trip incentives reviews

Trips Incentives

Review highlights.

“ here is a tip ... .. On the form you can only pick two dates to start your vacation but I sent a letter telling them ALL of my dates. ” in 2 reviews

“ I took a trip to Las Vegas using Trips Incentives and I had a great time. ” in 2 reviews

“ I purchased an offer to take my family to Orlando a few months ago through Trips Incentives for 3 days and 2 nights for $79. ” in 5 reviews

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160 SW 12th Ave

Deerfield Beach, FL 33442

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All I can say is scam stay away, you are playing with fire and will get burned. Extra fees and hidden tricks unable to reach a person or verify the owner is a way to make money over other people's greed.

I would give it a zero. But that's not possible. They will promise you anything and then ask for more money. They want payment in cash so your credit card can't help you get your money back. Their bbb rating is d-. I don't think you can get any lower than that. When it's too good to be true. That's a scam.

Scam. You are offered a free 7 day cruise and a 250pp Amex card. We listened to a presentation to purchase membership in a vacation club. The opening g price was 14,995! .it went down to 8k. After much chatter a out using our credit card, the salesman got it that this wasn't happening. When there was no free cruise..$98 pp activation fed. The lady we were turned over to just shrugged and mentioned nothing in life is free. I mention here..if it's too good to be true ,it is. The $500 Amex card is tied to another travel club and my questions to them lead me to believe the same

I agree with most of the other reviews. Scam. I mailed in my 3 selections with a $58 deposit and they mailed back that they were not available and to try again. I called to ask what is available so I can request something I might actually get. They can't do that over the phone. There's no way to do any of this in the modern world on the internet. There's a deadline to book your travel so I think they're using snail mail to delay the process enough that you never get anything. I requested a refund of my deposit - wish me luck!

Not . ..Repeatedly tried different dates and locations and then had to call after no response. Was told they sent me an e mail days before although never received . Did not get lost in spam mail. Last attempt was given three locations in same state. None were places requested . Each location required between two forty nine and 999.00 extra to use. Months of playing email request and wait. Will request money back .

Showed up to the presentation. Had to wait for some time. While waiting we watched them kick out other couples for supposedly not being on time. We were In waiting area for 30 minutes, the 2 minutes they were behind us was surely no problem. And they were very rude about the way they told them to leave. Next they give you questions to fill out. How much money do you spend on vacations and how much money do you make a year. I didn't answer them, it's none of their buisness what we make. They rudley came back and told us to mark them or we didn't need to be there. So I marked 60,000 a year ( this is not enough income for them to show you a presentation) us and one other couple were gave our "free gifts" and told to leave. The free gifts were a hotel discount card and a free cruise that you have to pay to activate so you can use. We drove an hour total both ways to be able to go to their stupid presentation and then got booted becasue I wouldn't let them know how much we make and sixty grand isn't enough for them to show you a presentation. They said unfortunately we don't have room back there for you now. They took 8 people back and into the holiday Inn meeting rooms that hold 100 plus. My advice don't waste your time this company is a joke.

Total Scam! I sent in the initial $56 and our trip request within the 90 day window and they said that we needed to send an additional $20 for our kids for 2 nights so we did. Both checks were cashed then we get correspondence stating that our trip was declined because of no availability but they cashed both our checks!! I called several times and got no actual person and had to leave messages with no call backs for over 2 weeks now! I will be contacting the better business bureau next to report their fraudulence. I hope you read these post before you send them any money!!! Andre and Erika Cooks

I would leave a no stars if I could. Not only did they deny my trip request but they still took my refundable deposit! Then they don't even pick up their phones! These people are thieves!

After attending a sales pitch with Diamond Resorts and not buying, we were given an eight day vacation at several places around the world as a "thank you." That 8 day vacation was managed through TRIPS. We intended to use it in Hawaii but the "free" part is only in the continental US. For Hawaii it would have been about $200/night. Which is still not bad for Hawaii, but not free as we planned. Since we waited until the last three months of our one year time period, and that included a lot of holidays, we were not able to find a week that would work. The TRIPS people did try to work with me. They responded to emails within two days. I was able to speak to them on the phone at least three times as we tried to find something that would work. Probably if I had not waited until the end of the expiration period it would have worked out. I have no complaints with their customer service or how anything was handled. I am giving them a four star instead of five only because we did not get to actually take the trip so I cannot comment on how the hotel would have been. Once it became obvious we would not be able to make a different location work, they refunded my money within ten days. I really did not have any issues at all. here is a tip ..... On the form you can only pick two dates to start your vacation but I sent a letter telling them ALL of my dates. The original dates they offered me to Hawaii were not the two dates on my form but instead two of the dates that I put in the letter. So try letting them know all of your options for the best flexibility.

This company is a fraud group. I mailed the certificate as instructed but they never gave up a reply. When I called them, they only said something wrong with my mailed letter, and the certificate was rejected. They never corrected the issue, and not even gave a reasonable solution. Stay away from them.

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• Travel Tips

How To Plan An Incentive Trip

Published: December 4, 2023

Modified: December 28, 2023

by Mabel Edmonds

• Plan Your Trip
• Sustainability

Introduction

Planning an incentive trip can be an exciting and rewarding experience. Whether you are a business owner looking to motivate your employees or a team leader organizing a reward program, incentive trips are a powerful tool to boost morale, increase productivity, and foster team spirit.

An incentive trip is a curated travel experience offered to individuals or teams as a reward for achieving specific goals or targets. It serves as a tangible recognition of hard work and dedication, providing participants with a well-deserved break from their regular routine.

Not only do incentive trips offer a chance to explore new destinations and cultures, but they also provide an opportunity for team members to bond and strengthen their relationships. They allow colleagues to connect on a personal level, outside the confines of the workplace, fostering camaraderie and a sense of unity.

In this article, we will guide you through the process of planning an incentive trip. From setting goals and objectives to choosing the right destination, and from budgeting and cost analysis to creating an exciting itinerary, we will cover all the essential steps to ensure a successful and memorable trip.

So, whether you are planning a trip for a small team or a large group, get ready to embark on an exhilarating journey of planning and organizing an incentive trip that will leave a lasting impact on your team members.

Benefits of Incentive Trips

Incentive trips offer a wide range of benefits for both individuals and organizations. Recognizing and rewarding employees’ achievements through travel experiences can have a profound impact on motivation, engagement, and overall performance. Here are some key benefits of incentive trips:

• Motivation: Incentive trips serve as a powerful motivator for employees to work harder and achieve their goals. The promise of an exciting travel experience provides a tangible reward that can drive individuals to push themselves to new heights.
• Increased Productivity: When employees have a clear incentive and goal to strive for, they are more likely to be productive and focused. Incentive trips create a sense of urgency and purpose, leading to improved performance and results.
• Team Building: Incentive trips provide an ideal opportunity for team members to bond and build stronger relationships. Away from the office environment, employees can connect on a personal level, fostering a sense of camaraderie and teamwork that can translate into improved collaboration and communication back at work.
• Reward and Recognition: Offering an incentive trip is a tangible way to recognize and reward employees for their hard work and achievements. It sends a clear message that their efforts are valued and appreciated, boosting morale and job satisfaction.
• Employee Retention: In today’s competitive job market, retaining top talent is crucial for the success of any organization. Incentive trips can serve as a retention tool, providing an added incentive for employees to stay with the company and continue delivering exceptional results.
• Networking and Learning Opportunities: Incentive trips often include networking events and educational activities, allowing employees to expand their professional network and acquire new skills. These experiences not only benefit individuals in their current roles but also contribute to their long-term career development.

