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34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

  • All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

  • Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

  • Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

  • Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

  • Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

  • Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

  • Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

  • Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

  • Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

  • Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

  • Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

  • Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

  • Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

  • Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

  • Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

  • Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

  • Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

  • Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

  • Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

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Free Travel Itinerary Templates 01

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Free Travel Itinerary Templates 13

Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 15

Free Travel Itinerary Templates 15

Travel Itinerary Template Word

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Free Travel Itinerary Templates 06

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Free Travel Itinerary Templates 07

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Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 12

Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

  • Open Word and choose a blank document or a pre-made template.
  • Fill in your travel details like flights, hotels, and fun stuff to do.
  • Add any  extra notes  or  checklists .
  • Save it, print it, or share it via email.

Tips for Using Word Templates

  • Spell-check : Always run a spell-check to avoid any errors.
  • Save Often : Keep up your hard work. Save your doc often!
  • Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

itinerary template excel

Itinerary Templates Free

itinerary template free

travel itinerary template

travel itinerary template

Vacation itinerary template

vacation itinerary template

Disney Itinerary Templates

Disney Itinerary Templates

Free business travel itinerary template excel

free business travel itinerary template excel

Weekly Itinerary Template

Weekly Itinerary Template

Birthday Itinerary Template

Birthday Itinerary Template

Daily itinerary planner

daily itinerary planner

Program Itinerary Template

Program Itinerary Template

Meeting Itinerary Template

Meeting Itinerary Template

Travel Itinerary Template PDF

Free Travel Itinerary Templates 16

Free Travel Itinerary Templates 16

Free Travel Itinerary Templates 17

Free Travel Itinerary Templates 17

Free Travel Itinerary Templates 18

Free Travel Itinerary Templates 18

Free Travel Itinerary Templates 19

Free Travel Itinerary Templates 19

Free Travel Itinerary Templates 20

Free Travel Itinerary Templates 20

Itinerary Template - Free Travel Itinerary Templates

Itinerary Template – Free Travel Itinerary Templates

Business Tour - Free Travel Itinerary Templates

Business Tour – Free Travel Itinerary Templates

Business Travel Diary- Free Travel Itinerary Templates

Business Travel Diary- Free Travel Itinerary Templates

Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

  • Make your plans in any software that can be saved as a PDF.
  • Double-check all your details and  spelling .
  • Save or ‘print’ your plans as a PDF file.
  • Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

  • Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
  • Compatibility : Always ensure the people you share the PDF with can open it.
  • Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

  • Free Itinerary Templates
  • Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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10 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

March 6, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 10 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

What makes a good travel itinerary template, 1. clickup business travel itinerary template, 2. clickup vacation planning travel itinerary template, 3. clickup event planning itinerary template, 4. clickup 24 hour itinerary template, 5. clickup basic agenda template, 6. clickup conference itinerary template, 7. clickup board meeting agenda template, 8. excel vacation itinerary template, 9. google docs travel itinerary template, 10. microsoft word business trip itinerary template.

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

  • Save time, plan more effectively, and provide an organized format for all the important details of their trip
  • Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
  • Get quick access to all of the necessary details in one place
  • Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

  • Have clear and concise language
  • Organized and easy-to-read format
  • Customizable and easy to edit
  • Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 10 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

10 Travel Itinerary Templates

Ensure that business trips are effectively planned to save time and lower costs using this template

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Streamline your travel planning process using this template

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

ClickUp Event Planning Template allows you to align your team and resources for smooth collaboration to get the job done

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

This Template helps you stay focused and organized with a clear daily schedule

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Use this template to create an organized agenda for your travel

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Event planners can use this Conference Agenda Template to help everyone stay on the same page when it comes to planning and organizing events.

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

ClickUp's Board Meeting Agenda Template serves as an outline to focus on and quickly address the key issues and ensure everyone is on the same page about what needs to be done

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

Excel Vacation Itinerary Template

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

Google Docs Travel Itinerary Template

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Microsoft Word Business Trip Itinerary Template

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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template travel itinerary

Discover free itinerary templates from Adobe Express.

Adobe Express offers professionally designed itinerary templates to give you a good foundation for building your next itinerary. The Adobe Express intuitive interface is a breeze to navigate, allowing you to format your itinerary in whatever way best serves your needs. Play around with color themes, font styles, personal branding, and imagery. Adobe Express saves your design so you can edit it on the go. Begin your journey with our guide below.

Icon: blank

Template IDs

(To pull in manually curated templates if needed)

Orientation

(Horizontal/Vertical)

( Full, Std, sixcols )

(number of templates to load each pagination. Min. 5)

Most Viewed

Rare & Original

Newest to Oldest

Oldest to Newest

(true, false, all) true or false will limit to premium only or free only.

Colorful Gradient Framed Star Weekend Itinerary Planner

Discover even more.

Travel Brochure

Travel Logo

Online Journal

Social Graphic

How to make an itinerary.

template travel itinerary

Itinerary templates from Adobe Express make the design process easy.

Adobe Express puts you in the creative hot seat without the need to read huge instruction manuals first. Explore our itinerary templates as you're gearing up for your next adventure and build out your itinerary every step of the way as you plan. Adobe Express makes it easy to access your itinerary wherever you need it so you can stay organized and on time.

template travel itinerary

Let Adobe Express be your itinerary design expert.

Explore professionally designed templates to get your wheels spinning or create your itinerary from scratch. Establish a theme for your designs using photos, icons, logos, personalized fonts, and other customizable elements to make them feel entirely authentic. With Adobe Express, it's free and easy to make, save, and share your designs within minutes.

Plan a perfect holiday in seconds.

Are you tired of spending hours trying to organize your travel plans? Create a travel planner that simplifies your trip and helps you focus on what truly matters. Adobe Express itinerary maker allows you to effortlessly create an itinerary that helps you plan every detail of your trip for free in one place. Whether you are a seasoned traveler or embarking on your first trip, with Adobe Express itinerary maker, you can stay right on schedule between your activities and destinations.

