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What is a Post-Trip Inspection? Exploring the Basics and Benefits of this Essential Fleet Management Tool

By Happy Sharer

Introduction

Post-trip inspections are an important part of any fleet management program. These inspections ensure that vehicles are in good working order before they leave the depot, during their journey, and after they have completed their route. Post-trip inspections help to identify potential problems with a vehicle before they become more costly issues, as well as ensuring that drivers and other personnel are following all necessary safety protocols.

Exploring the Basics of Post-Trip Inspections

Before diving into the specifics of post-trip inspections, let’s first define what post-trip inspections are and why they are important.

What is a Post-Trip Inspection?

A post-trip inspection is a visual examination of a vehicle after it has been used. During a post-trip inspection, a technician or driver will check the condition of the vehicle, look for any signs of damage or wear, and make sure that all safety features are functioning properly. The purpose of a post-trip inspection is to detect any problems with the vehicle and address them before they become bigger issues.

Why Are Post-Trip Inspections Important?

Post-trip inspections are an essential part of any successful fleet management program. They help to identify any potential safety issues with a vehicle before they become more severe problems. Additionally, these inspections help to ensure that drivers and other personnel are following all necessary safety protocols. Finally, post-trip inspections can help to reduce maintenance costs by identifying potential issues early on.

What Are the Benefits of Post-Trip Inspections?

The benefits of post-trip inspections are numerous. First, they help to improve vehicle safety by detecting any potential issues before they become bigger problems. Second, they can help to reduce maintenance costs by identifying any issues early on. Finally, post-trip inspections can help to increase driver efficiency by ensuring that all safety protocols are being followed.

The Essential Checklist for a Successful Post-Trip Inspection

In order to ensure that a post-trip inspection is conducted properly, there are certain steps that must be taken. Here is an essential checklist for conducting a successful post-trip inspection:

Pre-Inspection Checklist

• Check that all required paperwork is filled out correctly.
• Verify that all safety equipment is in working order.
• Check that all fluids and tires are at the correct levels.
• Inspect the exterior of the vehicle for any damage.

During the Inspection Checklist

• Test all lights and signals.
• Check the brakes and steering for any issues.
• Listen for any unusual sounds coming from the engine.
• Make sure that all safety features are functioning properly.

After the Inspection Checklist

• Fill out any required documentation.
• Make sure that all fluids and tires are at the correct levels.
• Check for any signs of damage or wear.

How to Complete a Proper Post-Trip Inspection

Now that we understand the basics of post-trip inspections and the checklist for a successful post-trip inspection, let’s look at how to actually complete a proper post-trip inspection.

Step-by-Step Guide to Conducting an Effective Post-Trip Inspection

• Start by completing the pre-inspection checklist. Verify that all required paperwork is filled out correctly, check that all safety equipment is in working order, and inspect the exterior of the vehicle for any damage.
• Next, test all lights and signals, check the brakes and steering for any issues, and listen for any unusual sounds coming from the engine.
• Once the inspection is complete, fill out any required documentation, make sure that all fluids and tires are at the correct levels, and check for any signs of damage or wear.
• Finally, test all lights and signals again to ensure that they are functioning properly.

Navigating the Different Types of Post-Trip Inspections

When it comes to post-trip inspections, there are three main types: pre-trip inspections, mid-trip inspections, and post-trip inspections. Let’s take a closer look at each type:

Pre-Trip Inspections

Pre-trip inspections are conducted before a vehicle leaves the depot. During a pre-trip inspection, a technician or driver will check the condition of the vehicle, look for any signs of damage or wear, and make sure that all safety features are functioning properly. The purpose of a pre-trip inspection is to detect any potential problems with the vehicle before it leaves the depot.

Mid-Trip Inspections

Mid-trip inspections are conducted during a vehicle’s journey. During a mid-trip inspection, a technician or driver will check the condition of the vehicle, look for any signs of damage or wear, and make sure that all safety features are functioning properly. The purpose of a mid-trip inspection is to detect any potential problems with the vehicle before they become bigger issues.

Post-Trip Inspections

Post-trip inspections are conducted after a vehicle has completed its journey. During a post-trip inspection, a technician or driver will check the condition of the vehicle, look for any signs of damage or wear, and make sure that all safety features are functioning properly. The purpose of a post-trip inspection is to detect any potential problems with the vehicle before they become more costly issues.

Understanding the Regulations and Requirements of Post-Trip Inspections

In addition to understanding the basics of post-trip inspections and the different types of inspections, it is also important to understand the regulations and requirements for post-trip inspections.

Federal Motor Carrier Safety Administration (FMCSA) Regulations

The Federal Motor Carrier Safety Administration (FMCSA) sets regulations for post-trip inspections. These regulations include requiring drivers to conduct pre-trip and post-trip inspections, as well as documenting any defects found during the inspections. Additionally, the FMCSA requires that all drivers receive training in vehicle inspection and safety procedures.

State Regulations

In addition to the FMCSA regulations, each state may have their own regulations and requirements for post-trip inspections. It is important to familiarize yourself with the regulations in your state so that you can ensure that you are meeting all requirements.

The Benefits of Including Post-Trip Inspections in Your Fleet Management Program

Post-trip inspections can provide numerous benefits to your fleet management program. Here are some of the key benefits of including post-trip inspections in your fleet management program:

Improved Vehicle Safety

Post-trip inspections help to improve vehicle safety by detecting any potential issues before they become bigger problems. By regularly conducting post-trip inspections, you can help to ensure that your vehicles remain safe and reliable.

Reduced Maintenance Costs

Post-trip inspections can help to reduce maintenance costs by identifying any issues early on. By addressing any issues quickly, you can help to avoid more costly repairs down the line.

Enhanced Driver Efficiency

Post-trip inspections also help to increase driver efficiency by ensuring that all safety protocols are being followed. By regularly conducting post-trip inspections, you can help to ensure that your drivers are following all necessary safety protocols.

Post-trip inspections are an essential part of any successful fleet management program. These inspections help to improve vehicle safety, reduce maintenance costs, and enhance driver efficiency. By understanding what post-trip inspections are and why they are important, as well as how to conduct a proper post-trip inspection and the different types of inspections, you can ensure that your fleet management program is as effective and efficient as possible.

It is also important to be aware of the regulations and requirements for post-trip inspections, as well as the benefits of including them in your fleet management program. By implementing post-trip inspections into your fleet management program, you can help to ensure that your vehicles remain safe and reliable, and that your drivers are following all necessary safety protocols.

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Hi, I'm Happy Sharer and I love sharing interesting and useful knowledge with others. I have a passion for learning and enjoy explaining complex concepts in a simple way.

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Do I Have to Do a Post-Trip Inspection? [The Importance of Post-Trip Inspections]

March 10th, 2023

Kelli Bloom

Kelli has been in the trucking industry since 2003. She got her start working in compliance for a trucking carrier that specialized in government freight. She has been the compliance manager with ATS since 2017.

Is there anything worse than waking up to a flat tire on your tractor or trailer? It puts a wrench in your entire plan for the day. By now you should understand a pre-trip is essential, but do you know why a post-trip inspection is also important?

Post-trip inspections are often overlooked. They work hand-in-hand with pre-trips to ensure your tractor and trailer are in good working order every time you get on the road. When you catch something in a post-trip inspection, you have extra time to get it fixed.

Failing to do a pre-trip and post-trip inspection every day you’re out on the road can result in dire consequences or a violation on your driving record. 

Here at ATS, we’re safety driven. We have several safety programs in place to keep our drivers and the motoring public safe. That’s why, in this article, we'll explore the reasons why post-trip inspections are so important and we'll provide some tips for how you can conduct a thorough and effective inspection. 

You'll have a better understanding of why post-trip inspections matter and how they can help keep you and others on the road safe.

Why is a Post-Trip Inspection Important?

This safety check is essential to ensure your truck is safe to drive when you start it up again for your next trip. Your truck and trailer undergo some wear and tear when you drive. Issues that weren’t there when you did your pre-trip may arise.

While a pre-trip helps you ensure your truck is roadworthy and nothing was stolen or damaged overnight, a post-trip helps you identify issues after you drive. This allows you to have them addressed before you drive again.

During a post-trip inspection, you should examine various parts of the vehicle, including the tires, brakes, steering and suspension, lights, mirrors and other safety features.

In addition to safety, post-trip inspections are important for maintenance and repair purposes. By identifying issues early on and reporting them to the appropriate department, you can take care of repairs quickly. 

Call your driver manager or the maintenance team. Don’t let the issue go unfixed for you or another driver to deal with later. Taking care of issues right away, rather than letting them lie, can help reduce the likelihood of more extensive repairs being required down the line. 

Post-trip inspections are also often required by your trucking company, as they’re considered a best practice. You’ll stay in compliance with your company’s rules and regulations by doing a daily post-trip.

Related: How to Prevent Costly Breakdowns

When Should I Do a Post-Trip Inspection?

It’s best practice to do a post-trip inspection once you’re done driving for the day. Really, you should be taking a good look at your truck every time you stop — when you fuel, when you take a break, when you stop at a customer’s site, etc. 

If you notice something is wrong, catching it during a post-trip is ideal. Many drivers would rather not catch anything wrong with their truck at all, sure, but when you catch an issue during your post-trip, you have more time to get it fixed.

If you catch it during a pre-trip, you’re ready to start your day. Now, you have to make an entirely new plan. You might be waiting hours for someone to come and assist you or hours for a shop appointment. It can lead to a domino effect where you then miss a delivery or pickup window. You’ll also probably be using up a lot of your valuable drive-time hours. 

But if you catch it during a post-trip, you can call your company to help you get a shop appointment immediately in the morning. You can grab the part to fix it after you’ve taken your legal 10-hour break (if you’re allowed to fix the truck). 

Related: Can Drivers Do Their Own Truck Repairs?

Or, while you’re on your 10-hour break, you can wait for someone to arrive with the part and tools to fix it for you. You’re utilizing your rest time, rather than the time you’d be using to drive if you catch it during a pre-trip. 

Remember: If you’re helping to fix the truck in any way, you should be tracking your Hours of Service.

Let’s put it this way: If I notice I have a flat tire when I get to work, do you think I’m going to get it fixed during the day? Or do you think I’m going to wait until I have to leave for the night to get someone out to fix it? I’m going to make sure it’s taken care of during the day so I can drive home right away after my shift. 

What to Check During a Post-Trip Inspection 

During a post-trip inspection, be thorough. It may take you around 10 to 15 minutes to do a complete post-trip inspection. Essentially, you want to make sure nothing is leaking, everything is bolted on properly and securely and everything is in good working order.