Overall, incentive trips have a positive impact on employee satisfaction, engagement, and loyalty, leading to a more motivated and productive workforce. By investing in these experiences, organizations can reap the long-term benefits of a highly engaged and high-performing team.

Setting Goals and Objectives

Before embarking on the planning process for an incentive trip, it is essential to define clear goals and objectives. Setting specific and measurable targets will help guide the decision-making process and ensure that the trip aligns with the desired outcomes. Here are some steps to consider when setting goals and objectives for your incentive trip:

• Identify the Purpose: Determine why you want to organize an incentive trip. Is it to reward top performers, promote teamwork, or motivate employees to achieve specific targets? Understanding the purpose will help you shape the trip to meet your desired outcomes.
• Define Performance Metrics: Establish measurable metrics that will determine who qualifies for the incentive trip. Whether it’s sales targets, project completion rates, or customer satisfaction scores, having clear performance indicators will ensure fairness and transparency.
• Set Achievable Targets: Ensure that the goals you set are realistic and attainable. Setting overly ambitious targets may demotivate employees if they feel they are unattainable. Strike a balance by challenging your team without setting them up for failure.
• Create a Deadline: Set a timeframe for achieving the targets. Having a deadline creates a sense of urgency and focus, motivating employees to work towards the incentive trip goal within a specified time frame.
• Align with Organizational Values and Objectives: Ensure that the goals and objectives of the incentive trip align with the broader goals and values of the organization. This will help reinforce the company’s mission and purpose while creating a cohesive and meaningful experience for the participants.
• Create a Rewards Structure: Determine how participants will be rewarded based on their performance. Will there be different tiers of rewards based on achievement levels? Designing a clear and fair rewards structure will provide transparency and motivate participants to strive for higher performance.

By setting clear goals and objectives for your incentive trip, you provide a purposeful direction for the planning process. It ensures that every aspect of the trip is aligned with the desired outcomes and maximizes the return on investment. Remember to communicate the goals and objectives to your team, emphasizing the importance of their contributions in achieving them.

Choosing the Right Destination

One of the most critical decisions when planning an incentive trip is selecting the right destination. The destination sets the tone and forms the backdrop for the entire experience, so it’s important to choose a location that aligns with your goals and resonates with your participants. Here are some factors to consider when choosing the right destination for your incentive trip:

• Demographics and Interests: Take into account the demographics and interests of your participants. Consider their preferences, such as beach destinations, adventure activities, cultural experiences, or urban exploration. A well-suited destination will enhance engagement and excitement.
• Accessibility: Ensure that the chosen destination is easily accessible for your participants. Consider the availability of direct flights, transportation options within the destination, and visa requirements if applicable. Easy accessibility reduces travel stress and maximizes the time spent enjoying the trip.
• Season and Weather: Consider the season and weather conditions of the destination during the planned travel dates. Ensure that the climate aligns with the desired activities and experiences. Avoid destinations prone to extreme weather conditions or off-season periods with limited attractions and services.
• Budget: Take into account the budget allocated for the incentive trip. Some destinations may be more costly than others, considering accommodation, transportation, activities, and dining options. Strive for a balance between the desired destination and the available budget.
• Unique Experiences: Look for destinations that offer unique and memorable experiences that participants may not encounter in their daily lives. Whether it’s exploring natural wonders, indulging in local cuisine, participating in cultural activities, or engaging in adventure sports, these experiences will differentiate your incentive trip and create lasting memories.
• Infrastructure and Safety: Ensure that the chosen destination has sufficient infrastructure to accommodate your group and provide a safe and comfortable experience. Consider factors such as the availability of suitable accommodation, reliable transportation, and a stable political and social environment.

Research destinations that meet the criteria above and consult with a travel agency or destination management company for their expertise. They can provide insights based on their local knowledge and experience in organizing incentive trips. Additionally, gather feedback from your participants to gauge their preferences and considerations.

By carefully choosing the right destination for your incentive trip, you create an environment that enhances the overall experience and increases participant engagement and satisfaction.

Budgeting and Cost Analysis

When planning an incentive trip, it is essential to establish a realistic budget and conduct a thorough cost analysis to ensure that the trip remains within financial constraints. Proper budgeting and cost analysis will allow you to allocate resources efficiently and maximize the value of the trip. Here are some steps to consider when it comes to budgeting and cost analysis for your incentive trip:

• Define the Budget: Determine the overall budget available for the incentive trip. Consider factors such as transportation, accommodation, meals, activities, and any additional expenses such as event space rental and equipment.
• Break Down Expenses: Divide the budget into specific expense categories to understand how the funds will be allocated. This breakdown will help prioritize and make informed decisions throughout the planning process.
• Research Costs: Conduct thorough research on the costs associated with the chosen destination and activities. Collect quotes from various suppliers, including hotels, transportation providers, and tour operators. This will give you an accurate estimate of the expenses involved in each aspect of the trip.
• Consider Seasonal Variations: Keep in mind that costs can vary depending on the time of year and demand fluctuations in the travel industry. Consider planning the trip during the destination’s shoulder season when prices are generally lower, while still ensuring favorable weather conditions and availability of activities.
• Factor in Hidden Costs: Be mindful of additional expenses that may arise during the trip, such as gratuities, taxes, and service fees. These costs can add up and significantly impact the overall budget. Account for these hidden costs to avoid any surprises.
• Explore Sponsorship Opportunities: Look for potential sponsorship opportunities from relevant suppliers or local businesses. They may be interested in promoting their products or services to your group and can provide discounts or additional amenities, helping to reduce overall costs.
• Consider ROI: Evaluate the return on investment (ROI) of the incentive trip. Analyze how the trip’s goals and objectives align with the costs involved. Assess the potential impact on employee performance, motivation, and overall organizational success.

Regularly monitor and update your budget throughout the planning process to ensure that you stay on track. Prioritize the essential aspects of the trip to allocate funds effectively and make necessary adjustments as needed. Remember to aim for a balance between delivering a memorable experience and managing costs efficiently.

By carefully budgeting and conducting a thorough cost analysis, you can ensure that your incentive trip remains financially viable while delivering a rewarding experience for your participants.

Selecting Dates and Duration

Choosing the right dates and determining the optimal duration for your incentive trip is crucial to ensure maximum participation and a successful experience for all involved. Factors such as seasonality, availability, and the preferences of your participants should be taken into account. Here are some important considerations when selecting dates and duration for your incentive trip:

• Consider Peak Seasons and Holidays: Be aware of peak travel seasons and major holidays in both your home country and the destination you are considering. These periods often come with higher prices, increased crowds, and limited availability. Avoiding these peak times can help you secure better rates and ensure a more enjoyable experience for your participants.
• Consult with Key Stakeholders: Engage with key stakeholders such as department managers, team leaders, and participants themselves to identify any scheduling conflicts or preferences. By involving everyone in the decision-making process, you can ensure higher attendance and better engagement throughout the trip.
• Consider Workload and Work Constraints: Evaluate the workload and commitments of your team members when selecting dates. Avoid times of intense project deadlines or major company events that may hinder participants’ availability or impact their performance upon their return.
• Check Travel Restrictions and Visa Requirements: Research any potential travel restrictions and visa requirements for your chosen destination. Some countries may have specific entry or quarantine rules that could affect the ease of travel. Ensuring that participants can meet these requirements will help prevent any disruptions to the trip.
• Assess the Ideal Duration: Consider the ideal duration of the trip based on the destination and the activities you have planned. A trip that is too short may feel rushed and limit participants’ ability to fully enjoy the experience. On the other hand, a trip that is too long may become tedious and impact productivity upon their return.
• Allow for Buffer Time: Incorporate buffer time into your itinerary to account for unexpected delays or emergencies. This will provide flexibility and ensure that participants have enough time to relax and enjoy the trip without feeling rushed or stressed.