What activities should you do at what time? Should you consider accommodation and transportation? Create an itinerary that helps you stay organized and keep track of your daily activities with Adobe Express itinerary maker. Upload maps, photos, and notes to your itinerary using Adobe Express drag-and-drop tool to ensure you never miss a beat during your travels.

Create a stunning itinerary design as you like.

Want to go on a solo adventure or plan a group trip? Are you considering a weekend getaway or a month-long adventure? Adobe Express itinerary maker allows you to customize every detail of your itinerary design as you like. Use the drop-and-drag tool to upload your own photos, or choose Adobe Express professionally-made templates and customize the colors to match your travel theme.

Love colorful designs? Add stickers or use a colorful palate to make your itinerary design pop. Once your itinerary design is ready, simply download the file in PDF, JPG, or PNG format and share it with loved ones. Adobe Express enables you to create an itinerary as you like, without any design skills required.

Frequently asked questions.

Free Itinerary Templates

By Kate Eby | February 28, 2018

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An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries , and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.

Business Itinerary Templates

Business travel itinerary template.

Business Travel Itinerary Template

Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.

‌ Download Business Travel Itinerary Template

Business Trip Checklist Template

Business Trip Checklist Template

Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.

Download Business Trip Checklist Template

Excel | Smartsheet

Simple Business Trip Itinerary

Simple Business Trip Itinerary

This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.

Download Simple Business Trip Itinerary 

Business Trip Report Template

Business Trip Report Template

A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.

Download Business Trip Report Template

Word  |  PDF  | Smartsheet

Travel Agency Planning Form

Travel Agency Planning Form

Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.

Download Travel Agency Planning Form

Word  |  PDF

Flight Itinerary Template

Flight Itinerary Template

Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.

Download Flight Itinerary Template

Excel  |  Word  |  PDF

Vacation Itinerary Templates

Vacation itinerary template.

Vacation Itinerary Template

Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.

‌ Download Vacation Itinerary Template

Vacation Planner Template

Vacation Planner Template

While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.

Download Vacation Planner Template

Excel  |  Word  |  PDF

Travel Day Planner

Travel Day Planner

Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.

Download Travel Day Planner

Family Vacation Itinerary Template

Family Vacation Itinerary Template

This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.

Download Family Vacation Itinerary Template

Excel  |  PDF

Travel Planning Checklist

Travel Planning Checklist

Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.

Download Travel Planning Checklist

Meeting and Event Itinerary Templates

Formal meeting itinerary template.

Formal Meeting Itinerary

Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.

Download Formal Meeting Itinerary Template

Word | Smartsheet

Meeting Minutes and Itinerary

Meeting Minutes and Itinerary

This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.

Download Meeting Minutes and Itinerary

Weekly Staff Meeting Itinerary Template

Weekly Staff Meeting Template

Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.

‌ Download Weekly Staff Meeting Itinerary Template - Word

Event Itinerary Template

Event Itinerary Template

Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.

Download Event Itinerary Template

Excel  |  PDF

Tips for Planning a Business Travel Itinerary

Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.

  • Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
  • Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
  • Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
  • Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.

Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.

Create Flawless Travel Itineraries with Work Management in Smartsheet

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The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

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template travel itinerary

The Ultimate Free Travel Itinerary Template

The Ultimate Free Travel Itinerary Template

Over the years, I’ve used Excel spreadsheets to help organize all trip details. Saving them offline as a PDF has also meant that I can easily keep track of my itinerary and confirmation numbers while on the go. It was important to me that I could access all the necessary information while on the road.

So I’m sharing with you a free travel itinerary template that makes travel planning easy. This travel itinerary template is for keeping track of the major details. One of the more frequently requested questions was how to plan and keep a trip organized, so this here has been the way I visually do so. Being organized for me has changed the travel experience. Plus, having all of the travel itinerary details with me at all times means less stress.

This travel itinerary template is designed to keep track of the most important parts of an itinerary. It’s not a home for every cafe or sight you want to see. The itinerary is designed to keep track of key components of an itinerary like flights, hotels, transfers, and a daily schedule. 

Below, you’ll find the download for the free travel itinerary template that includes an example itinerary, and some tips for how to use it! 

What’s In the Template

  • Instructions on how to use the itinerary template.
  • The itinerary template for you to use.
  • A sample itinerary template so you can see what a finished itinerary looks like. 

A Guide to Using the Travel Itinerary Template

Thank you for downloading my travel itinerary template! I hope it helps you plan out your trips and keep things organized (plus stress-free).  There are a few key tips to using the itinerary template that will help when using it and while on a trip. 

Why A Travel Itinerary 

The whole reason for having this itinerary is so you can keep your travel plans readily available while on the go. It is also very helpful while planning your trip in order to see what days are there and any holes in the booking sections. Ultimately, this template helps keep an itinerary plan. Important confirmation numbers and transfers are key to a smooth trip. I find that visually, a day by day list keeps it the most simple.

Uses for the Travel Itinerary Template

  • Road Trip Itinerary
  • Vacation Itinerary
  • Business Trip
  • Bachelorette or bachelor’s party

How to Use the Travel Itinerary Template

The Itinerary Planner tab is designed for you to write over my prompts. Where you see the words “insert” is the location for each data field. You can find my Example Itinerary on the final tab to give you an idea of what a finalized itinerary will look like.

Always start with your flight details . Once you know your full dates, add in your departing and return flight information, including confirmation numbers.

Next, figure out your general itinerary and label the number of nights in each destination . List out your days and dates into the sheet so you know how much time to plan for. This will create blocks for each destination to help you stay organized. In each block create placeholders for important details like transportation, accommodations, and necessary reservations that you need to book. If you still need to book certain parts of a destination, you can fill a block with bright red or yellow to remind yourself to come back to it later. Once you make a reservation, add it to the appropriate block with the most important details like reservation name, time, and confirmation number.

Reminder: This template works best when it includes only the most vital planning details. Your goal is to keep it condensed and easily readable.