Here’s a list of the parts and components you should be looking at on each section of the tractor and trailer:

Front of Vehicle

• Lights 
• Potential leaks
• Vehicle levelness 
• Engine 

Engine Compartment

• Fluid levels
• Air and water hoses
• Alternator belt/wires
• Steering linkage/components
• Wheel assembly

Driver Side/Fuel Area

• Door and mirror
• Catwalk/steps
• Drive axles

Rear of Vehicle

Coupling System 

• Air/electrical lines
• Fifth wheel
• Front lights/reflectors
• Landing gear
• Cross members
• Side lights/reflectors
• Tandem slide/release arm
• Trailer axle
• Back of trailer. 
• Safety equipment
• Heater/defroster
• Turn signal indicators 
• Glass (windshield, mirrors, windows)

For a thorough list of what you should look for when examining each of these parts, and to learn how to do a three-step air brake test, visit our pre-trip inspection checklist . 

Extend the Life of Your Truck and Prevent Violations

Post-trip inspections are a crucial component of safe and effective vehicle operation. By taking the time to conduct a thorough inspection after every trip, you can help ensure the safety of everyone on the road and help keep your tractor and trailer in good working order. 

If you notice something, say something. Drivers often let things go when they catch them in their pre- or post-trip inspections. You can get caught for the simplest issues, like having an in-cab light out or a burned-out trailer light. When you get a violation, there are consequences.

Learn more about CSA scores and ISS scores and how they negatively impact you.  

Remember: If you have a breakdown as an ATS driver, call Road Service and then your driver manager. 

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What is a Post-Trip Inspection Checklist?

The post-trip inspection is critical to the safety of both your drivers and everyone else on the road. Whether a vehicle has visible defects or not, the post-trip inspection has historically been a cumbersome process, with drivers having to struggle through confusing paper forms at the end of a long drive. But there’s a better way to handle all the required safety documentation: a clear, concise checklist. 

Let’s dive into the specific parts of the post-trip inspection and how you can use checklists to ensure both safety and ongoing efficiency.

What is a post-trip inspection?

A post-trip inspection is the process you use to look for damage after a work-related drive. The goal of mandatory inspections  is to prevent accidents by catching small problems before they can become dangerous and costly. Drivers are required to submit a post-trip inspection form called the Driver Vehicle Inspection Report (DVIR) if they find any problems with the vehicle at the end of a trip. 

Signatures are a big part of the process. If the driver doesn’t find anything, they sign the report. But if they find a problem, then the driver, their supervisor, the mechanic, and the next driver must also sign. 

From there, it’s about submitting work orders to ensure fixes are in place before the vehicle is allowed back on the road. 

With modern software solutions, your drivers can finally put away the pen-and-paper forms. The inspection module from ManagerPlus© connects your company with fast digital inspection data you can access from anywhere via a mobile device. The software also has an operator companion app, which makes data collection much easier, regardless of how comfortable someone is with new technology. It’s now possible to easily keep all your safety inspection data safe and secure.

You can view the status of each asset and see if something on the vehicle has historically been a problem. If an asset fails an inspection, your operators can immediately start a root cause analysis and create a work order to fix whatever’s gone wrong. Drivers and other operators can access the DVIR or any other necessary forms from any Internet-connected device.

You can dramatically improve your team’s efficiency and gain valuable insights on post-trip inspections. 

Why are post-trip inspections important?

 Post-trip inspections are important for several reasons:

• They provide a level of accountability to the organization. It’s up to the fleet manager to put repairs in motion if anything is defective. But the driver, mechanic, and others also have a responsibility to report anything that went wrong. It’s the proverbial “if you see something, say something” mantra within the context of safe driving. Taking the time to do a post-trip inspection can prevent accidents, bodily harm, and reputational loss.
• They provide a historical record of the vehicle. What’s gone wrong in a vehicle’s past may provide insights into current issues, and you can use a track record to make better decisions and help your organization fine-tune preventive maintenance schedules.
• They limit unnecessary company expenditures and delays. Post-trip inspections serve as the first step toward limiting costs. If, for example, a vehicle blows a gasket and no one schedules corrective action, that initial issue can lead to complete engine failure, which can run to $20,000 or more. Finding and fixing the problem early on prevents significant financial loss and allows you to get vehicles back in operation more quickly.
• The post-trip inspection ensures that audits from outside regulatory authorities are positive. Staying in compliance requires ongoing attention and action to your fleet’s mechanical and even electronic health.

What do you check in a post-trip inspection?

There’s a lot that goes into keeping a vehicle on the road. On your post-trip checklist , be sure to check the: 

• Brake system (pads, shoes, etc.)
• Air compressor and lines
• Tires, wheels, and rims
• Headlights, stop lights, clearance lights
• Oil pressure
• Suspension systems
• Windows and windshield
• Belts and hoses
• Emergency equipment
• Steering system
• Coupling devices

If any of these components become damaged, it could lead to an accident, injury, or worse. Having your checklist and your inspection module at the ready helps to keep potential catastrophes at bay.

What is the 10-hour rule?

In order to prevent accidents caused by driver fatigue, U.S. Department of Transportation has implemented the 10-hour rule, which requires drivers to take 10 consecutive hours off before beginning a shift. Once a driver is back on duty, they cannot exceed 11 hours of consecutive driving time (, which is the 11-hour rule).

The basic premise of the 10-hour rule is that a driver must rest in between shifts. The downtime also encourages efficiency; rested drivers are more alert and drive more safely, helping them when they’re back on the clock.

Set up a call with one of our experts to discuss the specific needs of your organization.

Post-trip inspections are a critical step in ensuring your vehicles are safe to be on the road. They’re also mandatory, and when things fall through the cracks, you can face significant consequences. In the past, drivers had to struggle with confusing paperwork at the end of long driving shifts, creating a perfect opportunity for mistakes. Modern software solutions make it much easier for your drivers and you. They get an easier process, and you get more reliable data that you can leverage into real cost savings.  A post-trip inspection checklist plus powerful, easy-to-use software like ManagerPlus helps ensure the safety of your fleet and for the people who take to the road every day. 

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PGT Trucking’s Guide to Pre- and Post-Trip Inspections

A proper pre- and post-trip inspection is what separates the average truck driver from a true professional! Federal law requires that a driver of a commercial motor vehicle completes an inspection every day on each vehicle operated (truck and/or trailer). More importantly, a thorough truck and trailer inspection helps truck drivers keep their equipment in safe working order, protecting everyone out on the road. Don’t skip your pre-trip! Follow PGT Trucking’s guide to pre- and post-trip inspections.

What is a pre-trip inspection?

A pre-trip inspection is a thorough check of the vehicle to ensure everything is in working order before you take off down the road. Flatbed truck drivers should check their tires, brakes, lights, engine fluid levels, securement (if loaded) and more. By completing a general observation of all equipment before leaving, flatbed truck drivers know their truck and trailer are safely ready for the day ahead.

When should I do a vehicle inspection?

Flatbed truck drivers at PGT are required to complete an inspection on their truck and trailer at the start of their day, at the end of their day, and any time they drop or hook to a different trailer. Walk around inspections and load checks should also be completed at every change of duty status (fueling, 30-minute break, loading, unloading, etc.).

Why should I do post-trip inspection?

A post-trip inspection will help a flatbed truck driver identify any defects that may have occurred since the pre-trip inspection. Any repairs that are needed can be addressed immediately instead of delaying the start of a driver’s next trip. For flatbed truck drivers who drop and hook, a post-trip inspection is common courtesy – don’t leave issues for the next driver to find. It’s not safe!

How long should a pre/post-trip inspection take?

A thorough pre/post-trip inspection should take about 15 minutes to complete. It doesn’t take long, but it will save a flatbed truck driver valuable time in the long run. Don’t be stuck on the side of the road with a blown-out tire. Get any problems quickly addressed during the pre/post-trip inspection.

What is the goal of a pre/post-trip inspection?

The purpose of a pre/post-trip inspection is safety ! When equipment fails over the road, it places the truck driver and other motorists at risk. By examining the vehicle at the start and end of a trip, flatbed truck drivers can catch any defects before they cause a bigger problem over the road.

If I find something wrong during my pre/post-trip inspection, what should I do?

Any defects in the truck or trailer must be noted on the Driver Vehicle Inspection Report (DVIR), and flatbed truck drivers should call the PGT maintenance hotline and their Fleet Manager . Any item considered out-of-service by the Department of Transportation (DOT) must be repaired immediately before the vehicle can move. Any defect that is not considered an out-of-service DOT violation must be repaired before that truck or trailer can be dispatched on another load. Drivers should not operate the vehicle if they feel it is in an unsafe condition or has any out-of-service defects!

What are the most common defects found during a pre/post-trip inspection?

At PGT, the most noted defects during a pre/post-trip inspection are related to the tires, brakes or lights. While all equipment should be reviewed for possible safety concerns, flatbed truck drivers should pay extra attention to these problem areas.

Do I need to wear any personal protective equipment (PPE) while doing a pre/post-trip inspection?

Yes! You should have your safety vest, gloves, appropriate footwear, goggles, and hard hat on while performing safety functions. Other tools for the inspection include a flashlight, tire depth gauge and tire pressure gauge.

Should I do a pre-trip inspection on my personal vehicle?

Yes! While it’s not legally required to do a pre-trip inspection, all non-commercial vehicles should still be routinely checked to confirm they are in good operating condition. It’s a great habit to get into, and for flatbed truck drivers, practice makes perfect. Do a pre-trip on every vehicle, every time!

How to Complete a Truck and Trailer Inspection

Step 1: Front of the Tractor

• Complete a visual inspection. Are all numbers and stickers present and clearly visible? Is there any damage or visible leaks?
• Open the hood and check all fluid levels and belt tension.

Step 2: Cab

• Enter the cab and start the engine. Test the horns, inspect the windshield (is it dirty? – clean it!), check the seatbelt and fire extinguisher.
• Is your ELD tablet securely mounted on the dash? Do you have all required documentation in the cab and readily accessible?

Step 3: Air and Lights

• Turn the engine off. Press and hold the brakes, listening for any air leaks or drop in pressure.
• Start the light check and observe all lights during your truck and trailer walk around.

Step 4: Left Front and Right Front Tractor

• Check the tires, brakes, and hub oil levels and look for exhaust leaks.
• When checking tires, check the air pressure, tread depth, sidewall, rims and lug nuts.
• When checking brakes, look for any extreme wear, cracks, soaked/contaminated oil, broken springs or anything out of adjustment.

Step 5: Front of Trailer and Mid Tractor

• Check the fuel cap.
• Look at the catwalk, headache rack, and bulkhead. Is everything clear of debris? Is all equipment properly secured? Remember, bungee cords have no working load limit and should never be used to secure tarps, chains, binders, lumber or pipe stakes.