Once you have considered these factors, narrow down your options and arrive at a consensus with key stakeholders. Communicate the selected dates and duration well in advance to allow participants to plan their schedules accordingly. It is also a good idea to provide some flexibility in case individual participants need to adjust their travel arrangements due to personal circumstances.

By carefully selecting dates and duration for your incentive trip, you can maximize attendance, ensure optimal participation, and create a memorable experience for your team.

Creating an Exciting Itinerary

An exciting itinerary is the heart and soul of any incentive trip. It sets the tone for the entire experience, creating anticipation and excitement among participants. A well-crafted itinerary ensures a balanced mix of activities, cultural experiences, and relaxation time. Here are some tips for creating an exciting itinerary for your incentive trip:

• Consider the Destination: Tailor your itinerary to highlight the unique attractions and experiences of the destination. Incorporate activities that allow participants to immerse themselves in the local culture, explore famous landmarks, or engage in adventure sports that the destination is known for.
• Vary the Activities: Include a diverse range of activities to cater to the different interests and preferences of your participants. Offer a mix of adventurous outings, team-building exercises, leisurely excursions, and opportunities for relaxation. This will ensure that there is something for everyone to enjoy.
• Balance Structured Time and Free Time: Strike a balance between structured activities and free time for participants to explore and unwind at their own pace. While organized activities are essential for creating a cohesive itinerary, allowing participants some flexibility promotes a sense of autonomy and personal enjoyment.
• Incorporate Surprise Elements: Surprise participants with unexpected elements throughout the trip. It could be a special dinner at a unique venue, a private performance, or a spontaneous activity. These surprises create memorable moments that participants will cherish.
• Mix Social and Networking Events: Plan social and networking events to encourage participants to interact and build relationships. This could include welcome receptions, group meals, or team-building activities that promote collaboration and communication.
• Integrate Wellness and Relaxation: Offer opportunities for participants to relax, rejuvenate, and focus on their well-being. Incorporate spa sessions, yoga classes, or guided meditation into the itinerary to provide moments of tranquility and self-care.
• Provide Free Flow Time: Allow participants to explore the destination independently during their free time. Provide them with recommendations for local attractions, shopping areas, or cultural sites they can visit at their leisure.

When creating the itinerary, consider the preferences and interests of your participants. Gather feedback or conduct surveys to understand their desires and ensure that the chosen activities resonate with them. Flexibility is key, so be prepared to make adjustments based on participant feedback and unforeseen circumstances.

An exciting itinerary will keep participants engaged and create a sense of anticipation throughout the trip. It should strike a balance between planned activities and personal exploration, offering a blend of adventure, relaxation, and cultural immersion.

Accommodation and Transportation Arrangements

Accommodation and transportation are key elements in ensuring a comfortable and seamless experience for your incentive trip participants. Making the right arrangements for accommodation and transportation will contribute to the overall success and satisfaction of the trip. Here are some considerations when it comes to accommodation and transportation:

• Accommodation: Choose accommodation options that align with the preferences and needs of your participants. Consider factors such as location, amenities, and room configurations. Depending on the size of your group, you may opt for hotels, resorts, or vacation rentals. Ensure that the chosen accommodation provides convenient access to the planned activities and is comfortable and safe for the participants.
• Transportation: Plan transportation logistics to ensure smooth transitions between destinations and activities. Depending on the size of your group and the destination, you may need to arrange for private buses, vans, or other forms of transportation. Consider factors such as airport transfers, daily transportation to activities, and any special transportation requirements for participants with mobility needs.
• Group Rates and Discounts: When making accommodation and transportation bookings, inquire about group rates and discounts. Many hotels, airlines, and transportation companies offer special rates for group bookings. Take advantage of these opportunities to maximize your budget and provide cost-effective travel options for your participants.
• Proximity to Activities: Choose accommodation that is conveniently located close to the planned activities. This will minimize travel time and allow participants to maximize their time enjoying the itinerary. Consider proximity to restaurants, attractions, and points of interest to provide convenience and easy access for participants.
• Comfort and Amenities: Ensure that the chosen accommodation provides the necessary comfort and amenities for your participants. This may include features such as comfortable bedding, Wi-Fi access, fitness facilities, and complimentary breakfast. The level of amenities should align with the expectations of your participants.
• Accessibility: Consider the accessibility needs of your participants when selecting accommodation and transportation. Ensure that the chosen venues have facilities for individuals with disabilities and that transportation options are inclusive and accommodating for all participants.

It is essential to thoroughly research accommodation and transportation options, comparing prices, reading reviews, and seeking recommendations. Work with reputable travel agencies or destination management companies that have experience in organizing group travel and can provide guidance and support in arranging these logistics.

By carefully considering accommodation and transportation arrangements, you can create a comfortable and convenient experience for your participants, ensuring they can fully focus on enjoying the trip and the activities you have planned.

Communication and Logistics

Effective communication and strong logistical planning are essential components of a successful incentive trip. Ensuring clear and timely communication with participants, as well as managing the logistical aspects of the trip, will contribute to a smooth and enjoyable experience. Here are some important considerations when it comes to communication and logistics:

• Participant Communication: Establish a comprehensive communication plan to keep participants informed and engaged throughout the planning process. Utilize various communication channels, such as email, a dedicated trip website, or even a mobile app, to share important updates, itineraries, and any necessary travel details. Regularly communicate reminders and deadlines to ensure participants are well-prepared and informed.
• Emergency Contact Information: Collect emergency contact information from all participants prior to the trip. Share this information with the organizing team and ensure all necessary precautions are taken to address any potential emergencies or unforeseen circumstances that may arise during the trip.
• On-Site Coordination: Designate responsible individuals or a dedicated team to manage on-site coordination. Ensure they are equipped with the necessary information, provide them with clear guidelines, and empower them to address any issues or concerns that may arise during the trip.
• Vendor Management: Establish strong relationships with vendors such as hotels, transportation providers, and activity organizers. Ensure consistent communication to confirm bookings, verify details, and address any changes or special requirements. Regularly check in with vendors to ensure smooth operations and address any potential issues proactively.
• Logistics and Timing: Plan and manage the logistical aspects of the trip, including transportation timings, activity schedules, and meal arrangements. Pay attention to details such as travel time between locations, ensuring sufficient time for participants to relax and refresh between activities, and considering any dietary restrictions or preferences of the group.
• Contingency Plans: Develop contingency plans to address unexpected situations or changes in the itinerary. Anticipate potential challenges and have backup options in place to ensure minimal disruption to the trip experience. Stay proactive and adaptable to any unforeseen circumstances that may arise.
• Communication with Stakeholders: Keep all relevant stakeholders informed about the progress of the trip planning and logistics. This includes department heads, team leaders, and other key individuals involved. Regularly update them on changes, updates, and any necessary actions they need to take for their team members.

Utilize technology such as mobile apps, instant messaging platforms, or group communication tools to facilitate real-time communication and provide participants with a platform to connect and engage with each other.

By ensuring effective communication and strong logistical planning, you can create an organized and seamless incentive trip that runs smoothly from start to finish, delighting participants and leaving a lasting positive impression.