How to Keep the Travel Itinerary With You

It is printable! One option is to print this sheet or to save it offline as PDF. 

Saving the Travel Itinerary Offline

1. Save it as a PDF.

Go to “File” and select “Save As” Select “File Format” and select “PDF” Save to Desktop

2. Send it to your own email as an attachment. Once received, open the PDF on your phone and take screenshots. Save the screenshots as photos so you can access the itinerary without the internet.

3. Another option is to store the itinerary on Dropbox as an offline file (must have the Dropbox app on your phone). Once it is loaded on the Dropbox app, select the option to store it offline. You can then access it without data or the internet.

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Ps — are you booking a trip soon use my booking checklist.

These are the sites I use most to book my own trips. Using the links below is a great way to support Bon Traveler’s travel journalism at no extra cost to you . If you need help organizing your itinerary, get my free travel itinerary template here .

1. Book Your Flights

Use Skyscanner to find the best flights. It searches 100s of airlines and websites across the globe to ensure you’re not missing out on any route options or deals.

2. Book Your Accommodations

Use Booking.com for hotels and guest houses. They have the biggest inventory and consistently offer the best rates.

3. Book Your Tours & Experiences

Use Viator or Get Your Guide to find the best tours and experiences. They are my favorite tour search engines. I always check both as their inventory varies depending on the destination.

4. Book Your Car

Use Discover Cars or Rentalcars.com to find the best car rental deals. I recommend comparing rental agency reviews on Google to ensure you are booking with the best company in that destination, as the reviews are often more accurate than the car rental search engines.

5. Don’t Forget Airport Lounge Access

Get a Priority Pass membership to gain access to 1,400+ VIP lounges and airport experiences worldwide. The Priority Pass app is the first thing I check when I have a layover. I’ve been a member for over a decade, and having a comfortable place to relax before and between flights makes air travel so much more enjoyable.

6. Don’t Forget Travel Insurance

I never leave the country without travel insurance. It provides comprehensive protection in case anything goes wrong (ie. illness, injury, theft, and cancelations, etc.). I use it frequently for my travels to stay protected.

My favorite companies that offer the best coverage and rates are:

  • World Nomads (best for all-around)
  • Safety Wing (best for frequent travelers)

Xx, Jessica

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Itinerary Template for a Trip: Free Downloadable Examples & More Resources

  • Updated: 01/11/2024

If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place. 

Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats. 

Additionally, I share alternative template ideas  that include my top picks for itinerary-building apps  and other online places where you can find more free or affordable trip itinerary designs  and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document. 

Table Of Contents

Itinerary template for a trip in 4 file formats.

Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .

  • Microsoft Word trip itinerary template
  • Microsoft Excel trip itinerary template
  • Google Sheets trip itinerary template
  • Canva trip itinerary template

About This Template: 7 Main Components

There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.

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The 7 trip itinerary template components include:

  • Header. For a destination image and title. Replace this image with your own.
  • High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
  • Travel day column. Know which day of your trip an activity is happening. 
  • Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
  • Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
  • Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
  • Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word 

Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.

Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection. 

Microsoft Word Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word. 

6 Editing Tips (Word Template)

As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.

Header area editing (Word template)

  • To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
  • However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Word template)

I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look. 

  • To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
  • To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
  • To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
  • To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.

Microsoft Excel Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel. 

9 Editing Tips (Excel Template)

As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.

Header area editing (Excel template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.

  • Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference. 
  • To change the header text , click on the text in the Text Box and edit all elements.

Main itinerary body editing (Excel template)

  • To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel. 
  • All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference. 
  • To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
  • To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type. 

Lodging contact tab editing (Excel template)

Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Google Sheets Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document. 

To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.

7 Editing Tips (Google Sheets Template)

Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).

Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.

Header area editing (Google Sheets template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Google Sheets template)

  • All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu.  From the drop-down menu, select Wrapping or Alignment to adjust to your preference. 
  • To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons. 
  • To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link. 

Lodging contact tab editing (Google Sheets template)

Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Canva Template

Click on the image below to access and edit a free version of this trip itinerary template in Canva. 

Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.

If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information. 

2 Recommended Online Itinerary Builders

If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing. 

I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.

4 More Places to Find Travel Itinerary Templates

In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.

  • Microsoft Excel, Word, and Google Sheets free templates

Find multiple travel itinerary templates on Jotform .  Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership . 

Find multiple trip itinerary templates on Canva .  There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.

Microsoft Excel, Word, and Google Sheets

Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.

Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.

Related Reading

If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.

  • How to Plan a Trip Quickly: 9 Best Places to Find Inspiring Trip Itineraries
  • 49 Things You Need to Do to Plan Your Best Trip (Free Travel Research & Planning Checklist)
  • Google for Travel: Plan Better with These 8 Tools
  • Why You Will Love Google Maps for Trip Planning
  • How to Save Time & Money with Google Flights Price Tracker
  • 5 Proven Ways to Simplify and Organize Your Travel Research
  • Pack Faster & Better with This Universal Printable Packing List
  • 25 Expert Packing Tips to Help You Travel Better
  • Pre-Trip: A Practical Checklist to Close the House & Pack

Additional Trip Planning Resources

To further help you with travel planning, I share my go-to resources for every trip below. 

Google Flights. Save money and time by searching this free flight search engine for affordable and direct flight options. Learn more about why to use it here . 

Google Hotels . Use its “Where to stay” button to discover which neighborhood to stay in and which hotel to book. Learn more in this video clip . 

Booking.com. You will love its more flexible cancellation and payment options, user reviews, discounts, and easy-to-use interface for hotels and rentals.

Viator , Get Your Guide , & Airbnb Experiences . Search any of these tour and experience booking platforms to find and pre-purchase highly rated guided activities.

Google Travel Things to Do & Google Maps . Discover more travel things to do on Google Travel, then record the places you want to visit on your own Google Maps lists. 