Step 6: Right Forward and Rear Drive Wheel Ends

• Check both the inside and outside tires. Inspect the brakes, shocks and air lines.

Step 7: Rear of Tractor

• Check the rear light panel.
• Inspect the mud flaps.
• Confirm the fifth wheel jaws are fully closed.

Step 8: Trailer Right Mid Inspection

• Check the dolly legs, winches and straps.
• Check the lights down the trailer.
• Check your load securement!

Step 9: Trailer Right Forward and Rear Wheel Ends

• Check hub oil and grease levels.
• Look at the inside and outside rims and tires.
• Check the brakes, shocks and air lines.
• Drain trailer air tanks.

Step 10: Rear of Trailer

• Check the lights and mud flaps.
• Confirm the DOT tape is visible.
• Look for any damages to the ICC bumper.

Step 11: Trailer Left Forward and Rear Wheel Ends

Step 12: Trailer Left Mid Inspection

• Confirm the inspection, registration and insurance.

Step 13: Tractor Left Forward and Rear Driver Wheel

Step 14: Tractor Left Mid and Trailer Front

• Check the driver stairs.
• Inspect the bulkhead and headache rack.
• Drain the tractor air tanks.

Note: This list is meant to be a guideline only and is not fully comprehensive. Contact your Safety Manager, Fleet Manager or Training Department if you have any questions or need clarification.  

Safety is Everyone’s Job – All the Time

PGT Trucking is committed to being a safe and reliable carrier , driven by the best flatbed truck drivers in the industry. We want our Proud Professionals to get home safely after every trip, and that starts with thorough trip inspections. PGT understands that details matter, and we provide multiple resources to equip our flatbed truck drivers with the tools they need to do the job well.

Want to join the company that values your safety above all else? Apply to PGT today !

We have Company Flatbed Truck Driver positions available, averaging $84,000 in gross pay a year. Other benefits include medical, dental, and vision insurance, 401(k) retirement plan, company-paid life insurance, vacation time, and paid holidays. Find out what makes PGT Trucking a 2023 Best Fleets to Drive For® Top 20 Company .

Do you want to haul freight at competitive rates while maintaining your independence? PGT is partnering with experienced Owner-Operators and has one of the best Lease Purchase Programs in the industry. Apply now !

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What is a Post-trip Inspection Checklist, and How to Make One?

• Ossian Muscad
• July 14, 2022
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Last Updated on February 29, 2024 by Ossian Muscad

If you’re a truck driver, then you’re well aware of the crucial role that post-trip inspections play in ensuring not only your safety but also the safety of other road users. These inspections are indispensable in identifying potential issues that could pose risks during future journeys. However, the reality is that conducting these inspections can sometimes be a daunting task, especially after a long drive.

Drivers often find themselves wrestling with complicated paperwork and confusing guidelines, which can be both time-consuming and frustrating. Fortunately, there’s a solution that can streamline this process and make life easier for drivers: the post-trip inspection checklist. This blog post will take a closer look at what post-trip inspection checklists are and provide you with some guidance on how to create one for your business, ensuring that your vehicles are always in the best condition for the road ahead.

What is a Post-trip Inspection?

A post-trip inspection is a thorough examination conducted by truck drivers at the end of their driving shift to identify any mechanical issues or safety hazards with their vehicle. This routine inspection is mandated by various transportation authorities to ensure that all commercial vehicles operate safely and efficiently on the road.

The process typically involves checking the vehicle’s brakes, tires, lights, and other critical systems for any signs of wear or damage. By detecting and addressing these potential problems early, drivers can prevent breakdowns, avoid costly repairs, and adhere to regulatory compliance, ultimately contributing to safer road conditions for everyone.

Why are Post-trip Inspections Important?

Post-trip inspections are a critical component of a comprehensive vehicle maintenance strategy, ensuring that trucks are safe and ready for the road after each trip. They not only help identify minor issues before they escalate into major problems but also contribute to the overall safety of the driving environment.

By meticulously following a post-trip inspection checklist, drivers and companies can significantly reduce the risk of accidents and costly repairs, thus maintaining the efficiency and reliability of their fleet. The following are other notable reasons why post-trip inspections are important:

Provides Accountability to the Organization

It’s the fleet manager’s duty to deal with repairs if anything is defective. However, the driver, mechanic, and other team members also have their respective responsibilities to make sure the vehicle is in its best condition. For this reason, a post-trip inspection must be conducted to serve as a level of accountability for the entire organization.

Helps Maintain the Vehicle’s Longevity

A post-trip inspection can help identify small problems before they become big ones. By regularly conducting inspections and making repairs as needed, businesses can extend the lifespan of their vehicles. This will save the business money in the long run, as they won’t have to replace vehicles as often.

Provides Vehicles with a Historical Record

A vehicle’s past can tell you a lot about its current condition. By conducting post-trip inspections and documenting any defects or damage, businesses can create a historical record of their vehicles. This data can be used to make informed decisions about vehicle maintenance and repairs.

Ensures Compliance with Audits from Outside Regulatory Authorities

Staying in compliance with DOT regulations is critical for any trucking business. Part of compliance includes regular vehicle audits from outside regulatory authorities. These audits can be very positive if the business can show that they are regularly conducting post-trip inspections and making repairs as needed.

What is a Post-trip Inspection Checklist?

A post-trip inspection checklist is a structured tool used by truck drivers at the end of a trip to thoroughly examine their vehicle for any signs of damage or wear and tear that may have occurred during the journey. This checklist covers various components of the truck, including brakes, tires, lights, and fluids, to ensure that everything is operating correctly and safely.

The purpose of the checklist is to identify any maintenance needs or safety concerns that need to be addressed before the vehicle is used again. By systematically working through the checklist, drivers can ensure they do not overlook any essential elements of the vehicle’s condition, thereby reducing the risk of breakdowns or accidents on future trips.

What to Include in a Post-trip Inspection Checklist?

Creating a comprehensive post-trip inspection checklist is essential for maintaining the safety and efficiency of your fleet. The checklist should cover all critical aspects of the vehicle to ensure nothing is overlooked and potential issues are promptly addressed. There’s a lot that goes into keeping a vehicle in good condition and ready for the road. That’s why your post-trip inspection should cover the following items:

• Brake system (shoes, pads, etc.)
• Air compressor and lines
• Tires, rims, and wheels
• Headlights, clearance lights, stop lights
• Windows and windshield
• Suspension systems
• Oil pressure
• Belts and hoses
• Coupling devices
• Steering system
• Emergency equipment

Defective or damaged items should be documented in the checklist, along with any notes on repairs or replacements that need to be made. It’s essential to share this information with mechanics and other team members for prompt action. That way, everyone is on the same page, and vehicles are kept in top condition for their next trip.

How to Create a Post-Trip Inspection Checklist

Creating a post-trip inspection checklist is a vital step in ensuring the longevity and safety of your fleet vehicles. This document serves as a guideline for drivers to follow, ensuring that every critical component of the vehicle is checked and accounted for after each trip. By systematically following a well-structured checklist, companies can significantly reduce the risk of accidents and unforeseen repair costs.

• Define the Scope of Inspection: Begin by determining which vehicle components are crucial for safe operation and should, therefore, be included in the checklist. This includes the braking system, tires, lighting, engine, and emergency equipment, among others.
• Consult with Experienced Drivers and Mechanics: Gather insights from those who know the vehicles best. Drivers can provide firsthand experience on common issues they encounter, while mechanics can offer technical advice on what to check for each component.
• Make It User-Friendly: Design the checklist to be easy to use and understand. Use checkboxes for simple yes/no conditions, and provide space for notes where drivers can detail any problems they find.
• Incorporate Regulatory Requirements: Ensure that the checklist meets all relevant safety and regulatory standards set by transportation authorities like the Department of Transportation (DOT). This helps maintain compliance and avoid penalties during audits.
• Implement a Reporting System: Establish a straightforward procedure for drivers to report the findings of their inspections. This could involve submitting the checklist digitally or physically to a designated supervisor or maintenance team.
• Review and Revise Regularly: Regularly review the effectiveness of the checklist and make adjustments as needed. Vehicle needs and regulatory requirements can change, so it’s essential to keep the checklist up to date.
• Train Your Team: Ensure that all drivers are thoroughly trained on how to conduct post-trip inspections using the checklist. They should understand not only how to check each item but also the importance of each check to overall vehicle safety and compliance.

Frequently Asked Questions (FAQs)

Q1: what is the 10-hour rule for drivers.

The 10-hour rule, also known as the hours of service (HOS) regulation, is a federal safety requirement by the Federal Motor Carrier Safety Administration (FMCSA). It mandates that truck drivers must have at least ten consecutive hours off-duty before starting their next shift. By adhering to this rule, drivers can get sufficient rest to avoid fatigue and reduce the risk of accidents on the road.

Q2: What should I do if I find an issue during the post-trip inspection?

If you identify any problems during the post-trip inspection, document the issue in detail on the checklist and report it to your supervisor or the maintenance team. Immediate reporting helps in scheduling repairs or maintenance before the vehicle is used again.

Q3: Who is responsible for conducting post-trip inspections?

The primary responsibility for conducting post-trip inspections falls on the driver of the vehicle. However, it’s also essential for supervisors and maintenance teams to review and act on the findings. Once the post-trip inspection is completed, it’s the responsibility of all team members to ensure that any issues are promptly addressed.

Q4: Can I customize the post-trip inspection checklist for different types of vehicles?

Yes, it’s recommended to customize the checklist based on the specific type of vehicle being inspected. Different vehicles may have unique components that require attention, and a tailored checklist ensures a thorough inspection. So, it’s essential to review and revise the checklist regularly to ensure it meets the needs of different vehicles in your fleet. By customizing the checklist, you can also improve efficiency and save time by focusing on critical components specific to each vehicle type.

Q5: What’s the best way to train drivers to perform post-trip inspections effectively?

Training should include both theoretical and practical components. Start with explaining the importance of each item on the checklist and how to inspect it properly. Then, conduct hands-on training with experienced drivers or mechanics guiding the process. Regular refresher courses can help maintain high standards.

Q6: How should digital post-trip inspection checklists be managed?

Digital checklists can be managed through dedicated fleet management software that allows for real-time reporting and tracking of inspections. Ensure that drivers are trained on how to use the software and that there’s a process in place for reviewing and acting on the digital reports promptly. At the same time, maintaining backups of the checklists is essential in case of technical issues or data loss.

Streamline Post-trip Inspections with DATAMYTE

DATAMYTE is a quality management platform with low-code capabilities. Our Digital Clipboard , in particular, is a low-code workflow automation software that features a workflow, checklist, and smart form builder. This tool lets you create customized post-trip inspection checklists that are easy to use and manage, all while ensuring compliance with regulatory standards.