Team-building Activities and Entertainment

Team-building activities and entertainment play a crucial role in fostering camaraderie, enhancing collaboration, and creating lasting memories during an incentive trip. These activities provide opportunities for participants to connect, bond, and build stronger relationships. Here are some tips for planning team-building activities and entertainment:

• Assess Group Dynamics: Consider the dynamics and characteristics of your group when selecting team-building activities. Take into account factors such as team size, age range, and individual preferences. The activities should be suitable for everyone and encourage teamwork and collaboration.
• Outdoor Adventures: Engage participants in outdoor activities that promote teamwork, leadership, and problem-solving. This could include activities like treasure hunts, obstacle courses, or group challenges. Outdoor adventures not only encourage collaboration but also provide an opportunity for participants to step out of their comfort zone and build confidence.
• Creative Workshops: Organize creative workshops where participants can learn new skills and engage in artistic pursuits. This could include cooking classes, painting workshops, or music and dance sessions. These activities encourage creativity, self-expression, and collaboration in a fun and relaxed environment.
• Interactive Games: Incorporate interactive games and competitions that encourage healthy competition and teamwork. This could involve trivia contests, scavenger hunts, or friendly sports matches. The element of friendly competition can bring participants together, foster team spirit, and create a memorable bonding experience.
• Social Responsibility Activities: Include activities that align with corporate social responsibility initiatives. Consider organizing volunteering opportunities or community service projects that allow participants to give back to the local community. Engaging in such activities not only promotes teamwork but also instills a sense of purpose and fulfillment.
• Evening Entertainment: Plan exciting evening entertainment options that cater to diverse tastes and interests. This could include live performances, themed parties, or cultural shows. Provide a variety of entertainment choices to ensure there is something for everyone, creating an inclusive and enjoyable experience for all participants.
• Downtime and Relaxation: Allow ample time for participants to relax and rejuvenate during the trip. Balance the schedule with periods of unstructured time where participants can enjoy leisure activities, explore the destination independently, or simply unwind by the pool or beach. Providing downtime helps prevent participant burnout and allows for individual relaxation and reflection.

Keep in mind that team-building activities and entertainment should align with the goals and objectives of the trip. Make sure they contribute to the overall experience and allow participants to develop valuable skills, strengthen relationships, and return with a sense of accomplishment.

Consult with event planners, team-building professionals, or local experts to brainstorm creative ideas and ensure the activities and entertainment options are well-suited to your group dynamics and the destination. By incorporating engaging team-building activities and entertainment, you will create a memorable and impactful incentive trip experience for your participants.

Managing and Tracking Attendance

Managing and tracking attendance is a crucial aspect of ensuring a successful incentive trip. It is important to have an organized system in place to keep track of participant registrations, confirmations, and any changes that may occur. Here are some tips for effectively managing and tracking attendance for your incentive trip:

• Registration and Confirmation Process: Implement a clear and streamlined registration process for participants to sign up for the incentive trip. Use online registration forms or dedicated event management platforms to collect necessary information such as contact details, dietary preferences, and any specific requirements. Send confirmation emails upon registration to eliminate any ambiguity and provide participants with a sense of security.
• Attendance Tracking System: Utilize an attendance tracking system to keep a record of participants’ attendance throughout the trip. This can be done digitally through mobile apps or by using physical sign-in sheets. Ensure that attendance tracking is done consistently and accurately to account for all participants and monitor their engagement.
• Communication Channels: Establish clear communication channels for participants to report any changes or adjustments to their attendance. This could include a designated email address, a dedicated phone line, or a contact person who can assist with any attendance-related queries. Regularly remind participants to communicate any adjustments promptly to ensure accurate planning.
• Waitlist and Replacement Process: Develop a waitlist system to manage any potential spots that become available due to cancellations or changes. Establish a fair and transparent process for selecting participants from the waitlist to ensure equal opportunities for all. Clearly communicate the replacement process to participants to avoid confusion and to properly manage capacity constraints.
• Participant Engagement: Regularly engage with participants leading up to the trip to maintain excitement and anticipation. Send pre-trip reminders, provide updates on itinerary changes, and encourage participants to reach out with any questions or concerns they may have. Keeping participants engaged ensures active participation and minimizes no-shows.
• Deadline Management: Set clear deadlines for participants to confirm their attendance and make any necessary payments. Clearly communicate these deadlines and send timely reminders to ensure participants adhere to them. This will help in effectively planning all aspects of the trip, from accommodation to transportation to activities.
• Tracking Special Requirements: Ensure that you track and manage any special requirements or accommodations requested by participants. This could include dietary restrictions, mobility needs, or specific preferences. Keep a dedicated record for each participant and work closely with vendors and service providers to meet these requirements.

Consider utilizing event management software or tools that track attendance and facilitate communication to streamline the process and enhance efficiency. Regularly review attendance records and make necessary adjustments to ensure accurate planning and minimize any last-minute surprises.

By implementing an organized system for managing and tracking attendance, you can ensure a smooth and well-coordinated incentive trip, allowing you to anticipate participant needs and deliver a flawless experience for all participants.

Evaluating the Success of the Incentive Trip

Evaluating the success of an incentive trip is essential to measure its impact and gather feedback for future improvements. By assessing the trip’s effectiveness in meeting the goals and objectives set at the beginning, you can gain valuable insights and identify areas of success as well as areas for improvement. Here are some key considerations when evaluating the success of your incentive trip:

• Collect Participant Feedback: Use surveys, feedback forms, or post-trip interviews to gather feedback from participants. Ask specific questions related to their overall experience, the activities, accommodations, and any other aspects of the trip. This feedback will help gauge participant satisfaction and identify areas that were particularly well-received or may require improvement.
• Measure Achievement of Goals: Assess the extent to which the goals and objectives of the trip were achieved. Compare the participants’ performance before and after the trip to evaluate the impact on motivation, engagement, and teamwork. Analyze relevant data or key performance indicators to measure the tangible outcomes resulting from the incentive trip.
• Review Attendance and Engagement: Evaluate attendance rates and participant engagement throughout the trip. Analyze attendance records, participation in activities, and involvement in team-building exercises. Assess the level of energy and enthusiasm displayed by participants to gauge the overall level of engagement and interest in the program.
• Assess Return on Investment (ROI): Calculate the financial return on investment (ROI) by comparing the costs incurred with the measurable outcomes achieved. Assess the benefits derived from the trip such as increased productivity, improved employee satisfaction, or greater customer loyalty. This evaluation will help determine the long-term impact and value of investing in incentive trips.
• Evaluate Logistics and Planning: Assess the efficiency of the logistical aspects of the trip, including accommodation, transportation, and activity planning. Identify any challenges or areas for improvement in terms of timing, coordination, or vendor management. This evaluation will assist in streamlining future trip planning and execution.
• Consider External Feedback: Seek input from stakeholders beyond the participants, such as team leaders, managers, or other key personnel involved in the program. Gather their observations, insights, and recommendations based on their perspective and role in the organization. This external feedback can provide a broader perspective on the overall success and impact of the incentive trip.
• Review Budget Efficiency: Evaluate the financial efficiency of the trip by analyzing the actual expenses compared to the projected budget. Identify any cost-saving opportunities and areas where adjustments can be made to optimize future incentive trip budgets.

Once the evaluation process is complete, analyze the data and feedback collected to identify strengths and weaknesses of the incentive trip. Use this valuable information to make informed decisions for future incentive trips, focusing on areas that were successful and finding solutions to address any areas that may need improvement.

Continuously evolving and refining your incentive trip program based on feedback and evaluation will help ensure the success and long-term effectiveness of these motivational experiences.

Planning and organizing an incentive trip requires careful consideration, attention to detail, and a deep understanding of the goals and objectives you want to achieve. From setting clear goals and choosing the right destination to managing logistics and evaluating the success of the trip, every step plays a vital role in creating a memorable and impactful experience for your participants.