AllTrails . Use AllTrails to find top hiking and biking trails. Get up-to-date route info, like trail difficulty ratings, what to expect, user reviews, and access points. Sign up for   AllTrails+ to download offline maps.

Guide Along . For U.S. road trips and National Parks. Download these 5-star self-guided audio tours that are GPS-compatible and work offline. Hear stories, fascinating facts, and tips for visiting. We loved the  Glacier National Park tour .

Insure My Trip. Stay protected using this online travel insurance agent and search engine to shop policies from different insurers. Buy from the ones with the highest user ratings. Learn why to buy it here . 

Want to know the 15 travel apps I have downloaded and updated for every trip? Check them out here .

Janice Moskoff in front of doorway in Valletta, Malta. (Credit: Danielle Cassar)

About the author:  Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog,  Gather and Go Travel . Check out  her bio , learn how she became  a blogger , and discover how to  work with her . Sign up for her monthly  Discovery Newsletter  to get her latest travel recommendations and  how-to’s .

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39 Amazing Ideas for Things to See & Do in Missoula

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The Best of Glacier NP: An Action-Packed 4-Day Itinerary

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Janice Moskoff in Positano, bio image for Gather and Go Travel website

Welcome to Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, an experienced traveler to over 50 countries and a travel writer, book lover, and blogger. Learn more about me , read our story , and how to work with me .

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Planning a summer trip to Montana? Include some time in Missoula. It is a lovely western and small-scale Montana mountain town 2.5 hours south of Glacier National Park that delivers big on things to do and places to eat, all with a laid-back vibe. Welcome back to my mini-series on visiting Missoula, Montana. This is #2 of 5. Follow along to learn more🏔️. How much is there to do and see in Missoula? A lot—and at least 39 seriously cool activities. Because that is how many I included in my latest article covering outdoor, cultural, shopping, and dining experiences you can find in town or within a 1 or 2-hour drive. We spent 3 days in Missoula after visiting Glacier National Park, flying into the Kalispell/Glacier Park International Airport (FCA) out of the Missoula Montana Airport (MSO) since nonstop flights to/from our hometown of Chicago were available from both, and enjoying every minute. A few of my favorite activities included: o rafting the Clark Fork River o walking around town o going on area hikes o biking local paved paths o eating—from food trucks to finer dining, every meal exceeded my expectations o shopping— be sure to include a visit to @rockinrudys HQ for weird, wacky, and wonderful things you will want to have If we had more time, I would have wanted to: o go white water rafting o kayak on a local lake o hike more o horseback ride o take a guided tour at @fortmissoulamuseum o catch an outdoor concert at @kettlehouseamphitheater o visit Garnet Ghost Town o learn how to fly fish What’s your favorite mountain town activity? What would you want to do most in Missoula? ➡️Curious about visiting Missoula and want more activity ideas? Comment “guide,” and I’ll send you a link to my 39-item things-to-do in Missoula guide. Or follow the link in my bio to see it. #missoula #missoulamontana #montana #visitmontana #hiking #hikingadventures #ustravel #visitmissoula #montanamoment

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Travel inspiration template.

Make the most of your time on vacation by planning ahead. A travel itinerary template is an agenda of events associated with planned travel, usually having locations, times, and transport to get to all destinations. Rest assured that the information will be readily available at a moment’s notice.

asset templates

Record your travel details

Start each trip by writing down the specifics of your destination. This template gives you a spot to record the location and dates of your trip so you can stay organized and know when you’ll be away.

asset templates

Focus on one activity at a time

It’s easy to make a list of everything you want to do on a trip. It can feel overwhelming when the list is too long, and you’re not sure how you’ll accomplish everything. With a solid plan, you can block time in the morning, noon, and night to ensure you only schedule one thing at a time.

asset templates

Maximize your business trips

On short business trips especially, you might be wondering how it’s possible to fit in all your lunches, dinners, conferences, and more. This travel itinerary template gives you the space you need to put it all in writing, so you can sort it all out.

asset templates

Remember key facts

Keep all the information about your trip in one place. Write critical notes in this itinerary template—whether you need to pack formal attire or bring a gift to a client, you’ll remember everything.

asset templates

Make last-minute plans

By using this itinerary template, you’ll give yourself more flexibility to make last-minute plans. Planning ahead gives you the freedom to make other arrangements because you’ll know when your time is available.

asset templates

Remember some gifts

Souvenirs are fun for everyone. Let the people you care about know you were thinking of them by picking one up. You can use the notes section to track the people you want to buy for and what they might like to receive.

asset templates

Coordinate your schedule

When you’re trying to coordinate schedules with your work colleagues on a business trip or with family while on vacation, having a solid plan helps. Using an itinerary template ensures you have all the trip details in one place so you can let others know what you’re up to and when you’re free.

Tips for making the most of your travel itinerary template

Tip 1: don’t cram too much into your travel itinerary template.

Itineraries can quickly get out of control if you add too many plans and try to do too much in a day. Even if you’re being bombarded by marketing emails enticing you to try every single activity your destination has to offer, it’s important to leave time for spontaneity.  

Map out your plans using a trip itinerary template, but leave some flexibility to savor the destination and avoid burnout. If you’re on an extra-long trip, it’s best to include some “nothing” days where you can do what you want, or simply rest and recharge your batteries.

Tip 2: Take advantage of layovers

Have a long layover? Add it to your vacation itinerary template. Layovers are a golden opportunity to squeeze a little extra sightseeing in. Make sure you write down transportation information ahead of time, along with your expected flight departure time. Remember to be conservative when estimating what time you need to be back at the airport or station—you’ll want to allow plenty of time, just in case. 

Many travelers don’t add these special time windows into their travel itinerary template and choose to sit in the airport instead. But with enough time and little planning, you can add an entirely new destination to your trip itinerary!

Tip 3: Be flexible

Always maintain flexibility and remember: you don’t have to stick to the plan. Just use our free itinerary template as a starting point and go from there. Adhering solely to your vacation planner template doesn’t give you the chance to share unexpected experiences with strangers and keeps your trip from pleasantly surprising you.

After all, that’s what travel is all about!

Plan your ideal trip with travel itinerary templates

You've got places to go and things to see, and these travel itinerary templates will make sure you get to see them all. keep all your details in one place, list your possible destinations, and arrange your trip artfully with these templates designed to help business trips go smoothly or give you the vacation of a lifetime..

Microsoft Excel template of a family travel planner

Keep your travels on schedule with these templates for itineraries

Know exactly where you’re going from point A, point Z and everywhere in between with these simple and customizable itinerary templates. Reduce the stress of travel and let everywhere know where to arrive and when with an itinerary that’s easy to read and has all the details they’re expecting. Try out an itinerary for fun family vacations, week-long road trips, conferences or business meetings. For day-to-day events, consult a planner template to lay out the ideal activity flow and make sure you haven’t accidentally double-booked yourself. Maybe planning ahead of time will inspire you to take on a new travel adventure, or perhaps you’ll discover that you have more time available for sight-seeing, hobnobbing, or simply straight-up relaxing. An itinerary is the perfect tool to help you get the most out of your next travel adventure and ensure you’re always in the right place at the right time.

Edit a travel itinerary

Free Travel Itinerary Templates to Edit and Print

Create an informative brochure for your travel agency's itineraries with edit.org's free, customizable templates..

Discover the customizable  travel itinerary templates  from the graphic editor Edit.org. Communicate the unique routes offered by your agency.

Free trip planner template to customize online

Customize a trip itinerary template online

It's very common for travel agencies to create a summary document with their different route itineraries. These are published on the website so that future travelers can get an idea of everything they'll see, or printed out and hung in the office window to get the attention of anyone who passes by.

These trip planners can contain detailed route information with a comprehensive description of all daily experiences and activities. They can also be more generic, mentioning only the most important visits.

In any case, these designs should emphasize the tour highlights, whether they're excursions to cities, monuments, or landscapes. They should also always contain the start and end date, as well as what's included or excluded.

To make these designs, either on letter-sized paper or to create a brochure or banner, use Edit.org's predesigned templates to avoid wasting time on designing them and get a professional result for your agency. Print your brochures or share them online in just a few minutes.

Free travel itinerary template to print

How to edit an itinerary planner template on Edit.org

  • Click on a design in this article or go to the editor to get started.
  • Choose the template you like best for your travel route.
  • Customize it with the corresponding texts or add more elements.
  • Save the layout.
  • Download the final result to print or share online.

Editable travel itinerary planner template

Posters, flyers, and banners for travel agencies

On the editor, you'll also find more generic free templates for travel agencies and also templates to promote summer or Easter trips, among others. For all your compositions, use the same design pattern to show a stronger and more uniform corporate image.

Finally, don't forget to save your designs in your user profile to continue editing them at another time or to make copies. This way, you can create the posters or banners you want from the same template, keeping the basic elements such as colors or the logo. You'll only have to change the images and text depending on the trip or tour in question, which will only take you a few minutes.

Start promoting your planned itineraries now   and advertise your routes to all those adventurers willing to see the world.

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8 Websites to Find Free Itinerary Planner Templates for Your Next Trip

One of the most challenging parts of planning a trip can be the itinerary. To make this easier, here are eight websites with free planning templates.

If you’ve ever tried to plan out an itinerary, you know that a template makes things much easier than just trying to throw something together yourself. Unfortunately, trying to find a template can be quite a difficult process if you don’t know where to look.

Thankfully, there are good options for you to use. Here are eight of the very best places that you can find free itinerary planner templates for your next trip.

First up on this list, we have Canva. Canva is an online graphic design platform that lets you create a huge range of designs, including itinerary planners.

Canva includes over 750 different itinerary planner templates that you can look through at your own leisure. The designs here are pretty diverse and feature just about any event, holiday, or structure that you could want.

What really makes Canva shine, however, is how it lets you interact with these templates. You can simply choose a planner and print it out, if you so wish, but Canva lets you do more than that.

With Canva, you can customize and design your itinerary any way that you want. This includes adjusting the text, the locations, the images, and more. You could also upload your own pictures if you want to include a photo of yourself or your destination, for example.

Next up, we have the itinerary templates available from Jotform. Jotform is a PDF editor, which means that it should be no surprise that it’s a remarkably powerful tool to use in conjunction with its free itinerary planner templates.

The range with Jotform’s itinerary templates is noticeably less than some of the other options available on this list. There are only 21 templates available to choose from, and though there is a very solid variety available here, this may be a little limiting.

Jotform’s greatest strength, however, is in how you can edit the templates. Unlike Canva, Jotform’s editing is less artistic and more functional. There are plenty of options to easily add in new lines, boxes, page breaks, and signature boxes.

If you’re looking to pass around a relatively no-nonsense itinerary to a couple of people, this can be a good way to do so.

3. Adobe Express

If you’re looking for an impressive range of different free travel itinerary templates that also features some reasonably powerful editing tools, then Adobe Express is a fantastic place to look.

Adobe Express features well over 100 different itinerary templates, though some of them are only available to premium users. The range here is quite good, though some of the templates can be pretty basic and seem to focus more on aesthetic than on functionality.

If you've ever looked for free travel journal apps to create a beautiful trip diary , however, then this might be what you're looking for. With so many options, you’re bound to find something that appeals to what it is that you’re looking for.

The main reason to use Adobe Express, however, is that the editing options that you have are quite powerful. There’s a comprehensive layering system, as well as a huge variety of design assets, fonts, and layout tools. You can even animate your travel itinerary if you’re not planning to print it.

4. Microsoft Office

Next up, we have the itinerary templates available for Microsoft Office. These templates are a little more limited than some of the other options on this list, but if you’re already familiar with the Microsoft Office suite and don’t want to sign up for and learn a new system, then they might just surprise you.

There are only nine itinerary templates available from Microsoft, with roughly half of them being available for Microsoft Office and Microsoft Excel, respectively.

