Guide

  7. PDF Accessing Travel Card Program Training in TraX

    INFORMATION PAPER: Accessing Travel Card Program Training in TraX Defense Travel Management Office 2 June 2023 3. You must have a user account to log onto Passport.From the Passport Login screen, access the portal using your Username and Password or CAC (Figure 2). If you don't have one,

  8. Defense Travel System

    back to your bank account, Government Travel Charge Card (GTCC), or both. DoD Travel News. Sustainable Defense Travel - Travel Green on your next Official Trip; GovTravels 2024 - There's still time to register! Save on Lodging Taxes in Exempt Locations; Avoid Improper DTS Payments by Checking Receipts;

  9. Frequently Asked Questions about Travel

    They adhere to the agency's travel regulations and can answer questions that you may have about hotels, car rentals and government fares. For CWTSato assistance, call (866) 789-3443 or (855) 813-2844. Adtrav (SAP Concur) is USPTO travel agency. For reservation/ticketing assistance, please contact Adtrav at [email protected].

  10. How to Apply in Person for a Passport

    We only send the passport card via First Class Mail. We do not send cards via 1-2 day delivery services. I applied for both a passport book and passport card: You may receive three separate mailings; one with your citizenship documents, one with your newly-issued passport book, and one with your newly-issued passport card. You may wait 8 weeks ...

  11. U.S. passports

    Lost or stolen passports. If your passport is lost or stolen you must report it to the State Department right away. How you replace it depends on if you are inside or outside the U.S. Find out how to apply for or renew a passport for an adult or a minor under 18. Know what to do if a passport is lost or stolen.

  12. Government Travel Charge Card

    The mission critical status prevents suspension of the account (61 days past billing). Once the mission has been completed, the traveler has 45 days to pay the outstanding travel card balance. Travelers using DTS should arrange for scheduled partial payments (SPPs) to ensure their travel card expenses can be paid while on long term temporary duty.

  13. The Different Types of U.S. Passports

    Here are our picks for the best travel credit cards of 2024, including those best for: Flexibility, point transfers and a large bonus: Chase Sapphire Preferred® Card. No annual fee: Bank of ...

  14. How to get a REAL ID and use it for travel

    How to get a REAL ID. When you apply for or renew your driver's license or state identification card, you can choose to make it REAL ID-compliant. Find and visit your state's driver's licensing agency website to see what documentation you will need. Your new card will have the REAL ID star marking at the top right.

  15. Travel

    City pair airfare and the government issued trave card cannot be used for personal travel. ... All persons, whether U.S. Citizens or foreign nationals, must present a valid passport or alternate approved travel document to enter or depart from the United States by air. Additional information is available at the following websites:

  16. How to Get my U.S. Passport Fast

    You must have an appointment to go to a passport agency or center. We cannot guarantee an appointment will be available. Call 1-877-487-2778. We will notify the agency processing your application of your date of travel. Processing times for routine applications are 6-8 weeks, and expedited applications are 2-3 weeks.

  17. Acceptable Identification at the TSA Checkpoint

    An acceptable photo ID issued by a federally recognized, Tribal Nation/Indian Tribe. HSPD-12 PIV card. Foreign government-issued passport. Canadian provincial driver's license or Indian and Northern Affairs Canada card. Transportation worker identification credential. U.S. Citizenship and Immigration Services Employment Authorization Card (I-766)

  18. Program & Policy Training Resources

    Travel Card Program. Training materials that address the process of obtaining, using, and paying off balances on the Government Travel Charge Card (GTCC). GTCC training is mandatory for anyone who has and uses a travel card. Course material include presentation slides, an instructor guide, and participant guide which may be customized to meet ...

  19. Federal travel regulation

    The Federal Travel Regulation summarizes the travel and relocation policy for all federal civilian employees and others authorized to travel at the government's expense. Federal employees and agencies may use the FTR as a reference to ensure official travel and relocation is conducted in a responsible and cost effective manner. Last annual ...

  20. Passport Fees

    Expedited Service. $60. Primarily for applicants in the United States. Available for eligible U.S. citizens living in Canada who renew by mail. We do not charge a fee to make an appointment. If you are asked to pay for an appointment, you should consider the request to be fraudulent. 1-2 Day Delivery. $19.53. You will receive your passport 1-2 ...

  21. Updated travel information for Mexican citizens coming to Canada

    Canada and Mexico have maintained a deep, positive and constructive diplomatic partnership over the past 80 years. We have worked to ensure North America is the world's most competitive economic region and maintain strong bilateral, regional and multilateral cooperation. To support travel and people-to-people connections between Canada and Mexico, while also preserving the integrity of our ...

  22. Defense Travel Management Office

    Earn Dining Rewards. Sign up for DoD Dine Smart Traveler Rewards® to earn points towards gifts cards when you dine at participating restaurants. Serving as the single focal point for commercial travel within DoD. A directorate of the Defense Support Services Center, under the Defense Human Resources Activity.

  23. What Is A Passport Card (And Can It Replace Your Passport)?

    Both a passport card and a passport book are travel documents issued by the federal government. You apply for a passport card using the same form you use to apply for a passport book, and you'll ...

  24. PDF 1 and Department of Defense

    The Department of Defense (DoD) Government Travel Charge Card (GTCC) Regulations are authorized by the DoDI 5154.31, Volume 4 . The DoD policy is that the GTCC will be used by all DoD personnel (military or civilian) to pay for all costs related to official government travel.

  25. U.S. Passports

    The total time to get your passport includes both processing and mailing times. It may take up to 2 weeks for applications to arrive by mail at a passport agency or center, and up to 2 weeks for you to receive a completed passport in the mail after we print it. Consider the total time it will take to receive your passport when you are booking ...