An incentive trip serves as a powerful tool to motivate employees, foster teamwork, and recognize their hard work and dedication. It provides an opportunity for participants to explore new destinations, engage in exciting activities, and build stronger relationships outside of the traditional workplace setting.

By carefully selecting the right activities, entertainment options, and team-building exercises, you create an environment that encourages collaboration, sparks creativity, and strengthens bonds among team members. The right accommodation and transportation arrangements ensure comfort and convenience throughout the trip, leaving participants free to fully immerse themselves in the experience.

Evaluating the success of the incentive trip allows you to measure the impact on participant engagement, performance, and overall satisfaction. It provides valuable insights for future improvements and adjustments to further enhance the effectiveness of your incentive program.

Remember, communication is key throughout the planning process, keeping participants informed and engaged from start to finish. Clear and timely communication helps set expectations, build excitement, and ensure participants have all the necessary information for a smooth and enjoyable trip.

In conclusion, planning an incentive trip requires careful consideration of goals, meticulous planning, and attention to detail. By creating a well-rounded itinerary, fostering teamwork, effectively managing logistics and attendance, and evaluating the trip’s success, you can create a memorable and rewarding experience that motivates and engages your participants. An incentive trip is not just a vacation; it is an investment in your team’s success and growth.

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Reviews & Projects

A selection of our completed incentive trips.

Read our customers’ experiences and get inspired for your own incentive trip!

Incentive trip Norway

“Thank you for the perfect organization of our trip to Norway with 100 employees. Everything was thought out with great care: beautiful program..”

Incentive trip Morocco

“Our incentive trip to Marrakesh was absolutely an unforgettable experience, partly thanks to the excellent organization.”

Incentive trip South Africa

“We really enjoyed our group trip to South Africa. The information shared before the trip was clear and sufficient.”

Incentive trip Mallorca

“The ladies from UYUNI perfectly sensed what the ideal incentive trip was for us. Not a minute was too much or wrong…”

Incentive trip Croatia

“It was even more fun than expected, everything was taken care of down to the last detail and the girls are so super enthusiastic…”

“We came into contact with UYUNI Travels and had to quickly realize a challenging weekend for 22 people. During a…”

In connection with the 15th anniversary of our company Tinx-IT, we were looking for a company trip organizer. Via Google we ended up with…”

Group travel Iceland

“What incredibly beautiful nature Iceland has! The program was very well put together, we also enjoyed the wonderful…”

They previously went on an adventure with UYUNI Travels

Get inspired by our incentive videos

Why uyuni travels.

Customized service and personal guidance Our team organizes your incentive trip with great care and an eye for detail from A to Z. We create an exclusive travel program tailor-made to your wishes. We offer personal guidance from the first contact.

Years of experience and reliability With years of work experience in business and worldwide travel experience, we know what companies need for a successful trip. Quality, integrity, passion and respect are important to us.

Unforgettable business experiences! Our goal is to give you and your colleagues a once in a lifetime experience!

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Call, email us or leave your details for personal advice.

A selection of our incentive trip examples

The sample trips can be fully adapted to your wishes

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What is incentive travel? (4 Incentive travel program examples)

Free holidays for your staff—what’s that all about?

Isn’t incentive travel just frivolous corporate spending, used by giant organisations with more money than sense?

Although corporate incentive travel can be expensive and difficult to deliver, it is still one of the most effective ways to motivate individuals , reward desirable behaviour and boost performance.

In this article, you’ll learn everything you need to know about incentive travel and how it can help you reach your company goals. ‍

What is incentive travel?

Incentive travel motivates or incentivises a group of people by rewarding top performers with an all-expenses-paid trip. Organisations can decide to offer the travel perk to individual employees , departments, partners, or VIP clients.

You can use travel incentive programs to achieve your core business objectives like boosting quarterly sales figures, improving the quality of interactions between employees and executives, or nurturing relationships with high-spending or loyal customers. This is done by setting clear and attainable objectives that your target group will strive to achieve in order to win a place on the trip.

So what are some examples of incentive travel programs and what they can achieve? ‍

4 Incentive travel program examples

Incentive travel programs can be used to achieve a variety of desired outcomes from improved employee engagement to client spending incentives. Let’s take a closer look at four possible uses of corporate incentive travel programs. ‍

1. Employee motivation

One of the best ways to overcome organisational challenges such as low productivity, employee turnover and poor customer service is by developing travel incentives for staff. Motivating your employees with attractive travel rewards is an effective strategy for boosting employee engagement , altering attitudes, fostering teamwork, building morale and embedding new company values.

An employee motivation travel program is designed to bring your workforce together and inspire group interaction through an itinerary of teamwork exercises and experiential activities. This isn’t a free holiday, rather, it’s a purposeful team-building retreat with clear desired outcomes.

Example: Your technology scale-up has grown rapidly and you now have a large workforce with employees working remotely across the globe. Daily tasks are running smoothly, but your team isn’t motivated and the company culture is stagnant.

So, you reach out to a third-party retreat planner to help you organise a five-day team-building retreat in Honolulu full of unique team-bonding activities and carefully selected team-building games . The itinerary is specifically designed to strengthen interpersonal relationships and improve communication. ‍

2. Rewards and recognition

Incentive travel can be used to exemplify desirable behaviours and reward top achievers. Actions like bringing in big clients, promoting company values and going the extra mile should be encouraged by offering incentive awards.

Because these trips are offered as a reward or recognition for exemplary behaviour, the itinerary focuses more on pleasure and leisure activities rather than workshops and training events. After all, the idea is to motivate other employees to perform better, not deter them.

Example: You run a successful restaurant franchise and you want to generate more positive online reviews. At the beginning of the year, you announced that the top five servers to have their names mentioned in the most five-star reviews would win a trip to Tuscany, Italy .

The trip sounded fantastic, with relaxing vineyard tours, delicious cuisine and a luxury hotel. Excitement for the trip started to build and soon enough, the five-star reviews started rolling in. 

By the end of the year, five top-performing servers were rewarded with an all-expenses-paid trip to the picturesque region of Tuscany, Italy. ‍

3. Sales incentives

Sales incentive trips work in a similar way to rewards and recognition, but in this case, they’re geared towards more quantifiable corporate objectives such as increased sales and revenue.

Before planning the incentive group travel, you must first establish the requirements for attendance. To drive better sales figures, you should set goals slightly higher than what your employees would typically achieve.

These incentive travel programs are designed to be a reward, so the agenda should be made up of pleasurable activities including relaxing dinners, unique experiences, evening entertainment and free time to explore the destination.

Example: You own a company that sells renewable energy contracts door-to-door. You notice that your sales figures have started to drop and you want to do something to inspire your sales team to up their game.

You consider offering a cash bonus, but quickly decide a once-in-a-lifetime experience is more likely to resonate with the whole team and inspire them to make more sales.

You set new speculative yet attainable sales targets and announce a free employee holiday to Mammoth Lakes, CA , for anybody who achieves them.

The employee incentive travel program successfully motivates your team to push for more sales and your revenue starts to improve. ‍

4. Customer loyalty

Incentive tours can equally be used to cement relationships with loyal and high-paying clients. They sweeten the professional relationship and offer an incentive for the customer to continue doing business with you.

These are usually luxury trips, with plenty of time to relax, explore and enjoy unique experiences.

Example: You own a company that provides catering for corporate events. One of your clients, a major event planner, has been enlisting your services for a long time and you want to give them a reason to continue working with you.

You decide to create an incentive travel program. Each time the event planner books your catering company, they earn points that can later be cashed in for an incentive travel award.