The templates themselves are very solid, however. They’re certainly not the most elaborate nor fancy, but they’ll do the job well. If you’re just looking for something that will get the job done and work with the Microsoft Office suite out of the box, then this is a great place to get some templates.

If you’re looking for some templates that strike a good balance between design and functionality, then the free travel itinerary templates provided by Visme might just be exactly what you’re looking for.

Visme has over 30 different itinerary templates available for you to look through, mostly focusing on different destinations and travel lengths. These itineraries are all entirely customizable thanks to Visme’s in-depth design tools as well. A perfect compliment to these smart travel planning apps for easier trip itineraries .

These templates all look great without sacrificing usability. They’re also highly adjustable, with options for colors, graphics, photos, media, and text all being customizable.

6. EDIT.org

For something that is a little bit more pared back and is easier to learn, EDIT.org has a wide range of different templates available for use.

These templates are all customizable, though the options here are a little less complicated, and therefore overwhelming. If you’re looking for templates that look great and that you can edit without having to worry too much about learning something new, then EDIT.org is a great option for just that.

7. Template.net

Next up, we have Template.net. As you might imagine, Template.net is a website focusing on different template designs, including free travel itinerary templates.

There are over 60 different travel itineraries available with Template.net, though not all of them are available for free. The range is, however, diverse, so you’re likely to find something that you can use.

You can download your templates directly for a variety of file formats such as Microsoft Word or Excel, Google Docs, Apple Numbers, and more. You can also edit your itineraries directly.

8. On Planners

Last, but not least, we have On Planners. If you’re looking for a variety of free travel itineraries that you can download and fill out yourself, then Onplanners.com might just be what you’re looking for.

On Planners provides a handful of different travel itineraries for you to look through. The range here isn’t huge, but the options are solid and easy to download.

It's worth bearing in mind that only some of the templates are editable. But, if you’re looking for something that you can quickly print and fill out by hand, then this is a great place to find what you’re looking for.

Finding Free Travel Itinerary Templates Can Be Easy

As you can see, finding free travel itinerary templates doesn’t have to be a difficult thing. Regardless of if you’re looking for something that you can quickly download or print and fill out yourself, or are hoping to find something that looks nice, there’s something out there for you.

Plotting out the itinerary doesn't have to be difficult, either, with plenty of planning apps to help you out.

template travel itinerary

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For every kind of trip and every destination, the best road trip planner, the best vacation planner, the best group itinerary planner.

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Travel Planner Templates

Quick jump to:, introduction.

Traveling is probably the best way to spend your vacations, holidays or even weekends. It's always exciting to plan your next adventure. However, it's very easy to forget or omit something important because preparation to the next trip requires attention to details and even a great level of self-discipline. Otherwise, you risk ending up at the resort without some important things. Needless to say that such mistakes can easily turn your journey into a stressful experience.

The good news is that you can avoid this by preparing thoroughly for the next trip. All using simple and convenient planning tools. Are your someone who likes to do it the old way, with pen and paper? Download the travel planner template and enjoy your booking, vacation planning, packing and traveling experience.

Check out the collection of printable travel planner templates that are available for free download and will help you organize and plan trip. Click the button below the template of your choice to get free sample via email.

Travel Itinerary Templates

Flight tickets, accommodations, souvenirs, activities and places to visit. There are so many things to remember and take care of that even a short road trip quickly becomes too overwhelming. In order to take everything under control and organize the journey, use a trip itinerary template.

This simple trip planner is designed to help you create perfect travel itinerary and make your next travel preparation an absolute breeze. Use it as a road trip itinerary planner template or business travel itinerary template to make your travel experience as smooth and pleasant as possible.

Download a travel itinerary template or vacation itinerary template in PDF (A4, A5, Half and Letter Size) to improve your planning experience and perfect your next trip.

template travel itinerary

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template travel itinerary

10 Itinerary Templates for Various Use Cases This Year

template travel itinerary

Are you thinking about going on a trip, but don't know where to start? Or perhaps you're planning a long and detailed vacation and need some help getting organized. 

Planning any kind of trip requires detailed itineraries to keep things running smoothly—but coming up with them can be hard work. 

Luckily, there are plenty of online resources that offer customizable itinerary templates for a variety of use cases. 

We've rounded up 10 great templates that will make your next travel planning endeavor much easier! Read on to learn more about the top itinerary templates available this year and how they can save you time and energy when preparing for your next getaway.

1. ClickUp’s Travel Planner Template (Editor’s Pick)

template travel itinerary

This ClickUp travel planner template can be used as a simple way to stay organized on your travels . This enables you to list down cost-effective travel arrangements, travel-related files, and to-dos before and during your trip. It allows users to list down cost-effective travel arrangements, create daily itineraries, and even set reminders for important tasks. 

This template can be customized to fit the specific needs of the user, making it a highly flexible option for anyone planning a trip. With ClickUp's Travel Planner Template, users can streamline their travel planning process and ensure that they don't miss out on anything important.

Main Elements of this Travel Planner Template

ClickUp’s Travel Planner template includes:

  • Create a personalized travel itinerary that includes all of their plans and activities.
  • Set reminders for important tasks or appointments during a trip
  • ClickUp can be integrated with other travel tools like Google Maps and Airbnb to make planning even easier

How to Use This Template

Highly effective teams can use the ClickUp Travel Planner template to plan and organize all the details of your travel or trip.

First, hit “Get Free Solution” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite your team to your Workspace to start collaborating.

Take advantage of the multiple views to visualize deliverables in different categories. 

Finally, have your team add important details to the pre-built Custom Fields, such as goals, project progress, and objectives to get the most complete details of your projects and tasks

Try the Template

Get started with ClickUp’s Travel Planner template for free, no credit card required

2. ClickUp Business Travel Itinerary Template

template travel itinerary

Using this itinerary template in ClickUp will help you and your team stay on track and make the most of your business trips. The template allows users to list important details such as the purpose, location, and dates of the trip. It also provides sections for users to include their travel arrangements, lodging information, and important meetings or appointments. ClickUp's Business Travel Itinerary Template is designed to help users save time and stay on top of their work while traveling for business. With this template, users can create a comprehensive itinerary that includes all the critical information they need to have a successful trip.

Main Elements of this Business Travel Itinerary Template

  • Users can customize the template to fit their specific needs and preferences
  • Organize and keep accurate records of expenses and time spent traveling by section and table
  • Make tasks in ClickUp to track your progress in arranging transportation and lodging

Get this Business Travel Itinerary Template from ClickUp for free

3. ClickUp Vacation Planning Template

template travel itinerary

ClickUp's vacation planning template equips you with everything needed to streamline the travel planning process. Create your perfect holiday with customizable views, tags, and statuses! Users can customize the template to fit their specific needs, making it a highly flexible option for anyone planning a vacation. With ClickUp's Vacation Planning Template, users can streamline their vacation planning process and ensure that they don't miss out on anything important. It's a great tool for those who want to stay organized and have a stress-free vacation experience.

Main Elements of this Vacation Planning Template

  • Includes sections for travel arrangements, lodging information, packing lists, and even a budget tracker
  • Provides a comprehensive list of tasks that need to be completed before, during, and after the vacation
  • Comes with a collaborative Doc that provides the perfect jumping-off point to plan any activity 

Add this template and get started with ClickUp’s Vacation Planning Template for free

4. ClickUp Trip Planner Template

template travel itinerary

Be more organized in your upcoming travel by using ClickUp's Trip Planner list template. Capture all the important information regarding your upcoming travel. With ClickUp's Trip Planner Template, users can streamline their trip-planning process and ensure that they don't miss out on anything important. It's a great tool for those who want to stay organized and make the most out of their trip.

Main Elements of this Trip Planner Template

  • Statuses to mark if items or tasks are complete, not started, or cancelled
  • Users can work with their fellow travelers or travel companions on planning the trip using ClickUp's collaboration features
  • Includes a section to make sure users don't forget anything important before they leave for their trip

Add this Trip Planner Template to your ClickUp Workspace

5. ClickUp Basic Agenda Template

template travel itinerary

The ClickUp Basic Agenda template is a general template that provides you with an accessible option for laying out a brief list of topics and staying on track with the goals you have set for any specific project or task. You can also use this when planning itineraries for various trips of all kinds. The template provides a simple structure for outlining topics and setting goals for a meeting but can be customized to support detailed and comprehensive itineraries.

Main Elements of this Basic Agenda Template

  • Includes sections for introductions, agenda items, and action items
  • Keep track of what needs to be discussed and what actions need to be taken
  • Customize by adding or removing sections or reordering items

Get ClickUp’s Basic Agenda Template here for free 

6. ClickUp 24 Hours Schedule Template

template travel itinerary

Organize a day’s schedule with this template. Have a productive day by laying out your tasks by the hour. The template provides a simple structure for outlining tasks and setting goals for the day. Users can customize the template to fit their specific needs, such as adding or removing sections or reordering items. With ClickUp's 24 Hours Schedule Template, users can streamline their daily planning process and ensure that everything gets done on time. It's a great tool for those who want to make the most out of their day and stay productive.

Main Elements of this  24 Hours Schedule Template

  • Includes sections for each hour of the day, making it easy to keep track of what needs to be accomplished and when
  • Designed to help users organize their daily tasks and activities in a 24-hour format
  • Can be used for time-blocking techniques, which can help users stay productive and efficient throughout the day

Complete your ClickUp Workspace with this  24 Hours Schedule Template

7. ClickUp Conference Agenda Template

template travel itinerary

ClickUp's Conference Agenda Template is a pre-built tool designed to help users organize and plan conferences effectively. Use this to support itineraries connected to events and conferences. The template provides a comprehensive list of tasks that need to be completed before, during, and after the conference. It includes sections for scheduling sessions, keynotes, breaks, and meals, as well as sections for sponsor information and attendee lists. Users can customize the template to fit their specific needs, such as adding or removing sections or reordering items. With ClickUp's Conference Agenda Template, users can streamline their conference planning process and ensure that everything runs smoothly. It's an excellent tool for those who want to stay organized and run a successful conference.

Main Elements of this Conference Agenda Template

  • Provides a section to list all sponsors and their details, which can help users manage and recognize their sponsors effectively
  • Collaborate with their team members and stakeholders on planning the conference
  • Sections for scheduling sessions, keynotes, breaks, meals, and even networking events, making it easy to plan a well-structured conference

Complete your ClickUp Workspace with this Template

8. Word Simple Business Itinerary Plan Template

template travel itinerary

This customizable and editable business itinerary template is made for Word or Docs. It has a simple yet detailed layout that can help travelers stay organized and make the most out of their trip. By including detailed information about their lodging, transportation, meetings, and free time, travelers can ensure that their trip runs smoothly and efficiently.

Main Elements of this Simple Business Itinerary Plan Template

  • Add details about all meetings scheduled during the trip, including the date, time, location, and attendees
  • Sum up the itinerary and reiterate the importance of staying on schedule and keeping to the plan
  • Include details about transportation arrangements, such as flight numbers, departure and arrival times, and any ground transportation arrangements

Download this template here

9. Vacation Itinerary Template

template travel itinerary

This simple vacation itinerary template for Word or Docs has a simple layout to help you organize and get an overview of your vacation plans and schedule. This template is an excellent tool for anyone looking to plan a well-organized and enjoyable vacation. Its customizable structure, destination information, accommodation information, travel information, activity planning, free time allocation, emergency contact information, and closing summary make it an ideal choice for users who want to have a stress-free vacation.

Main Elements of this Vacation Itinerary Template

  • Include the name and address of hotels, check-in/check-out times, reservation numbers, and other relevant details
  • Include details of all the activities planned for the trip, such as excursions, tours, reservations, and other events
  • Sum up the itinerary and reiterate the importance of staying on schedule and enjoying the trip

10. Word Business Itinerary Template

template travel itinerary

A Word Business Itinerary Template is a pre-built tool designed to help users plan and organize their business travel. The template provides an easy-to-use structure for outlining travel dates, destinations, accommodations, activities, and transportation arrangements. With a Word Business Itinerary Template, users can create a comprehensive schedule that includes all the details of their trip in one place.

Main Elements of this Business Itinerary Template

  • Include details such as the date of travel, the location of the destination, and any important contact information
  • Add information such as the name and address of hotels, check-in/check-out times, reservation numbers, and other relevant details

Additional Tips for Using Your Itinerary Template

Your itinerary template is a simple yet effective tool to help you stay organized and make the most out of your trip. Here are some tips to help you manage your itinerary template effectively:

Keep it up-to-date: Make sure to update your itinerary template regularly with any changes in dates, times, or locations.

Prioritize your activities: Include only the most important activities and prioritize them according to their importance and urgency.

Use color coding: Using different colors for each activity or type of information can help you quickly identify and differentiate between different sections.

Add reminders and alerts: Set reminders and alerts for important activities or meetings to ensure that you don't miss anything important.

Share with others: Share your itinerary with colleagues or travel companions so that everyone is on the same page and aware of the schedule.

Keep copies handy: Print out copies of your itinerary and keep them handy for easy reference, especially if you don't have access to your digital copy.

Have a backup plan: In case of unexpected changes or disruptions, have a backup plan in place to ensure that you can still make the most out of your trip.

Overall, by following these tips, you can manage your itinerary template effectively and ensure that your trip runs smoothly and efficiently.

Plan Your Next Trip with ClickUp’s Itinerary Templates

Whether you are planning a short personal vacation or a big company getaway involving lots of people, these templates will help you stay on track, on schedule, and organized to prevent any unexpected events that might ruin the experience for everyone. 

Create a complete itinerary with one of ClickUp’s templates and use its time management and scheduling tools to support every task or item in your itinerary. 

Find more templates and have access to ClickUp’s personal and professional management tools with a free account. Sign-up today!

Did we miss your favorite tool in this article? Suggest it here!

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  4. FREE 14+ Sample Trip Itinerary Templates in PDF

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  5. Free Travel Itinerary Templates to Edit and Print

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  6. FREE 5+ Sample Travel Itinerary Templates in PDF

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COMMENTS

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  2. FREE Itinerary Template

    Travel Itinerary Template. The vacation itinerary template is available in many different versions both in color and black and white. All the itineraries are available to download as an image, Word document, Excel spreadsheet, or a typeable PDF file. Word. Typeable PDF.

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    A PDF travel itinerary template is rock-solid for keeping your travel plans organized and easily accessible. It's a popular option, especially if you want a file that stays how you made it. Common Mistakes in Using Travel Itinerary Templates. Skipping the Details: One of the most common errors is filling in all the blanks. It can lead to ...

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    Discover free itinerary templates from Adobe Express. Adobe Express offers professionally designed itinerary templates to give you a good foundation for building your next itinerary. The Adobe Express intuitive interface is a breeze to navigate, allowing you to format your itinerary in whatever way best serves your needs.

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    This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans.

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    This travel itinerary template is designed to keep track of the most important parts of an itinerary. It's not a home for every cafe or sight you want to see. The itinerary is designed to keep track of key components of an itinerary like flights, hotels, transfers, and a daily schedule. Below, you'll find the download for the free travel ...

  10. Itinerary Template for a Trip: Free Downloadable Examples

    Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats.. Additionally, I share alternative template ideas that include my top picks for itinerary-building apps and other online places where you can find more free or affordable trip itinerary designs and layouts.

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    Travel Inspiration Template. Make the most of your time on vacation by planning ahead. A travel itinerary template is an agenda of events associated with planned travel, usually having locations, times, and transport to get to all destinations. Rest assured that the information will be readily available at a moment's notice.

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    You've got places to go and things to see, and these travel itinerary templates will make sure you get to see them all. Keep all your details in one place, list your possible destinations, and arrange your trip artfully with these templates designed to help business trips go smoothly or give you the vacation of a lifetime. Category. Color.

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    7. Template.net. Next up, we have Template.net. As you might imagine, Template.net is a website focusing on different template designs, including free travel itinerary templates. There are over 60 different travel itineraries available with Template.net, though not all of them are available for free.

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    Wanderlog is the best way to share your itinerary and travel plans with tripmates, friends, and families and collaborate with ease in real time so everyone stays in the loop. Plan your road trip or vacation with the best itinerary and trip planner. Wanderlog travel planner allows you to create itineraries with friends, mark routes, and optimize ...

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    Use it as a road trip itinerary planner template or business travel itinerary template to make your travel experience as smooth and pleasant as possible. Download a travel itinerary template or vacation itinerary template in PDF (A4, A5, Half and Letter Size) to improve your planning experience and perfect your next trip. Travel Itinerary.

  20. 10 Best Free Itinerary Templates for 2023 (Editor's Pick)

    Try the Template. Complete your ClickUp Workspace with this Template. 8. Word Simple Business Itinerary Plan Template. This customizable and editable business itinerary template is made for Word or Docs. It has a simple yet detailed layout that can help travelers stay organized and make the most out of their trip.

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    Free Itinerary Templates by Visme. Visme's travel itinerary templates are a great way to keep travelers organized and right on schedule. Whether you're a travel agency creating an itinerary for your customers, a tour guide creating an itinerary for your tour groups, an HR executive creating a business trip itinerary for employees or an ...

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    When you're done listing down your exciting travel plans, simply download the file in PDF, JPG, or PNG for printing or for sending online to your travel buddies. Fast, free, and user-friendly, Canva enables you to create stunning itineraries like a pro. For any and all your holidays, check out our selection of travel itinerary planner templates ...