DATAMYTE also lets you conduct layered process audits, a high-frequency evaluation of critical process steps, focusing on areas with the highest failure risk or non-compliance. Conducting LPA with DATAMYTE lets you effectively identify and correct potential defects before they become major quality issues.

With DATAMYTE , you have an all-in-one solution for improving quality and compliance in your transportation business. Contact us today to learn more about how DATAMYTE can streamline your post-trip inspection process and enhance overall vehicle safety. 

Effectively implementing and managing a post-trip inspection process is essential for maintaining vehicle safety and compliance. By creating a comprehensive checklist, ensuring it meets regulatory requirements, and training your team on its importance and use, you can significantly reduce the risk of accidents and vehicle breakdowns.

Incorporating digital tools can further streamline the process, making it easier to track inspections and address issues promptly. Regular reviews and updates to the inspection process will help your transportation business continue to meet the highest safety standards, safeguarding your drivers and the public on the road.

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Your Post Trip Inspection Checklist: 4 Steps

Whether you’re delivering products directly to customers in your city or transporting larger shipments nationwide, your company's success rests largely on the condition of the vehicles that get your drivers—and the packages they’re carrying—where they need to go. 

The best way to ensure that all the vehicles in your fleet are always in tip-top shape and ready to hit the road? In addition to pre trip inspections , having your drivers perform a thorough post trip inspection at the end of each day will set you up for safe operation. 

But what is a post trip inspection checklist, and what should be on it? Keep reading for the answers to those questions, plus five steps to successfully tackle post trip inspections.

What Items Should a Post Trip Inspection Include?

In part, the items on your checklist depend on the type of fleet you’re managing. For example, a checklist for a fleet of vehicles that pull trailers will likely include special items, like checking trailer latches and coupling mechanisms, that aren’t necessary for fleets of vehicles traveling without trailers. 

That said, many items remain standard across fleet types, while certain checklist items are required by law.

In other words, a post trip inspection checklist that works for your company might not look exactly like a checklist that works for another company. That’s why it’s important to combine items that are required by law with items that make sense for your specific fleet. 

Begin by assessing the needs of your fleet. Are your drivers traveling long distances or making shorter, regional trips? What type of vehicles are they operating? 

Then, follow these four steps to get on the road to a failsafe post trip inspection checklist. 

#1 Know What’s Required By Law 

The Department of Transportation mandates that CMV operators perform post trip inspections at the end of each day, on each vehicle that they operate 1 . 

Fortunately, the Federal Motor Carrier Safety Administration (FMCSA) provides a clear and comprehensive checklist of its own, so the best place to start devising yours is by making sure that you satisfy the legal requirements.

The FMCSA requires that you check the following 2 : 

• Brakes – A post trip inspection checklist that’s compliant with FMCSA regulations includes checks for all of the braking systems on a vehicle. This includes standard service brakes as well as hand brakes or parking brakes. If your vehicles tow trailers, you’ll want to check the connections there as well.
• Lights – The FMCSA requires that the lighting systems on each vehicle are checked following operation, so be sure that your post trip inspection checklist includes instructions for checking headlights, tail lights, turn signals, and any reflectors on the vehicles. 
• Steering – Operators should perform a visual inspection of the vehicle's steering mechanism. That means checking fluid levels and filter conditions as well as components such as bolts, kingpins, and drag links 2 . 
• Tires – Be sure to have your drivers check in on the tires. That could include checking inflation pressures, visually inspecting tires for punctures or debris like nails or glass, and even measuring tread depth 4 .
• Windshield wipers – According to FMCSA regulations, every vehicle in your fleet must feature operable windshield wipers on the front windshield. Wipers should be able to clear away condensation like rain and snow and ensure driver visibility. Your drivers should also check wiper fluid levels and the condition of the defrosting mechanism, which is a requirement for fleets that operate in colder climates 5 .
• Horn – A fully compliant post trip inspection checklist includes checking the vehicle’s horn, which may include checking the horn fuse or ensuring that the horn button works properly 6 . 
• Mirrors – Drivers should check the condition of the vehicle’s exterior rearview mirrors. The FMCSA requires that most vehicles have a mirror on each side of the truck so that the driver can see the “blind spots” located along the sides of the vehicles 7 .
• Emergency equipment – In its list of emergency equipment, the FMCSA includes a fire extinguisher, spare fuses, and warning signals like flares or reflective triangles—so it’s important to verify after each trip that these are present and in working order 8 . But to be thorough, have your drivers check the condition of tools like lug wrenches, flashlights, and tire jacks, a first aid kit and other protective equipment for drivers, and other items like jumper cables, engine oil, and coolant.  
• Coupling devices – If your drivers are pulling trailers, it’s imperative to check that the coupling mechanisms are in good working order at the end of each trip. 

#2 Don’t Overlook the Odometer

It isn’t required by the FMCSA, but you’ll want to have your drivers check and record the odometer reading at the end of each day. Doing so allows you to track important metrics related to your fleet, such as: 

• Unauthorized use 

Keeping tabs on factors like mileage and fueling after each trip ends is even easier when you unlock the power of fuel cards . Powered by Visa and available from AtoB, fuel cards enable your drivers to fuel up and make vehicle-related purchases wherever Visa is accepted. 

But the best part? They enable you to track and control fuel spending, keep costs down, and streamline the process of managing the finances associated with fleet management. 

#3 Have a Standard Post Trip Inspection Form

In addition to requiring a post trip inspection on every fleet vehicle in operation, the FMCSA requires drivers to fill out and sign an inspection form 9 . For that reason alone, you should have a standard form that every driver uses to perform inspections.

But beyond meeting the DOT compliance checklist, having a standard form is a good way to ensure your drivers are individually prepared to conduct proper inspections. This is especially true considering your checklist will likely include items specific to your fleet. 

A satisfactory post trip inspection form should be easy for every driver on your team to: 

#4 Take Advantage of Technology

If the phrase “standard form” conjures images of a truck driver clutching clipboards and marking off boxes using Bic pens, it’s time to update your thinking. Harnessing the power of technology can simplify the post trip inspection process and help guarantee accurate inspections every time.

Fleet fuel cards are one example, as they digitize the way your drivers pay for expenses on the road. But why stop there? 

You may consider solutions such as upgrading to a fleet management system that includes functions for completing a Driver Vehicle Inspection Report (DVIR). Or, you could have your drivers ditch pen and paper in favor of high-tech gadgets for inputting thorough inspection results, like: 

• Smartphones
• Other handheld devices 

Why Is a Post Trip Inspection Important?

It’s difficult to overstate the importance of an adequate post-trip inspection when it comes to guaranteeing that your fleet is always road-ready. 

Trips to the mechanic for regular vehicle maintenance and special repairs are standard operating procedures for most companies operating commercial vehicles. The success of a trip depends on every part—from the brakes to the taillights—to operate as it should. And when they don’t, you don’t hesitate to take the vehicle in for repairs. 

But by implementing a post trip inspection system, you gain up-to-the-minute insight into the condition of your fleet vehicles. In turn, you’re better able to: 

• Keep tabs on the vehicles in your fleet – The old adage that prevention is better than any treatment holds true when it comes to the vehicles that your drivers operate. When every vehicle is checked after every trip, you’re more likely to spot small problems before they become big ones and keep your vehicles in good condition. 
• Keep your drivers safe – A post trip inspection can go a long way toward ensuring that your drivers are safe on the open road by helping to spot mechanical problems. Otherwise, those issues could put safety at risk and interrupt operations. 
• Remain compliant – A post trip inspection of all vehicles is required of most companies by law. As we mentioned earlier, the United States Department of Transportation requires all drivers of commercial motor vehicles (CMVs) to inspect their vehicles at the end of each day 10 . They must also fill out and sign a Driver Vehicle Inspection Report (DVIR), which must be kept on file with the motor carrier for at least three months 11 . 

How to Ensure Proper Post Trip Inspections for Your Fleet

You go the extra mile to ensure that your drivers are well-trained in every aspect of their job, from being properly licensed to knowing how best to handle the materials that your company ships. But it’s important that their training includes instruction on how to perform a post trip inspection.

So, how can you ensure all of your drivers are adequately equipped to assess the condition of the vehicles in your fleet? It may be as simple as implementing procedures for training drivers on post trip inspections along with the other training they receive. This training may occur at the following times:

• During onboarding
• At regular intervals during employment
• On an “as-needed” basis 

In addition, make sure any thorough inspection training includes a comprehensive procedure for managing issues that may arise. Your drivers should know how to act when headlights fail or brakes get squeaky. 

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1 Federal Motor Carrier Safety Administration. The Motor Carrier Safety Planner. https://csa.fmcsa.dot.gov/safetyplanner/MyFiles/SubSections.aspx?ch=22&sec=65&sub=148

2 Federal Motor Carrier Safety Administration. The Motor Carrier Safety Planner. https://csa.fmcsa.dot.gov/safetyplanner/MyFiles/SubSections.aspx?ch=22&sec=65&sub=148  

3 Trucking Info. What to Know About Steering System Maintenance. https://www.truckinginfo.com/10157876/what-to-know-about-steering-system-maintenance  

4 Trucking Info. How to Test Truck Tires in Your Fleet. ​​ https://www.truckinginfo.com/329037/tire-testing-heres-help  

5 GovInfo.gov. Code of Federal Regulations (CFR-2001-title49-vol4-sec393-82). https://www.govinfo.gov/content/pkg/CFR-2001-title49-vol4/pdf/CFR-2001-title49-vol4-sec393-82.pdf

6 Your Mechanic. Symptoms of a Bad or Failing Horn Switch. https://www.yourmechanic.com/article/symptoms-of-a-bad-or-failing-horn-switch_2  

7 GovInfo.gov. Code of Federal Regulations (CFR-2001-title49-vol4-sec393-82). https://www.govinfo.gov/content/pkg/CFR-2001-title49-vol4/pdf/CFR-2001-title49-vol4-sec393-82.pdf  

8 Federal Motor Carrier Safety Administration. Emergency Equipment. https://csa.fmcsa.dot.gov/safetyplanner/MyFiles/SubSections.aspx?ch=22&sec=64&sub=133  

9 Code of Federal Regulations. Driver vehicle inspection reports. https://www.ecfr.gov/current/title-49/subtitle-B/chapter-III/subchapter-B/part-396/section-396.11

10 Federal Motor Carrier Safety Administration. The Motor Carrier Safety Planner. https://csa.fmcsa.dot.gov/safetyplanner/MyFiles/SubSections.aspx?ch=22&sec=65&sub=148  

11 Code of Federal Regulations. Driver vehicle inspection reports. https://www.ecfr.gov/current/title-49/subtitle-B/chapter-III/subchapter-B/part-396/section-396.11  

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A Post-Trip Inspection Checklist For Fleet Managers

A post-trip inspection checklist is a useful tool for keeping your fleet vehicles safe and in good working order. Learn what steps to include on your form.