This could be a relaxing spa weekend in Helsinki or a sunny beach holiday in Gran Canaria . ‍

What’s the objective of your incentive travel program?

It’s easy to see why incentive travel is often confused for a free holiday. After all, incentive trips are designed to be desirable and reinforce certain behaviours.

They wouldn't work if the itinerary was full of meetings, product demos and feedback sessions.

So when you’re designing your travel incentive program, consider your desired outcomes. Do you want to encourage your top clients to spend more? Do your new hires need help integrating with the rest of the team? 

Once you have the answers to these questions, you can go about planning a trip with an itinerary that supports your goals.

Surf Office has almost 10 years of experience planning fully customised work retreats for major organisations such as Google, Shopify, Hotjar and more. If you're looking to organise a motivational team-building retreat , we’d be delighted to hear more about it!

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A Guide to the Top Incentive Travel Destinations For 2 0 2 2

Incentive travel remains a top motivator, and many reward earners are eager for a new adventure (or just a change of scenery).

For some top performers, an upcoming incentive trip could be their first time traveling since the pandemic began—a trip they’ve been dreaming about for ages. Our experts are excited as ever to craft once-in-a-lifetime experiences to make travel dreams a reality, as well as help travelers navigate evolving safety guidelines.

Related: There are a lot of reasons to be excited about incentive travel in 2022. See our top 5 . 

Your top performers deserve the very best, a destination that will motivate them to keep putting in all that hard work. A destination that is memorable, distinctive, and perhaps not-so-traditional.

Whether it’s tropics or bustling cities, these are the 10 most attractive destinations our buyers are booking right now for incentive travel. Any of the 10 experiences will make your hard-working trip qualifiers feel appreciated and re-energized.

Classic European Sites

Madrid, Spain

Art, cuisine, nightlife, architecture—the capital city of Madrid has it all, along with a rich history to impress.

Highlights:

• Tour the Paseo del Arte museums, including the world-famous Prado, with works by the Impressionists and Pablo Picasso
• Wander the Parque del Retiro , an expansive urban park
• Listen to street musicians at Plaza Mayor , the grand central square

Hotel recommendation:

• Stay at Four Seasons Madrid , a brand-new property in the heart of the city. Walk to key attractions then return to a restful, modern retreat.

Dublin, Ireland

A small capital city with big personality, participants love Dublin for its friendly people, rich cultural heritage and happening nightlife scene.

• Enjoy the lively Temple Bar area with its many pubs and live music
• Tour the Guinness Storehouse brewery for the history of the iconic beverage
• Visit Trinity College , the oldest college in Ireland and alma mater of many literary greats, including Jonathon Swift and Oscar Wilde
• The Westbury , located in the center of town, is a destination itself because of its gorgeous central stairway and private art gallery.

Loch Lomond, West Dunbartonshire, Scotland 

Seek out the “bonnie banks” of Loch Lomond, an inland lake made famous by the Scottish folk song of the same name, and take in the beauty of the surrounding Lowlands and Highlands.

• Explore Loch Lomond & the Trossachs National Park , which became Scotland’s first national park in 2002
• Journey through Dumbarton Castle in the ancient capital of Scotland
• Spend a day at the Loch Lomond Shores shopping district, which includes outdoor activities, boat trips and an aquarium
• Built in 1700 and renovated in 2020, the castle-like Cameron House is one of the most sought-after hotels in Scotland.

Sunny Tropic Locales

San José del Cabo, Mexico 

San José del Cabo offers a more relaxed atmosphere than its better-known counterpoint Cabo San Lucas. Enjoy shopping, an enchanting plaza and dining experiences, all with plenty of sunshine and miles of beaches.

• Amble through the Art District for unique shopping and live music opportunities
• Scuba-dive the coral reefs of Cabo Pulmo National Park , a UNESCO World Heritage Site
• Swim with dolphins at Dolphin Discovery
• Zadun, a Ritz-Carlton Reserve opened in 2021 and boasts ocean views and indoor/outdoor living spaces in each guest room.

Nassau, Bahamas

For a tropical experience with a healthy dose of urban energy, check out Nassau, the capital of the Bahamas. Originally home to pirates and hustlers, the streets are always bustling.

• Witness the pirate history of the Bahamas with the wax recreations at the Pirates of Nassau Museum
• Delve into the past at Fort Charlotte , a British-colonial fort constructed in the late 18th century
• Walk through the natural wonderland of Ardastra Gardens & Wildlife Conservation Centre
• For large group travel, stay at the accommodating Grand Hyatt Baha Mar (it has 1,800 rooms on property!). Be sure to take advantage of its new Baha Bay water park, which opened July 2021.

Palm Beach, Aruba 

One of the most popular islands in the Caribbean, Aruba is known for its white, sandy beaches and all-inclusive resorts. Don’t be afraid to wander off the beaten path here!

• Stroll through the cozy capital, Oranjestad , for shopping and restaurants
• Observe magnificent waves beat against the rocky coast at Conchi “Natural Pool”
• Climb the landmark California Lighthouse for 360° views of the island
• The Ritz-Carlton Aruba includes its own casino and is currently refurbishing all its suites.

Guanacaste, Costa Rica

Costa Rica has incredible biological diversity. Discover all the beauty of its unspoiled beaches, fast-flowing rivers and national parks in Guanacaste.

• Engage in outdoor adventures such as zip-lining and rock climbing
• Take a day trip to iconic Arenal Volcano for horseback riding and hiking
• Investigate local fauna by partaking in activities like bird watching
• The Andaz Costa Rica Resort at Peninsula Papagayo underwent renovations in 2021 for an extra luxurious feel. Guests staying in Peninsula Papagayo can sign up for exclusive small group eco-activities .

U.S.-Based Adventures

Big Sky, Montana

For fresh air and wide-open skies year-round, escape to the natural splendor of the mountains of Montana. Outdoor enthusiasts praise Big Sky for its variety of activities.

• Ski the famous slopes at Big Sky Resort
• Hike Yellowstone National Park , one of the most popular national parks in the U.S.
• Learn fly-fishing at some of the best rivers for the sport in the world
• For a combination of lodge living and modern comfort, book rooms at Montage Big Sky .

Nashville, Tennessee

While best known for its country music, Nashville is a destination spot for its revived downtown, festivals, shows and nightlife.

• Sample the best of downtown Nashville in the Lower Broadway District , an area popular for live music, honky-tonks, restaurants and shops
• Attend concerts at the Ryman Auditorium , the original home of the Grand Ole Opry
• Go behind the scenes of country music at the Country Music Hall of Fame and Museum

Hotel recommendations:

• The soon-to-open Embassy Suites by Hilton Nashville Downtown will be adjacent to the Music City Center convention center. The hotel promises a rooftop pool with bar and easy access to downtown attractions.

Hanalei Bay, Princeville, Hawaii

Hanalei Bay, a picturesque setting on Kauai, the Garden Island, offers several pristine beaches for surfing, paddleboarding, swimming or simply relaxing.

• Play golf on courses designed to wrap around the spectacular coastline at Makai Golf Course
• Study nesting seabirds and marine mammals at Kilauea Point National Wildlife Refuge
• Shop for authentic carved wood souvenirs from local artisans in Hanalei Town
• 1 Hotel Hanalei Bay , formerly the St. Regis Princeville is undergoing a full renovation that will infuse it with authentic details such as native greenery and reclaimed materials. It will be accepting group business beginning in October 2022.

Mandy joined ITA Group in 2005, serving in operations before transitioning to the purchasing team as a Buyer and Supervisor. In her current role as Lead Buyer, Mandy leads the internal presale process for financial and insurance brands, conceptualizing events, building program budgets, negotiating supplier partner contracts, and maintaining client and supplier relationships. She works closely with internal sales and operations teams to bring strategic recommendations to each program. Mandy enjoys traveling, attending concerts, cheering on her beloved Iowa Hawkeyes and Kansas City Chiefs, and spending time with family and friends, especially her two sons.

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Company Trips as Incentives: The Pros and Cons

• January 17, 2020
• Corporate Culture

Morale is one of the most important things to pay attention to when it comes to managing your team of employees. You need to offer a range of different incentives so that your team has something to look forward to. One of the best ways to achieve this is to use company trips as incentives.

This is otherwise known as incentive travel and usually promises employees a trip somewhere appealing.

Incentives are used as a motivational tool to help your company reach its goals. They can be offered as a company-wide benefit, or only for specific teams due to the nature of complex projects that involve many different groups of employees.

Research has shown that well-rewarded employees tend to perform better and stay with their company longer. The employees that attend a company incentive trip have top performance ratings, but incentive trips can also help your business become more productive as a whole.

We’re going to talk about some of the pros and cons of company trips as incentives and how they can affect your business in both a positive and negative way.

Pros of Incentive Trips

Create strong team relationships.

Company trip incentives can create strong team relationships because it encourages everyone to work toward the same goals.

It can also help teams facilitate stronger relationships when they’re actually on the trip, as they’ll have plenty of time to interact with each other.

For larger companies, this is an excellent opportunity for different departments to mingle, especially if there’s not much of an opportunity due to their drastically different roles in the workplace.

A Cost-Effective Way to Motivate Employees

Motivating your employees is easy if you have the means to do it.

Usually, your financial situation will be the limiting factor that prevents you from motivating your staff. A company trip can be a cost-effective way to get your team rolling, especially when compared to alternatives that can be time-consuming or financially irresponsible.

A Great Method for Maintaining Motivation

Statistics show that incentive trips are used by around 46% of businesses in the United States. This is a huge number and it goes to show just how effective the use of incentive trips can be if you’re willing to put the effort into the planning. If you don’t have the time to plan your own incentive trip, bring in an expert.

Provides Goals for Employees to Achieve

By establishing an incentive trip rewards program, you give your staff attainable goals that will help them improve their productivity. You’ll be surprised at just how effective company incentive trips are as long-term goals for your staff to achieve.

Encourages Healthy Competition in the Workplace

Depending on how you establish your company trips, you might be able to use them as a way to encourage healthy competition in the workplace.

For example, if you have a limited budget and can only send a couple of staff members on a company trip, then you might use metrics such as someone’s overall performance and sales to determine if they make it in. This can help you encourage competition among your staff so that they can join the company trip.

Recommended Read: Is Competition in the Workplace Good for Productivity?

Boosts Employee Creativity and Productivity

Since your employees will feel more motivated if there’s a company trip on the line, you might find that they’re more creative and productive in the office. However, even after your employees return from their trip, they’ll still have that holiday glow which can motivate them to continue trying harder so that they can make it into next year’s group holiday.

With productive employees comes increased revenue. This could be due to your staff being more dedicated during the workday, or it could be thanks to that healthy competition that’s brewing in your office.

Creates a Positive Company Culture

Having a goal to aim for at the end of the year is a great way to improve your company culture and establish a positive work environment. It’s almost like creating an office ritual where everyone works hard for a chance to make it into the coveted yearly incentive trip. It’s a fantastic topic for your staff to talk about and they might even get involved with the planning process.

Makes Your Business More Attractive to Recruits

Offering your team incentives like this can be a powerful way to attract new recruits. In fact, many companies are starting to list incentives such as a company trip as a benefit of working with them. This is understandable as roughly half of all American companies still don’t offer incentive trips to their staff members, making it relatively uncommon still.

Recommended Read: How to Change Company Culture to Attract Top Talent

Can Be Modified to Suit Your Needs and Budget

Company trips can be modified to suit your needs and your budget. You could offer a small but luxurious trip to a select group of top performers, or you could lower the requirements of joining the company trip and offer a large group of staff a chance to take a day trip somewhere close. Whatever you chose, there’s always an option that can suit your company’s budget.

Cons of Incentive Trips

Choosing a suitable destination to motivate your employees.

One of the challenges of putting together an incentive trip is picking a suitable destination that all of your employees will be excited about.

In fact, 54% of planners state that political stability and safety is a key factor in determining a destination choice . You may also need to consider what your employees can do at each destination. For instance, some employees might prefer to go to the beach to relax with a book, while others might enjoy more active things like hiking or kayaking.

To remedy this, we suggest allowing your employees to have a say in the process. This could mean setting up a poll within the office to decide on a location or asking around for different opinions.

Recommended Read: 4 Things to Consider When Choosing an Incentive Travel Destination

Planning a Trip for Multiple People Can Be Difficult

If you’re going to plan a trip for a lot of people then you must understand the logistical challenge of planning that type of trip.

If the company trip will include dozens of staff or several departments, then you’ll want to ensure that it’s being planned correctly.

Luckily, there are companies like MTI Events that can help. We specialize in planning incentive trips for companies just like yours and have established relationships with airlines, hospitality and other companies around the world.

Costs Can Be Prohibitively Expensive If Not Budgeted Correctly

With so many expenses to consider such as flight tickets, accommodation, and entertainment, it’s important to budget correctly or else you’ll end up spending a lot more money than you originally intended to on your holiday.

You also need to consider how much revenue you could potentially lose due to key staff members being absent from the office.

We recommend that you speak to a financial professional when it comes to budgeting for an incentive trip. They’ll be able to help you establish how much you can afford to pay for the trip while also forecasting the potential hit an incentive trip will have on your profits.

Recommended Read: How to Do Incentive Travel the Affordable Way

Can Slow Down Your Business’s Productivity If Key People Are Away

We’ve briefly mentioned it above, but having people away from your office can mean that your business’s productivity might suffer. This will typically result in lowered revenue, but it could also put more stress on employees that have stayed behind.

In order to fully utilize company trips as an incentive, you need to consider what happens to the employees that stay behind and how many people can really be gone at one time.

You may need to set a limit on how many people can go so that your business remains functional. You might also need to pick the right time for the incentive trip to happen, such as during a slow season in your industry.

Your Employees Might “Cheat” to Meet Their Targets

Whenever there’s some competition in the office, then there is a chance for “cheating”. People might compete with underhanded tactics to try and secure their spot for the company trip, and this could lead to disputes in the office between your staff members.

The best way to solve this is to establish a positive office culture in the first place and also monitor everyone during the build-up to the company trip and set specific guidelines for the reward.

You May Misalign Employee Motivations

While a company trip is a fantastic source of motivation for your staff, it’s important to remember that their motivations should ultimately be for the betterment of your company.

If you focus too much on offering gifts and company trips just to encourage your staff to work harder,  then their motivations will be in all the wrong places.

Make sure you’re reminding your employees that the ultimate goal of these incentives is to help the business grow and rewarding them is a sign of appreciation.

As you can see, using company trips as an incentive for your employees is an incredibly strong way to motivate them and improve their overall productivity and loyalty to the company.

It’s an accepted method of retaining your staff and can also lead to positive company culture. We highly recommend using incentive trips as a way to boost your overall productivity and keep your employees satisfied with their jobs.

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• previous post: Try These Incentives for Healthcare Employees Who are Overworked
• next post: Why Non-Monetary Incentives are Replacing Monetary Incentives

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Has anyone on here ever used or is a member of TripValet? I'm very keen to get massive discounts on travel but I can't find much in the way of reviews for the service other than the endorsement from Alyssa Ramos.

Who is Alyssa Ramos?

A travel blogger that goes by the handle @mylifesatravelmovie on Instagram

I would think it likely that our friend Alyssa is paid to promote TripValet.

"Imagine traveling at WHOLESALE PRICING over retail public pricing"

Love it. And meanwhile all those $11.99 monthly subscriptions roll in.

I wouldn't trust anything promoted by Alyssa Ramos after seeing this! https://www.youtube.com/watch?v=BAPXAx0sdUk

The video is unavailable

Trip Valet LLC , Las Vegas, NV - Shows Office at : 2905 Lake East Drive, Suite 150, Las Vegas, NV 98117 , a small office building with multiple small offices.

This is actually the Office of " Corporate Capital LLC " who is the Registered Agent in NV for them. The Officers of the Trip Valet LLC are " Corporate Compliance LLC " also at the same address. The office phone number is a Dallas Cell Phone number for Cellular One, Dallas, TX , The name at the office is "Julia Price " who is also known as Julia Leigh Ledowsky.

So, make your own decision about being a member of this Travel Discount Program, especially if you ever run into any problems.

Travel Discount Program = Run away very quickly.

not quite sure why it's a big deal if she gets paid for it... she uses it and promotes it. if it's a scam then it would be bad for her own reputation (she seems to have a pretty big following now). I get the skepticism since you have to pay a membership...

Long story short, Tripvalet WILL have some better deals, just not ALWAYS.

hope this helps!

Someone who is paid by a hotel or company is hardly likely to say anything negative about it. They may not even have stayed there, instead using a script provided by the company outlining facilities and how wonderful it was.

There’s a reason for that and it’s to show it’s not fully independent reporting.

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What is Incentive Travel? Planning, ROI, & More

by J.Shay Team | May 4, 2020 | Incentive Travel

A Comprehensive Guide to Incentive Travel Programs

Get this:  93% of top-performing companies’ executives believe that non-cash incentives grant their business a competitive advantage.

You read that right!

Almost every business leader of any company in the top 20% of their vertical has said they depend on  non-cash  incentives to out-win their competitors. And by far the most effective non-cash incentive is a travel incentive program. Why? Because incentive travel programs increase production from your staff, lower attrition rate, keep your top performers humming and attract top talent from your competitors.

If your business is not in the top 20%, you should be thinking of how you can launch and sustain an effective incentive travel program. And if you are already a top-performing business, you should be asking yourself how you can  improve.

Table of Contents

What is Incentive Travel?

Incentive travel, also known as an incentive trip, or incentive trip program, is  one of the most popular non-cash awards  that’s used by organizations to motivate sales staff, partners, and even customers to greatly increase sales, keep their best reps from leaving, and motivate the remaining sales staff to pick it up.

Every company names their incentive travel program differently, but common names you have likely heard are:

• President’s Club
• Winner’s Circle
• Achiever’s Club

These incentive travel programs are based on annual goals. For most organizations, it means achieving production that is significantly higher than what’s expected (or average). For sales, it could mean that your representatives must achieve 115% or 120% of their annual quota before qualifying for the trip.

Incentive travel involves a getaway trip lasting more than 3 days where (almost) everything is funded by the company. The trip is often hailed as the ultimate reward experience for your top performers within any department, although Sales is the most common department leveraging any incentive travel.

Now you may be thinking, “Sending X number of top performers on a 3-day all-expenses paid trip must cost a fortune!” But think of this: by requiring employees to significantly surpass their quota to qualify, your bottom line experiences a MAJOR boost. Incentive travel allows for a huge return on your investment !

What Kind of ROI Can You Expect from a Travel Incentive Program?

A professionally planned and executed incentive trip has an almost 20% increase in productivity  in the short term (<6-month mark) , creating an ROI of 112%!!

In the long term, the IRF has proven that productivity increases by  44-48% in the long term (> 6-month mark), f urther pointing to incentive travel as the most lucrative form of rewards.

Every year C-levels huddle together to talk about how they can improve sales by 3, 5, or possibly even 10%. If you aren’t already leveraging incentive travel, it can be one of the most straightforward ways to hit your annual goals, and then some.

What’s Included in Incentive Travel?

Most incentive trips are fully funded by the company – end to end. This includes:

• Lavish destination
• Luxury hotel
• Included allowance
• Nightly dine-around options
• Air travel & transportation
• Awards ceremony
• Central theme
• On-site staffing
• Entertainment

Incentive travel programs are an enormous amount of work to plan and execute, many times beginning over a year in advance of the trip… but the awards are enormous.

Why Host an Incentive Travel Program?

The  Incentive Research Fund (IRF) , through extensive study, has found that  non-cash rewards significantly increase production , lower attrition rates, and build a company’s culture.

When looking specifically at non-cash incentive methods, incentive travel stands out as the most lucrative option.

Tangible non-cash rewards, on the other hand, can linger in in a reward earner’s memory for years. Experiential travel rewards, for example, create lasting memories and positive associations with the organization that provided the reward (Jeffrey, 2017).

Lower Attrition Rate

If you haven’t seen our  master class video on the value of internal events , attrition rates are lowered by over 30% with a professionally planned travel program.

The average cost to replace an employee is 150% of their first year’s salary and is one of the most expensive costs for any organization: losing tenured top performers. A 30+% decrease in attrition is huge!

Build a Company Culture

Don’t let your company be known for the cubicles, the clock-in, clock-out 9-5 hustle, and year-end plastic trophies. There are plenty of others that already have that reputation locked up, and it’s not a label that employees are proud of. Implementing an annual incentive trip is one of the top events you can leverage to build a company culture!

An incentive travel program gives your employees an annual goal to strive for, creating teamwork and dedication from January through December. Additionally, it creates memories that extend beyond the 4 walls of your business, affecting your employees on a personal level.

Types of Incentive Travel Programs

While incentive travel programs are usually targeted towards sales teams, companies can offer the incentive to top individuals in other departments to create healthy motivation throughout the organization.

Sales Programs

Over 50% of companies that use non-cash incentives use a sales incentive travel program to boost revenue. Organizations will usually announce their destination and resort at the tail-end of their  sales kickoff , and set forth the requirements. This caps off  a rally event  with a powerful and motivational sales goal that a sales team will strive for over the next 12 months.

Channel Programs

Channel incentive travel programs are experiences provided by a manufacturer to a retailer for meeting their predefined goals. While a sales staff is an in-house source of income, a business often depends on a large source revenue from channel sources.

Channel partners often have multiple products or services in their portfolio,  even from competitors;  offering non-cash-based incentives are an amazing way to ‘move the needle’ in your favor.

Why Incentive Travel Works

A professionally executed program alters human behavior. As we all know, motivation is a powerful thing. It can completely change our perspective on why something is important and how bad we want it.

The benefits of an incentive travel program are numerous, and affect behavior through several angles:

Recognition & Trophy Value

As a sales guy, making the club is the ultimate goal. Everyone’s quotas and associated ‘earnings packages’ usually vary, so hitting the qualifying mark for President’s Club is universal for all sales staff (ex. 115% of quota).

This creates a competitive nature that reps, as well as management, actively discuss. It doesn’t matter what level you are as a sales rep, on the lead generation team, inside sales, field sales, or management. Because of this, almost every salesperson trying to hit the qualifying mark for their incentive trip thinks of the actual status first, and the money comes after.

Sentimental/Memories

Cash evaporates quickly, but trips create memories as well as bonds. