International Travel Policies and Expenses

University travelers should review the following university policies prior to international travel:

Travel - Foreign - Addresses reimbursement of university travel-related expenses incurred while outside the US Export Controls - Federal law prohibits the export of specified technology and related technical information to foreign nations International Travel Registration - Defines ISU-Sponsored travel and registration requirements for travel

Discrimination & Harassment

Cultural differences and a lack of institutional control over external organizations abroad may expose travelers to discrimination, harassment, or sexual misconduct while traveling internationally. Contact the Office of Equal Opportunity to discuss related concerns.  

Pre-Expense Authorization

Many departments require employees traveling internationally to complete a spend authorization in Workday prior to incurring travel-related expenses. Consult your procurement & expense specialist or the Create Spend Authorization or Cash Advance for Departments job aid.  

Restrictions & Allowable Expenses

Visit the Controller's department Travel Information page for guidance on restrictions and allowable expenses for foreign travel.

Topics include:

  • Incurring expenses in foreign currency with a fluctuating exchange rate
  • Airline restrictions when using federal funds
  • Guidelines for per diem reimbursement (department policies may vary)  

Travel & Hospitality Cards

Travel & Hospitality (T&H) credit cards are available through the Procurement Services department. T&H cards allows university employees to charge travel expenses directly, rather than request reimbursement after travel. The cards work internationally wherever Visa cards are accepted. Because some destinations may have limited ability to accept credit card payments, plan to use cash as well.

Shaun Jamieson International Risk Manager (515) 294-6916 [email protected]

Travel policy change offers per diem rates for meals

By Dave Roepke July 30, 2020

Policy changes set to go into effect Aug. 1 will allow faculty and staff traveling on university business to be reimbursed for meals and incidental purchases at a set rate without submitting receipts.

Allowing meal reimbursement on a per diem basis instead of actual cost is a standard industry practice and will reduce the complexity of expense reports, a common request from faculty and staff, said Jake Wilson, director of divisional business operations in the division of operations and finances.

Travel within Iowa will pay $7 for breakfast, $10.50 for lunch and $17.50 for dinner. The in-state total of $35 per day is an increase over the previous maximum for meal expenses of $31 per day. Per diems for out-of-state travel will be based on rates set by federal agencies, such as the General Services Administration (GSA).

Per diem rates also set the maximum allowable expense for meals purchased with a travel and hospitality (T&H) card. As of July 1 , receipts aren't required for T&H card allowable purchases of $75 or less. Employees are responsible for paying any portion of T&H card purchases that exceeds allowable limits, either by deductions from personally paid reimbursement amounts or U-bill charges. Supervisors may set more restrictive limits on allowable expenses.

The maximum rate for lodging will be $96 per night in Iowa, where many hotels offer special rates to state employees. Out-of-state lodging maximums will be tied to GSA rates. Exceptions are possible in some situations, such as conferences that require attendees to stay on-site. Receipts are required for lodging expenses.

The changes effective Aug. 1, which affect the travel policies pertaining to  reimbursement , foreign travel reimbursement , airfare , and travel authorization and funding , also clarify that coach class airfare is the lowest-price ticket available including baggage fees.

Inside headlines

Announcements, receptions and open houses, retirements, honors and awards, arts and events.

Kimono sculpture

University museums' three indoor locations will reopen in August, with modified hours and experiences.

Around campus

Inside tools.

iowa state travel and hospitality card

Travel and Hospitality Card Orientation

Each new T&H card ordered will be sent directly to Procurement Services, to be distributed to the cardholder at or after attendance at cardholder orientation. Cardholders will be provided with specific information needed to activate their corporate card during cardholder orientation. Cardholders may enroll in Travel and Hospitality Card Orientation sessions through Workday Learning .

Orientation sessions last approximately 60 minutes and discuss the guidelines of the travel and hospitality card program, as well as view the expense reporting system in Workday.

For campus organization users,  please see Campus Organizations'  Student Purchasing Card Program  page. For questions about campus organization purchasing cards, contact Tim Livengood at  (515) 294-6015  or  [email protected] .

How to Get a Card

User guides, Forms, and Knowledge Base Articles

College of Human Sciences

Find your major, hospitality management.

From some of the world’s largest, high-class resorts and dining hot-spots to family-owned and run lodgings, graduates from the Iowa State University (ISU) hospitality management program are making their mark from coast to coast — and everywhere in between.

The ACPHA accredited hospitality management program at Iowa State is known world-wide for excellence in teaching, providing hands-on experience, and preparing you to be career ready. Your faculty are also leading researchers in the industry and that means you’re learning the most industry-relevant information from the people shaping the industry!

A top-ranked experience

Our overall program is ranked in the top three precent of programs in the nation by College Factual with our undergraduate bachelor’s degree in the top four percent of programs .

Program information and learning outcomes

The Hospitality Management program mission is to create, share, and apply knowledge to provide hospitality consumers with products, services, and experiences to enhance overall well-being. We accomplish our mission with a personalized, nationally ranked program. Our students learn in a nurturing, safe, and inclusive environment, with caring faculty with industry experience. 

Upon graduation, students should be able to:

  • Identify and apply the knowledge and skills necessary for hospitality and tourism operations
  • Develop and integrate a core set of business skills necessary to successfully operate a hospitality and tourism organization
  • Demonstrate competence in the communication skills necessary for hospitality and tourism management
  • Formulate business decisions in hospitality and tourism management
  • Evaluate leadership principles necessary in the diverse and global hospitality and tourism industry

Curriculum requirements

4-Year plans

Past syllabi

Retention Data

Facilities and laboratories

Joan Bice Underwood Tearoom  is a non-profit, teaching operation in a hands-on learning lab that serves approximately 100 guests. The HSP M 380L: Food Production Management Experience class operates the Tearoom. Meal service is provided for faculty, staff, students, and visitors.

In the Student Innovation Center, you can find SPARKS , a 100% student-run café operated by the AESHM Department.  Students learn to manage daily business decision regarding inventory, food safety, hiring, product pricing, and marketing.  You can also find the Culinary Creation Lab in the Student Innovation Center, where students can express their creativity in hospitality management courses like HSP M 393C: Innovations in Chocolate , HSP M 393F: Culinary Fusion , and HSP M 280: Non-Alcoholic Beverages and Café Operations .

Dr. Eric Brown , Program Director

Dr. SoJung Lee , Director of Graduate Education for Hospitality Management

Dr. Susan Arendt

Stewart Burger, M.S.

Carolyn Elbert, M.S.

Dr. Eunha Jeong

Dr. Jewoo Kim

John Kramer, M.S.

Dr. Anirudh Naig

Dr. Thomas Schrier

Dr. Liang Tang

Dr. Tianshu Zheng

Hospitality management study abroad programs

The hospitality management program offers various international opportunities through the  College of Human Sciences International Programs office . In AESHM 381D: Introduction to the Bahamas, students gain practical knowledge/experience in tourism, business, hospitality, and/or hotel and restaurant management while understanding how the country’s history has shaped its industries.

Careers and internships

The Hospitality Management program prepares students with essential principles of managing a variety of hospitality organizations, such as hotels, restaurants, clubs, and foodservice companies. Students also develop expertise in managing diverse areas, such as food/beverage management, lodging management, senior living management, and tourism and attractions.  

Internships Our students participate in internships locally, nationally, and internationally with a range of hotels, restaurants, caterers, theme parks, sports facilities, cruise ships convention and visitors bureaus, independent businesses, and country clubs.  Students research potential internships and employers in two classes, AESHM 111: Professional Development for AESHM and AESHM 311: Seminar on Careers and Internships .  Talk to your  internship coordinator for more information.

Career services Prepare for your next job or internship with  Career Services , where staff help you with job and internship searches, career fairs, interview preparation, and resume/cover letter reviews.

Look at a list of  career possibilities  inside the hospitality management industry. See where other students have interned at Career Connections.

Get involved, academic policies.

University academic policies and procedures can be found on the Office of the Senior Vice President and Provost website.  Class specific policies can be found in their respective syllabi.

Looking to continue your education?

Need more information.

Request more information.

515-294-7838

“With sports comes a lot of the banquets and meetings, which I definitely now would say I have experience in."

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Pre-Payments

When possible and appropriate, it is encouraged that you consider paying group expenses prior to travel.  Prepayments allow you to limit the amount of cash required in travel status and also the amount you may need to obtain in country.  Please allow 10-15 working days for processing pre-payments.

Options include:

Travel and Hospitality Cards with Study Abroad Features:

Select the Office for Global Engagement staff members have T&H cards with higher card limits. If you would like to pay for advance reservations for your travel course before your card is configured, please contact Jodi Cornell or Visha Arumugam for more information.

You can use your ISU T&H card for study abroad expenses. If you do not have a T&H card, your department must request one for you, then study abroad staff can request additional features, including cash advances and higher limits.  A 2.5% fee is added to all cash withdrawals made on T&H cards. This fee is charged as a separate transaction.  NOTE: When traveling outside of the United States, T&H Card charges may include a foreign transaction fee of 3% of the transaction amount. This fee is added to the transaction and is not a separate fee.

Travel and Hospitality Card Activation:

Call the 800 number on the sticker on the front of the card.

  • use the ZIP code for your billing address (usually your office address and for most cardholders, 50011)
  • use the last 4 digits of your University ID
  • use your university telephone number

Instructions for Setting or Changing a Pin  (PDF)

Wire transfer.

Wire transfer payments can be made both in U.S. Dollars and international currencies.  Wire transfers are allowed for international vendors only.  To make a vendor payment by wiring funds, the following information is required, please contact  Visha Arumugam  for assistance. 

  • Detailed billing invoice from the vendor stating who, where, how much and what for.  If the transaction requires a deposit payment followed by a balance payment at a later date, that information should be clearly stated on the vendor’s invoice (see invoice samples Invoice Sample 1 Invoice Sample 2 )
  • Complete vendor contact information including company name, contact person, address, phone, fax
  • Complete vendor bank information including:

Bank Name Bank Address Name on Bank Account U.S. Corresponding Bank (many times needed to wire USD to another country) Account Number Swift Code

Applies only in the event that a vendor has an office located in the U.S. (all domestic vendors must be paid via check per ISU policy) or will accept payment via check.  If this is the case, the following information is required, please contact  Visha Arumugam  for assistance. 

  • Detailed billing invoice from the vendor stating who, where, how much and what for.  If the transaction requires a deposit payment followed by a balance payment at a later date, that information should be clearly stated on the vendor's invoice (see Sample Invoice )

Professional Services Agreements

Some program directors elect to compensate non-ISU personnel to assist with logistics and payments for travel courses.  These non-ISU personnel would be individuals (not a tour company or service) that make the majority of the travel course arrangements on the program director's behalf.  This is an approved practice by ISU Procurement; however, a Professional Services Agreement is required to be completed before compensation can be made.  It is beneficial to begin the PSA process in advance of any work done by the payee.  The online process can be found at https://www.procurement.iastate.edu/forms/contract-request-form    International PSAs need to be reviewed by the ISU Global Workforce Team. Please visit  https://www.universitycounsel.iastate.edu/legal-guidance/work-in-foreign-countries to find out more about work in foreign countries and paying foreign suppliers. If you would like to compensate non-ISU personnel for assisting with your travel course, please contact the Office for Global Engagement office for assistance.  A PSA is not required for tour guides/services incurred during the travel course. Please contact  Jodi Cornell  with questions. 

Travel Responsibilities

Quick links.

  • Travel Expenses: Allowed
  • Travel Expenses: Not Allowed
  • Travel Receipts
  • Travel FAQ, Procurement Services
  • Checklist: Before You Go

For Travelers

Employees must secure authorization to travel from their immediate supervisor and in accordance with travel policies and procedures established by their department or college. Employees are expected to make travel arrangements in compliance with applicable laws and in a manner that excludes consideration of personal gain. All travel and related expenses must have a business justification and the traveler must exercise reasonable judgment to ensure that travel is conducted in a cost-efficient manner. These guidelines apply for expenses being purchased either personally for reimbursement or on the Iowa State University Travel and Hospitality Card (T&H Card).

Note: Traveler's cannot seek personal reimbursement until after travel has concluded. Only T&H Card charges should be reconciled before travel.

Iowa State University has structured its travel policies so that, with only one exception noted below, reimbursements are qualified business expenses for tax purposes and, therefore, do not have to be reported as income to the traveler. As a general rule, the Accounting Office staff must rely on the representations of the traveler and the oversight of the supervisor approving travel reimbursement to ensure that only allowable business expenses are submitted for reimbursement. Particular care should be taken when combining business and personal travel.

  • Combining Personal and Business Travel

The Internal Revenue Service defines meal reimbursements for trips that do not involve an overnight stay as taxable. Reimbursements in this category are subject to withholding and are reported on the employee's W-2. University reimbursements and vouchers are public records, and travelers should be aware that their expenses are subject to public scrutiny. To maintain the public's trust, it is advisable to be conservative in incurring expenses or requesting reimbursement.

Formal travel authorizations, called “spend authorizations” in Workday, are not required for domestic travel. A spend authorization is recommended for all foreign travel. Employees traveling abroad are required to register through the Risk Management Terra Dotta portal prior to departure. Furthermore, travelers purchasing air tickets both foreign and domestic are expected to book only economy or coach fares. More specific details, provisions, and exceptions are outlined in the Air Travel Policies and Procedures section (link to ‘Air Travel Policies and Procedures.’ Travelers may not select air carriers for the purpose of obtaining frequent flyer miles or other premiums that benefit the traveler personally.

  • International travel registration portal , Risk Management
  • Air Travel Policies and Procedures

Departments should consider using the university's preferred travel vendor(s) before looking elsewhere for tickets. While "special" fares sound tempting, our experience has shown that fewer that 1 in 4 fares which have been represented as being less costly than those provided by our contract agency actually were. There are no national or international standards which regulate or test the proficiency of travel agencies, consolidators, or ticket brokers. Procurement Services has very limited options to assist you if a travel agency or consolidator, not under contract with ISU, defaults on its obligations.

  • Contact Procurement Services ( [email protected] )  with q uestions about the university travel contract.

For Authorizing Supervisors

Authorization to travel is a matter requiring the concurrence of the traveler’s supervisor subject to any departmental or college travel policies. The Accounting Office does not require travel authorizations. The determination of the business purpose of the travel and the business justification of claims for expense reimbursement requires an intimate understanding of the nature of the activities carried out by the traveler and can only be reasonably determined at the departmental level. In addition to establishing departmental policies related to travel, the supervisor or department chair should use the following criteria when reviewing and approving travel authorizations and travel reimbursements:

  • The travel expense was incurred while conducting university business
  • The information contained on the expense report and in the attached documentation is accurate and in accordance with university policy.
  • The travel is charged to the proper account or funding source.
  • The expense meets sponsor restrictions if funded by a sponsored program.

Note: The supervisor or department chair may no longer delegate approval authority. Spend authorizations will route to the employee’s supervisor. Expense reports however do not automatically route to the employee’s supervisor as these instead go to the Cost Center Manager. In some instances this could be the same person. There is an option for the Cost Center Manager to inform the employee’s supervisor by selecting the “add approver,” button when viewing the “review expense report,” screen.

For Procurement and Expense Specialists

All expense reports will either originate with the Procurement and Expense Specialist (PES) or will route through the PES. It is the responsibility of the PES to review and verify the accuracy of these reports and ensure compliance before approving. Specific instructor led training is provided to employees in this role periodically. It is expected that the PES will correct any errors prior to approval and avoid relying on the Controller Department auditors to deny unallowable charges.

For Approvers

If you have the role of approver (or proxy) for your department you have the important responsibility of determining whether the expenses to be reimbursed are allowable and appropriate.

Although we have online edit checks to reduce some routine errors, approvers and those who enter expenses on behalf of the employee have not been absolved of their responsibility to perform a thorough review of the expenses being claimed, including a review of whether expenses are supported by required receipts.

The approval process needs to be more than just a "rubber stamp." If you have doubts about the appropriateness or reasonableness of an expenditure you should withhold approval of the reimbursement until you receive an adequate explanation from the employee. If you do not understand the explanation offered, ask again and require the explanation to be made clear. Even with a full explanation you may find a particular expenditure unallowable.

  • Contact the Office of Compliance, 515-294-3790

Workday tips, tricks and updates

We’re in the middle of it – Workday is live, and teams at the university and college level are working incredibly hard identifying issues, providing solutions and helping everyone in the college manage this colossal change. As issues are identified, The WorkCyte team is developing job aids, which are quick reference guides for using Workday.

Top issues identified, hot questions and how to address them are also continuously updated on the WorkCyte home page . This is a great page to scan before or when you have a question! Following is a question we’re hearing frequently in the college:

Looking for worktags that replaced account numbers you used prior to Workday? Your best resource is your cost center manager, and you can find your unit’s cost center manager using the new People Finder , designed specifically to help people find individuals with roles affected by ISD and Workday.

But here’s a quick way to find those replacement worktags: Type “ISU worktag mapping” into your Workday searchbar, type your old account number (without the dashes) in the “external code” field, click on “ok” and the corresponding worktags will appear in a table format.

There’s also a collection of job aids related to work tags in the Workday General/Foundation Data Model section:

  • Worktags Quick Reference Guide
  • Find My Driver Worktags Quick Reference Guide,
  • Request New Worktag Quick Reference Guide
  • Department Detail Quick Reference Guide
  • Legacy Account to Worktag Translation.

New details on P-cards and procurement

If you currently have a P-card and/or use CyBuy to make purchases, please continue to do so. If departmental administrative staff purchased things for you such as airline tickets, supplies, food, and so on in the past, they should continue to do so. The primary responsibilities of ISD-Procurement/Expense Specialists (PES) are

  • purchases requiring a requisition
  • processing and monitoring of P-card transactions
  • processing of other expenses including those from Travel and Hospitality Cards and those paid for directly by an employee.

Faculty and staff may create their own expense reports or ask a PES to create them. Departmental staff may also submit information to a PES to create an expense report, but the PES is the only alternate staff member who can create an expense report for another individual. Going forward all hospitality expenses will need to be charged to Travel and Hospitality cards, not P-cards. If you need a Travel and Hospitality card, contact your PES or cost center manager and they can order one for you.

Faculty titles

Recently promoted faculty’s new titles are not currently reflected in Workday, but will show as the correct title in mid-August

User labs still available for one-on-one support

No registration required – labs are in 032 Parks Library! New hours through the end of July:

  • Monday: noon to 3 p.m.
  • Tuesday and Wednesday: 9am to 3 p.m.
  • Thursday: 9:00 a.m. to noon.

Who to contact

LAS launched two online initiatives on July 1. MyLAS (my.las.iastate.edu) is the college’s new intranet. Content previously found under the “Faculty and Staff” tab of las.iastate.edu can now be found on the intranet. The new site also hosts People Finder , a new directory of individuals in roles affected by ISD and Workday. The People Finder does not contain all LAS staff; just those identified by specific ISD and Workday roles.

Iowa State University

  • Policy Index

Browse by Category

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Handbooks & Manuals

  • Faculty Handbook
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Other Resources

  • Policy Development and Approval Process/PLAC
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Travel - Reimbursement

Effective: Moved to Policy Library from UPM 8.3(1) Reviewed and Updated: May 17, 2021 Contact: Controller's Department

Introduction

This policy covers the reimbursement of university travel-related expenses.

Policy Statement

The university will reimburse the traveler for the reasonable costs of travel incurred on university business. This policy will apply to all colleges and units of the university. The policy will be consistently enforced across the enterprise and applies to travel paid from all university funding sources except the Ames Laboratory.

Expense Reports

Travel expense reports must be submitted within 120 days of the trip end date. Travel expenses reimbursed after 120 days will be recorded as taxable payments to the employee.

Receipts are not required for allowable expenses less than $75 on travel expense reports, except as otherwise required for special circumstances such as group meals.  Receipts are required for all lodging expenses regardless of dollar amount.

Discrepancies

If a Travel and Hospitality (T&H) card is used, the difference between the actual charges on the card and the allowed travel expenses would need to be reconciled on the travel expense report. If the traveler’s T&H card charges exceeded the allowed travel expenses, discrepancies will be deducted from any personally paid reimbursable amounts. Any remaining balances will be charged to the traveler’s U-bill.

Lodging – Domestic

Travel within the 50 United States plus Puerto Rico, Guam and the U.S. Virgin Islands is considered domestic travel. All other travel is foreign. Registration with the Office of Risk Management is required for all foreign travel and travel to all U.S. territories. See Resources below for the International Travel Registration Policy.

The U.S. General Services Administration (GSA) has established lodging per diem rates for domestic travel, excluding Hawaii, Alaska, and other U.S. territories and possessions, and these rates are subject to change on a monthly basis. Per diem rates for lodging within the state of Iowa can be found in the Summary of Allowable Expenses (see Resources, below). A traveler may claim lodging reimbursement if lodging was required. The amount of reimbursement equals the lesser of the stated lodging per diem for the appropriate location or the actual cost of lodging. Exceptions for lodging exceeding published per diem rates may be granted based on travel guidance developed by the Controller’s office and appropriate documentation.

Meals and Incidentals – Both Domestic and Foreign Travel

Travelers will be reimbursed on a per diem basis for the meals and incidentals subject to limits as established by GSA (General Services Administration for domestic rates excluding the state of Iowa, the U.S. Department of Defense for Hawaii, Alaska and other US territories and possessions; and the U.S.  Department of State for foreign destinations) Per diem rates for travel within the state of Iowa will be established by Iowa State University. See the Summary of Allowable Expenses in the Resources, below. Meal reimbursements will also be subject to limitations based on travel days, time in travel status per day, and whether a meal was included in conference registration, paid as part of a group meal, or otherwise provided. Meal limitations for partial day travel were established by the Board of Regents as follows:

  • Breakfast    20%
  • Lunch         30%
  • Dinner        50%

The traveler must be in travel status from 7:30 a.m. through 8:00 a.m. to claim breakfast, noon through 1:00 p.m. to claim lunch, and 5:30 p.m. through 6:30 p.m. to claim dinner. The traveler will be required to submit a conference agenda to assist in verification of the meals. 

When the traveler is not in overnight travel status, meals reimbursed are required to be reported as taxable income, unless the primary purpose of the meal was to discuss university business with a client. The reimbursement documentation must explain that purpose.

Costs of alcohol cannot be reimbursed, except on Agency funds or General Support ISU Foundation funds.

There are two mileage reimbursement rates: the default mileage rate and the higher mileage rate (IRS standard rate). For current rates, see the Summary of Allowable Travel Expenses in the Resources, below. Travelers can be reimbursed at the higher rate only if: 

  • the round-trip is less than 100 miles;
  • the traveler is permanently based off-campus
  • the round-trip is 100 miles or more but the traveler was unable to reserve a vehicle from Transportation Services;
  • if the traveler is not an ISU employee or student; or
  • the round-trip is 100 miles or more to or from a designated airport (Omaha International Airport, Kansas City International Airport, or Minneapolis-St. Paul International Airport) for the purpose of obtaining a lower-cost flight and combined airfare and mileage costs are less expensive than airfare and mileage costs from flying out of the Des Moines International Airport.. 

Personal expenses, such as repairs to a personal vehicle used for university travel, will be the sole responsibility of the traveler, even if damage occurred while on university business.

When a traveler chooses to drive rather than to fly, reimbursement will be the lower of actual driving costs or projected flying costs. 

Comparison documentation must be provided to justify the decision to drive when mileage exceeds 400 miles one-way or 800 miles round trip. Driving costs to be considered include round trip default mileage rate, tolls, parking, and extra meals and hotel charges en route. Projected flying costs may include an airline ticket quote from a contracted travel agency, a $25.00 service fee from the contracted travel agency, round trip mileage to the Des Moines airport at the higher mileage rate, estimated parking at the Des Moines airport, and either shuttle transportation or car rental.

Non-reimbursable

Expenses of a personal nature will be the sole responsibility of the traveler. Examples of personal expenses include, but are not limited to: childcare, pet boarding, in-room movies, and personal grooming.

Flight insurance will not be reimbursed, as coverage already exists for employees on university business when purchased through ISU’s contracted agency.

Combining Personal and Business Travel

When personal and business travel are combined, expenses must be well documented and may not exceed the lowest available cost of travel on the direct or uninterrupted route. If the traveler uses an indirect route or interrupts travel by direct route for personal convenience, any additional expenses incurred will be the sole responsibility of the traveler. Additional costs incurred by spouses or family members will be the sole responsibility of the traveler.

No reimbursement can be made for a traveler staying at the residences of friends or relatives. Similarly, if a traveler stays with friends or relatives and then thanks them with gifts or meals, these expenses will be the sole responsibility of the traveler.

  • Controller’s Department Travel Information
  • Summary of Allowable Expenses
  • Unallowable Travel Expenses
  • FAQ – Air Travel
  • FAQ – Lodging
  • FAQ – Meals
  • FAQ – Mileage
  • FAQ – Miscellaneous Expenses
  • FAQ - Travel Advances
  • Travel – Authorization and Funding
  • Travel – Airfare
  • Travel – Foreign
  • Travel – Student Organizations
  • Transportation Services
  • International Travel Registration Policy
  • Travel - Reimbursement [Policy in PDF]

Copyright © 1995-2024, Iowa State University of Science and Technology. All rights reserved.

Sales Tax Information

Iowa State University, as a state educational institution, is exempt from paying state sales tax or local option sales tax on goods or services purchased in or shipped to the state of Iowa. Payment of state excise tax and hotel/motel taxes are still required. For more information, visit the following:  Hotel/Motel Tax

To request an Iowa Sales Tax Exemption Certificate please complete the Iowa Sales Tax Exemption Request .

The states listed below also grant tax-exempt status to Iowa State University for goods or services purchased while the buyer is in their state. As indicated below, a form or copy of a letter is usually required. These forms or letters may be obtained by clicking on the state link below.

Student Organizations should complete  this form  and the sales tax exemption form will be sent on your behalf.  For questions regarding this process, please contact  Jamie Barker .  

Iowa State University is tax-exempt in the following states:

If the item is being shipped to Iowa, you need to request an Iowa Tax Exemption Certificate . If you are having the company ship to a state other than Iowa, you should refer to the chart below for that state.

(Click on state to access link to specific forms)

Iowa State University is not tax exempt in the following states:

The following states do not have a general sales tax:.

*Delaware did not respond with information regarding tax-exempt status.

🏆 Men's Tournament

❓ 16 questions for the Sweet 16

Houston's INSANE OT win over Texas A&M

👀 Tracking conference records

Check your bracket

Kaitlyn Schmidt | NCAA.com | March 25, 2024

Tracking 2024 march madness men's records by conference.

iowa state travel and hospitality card

There are 10 conferences with two or more teams in the 2024 March Madness men's tournament. You can track their progress below.

Here are the current conference-by-conference standings, updated after Sunday's second round games. Last year, the Big East went 12-4, with UConn winning the national championship.

2024 NCAA tournament schedule, scores, highlights

Thursday, March 28 (Sweet 16)

  • (2) Arizona vs. (6) Clemson | 7:09 p.m. | CBS
  • (1) UConn vs. (5) San Diego State | 7:39 p.m. | TBS/truTV
  • (1) North Carolina vs. (4) Alabama | 9:39 p.m. | CBS
  • (2) Iowa State vs. (3) Illinois | 10:09 p.m. | TBS/truTV

Friday, March 29 (Sweet 16)

  • (2) Marquette vs. (11) NC State | 7:09 p.m. | CBS
  • (1) Purdue vs. (5) Gonzaga | 7:39 p.m. |TBS/truTV
  • (1) Houston vs. (4) Duke | 9:39 p.m. | CBS 
  • (2) Tennessee vs. (3) Creighton | 10:09 p.m. |TBS/truTV

Saturday, March 30 (Elite Eight)

  • TBD vs. TBD

Sunday, March 31 (Elite Eight)

Saturday, April 6 (Final Four)

Monday, April 8 (National championship game)

  • TBD vs. TBD | 9:20 p.m.

Tuesday, March 19 (First Four in Dayton, Ohio)

  • (16) Wagner 71 , (16) Howard 68
  • (10) Colorado State 67 , (10) Virginia 42

Wednesday, March 20 (First Four in Dayton, Ohio)

  • (16) Grambling 88 , (16) Montana State 81
  • (10) Colorado 60 , (10) Boise State 53

Thursday, March 21 (Round of 64)

  • (9) Michigan State 66 , (8) Mississippi State 51
  • (11) Duquesne 71 , (6) BYU 67
  • (3) Creighton 77 , (14) Akron 60
  • (2) Arizona 85 , (15) Long Beach State 65
  • (1) North Carolina 90 , (16) Wagner 61
  • (3) Illinois 85 , (14) Morehead State 69
  • (11) Oregon 87 , (6) South Carolina 73
  • (7) Dayton 63 , (10) Nevada 60
  • (7) Texas 56 , (10) Colorado State 44
  • (14) Oakland 80 , (3) Kentucky 76
  • (5) Gonzaga 86 , (12) McNeese 65
  • (2) Iowa State 82 , (15) South Dakota State 65
  • (2) Tennessee 83 ,   (15) Saint Peter's 49
  • (7) Washington State 66 , (10) Drake 61
  • ( 11) NC State 80 , (6) Texas Tech 67
  • (4) Kansas 93 , (13) Samford 89

Friday, March 22 (Round of 64)

  • (3) Baylor 92 ,   (14) Colgate 67
  • (9) Northwestern 77 , (8) Florida Atlantic 65  (OT)
  • (5) San Diego State 69 , (12) UAB 65
  • (2) Marquette 87 ,   (15) Western Kentucky 69
  • (1) UConn 91 , (16) Stetson 52
  • (6) Clemson 77 , (11) New Mexico 56
  • (10) Colorado 102 , (7) Florida 100   
  • (13) Yale 78 , (4) Auburn 76 
  • (9) Texas A&M 98 , (8) Nebraska 83
  • (4) Duke 64 , (13) Vermont 47
  • (1) Purdue 78 , (16) Grambling 50
  • (4) Alabama 109 , (13) College of Charleston 96
  • (1) Houston 86 , (16) Longwood 46
  • (12) James Madison 72 , (5) Wisconsin 61
  • (8) Utah State 88 , (9) TCU 72 
  • (12) Grand Canyon 77 , (5) Saint Mary's 66

Saturday, March 23 (Round of 32)

  • (2) Arizona 78,  (7) Dayton 68
  • (5) Gonzaga 89 , (4) Kansas 68
  • (1) North Carolina 85 , (9) Michigan State 69
  • (2) Iowa State 67 , (7) Washington State 56
  • (11) NC State 79 , (14) Oakland 73
  • (2) Tennessee 62 , (7) Texas 58
  • (3) Illinois 89 , (11) Duquesne 63 
  • (3) Creighton 86 , (11) Oregon 73 (2OT)

Sunday, March 24 (Round of 32)

  • (2) Marquette 81,  (10) Colorado 77
  • (1) Purdue 106,  (8) Utah State 67
  • (4) Duke 93 , (12) James Madison 55 
  • (6) Clemson 72 , (3) Baylor 64
  • (4) Alabama 72 , (12) Grand Canyon 61
  • (1) UConn 75 , (9) Northwestern 58
  • (1) Houston 100 , (9) Texas A&M 95 (OT)
  • (5) San Diego State 85 , (13) Yale 57 

iowa state travel and hospitality card

  • NCAA DI Men's Basketball Committee announces game officials for 2024 Sweet 16 and Elite 8

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  • 34 intriguing numbers about this year’s Sweet 16 teams

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  • NCAA Division I Men’s Basketball Championship concludes first week with strong ratings, attendance and scoring marks

March Madness

  • 🗓️ 2024 March Madness schedule, dates
  • 👀 Everything to know about March Madness
  • ❓ How the field of 68 is picked
  • 📓 College basketball dictionary: 51 terms defined

iowa state travel and hospitality card

Greatest buzzer beaters in March Madness history

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Relive Laettner's historic performance against Kentucky

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The deepest game-winning buzzer beaters in March Madness history

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College basketball's NET rankings, explained

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What March Madness looked like the year you were born

Di men's basketball news.

  • 16 questions to ask with the Sweet 16 NCAA tournament field set
  • Tracking 2024 March Madness men's records by conference
  • 2024 NIT bracket: Schedule, TV channels for the men’s tournament
  • CBS Sports and TNT Sports Announce Tip Times and Commentator Teams for Regional Semifinals on Thursday, March 28 and Friday, March 29
  • Men's college basketball career scoring leaders
  • 2024 March Madness: Men's NCAA tournament schedule, dates
  • Latest bracket, schedule and scores for 2024 NCAA men's tournament

Follow NCAA March Madness

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  • Per Diem Lookup

Privately owned vehicle (POV) mileage reimbursement rates

GSA has adjusted all POV mileage reimbursement rates effective January 1, 2024.

* Airplane nautical miles (NMs) should be converted into statute miles (SMs) or regular miles when submitting a voucher using the formula (1 NM equals 1.15077945 SMs).

For calculating the mileage difference between airports, please visit the U.S. Department of Transportation's Inter-Airport Distance website.

QUESTIONS: For all travel policy questions, email [email protected] .

Have travel policy questions? Use our ' Have a Question? ' site

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

IMAGES

  1. USA Iowa State Illustrated Travel Poster Map with Touristic

    iowa state travel and hospitality card

  2. State Map, Iowa

    iowa state travel and hospitality card

  3. Iowa State Parks Map

    iowa state travel and hospitality card

  4. Map Of Iowa State Travel And Attractions Stickers

    iowa state travel and hospitality card

  5. 2022 Travel Catalog by Iowa State University Alumni Association

    iowa state travel and hospitality card

  6. Iowa State Flag Vintage Travel Patch

    iowa state travel and hospitality card

COMMENTS

  1. Travel and Hospitality Card

    The Iowa State University Travel and Hospitality (T&H) Card program has been designed to provide travelers with a financial instrument to pay for authorized business-related expenditures rather than having to commit personal funds, and to provide a way for employees hosting visitors to the University to pay for authorized hospitality-related expenditures.

  2. Travel

    Check your destination country on travel.state.gov for how current your passport needs to be and visa requirements. Most countries require a passport that will be valid for at least 6 months beyond your trip. For visa processing assistance, Iowa State Employee travelers can work with ISU Risk Management. Have you requested a PIN number for your ...

  3. How To Get a Card

    Navigate to the task by searching Create Request from the Workday Landing Page. Search 'card' in the Request Type box, press enter, and select Card Application -NEW Travel and Hospitality (T&H Card) The T&H Card is available to all Iowa State University faculty, staff and graduate assistants with the approval of cardholder's manager and ...

  4. Travel and Hospitality FAQ

    You can create a profile to save your information when booking with Corporate Travel Partners and Key Travel. If you have any further travel questions or need assistance with creating an account please contact Elisabeth Lunaburg, our travel procurement agent, at 515-294-1857 or at [email protected] .

  5. Benefits of the Travel and Hospitality (T&H) Card

    Use of the Travel and Hospitality (T&H) Card for travel expenses: Reduces the need to use personal funds. T&H Card transactions are paid by the university, eliminating the need for the traveler to wait for reimbursement. Allows exemption from sales taxes, where applicable. Protects against fraudulent charges, as the university is not liable for ...

  6. Travel Expenses: Allowed

    Iowa State University will pay out a per diem based on location of travel. This per diem is to cover all meal expenses including gratuity. If a traveler exceeds the per diem amount, the overage will be either declined for reimbursement (if paid personally) or subtracted from the expense report (if using a Travel and Hospitality Card).

  7. User Guides, Forms and Knowledge Base Articles

    Travel and Hospitality Card Program Cardholder Guide. This guide contains not only the T&H card program changes that became effective July 1, 2020, but also the changes to university travel policies such as receipt retention and per diems. Purchasing Card Transaction Log. This log is an optional way to track card purchases.

  8. FAQ

    All airfare credits for tickets charged on the Travel and Hospitality Card are property of Iowa State University. It is the responsibility of the traveler to report these credits to their CCM as the credits may be used by the university for future travel. This includes credits from the travel agencies, the airlines, and third party sites.

  9. International Travel Policies and Expenses

    Travel & Hospitality Cards. Travel & Hospitality (T&H) credit cards are available through the Procurement Services department. T&H cards allows university employees to charge travel expenses directly, rather than request reimbursement after travel. The cards work internationally wherever Visa cards are accepted.

  10. PDF Travel

    19 If a Travel and Hospitality (T&H) card is used, the difference between the actual charges on the card ... Per diem rates for travel within the state of 42 Iowa will be established by Iowa State University. See the Summary of Allowable Expenses in the . Page 2 of 4 43 Resources, below. Meal reimbursements will also be subject to limitations ...

  11. PDF Iowa State University Cardholder Agreement

    All purchase transactions processed against the travel and hospitality (T&H) Card must be made by the individual to whom the card is issued. The cardholder has full liability for any improper charges that result from allowing others to use the card. 2. Cardholders should request a Personal Identification Number (PIN) for their T&H Card when they

  12. Travel card use begins in July; training is available now

    Procurement services director Cory Harms said several issues drove the decision to add a travel/hospitality card: Security. Separating the purchasing categories reduces the chances of travel cards being compromised by hackers. ... Inside Iowa State 2420 Lincoln Way Suite 201 Ames, Iowa 50014-8340. [email protected] 515-294-7958 phone ...

  13. Travel policy change offers per diem rates for meals

    Per diems for out-of-state travel will be based on rates set by federal agencies, such as the General Services Administration (GSA). Per diem rates also set the maximum allowable expense for meals purchased with a travel and hospitality (T&H) card. As of July 1, receipts aren't required for T&H card allowable purchases of $75 or less. Employees ...

  14. Travel Information

    All travel and related expenses must have a business justification and the traveler must exercise reasonable judgment to ensure that travel is conducted in a cost-efficient manner. These guidelines apply for expenses being purchased either personally for reimbursement or on the Iowa State University Travel and Hospitality Card (T&H Card).

  15. Travel and Hospitality Card Orientation

    Travel and Hospitality Card Orientation. Each new T&H card ordered will be sent directly to Procurement Services, to be distributed to the cardholder at or after attendance at cardholder orientation. Cardholders will be provided with specific information needed to activate their corporate card during cardholder orientation.

  16. Travel

    Travelers may also use a university issued Travel and Hospitality (T&H) Card as an alternative method of payment for qualifying travel related purchases. This policy applies to travel paid from all sources of university funding, which includes all programs, grants, gifts, or projects.

  17. Hospitality Management

    The Hospitality Management program mission is to create, share, and apply knowledge to provide hospitality consumers with products, services, and experiences to enhance overall well-being. We accomplish our mission with a personalized, nationally ranked program. Our students learn in a nurturing, safe, and inclusive environment, with caring ...

  18. Pre-Payments

    When possible and appropriate, it is encouraged that you consider paying group expenses prior to travel. Prepayments allow you to limit the amount of cash required in travel status and also the amount you may need to obtain in country. Please allow 10-15 working days for processing pre-payments. Options include: Travel and Hospitality Cards with Study Abroad Features: Select

  19. Travel Responsibilities

    All travel and related expenses must have a business justification and the traveler must exercise reasonable judgment to ensure that travel is conducted in a cost-efficient manner. These guidelines apply for expenses being purchased either personally for reimbursement or on the Iowa State University Travel and Hospitality Card (T&H Card).

  20. PDF IMSE Travel Expense Reimbursement Instructions

    • Employees with T&H Cards can use them for all allowable & appropriate travel and hospitality expenses. T&H Card transactions interface into Workday and must ... • Due to Iowa State University's transition into meal per diems, the expense report process will look different for all travel after August 1 st, 2020. See this FAQ page for

  21. Workday tips, tricks and updates

    Iowa State University LAS News Archive. Menu Toggle Search Toggle. Search. ... If you need a Travel and Hospitality card, contact your PES or cost center manager and they can order one for you. Faculty titles. Recently promoted faculty's new titles are not currently reflected in Workday, but will show as the correct title in mid-August ...

  22. Travel

    If a Travel and Hospitality (T&H) card is used, the difference between the actual charges on the card and the allowed travel expenses would need to be reconciled on the travel expense report. ... Per diem rates for travel within the state of Iowa will be established by Iowa State University. See the Summary of Allowable Expenses in the ...

  23. Sales Tax Information

    Sales Tax Information. Iowa State University, as a state educational institution, is exempt from paying state sales tax or local option sales tax on goods or services purchased in or shipped to the state of Iowa. Payment of state excise tax and hotel/motel taxes are still required. For more information, visit the following: Hotel/Motel Tax.

  24. Tracking 2024 March Madness men's records by conference

    NCAA Hospitality Experiences ... Marriott Bonvoy Marriott Bonvoy Travel Hub; Settings. Settings Feedback; Men's Basketball ... Iowa State 67, (7) Washington State 56 (11) NC State 79, ...

  25. Privately owned vehicle (POV) mileage reimbursement rates

    Per diem rates look-up Allowances for lodging, meal and incidental costs while on official government travel. Mileage reimbursement rates Reimbursement rates for the use of your own vehicle while on official government travel.

  26. Caitlin Clark: TV networks hope she keeps winning, but sportsbooks hope

    Before the tournament started, the sportsbook gave Iowa +600 odds to win, meaning a $100 bet on the team would award the bettor with $600, in addition to getting back the original $100 wager.