One of the best ways to keep your fleet vehicles safe and in good working order while they’re on the road is by implementing a post-trip inspection checklist.

Having your drivers take a few minutes at the end of their trip to inspect the vehicle’s major systems can help your fleet preserve the condition of — and prolong the use of — some of its most valuable assets.

In this article, we discuss the most important components to include on your post-trip inspection checklist as well as some optional ones that can make your form even better.

Table Of Contents

Modern post-trip inspection checklists, what to include on a post-trip inspection checklist.

Evolution Of The Post-Trip Inspection Checklist

It’s only been in the past decade or so that the post-trip inspection checklist has evolved into the modern age of computers and mobile devices. Before that, the inspection often required a clipboard, the form in question, and a pen or pencil.

Now, modern post-trip inspection checklists come in digital format, and drivers can access and fill out the form on a smartphone, tablet, laptop, or other mobile device.

In many cases, computerized versions of the form also interface with electronic logging devices and other telematics installed on the vehicle to make the inspection even easier.

Basics Of The Modern Post-Trip Inspection Checklist

Most modern post-trip inspection checklists include the major systems of the vehicle in question.

Checking these systems at the end of a run ensures that the vehicle is safe to pilot and doesn’t have a small problem that could develop into a big problem the next time a driver takes it out.

Not only are these inspections essential for keeping your fleet operationally sound, but they’re also required by law .

As you’ll see in the next section, there are a number of standard checks a driver should perform at the end of a run, but the total number of steps you include on your checklist largely depends on the type of vehicles you operate and the condition and needs of your commercial fleet .

For example, if the driver will be operating a work van or work truck that won’t be pulling a trailer, you should create a vehicle-specific inspection checklist that doesn’t include such items as coupling system and trailer condition.

At the very least, you could make those items conditional on how the vehicle will be used that day.

If, on the other hand, the driver will be operating a semi (a tractor and trailer), you’ll want to create a vehicle-specific inspection checklist that does include an examination of the coupling system and trailer condition.

How thorough you ask your drivers to be depends, in large part, on the demands of your industry and the needs of your business.

It’s also important to keep in mind that many of the items on a post-trip checklist will be examined again the next time you schedule the vehicle for use, so you may not need your drivers to inspect all the systems that they would during a pre-trip inspection .

car mechanic sitting inside the car and writing inspection documents on clipboard

The items included in the list below are the minimum requirements for a post-trip checklist. If you want to be even more thorough, you can include other items on your form as well.

1) Driver ID And Vehicle ID (Optional)

You may choose to include this checklist on the same form as the pre-trip inspection checklist. Many digital forms are set up this way — the pre-trip and post-trip inspections are bundled together in the same file.

In that case, the driver will have already filled in their ID and the vehicle ID (that’s why we marked this section optional).

If your drivers are using a separate form (either paper or digital), they should always fill in their ID and the vehicle ID first so those reading the finished checklist later on know who did the inspection and which vehicle was being inspected.

2) Odometer

Including the odometer reading at the end of the run is important for tracking mileage and fuel costs and for monitoring unauthorized vehicle activity between scheduled use.

Odometer readings from pre- and post-trip inspection checklists also help you create and maintain effective preventative maintenance schedules for your entire fleet.

If the system is functioning properly, applying minimal pressure to the pedal will engage the brakes and activate the brake lights on the rear of the vehicle and on the rear of the trailer (if the vehicle is hooked up to one).

If the brake lights don’t light up, there may be an electrical issue or the trailer system may not be properly attached.

If the brake pedal has too much travel, there may be a hydraulic fluid leak somewhere in the system.

4) Windshield Wipers

Drivers should start the vehicle and verify that the windshield wipers activate when turned on and that they speed up or slow down depending on the settings the driver chooses.

It can also be useful to test the wipers on a wet windshield to see if the blades contact the glass and move the water effectively.

5) Emergency Equipment

This part of the checklist includes an inspection of all vehicle and driver emergency equipment, including:

• Jumper cables
• Reflective triangles
• Extra coolant and engine oil
• Fire extinguisher
• First aid kit
• Personal protective equipment (PPE)

Your vehicles may not include all these items — or they may include more — but each one should be securely stored in its proper place.

Though this system may seem unimportant compared to things like brakes and steering, the vehicle’s horn can warn other drivers and prevent accidents from occurring.

Make sure that your drivers verify that the horn works properly before they leave your property or continue their trip.

At the end of every run, your drivers should check the condition of all the mirrors on the vehicle. Have them look for cracks, chips, or breaks in the reflective surface or damage to the frame that attaches it to the vehicle.

All mirrors should be relatively easy to adjust and should stay in place once they’re set. If mirrors are adjustable from inside the cab of the vehicle, have drivers verify that the mirrors do, indeed, move when the controls are activated.

Make sure that all lights — headlights, hazard lights, taillights, marker lights, etc. — work and are in safe operating order.

Not only is this an easy way to keep your drivers and others on the road safe, but it’s also a legal requirement.

Operating a vehicle without the proper lights can result in fines and other citations that can hinder the operation of your fleet.

Inspect all the tires for excess wear, holes, tears, or protruding objects. This is also a good place on the checklist to check the tire pressure.

Proper tire inflation is an essential component of getting the most out of the tire itself, maintaining the life and safety of the vehicle, and improving fuel management .

An under-inflated tire increases the rolling resistance placed on the engine and forces it to use more fuel to maintain forward momentum. On an improperly inflated tire, you’ll fill up more often — and pay more — because the vehicle uses more fuel to get where it’s going.

Under-inflated tires can also cause excess vibrations that can loosen fasteners and cause wires and hoses to work loose (not to mention being uncomfortable for the drivers).

Checking the tire pressure and maintaining proper inflation is an easy and inexpensive way to prevent a long list of problems from developing in your vehicles.

While drivers are inspecting the tires and checking the air pressure, have them examine the wheels themselves for damage. Visually inspect the rims for rust, dents, bends, and other damage caused by road wear.

If wheels are covered by a hub cap, train drivers to look inside the cover (without removing it, of course) for damage or debris.

It can also be useful to have the driver inspect the interior of the wheels (the sides that face the engine and the vehicle frame), but this may not be feasible due to weather and ground conditions.

At the very least, include an inspection of the interior of the wheels as part of your regular preventative maintenance plan.

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How To Prepare for a Post-Trip Inspection

Before the conclusion of each business day, truck drivers must ensure their vehicles are carefully inspected. You may not realize it, but post-trip inspections are equally as important as pre-trip inspections. The purpose of a post-trip inspection is to increase safety, limit company costs, prevent accidents and prepare drivers for their next destination.

What Is a Post-Trip Inspection?

Also referred to as a Driver Vehicle Inspection Report (DVIR), a post-trip inspection documents vehicle fault conditions known to the driver at the conclusion of each trip. It occurs at least once every 24 hours if a trip extends beyond a day. Post-trip inspection forms are available for drivers at most truck stops or from online vendors.

A post-trip inspection is meant to examine all of the important components of one’s truck. Only the truck driver is required to sign the report if there are no faults found. If a driver discovers defects, then his or her supervisor or company mechanic is also expected to sign the form. Afterward, the driver must get a signature from the next driver who is taking over the vehicle the following shift. This new driver must record that he or she is aware of the condition of the vehicle and prepared for the outcomes.

The post-trip inspection report is stored in the vehicle file and maintained 90 days minimum. Fleet managers should have separate forms for each truck.

Post-Trip Inspection Legalities and Compliance

For passenger vehicles, a post-trip inspection must be provided at the end of each shift. A report per vehicle operating each business day must be completed. Some may view this step as a time-consuming measure, but it is essential to evaluate the status of one’s vehicle.

During the evaluation , one must review the defects of the following items:

• Windshield and wipers
• Headlights, signal lights and tail lights
• Tires, wheels and rims
• Emergency equipment
• Steering system
• Coupling devices

Importance of Post-Trip Inspections

There is more to a post-trip inspection than merely maintaining compliance and evaluating crucial vehicle details. This routine assessment also offers benefits for your next trip.

1. Post-trip inspections give mechanics ample time to repair faulty vehicles.

A pre-trip inspection is meant to prevent drivers from operating damaged vehicles. A post-trip inspection prevents unnecessary delays that could prove costly to one’s company.

2. Post-trip inspections enable drivers to report timely problems.

These daily assessments limit company liability by ensuring the driver is aware of all vehicle issues. This helps company mechanics quickly address any immediate problems.

3. Post-trip inspections prevent potential violations.

Compliance, Safety, and Accountability (CSA) violations can be costly and repeated violations can injure one’s business. Implementing a post-trip inspection process mitigates the potential for vehicle dangers or issues.

4. Post-trip inspections provide a comprehensive review.

Pre- and post-trip inspections provide the opportunity for two independent drivers to review a vehicle's health before its next journey. The chance of both drivers to miss a crucial defect is low, and any potential defects can be addressed before it returns to the road.

How to Prepare for a Post-Trip Inspection

Fleet managers want to make the post-trip inspection process smooth and simple. For effective inspections, follow these preparation tips:

• Create an easy inspection form that allows your drivers to review every aspect of the vehicle with ease.
• Facilitate proper training for all drivers to clearly understand the company’s expectations. Take adequate time to walk them through every step of the process, reviewing the details they would need to pay attention to the most. Offer training courses periodically to educate drivers on new technologies.
• Perform random inspections to prepare your drivers. Ensure that they know what aspects of the vehicles to inspect and how to complete a report.
• Establish clear processes for your fleet when defects do arise.

Electronic DVIR

When considering how to best complete your post-trip inspections, you may want to go digital. Telematic systems such as Azuga are tailored for fleet management, which includes DVIR reporting. These offerings make the inspection and reporting processes easy, save time and create efficiencies. Reports are readily accessible on smartphones and tablets. With real-time alerts, documenting on hand-held devices makes it easier in a remote setting.

Key Takeaways

Post-trip inspections are still essential processes in fleet management. Early preparation for this end-of-day step provides good time management, efficiency in delivering services, a sense of responsibility among drivers and compliance with the regulations required by the Department of Transportation.

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Pre- and Post-Trip Inspection Dos and Don’ts

Minimizing over-the-road breakdowns and preventing out-of-service violations are two of the many benefits of pre- and post-trip inspections. Use this list of dos and don'ts to complete your inspections the right way.

Don't: Think they're optional.

They're the law. Federal Motor Carrier Safety Administration (FMCSA) regulation 392.7 requires pre-trip inspections, while regulation 396.11 mandates post-trip inspections.

Do: Know what to check.

For a pre-trip inspection, check:

• parking brakes
• service brakes
• tires and rims
• steering system
• fluid levels
• belts and hoses
• electrical and air lines
• coupling devices
• air brake warning system
• emergency kit
• lights, reflectors and signals
• all applicable paperwork

Check the same items for post-trip inspections minus the fluid checks — don't touch anything that might be hot!

Don't: Kick-check the tires.

Thump checks don't work, because a tire sounds empty only if it's nearly 100% out of air. Use a calibrated tire gauge instead. Also, make sure all tires have the proper tread depth and that all lug nuts are tight.

Do: Double-check the brakes.

More than 1 out of every 4 vehicle out-of-service violations in the U.S. during the 2023 Commercial Vehicle Safety Alliance's (CVSA's) International Roadcheck were due to brake system violations.

Don't: Do an inspection differently each time.

Instead, develop a routine, and go in the same order with each pre- and post-trip check. Consider starting at the cab, then inside the cab, the front of the vehicle, then around the truck starting at the driver's side.

Do: Take your time.

There's no rush. Budget 10-15 minutes for a proper pre-trip inspection.

Don't: Forget the interior.

A clean cab tells an inspector that the rest of the vehicle is in good shape. A dirty cab says the opposite.

Do: Check your wheels.

It's the best way to make sure your truck doesn't accidentally move when you're doing a pre- or post-trip check. Forgetting to do so could cause a serious injury — or worse.

Do: Keep accurate logs.

Whether you use electronic or paper logs, keep them updated regularly, and make sure all other paperwork (driver's license, inspection, insurance) is current.

Don't: Ignore potential problems.

If you spot something out of the ordinary during your post-trip inspection, report it to dispatch immediately.

Download and share a PDF of this Safety Bulletin with your drivers.

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Complete post-trip inspection checklist for CDL drivers

By The Schneider Guy

Estimated reading time: 5 minutes  

Performing a post-trip inspection is one of the most important daily tasks a professional truck driver does . Post-trips allow drivers to ensure their tractor and trailer are in good , safe condition after completing a trip .   

Keep reading to learn more about post-trip inspections and see what needs to be on your post-trip inspection checklist.   

What is a post-trip inspection?  

A post-trip inspection is a mandatory inspection performed after driving to ensure nothing went wrong with the equipment while operating it. These inspections must be performed on every piece of equipment a driver operates throughout the day.  

A thorough inspection could take anywhere from 30 minutes to one hour and should be logged as on-duty, not driving (line 4).  

Post-trip inspection requirements  

A driver is required to complete a post-trip inspection :  

• Whenever a trailer is dropped.
• At the end of each day.

Post-trip inspections are required by Federal Motor Carrier Safety Association (FMCSA) regulation 396.11 . If any faults or defects are found during the inspection , drivers are required to submit a Driver Vehicle Inspection Report (DVIR) .

Complete p ost-trip inspection checklist  

1. passenger - side engine :  .

• Air filter housing: Secure mounting, cover in place.
• Windshield washer fluid reservoir: No leaks, proper fluid level.
• Turbo charger: No oil or exhaust leaks.
• Engine air duct work: No cuts, clamps secured.
• Alternator: Mounting secured, no broken or loose wire.
• Accessory drive belt: Not cracked or frayed.
• Air conditioner compressor: Mounting secure.

2. Front brakes (covers all five brake components) :  

• Brake drum: No cracks.
• Brake lining: No cracks or damage.
• Inner oil seal (not visible): Check for leaks (look for oil running down brake drum or tire).
• Slack adjuster: Proper angle to the brake chamber, clevis and cotter pin intact.
• Brake air line: No bulges or cuts, fitting tight.
• Brake chamber: Mounting bolts secured, band clamp secured.

3. Front wheel :  

• Tire: ABCs (abrasions, bulges, cuts), pressure = 120 PSI, tread depth = 5/32 mins, 4/32 DOT.
• Wheel: Not cracked or bent.
• Hub oil: Not leaking, at proper level – if sealed unit, can’t check level.
• Oil seal (outer): Not leaking.
• Valve cap: Not missing.
• Lug nuts: None missing, no streaks or shiny areas, none loose.

4. Driver side of engine :  

• Radiator brace: No cracks, no missing bolts.
• Radiator: Not leaking, secure mounting.
• Water pump: No cracks, not loose or leaking.
• Fuel water separator/filter: Not leaking, secure mounting.
• Pitman arm/drag link: Not cracked, castle nut secured with cotter pin.
• Steering gear box: Secure to frame, not leaking.
• Power steering reservoir: Secured mounting, no leaks, proper level.
• Dipstick: Right level, secured after check.
• Steering shaft: Secure, not loose or damaged.
• Fuel pump: No cracks, not loose or damaged.
• Brake master cylinder: Correct fluid level, no leaks.
• Oil filler cap: Secure, no cracks.
• Engine coolant reservoir: No leaks, proper fluid level.

5. Steer axle suspension :  

• U-bolts: No cracks, no loose or missing nuts.
• Leak spring: No cracks, not loose or shifting.
• Tie rod: Secured with castle nuts and cotter pins.
• Shock absorber: Secure mounting, not leaking oil.
• Axle: Not cracked

6. Rear suspension :  

• Spring mount: No cracks, secure mounting.
• Tire: ABCs (abrasions, bulges, cuts), pressure = 110 PSI, tread depth = 3/32 min, 2/32 DOT.
• Air bag (bellows): Fully inflated, secure mounting, not ruptured.

7. Side of cab :  

• Mirrors: Mounting secure, no broken glass.
• Doors: No damage, glass not broken, hinges secured, opens and closes well.
• Lights and turn signals: Working, not cracked.
• Steps: Mounted, secured to skirting.
• Battery box: Mounting secured, cover latched.
• DEF cap: Cap secured.
• Fuel cap/tank: Gasket in place, vent in place, chain secures cap to the tank secure.
• Side skirting: No damage, panels secure.
• Side box: Secured, safety triangles present.
• Side of sleeper berth: No body damage.
• Sleeper berth window: No cracks.

8. Rear of cab :  

• Electrical cord: No bare wire, no corrosion, check plug at end of cord.
• Air line: Not tangled or worn, rubber grommets not worn, fittings tight.
• Cab shock absorber: Secure mounting, not leaking oil.
• Cab air bag (bellows): Not ruptured, securely mounted.

9. Drive shaft/rear frame :  

• Drive shaft: Not cracked.
• Universal joint: Not cracked, not missing bolts, no shiny areas.
• Differential: Not leaking oil.
• Frame: Straight, no non-factory welds.

10. Fifth wheel area :  

• Pivot pin: Keeper pin and cotter key intact.
• Slider lock pins: Fully engaged.
• Release arm: Not bent.
• Slider rail: No broken welds, no missing bolts.
• Slider stop blocks: Welds not broken, not missing bolts.
• 5th wheel platform: Well-greased, tilted down.

11. Front of trailer :  

• Top rail: No cracks or collision damage.
• Clearance lights: Not broken, working properly.
• Registration: Not missing, readable.
• Document box: Not missing or loose.
• Air line /glad hands: No bulges or cuts in air lines, rubber grommets not damaged on glad hands.
• Electric hook up: No broken pins, cover intact.
• PM sticker: Current, legible.
• Height sticker: Legible, legal for route.
• Placard holder: Not broken or missing rivets.
• Tracking device: No cracks or collision damage.

12. Side of trailer :  

• Top rail: Not cracked, no collision damage.
• Clearance light: Not broken, operational.
• Bottom light: Not cracked, no collision damage, no missing bolts.
• Landing gear: Legs straight, no broken welds in bracing, sand pads secured and clean handle in cradle.
• Reflector tape: Clean.
• Placard holder: Not broken, all rivets intact.
• Side panels: No holes or cuts, no missing rivets.

13. Rear of trailer :  

• Latches: Secured, not damaged.
• Placard holders: Not broken, no missing rivets.
• Lights: Not broken or missing, operational.
• Splash guard: Brackets and guard secured.
• License plate: Secure and clean, light working.
• Bumper: Not damaged, no broken welds.
• Door hooks: Not loose, no missing bolts.
• Hinges: Not cracked, no missing bolts on both sides.
• Door seals: No separation, no rubber tubing sticking out.

14. Trailer suspension :  

• Air line: No bulges or cuts, fittings are tight and not rubbing.
• Axle: Not bent or broken.
• Clevis pin/cotter key: Not missing.
• Slack adjuster: Proper angle, clevis pin and cotter pin intact.
• Brake linings: Minimum of ¼ thick, not cracked.
• Brake drum: Not cracked.
• Tire: (ABCs), tread depth = 3/32, air pressure = 110 PSI.
• Spring: Not broken, not shifted.
• Spring mount: No broken welds.
• U bolts: Not loose, not cracked.
• Torque rod: Secure mounting, bushings intact.
• Spring brake chamber: Mounting secure, band clamp secure.

15. Gauges/inside the truck :  

• Tachometer: 1000-1500.
• Water temp : 180-205 degrees.
• Fuel: Matches visual when looking in tank.
• Def level: Maintain a minimum of one light bar.
• Oil pressure: 25-50 PSI.
• Speedometer: 0-60 MPH.
• Air pressure: 90-120 PSI.

Get more great driving tips and guides.

Schneider Guy loves the "Big Orange." He's passionate about the trucking industry and connecting people to rewarding careers within it. He's been the eyes and ears of our company since our founding in 1935, and he's excited to interact with prospective and current Schneider associates through "A Slice of Orange."

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How To Prepare for a Post Trip Inspection

Completing a post trip inspection is as important as the pre-trip inspection and should be the last thing you do for the business day. When completing this end-of-day roadside truck inspection , your goal is to ensure safety, prevent accidents and help your company control its expenses while hauling a load.

Learn more about what’s involved in the 5-step post trip inspection, as well as how and why you should complete each of the steps. 

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What is a post trip inspection .

You may have heard it referred to as a Driver Vehicle Inspection Report. That’s because, during the inspection, you’re looking for vehicle weaknesses or signs that something could be wrong.

Drivers complete the report at least every 24 hours on hauls that require more than a day of service. If you’re stopping at a truck stop for the night, you can likely get a paper version of the form, or you can plan for a trip by downloading the necessary forms online.

During the inspection, you’ll examine all components of your truck. The driver of the truck then signs the report stating if they found any faults or concerns. In the case of finding something concerning the truck, the driver should contact their mechanic or supervisor to discuss options for the condition. 

Then, the mechanic or supervisor will sign off on the form. In addition to completing the post-trip inspection each day, you should complete an inspection before ending your shift and transitioning the truck to another driver. 

Fleet managers should maintain the record for no less than 90 days. But if you’re an owner-operator, you’ll be expected to maintain these records.

How Do Post Trip Inspections Work? 

During these exams, you’ll review a post trip inspection checklist that ensures you examine the crucial aspects of your truck’s mechanics. The post trip inspection should include reviewing the status of the following areas of the truck.

• Coupling devices
• Emergency equipment
• Steering system
• Tires, wheels, and rims
• Turn signal lights 
• Windshield and wipers

5 Steps for How To Prepare for a Post Trip Inspection

Preparing for a post-trip inspection is fairly simple and involves 5 steps. Here’s a look at how to improve your trucking company’s compliance, safety, and cost-control.

Step 1: Create an Inspection Form

When creating your company’s inspection form, think through how to make it as smooth as possible by organizing it in the same order that a driver would pass by the truck’s mechanisms while completing a full walk around the truck’s exterior. 

You want the form to be cohesive, simple, and clear. A checklist format is something that most people recognize and provides a simple checkbox or location for notes about concerning conditions the driver observes.

Step 2: Give Drivers Proper Training

You must include pre and post trip inspection training in your truck driver onboarding process. Because each company handles it a bit differently, you cannot assume that your new drivers know how to complete your inspections. 

Walk each new driver through the process slowly, taking time for questions and showing the driver what to look for as they walk around the vehicle. Do regular workshops and refresher courses for existing drivers to ensure everyone is giving the post-trip inspection the time and attention it deserves.

Step 3: Oversee Inspections

Post-trip inspections will happen inside your facility as the driver prepares to hand over the truck to the next driver. This offers an opportunity for you to observe a driver’s inspection process. 

Plus, you can also get the chance to intervene if you’re seeing anything missing or concerned about how the driver completes the inspection. Coach the driver through those missing processes.

Also, ensure that the driver knows what they are looking for when inspecting the various aspects of the vehicle. Finally, you want to make sure the driver knows how to report an issue or vehicle concern if they were to find one.

Step 4: Create Clear Processes

Even once you have a solid post-trip inspection form, your work isn’t done yet. You need to put processes in place so that drivers know what to do when they encounter a mechanical problem. 

Drivers need a clear understanding of mechanical problems that should make them stop and talk to a mechanic versus one that just needs to be monitored throughout a trip.

You should have clear processes for the following aspects of vehicle inspections.

• Park trucks awaiting maintenance in a separate area from those ready for their next trip. 
• Have clear processes for what a driver should do if the truck they expected to drive for a shipment today is now out of service due to a maintenance issue the previous driver found during the inspection.
• Put notification processes in place to help guide drivers about whether their upcoming truck is ready for its next shipment or if they should be talking to dispatch about a different truck.
• File post-inspection paperwork in a specific location where you can easily reference it and where drivers know to turn it in at the end of each trip.

Step 5: Implement Electronic DVIR

Use an electronic driver vehicle inspection report (DVIR) to make the process simple for your drivers and for your administrative team who has to house and maintain these reports. 

Your software for your digital telematics system likely has an option for a digital vehicle inspection report. And your drivers will already be logging into this app for routes, information, and hour of service compliance. 

Implementing a digital process helps you save time, report issues to the relevant party quickly, build efficiencies, and foster communication to ensure smooth processes.

Importance of Post Trip Inspections

Completing a daily vehicle inspection isn’t just about meeting compliance regulations . It helps ensure that you and other drivers remain safe on the roadways. Here are the top reasons to be fully focused and tuned in during a post inspection. 

Time To Repair Damages

Completing an inspection can help you complete transporting goods without an issue, which means more on-time deliveries for your customers and more repeat business. When you catch damage early, it allows time for your mechanic to fix the issue before it becomes a roadside problem that strands you for several hours, causing delays.

Problems are Noted and Reported

Mechanics can only help drivers when they know there is a problem. Having important details about what a driver sees on the vehicle can help inform the mechanic to decide whether the maintenance needs to be done right away or if it can wait until the truck reaches the next terminal. The inspection keeps everyone informed and ensures open, timely communication among parties.

More Eyes on the Vehicle

Because a driver must complete the inspection before handing over the truck to the next driver and then that driver must complete a pre-trip inspection, it helps put more eyes on the vehicle to ensure no one misses anything. Two drivers checking all crucial truck mechanisms are better than one.

Catching Potential Violations

Completing thorough pre-and post-trip inspections can prevent your business from facing costly violation fees. From there, you’ll also have the cost-benefit of avoiding breakdowns and costly roadside repairs. So, overall, the exercise is an excellent cost-containment practice and ensures driver safety and compliance with all regulations.

Detecting Issues Before They Become Roadside Breakdowns

Driver vehicle inspection reports help ensure safety and efficiency in the trucking process. You’ll be able to prevent most roadside breakdown scenarios and meet all compliance regulations for trucking. Put the five-step process in place to ensure you have clear procedures to follow and documentation methods in case of an audit.

 Pre- and post-trip inspections help detect mechanical issues before they fail and cause an accident or roadside breakdown. They are also required to comply with federal regulations.

A DVIR helps drivers and mechanics collaborate on the safety and drivability of a vehicle. It helps protect all motorists and the truck driver from a mechanical failure that could cause an accident.

A post-trip inspection could include reviewing the following aspects of the vehicle: brakes, coupling devices, emergency equipment, headlights, steering system, tail lights, tires, wheels, and rims, turn signal lights, windshield, and wipers.

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5 Best Practices for Executing Pre- and Post-Trip Inspections

This post is part of a series sponsored by IAT Insurance Group.

When commercial drivers are pulled over for DOT roadside inspections, an under-inflated tire, a malfunctioning brake light or any other number of equipment failures can result in assessed violations, fines and potential out-of-service-related downtime. Each one of these can negatively impact a motor carrier’s DOT compliance record.

It is estimated that out-of-service vehicles can cost fleets an average of $850 to $1,000 per day. In addition, the failure to deliver goods on time can result in customer dissatisfaction and the possible loss of revenue from your customer taking their business elsewhere.

In a more severe scenario, a truck driver is involved in an accident when the brakes malfunction. When the plaintiff’s attorney finds out the driver failed to perform a federally required pre-trip inspection that day, the repercussions grow.

The Federal Carrier Safety Administration (FMCSA) regulates pre- and post-trip inspections to be performed by truck drivers on each trip. [1] , [2] When commercial driver’s license (CDL) operators follow documented policies and procedures in completing these equipment inspections, such as using the U.S. DOT’s pre- and post-trip checklist, [3] these issues can potentially be avoided. Unfortunately, many drivers fail do so.

Out of 59,000 roadside inspections performed during a three-day road safety campaign last year, 14,428 violations were issued for brake systems, tires, defective service brakes, lights and cargo securement. [4]

Checking the boxes to reduce violations

To significantly reduce the odds of violations and to ensure equipment is safe to operate, these best practices can help fleets educate and motivate their drivers to perform their required safety checks daily.

• Perform a twice-daily walk-around . When drivers make a habit of walking around their vehicle twice a day, inspecting components such as tires, lights, brakes and the fifth wheel, any potentially needed repairs can be noted and addressed. This is also the perfect opportunity to fill out the Driver Vehicle Inspection Report (DVIR).3

Consider using a pre-trip inspection app to make the inspections easier for drivers. In lieu of a paper form, using an electronic eDVIR can help streamline the process, encourage participation and reduce inspection time.

• Include pre- and post- trip inspection in your annual training and onboarding. Teach and/or review the step-by-step process to completing a proper equipment inspection to your drivers and emphasize its importance. In addition, instruct them on how to properly document that they’ve completed the inspection.

Emphasize the timeframe needed to perform a pre- or post-trip inspection. Assure drivers that their daily pre-trip inspection should take only 10 minutes or 15 minutes at the most.

• Report your findings. When issues are discovered during the equipment inspection process, take care of the issue right away. Owner-operators should arrange to immediately fix their truck or trailer, and fleet drivers should be trained to inform managers immediately.

Document and maintain files on all equipment that shows when inspections, service and repairs have been completed. In the event of an accident, it is key to ensure these files are available.

• Be aware of common violations . Commonly known as the BLT’s of equipment violations — brakes, lights and tires — fleets should instruct their drivers to be extra diligent in inspecting these areas, as they are the most commonly assessed equipment violations. In addition to inspecting their vehicle, drivers must prepare and sign a written report listing any defect or deficiency that could impact operational safety or lead to a mechanical breakdown of parts and accessories.

The following should be examined during each pre- 1 and post-trip 2 inspection, per the FMCSA:

• Service brakes, including trailer brake connections
• Parking (hand) brake
• Steering mechanism
• Lighting devices and reflectors
• Windshield wipers
• Rear-vision mirrors
• Coupling devices
• Wheels and rims
• Emergency equipment
• Discuss how equipment violations affect the company. Inform your drivers that DOT violations lead to additional inspections, possible loss of customers due to a poor DOT compliance record and increases insurance costs. Good equipment inspections help keep your drivers and the motoring public safe.

ASK A LOSS CONTROL REPRESENTATIVE

Have a question on how to mitigate risk? Email [email protected] for a chance to see your question answered in a future blog.

[1] FMCSA “ 6.3.4 Equipment, Inspection, and Use (392.7-392.9) ,” Accessed March 21, 2023.

[2] Code of Federal Regulations “ 396.11 driver vehicle inspection report(s), ” March 17, 2023.

[3] FMCSA “ Driver’s Vehicle Inspection Report ,” Accessed March 21, 2023.

[4] Josh Fisher “ Bad brakes, false logs were most common 2022 Roadcheck violations,” Sept. 14, 2022.

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Truckers Training

Everything you need to know to become a truck driver

Post-trip Truck Inspection 101

by Geoff Craig, MBA

Trucks and heavy vehicles can be a source of danger for roads and a hassle for drivers if not maintained. Regular truck inspections can help to avoid the roots of mechanical breakdowns. At the end of each trip, truck drivers are required to conduct a post-trip inspection of their trucks. This inspection includes an examination of all the important components of a truck. 

Importance of a Post-trip Inspection

The main reason for this activity is to check and inform the maintenance staff of any complications that may have developed during the journey before starting the next one. Post-trip inspection prevents serious accidents and limits unnecessary delays that could prove expensive to the company. Plus, an efficient report helps the next driver to understand the issues of the vehicle correctly. 

Drivers are the best persons to identify and report a fault easily therefore it is their responsibility to ensure their vehicles are properly checked. Experienced drivers who drive the vehicle all day can easily sense that something is not right. And few of them are even able to suggest the issues rightly on what might be wrong based on how the trucks feel to them. However, not everyone is an expert.

The easy way to conduct post-trip inspections for your vehicles is to have a company-wide checklist so that every driver can ensure to check all safety aspects of the vehicle before they hit the road. 

Here’s a list of few key practices that drivers should follow to do a proper post-trip inspection:  

Making a Report

The inspection report is a document mandatory to maintain for all heavy vehicles. Drivers should keep this report and update their logs regularly. Companies should provide a simple inspection form to truck drivers, so it is easier for them to review the vehicle without any complications. To make the job more precise, proper training for the drivers should be facilitated. Training can help the drivers to familiarize themselves with all the mechanical parts of the vehicle they are driving and stay abreast with the new technologies. This way they will be able to pay more attention to the details. Furthermore, they will be able to efficiently review every aspect of the process and complete the report effortlessly.

Braking System

The truck’s braking system is one of the most hard-working parts of a vehicle therefore they are also vulnerable to the most damage. Brakes should be checked from both inside and out of the truck and adjusted properly. Their chamber airlines should be properly secured. Most importantly, their airlines should be checked thoroughly for any kind of leakage to prevent serious accidents. These precautions help to avoid slippage and other major road crashes. 

Truck Lights

Truck headlights, taillights, and signal lights all should be properly working. Drivers should check for cracks as dirt and moisture can enter inside and corrode the bulb leading to a lighting failure. Truck reflectors should not be defective as they improve the visibility of the truck. Reflective strips should be clean free of damage along with the cab and trailer. They are important to prevent any road accidents, especially at nighttime. Additionally, LED lights on the truck should be checked frequently. They have circuit boards that can overheat due to any damage which can lead to severe mishaps. 

Windshield Wipers

Trucks usually travel on long routes with unpredictable weather conditions. Drivers should keep the windshield washer solvent reservoir full all the time so that they can clear the view while driving. This is crucial during the winter months when the windshield is more exposed to dew and snow. They should inspect the wiper blades frequently and replace them at least twice a year for best results. Worn-out wipers can damage the windshield and scratch the glass. Drivers should examine the wiper linkages, transmission, and motor. They should often test and troubleshoot the wiper system prior to starting a new journey.

Emergency Equipment

Truck drivers travel through remote areas where they might not get any help if the vehicle breaks down. Therefore, it is important to always carry an emergency kit with them. The kit must include spare fuses, warning hazard triangles, and a fire extinguisher. These tools should be up to date and intact. The fuses should be checked and working. The old fuses should be discarded. Used hazard triangles should be cleaned and have damage-free reflective strips. Lastly, fire extinguishers can lose pressure over time, therefore, drivers should make sure that the safety pin is not damaged and is firmly secured.

Tire Condition

Tires of heavy vehicles can wear out quickly. It is important that drivers must check the tires for any harm. In case the tires are producing unusual noises, they should look out for any scratches and dents. Many problems can arise from not checking the tires properly. One of the main problems includes loose wheel fasteners. They should be screwed tightly. Rust around the nuts can result in the widening of the bolt hole, therefore, the rims and holes should be thoroughly inspected.

Steering System

Trucks drive at high speed on highways and a slight error in steering direction can cause serious accidents. Thus, drivers must look out for bent or broken steering shafts. They should be properly mounted all the time. The steering gearbox should not be cracked or broken. Any visible leak must be prevented and repaired immediately. The entire steering system should be checked carefully every year for leaks or looseness.

Coupling Devices

Drivers should check the electrical and airlines to make sure they are properly attached at both ends. There should be no abrasions or cuts. The electrical line should have no exposed wires. Gladhands and seals should be in good condition. There should be no cracks, dry rotting, or air leaks. Moreover, drivers should make sure that there are no gaps or cracks on the skid plate of the fifth wheel and the apron of the trailer. The fifth wheel is to be properly greased. The nuts and bolts should perfectly fit. The fifth wheel must be securely attached to the trailer. And the locking pin should be fixed in its place.

Watch Your Drivers

As part of the process, periodically take the time to watch your drivers as they go through inspections. Ensure that they know the things to look for, how to make a report, and that they take a systematic approach when examining the truck. This is to ensure that they are familiar with everything and do not miss any important details or potential problems. 

Additionally, if they spot potential problems with an inspection, they should be quick to point them out. These drivers have been in the vehicle all day. Therefore, they should be keen on catching problems and know when a repair is necessary.

Ensuring the safety of everyone on roads is a big concern for trucking companies and drivers. Identifying problems with inspections and remedying them can help these trucking companies and drivers to avoid road violations which then leads to heavy fines and lawsuits. Apart from this, post-trip inspections also help in keeping the truck working well and decrease the frequency of out-of-service repairs. Lastly, frequent checks and early repairs can also save the cost of repair after the total failure of any part. 

Geoff Craig, MBA

Geoff is a freelance writer at TruckersTraining.com with 20+ years of experience driving trucks and buses, dispatching, supervising, and training commercial driving teams. His expertise is writing topics on the transportation and trucking industry, and information technology trends.

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Do Your Pre- and Post- Trip Inspections the Right Way

Pre- and post-trip inspections can help lower the number of CSA violations a fleet receives and improve a fleet’s maintenance and safety. But current FMCSA rules state that drivers are not required to submit them when no defects are found. Does that mean drivers are not doing them correctly?

That question leaves a lot up in the air for interpretation while hoping drivers, currently, with sky-rocking attrition rates, are meeting FMCSA requirements for their inspections. This can, unfortunately, be a game of chance.

Not only should drivers be required to document all pre- and post- trip inspections but so should making the process electronic and verifiable for increased accountability. If your fleet is still using paper inspection forms, you could be missing opportunities to identify maintenance issues as well as capture valuable data from more structured reporting.

Paper-based reporting, even when done with the utmost diligence is subject to errors and mishandling by anyone who touches the paperwork and inputs the data. This can occur with just one inspection by one driver. If you take into account that a driver will be doing inspections on at least one vehicle, a trailer and possibly another piece of equipment they operate each day, that adds up to a lot of paperwork. Now imagine that across your entire fleet.

Embracing electronic forms makes pre- and post-trip inspections easier to complete and ensures more accurate reporting and timely follow up, especially when you think of it across your fleet. Still not convinced? You think your drivers will resist the change? Change can have its hiccups but, with the right device that has the list of areas your drivers need to inspect prepopulated they will soon find the value of checking off each box with ease during an inspection.

The value of electronic pre- and post-trip inspections goes beyond avoiding CSA maintenance violations by enabling drivers to identify and address maintenance issues before they become larger issues. This process can increase your vehicle uptime and become a financial incentive for both the fleet owner and drivers.

For example, weight stations are the primary mechanism in place for policing trucks on our roads and making sure they’re in compliance with a host of federal and state standards. The way a truck will mostly likely get identified and pulled over for inspection is for obvious violations and defects that could have been addressed through proper pre- and post- trip inspections. Additionally, that time spent being inspected and with the inspector going over what defects need to be addressed is time away from the job of driving– Let alone if they place the driver out of service the time can add up to a lot of lost revenue for both the fleet and driver.

Doing a proper inspection is the first step towards better fleet efficiency. Streamlining the process by electronically imputing that data is the second. Making sure your inspection is verified should be the third. With these three steps, you can keep your fleet up and running with confidence.

This article was originally posted on Fleet Owner

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Post-trip Inspections

A better way to handle post-trip inspections

Post-trip inspections are one of the most important types of fleet vehicle inspections. After your vehicles have been active on the road, it is crucial to diagnose any maintenance issues that need immediate attention.

Electronic Post-trip Inspections App

If your drivers are performing daily post-trip inspections using a paper-based inspection form, you may be limiting visibility into your fleet. Fleetio’s mobile vehicle inspections app allows drivers to complete any type of inspection in just minutes using a mobile device.

With Fleetio Inspections, you can:

• Customize post-trip inspections, other inspections or get started with a template
• Select specific vehicles for inspection, schedule frequency and alert drivers when inspections are due
• Add photos, comments or documents to an inspection making it easy for drivers to report defects
• Create workflows to instantly report vehicle issues to the right people, accelerating issue resolution

Explore Fleetio Inspections

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PacLease Blog

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Safety & Maintenance | Technology | Around the Industry

August 18, 2023

The Importance of Pre- and Post-Trip Inspections

By Ben Mueller, PACCAR Leasing Company (PacLease)

Truck drivers face numerous challenges on the road. The unforgiving schedules, the physical demands of the job, and the rigors of the road, place enormous pressure on the drivers as they work to deliver product timely and often. When it’s time to hit the road or time to head home, it can be easy to skip or rush the pre-and post-trip inspections. However, for good reason, these inspections are required by law. Not only are they legally required for safety reasons, but these inspections can also save you money by reducing repair costs and minimizing downtime. It is important to understand the big picture of how everything fits together and why these inspections are so important.

The Federal Motor Carrier Safety Administration (FMCSA) requires every truck driver to perform a pre-trip and post-trip inspection on every trip. The pre-and post-trip inspection not only ensures that everything on your truck is functioning properly but also helps catch any maintenance issues before they become a costly repair. A minor problem observed during an inspection will likely cost less to fix now than later, saving you time and money in the long run. Don’t get in the habit of skipping inspections just because you’ve never had anything go wrong. It’s important to understand that every time you drive on the road without conducting an inspection, there is a chance you’re putting yourself or someone else in danger.

It's in everyone’s best interest to make sure a trucks basic components are working correctly. When an operator gets behind the wheel, they’re taking responsibility for the state of their truck. In case of an accident, regardless of fault, the Driver Vehicle Information Record (DVIR) completed during pre-and post-trip inspections, can be used as part of any related litigation. Consistent completion of DVIR’s, serves as a sort of due diligence, serving as evidence of a consistent commitment to safety and compliance with the law.

To help perform inspections with ease, many telematics companies have released mobile applications that assist drivers with completing DOT compliant DVIR’s. Such applications can be a beneficial solution for any fleet company as they provide visibility to fleet managers and store completed DVIR’s electronically.

Consistent pre-and post-trip inspections are directly linked to improved CSA (Compliance, Safety, Accountability) scores. Being delinquent with pre-and post-trip inspections negatively impacts CSA scores which can affect a fleets commercial automobile insurance cost. Failure to perform trip inspections can result in loss of certifications, licenses, money, and in severe cases employment and business loss.

Clearly, there are significant benefits to conducting thorough pre-and post-trip inspections. Not only do you ensure safety and legal compliance, but you also ensure that your vehicle is in good shape during your trip. Ultimately, this serves yourself and your business well by mitigating risk, ensuring safety and legal compliance, and saving costs in the long run.

Visit the  PacLease blog  for more great blogs.

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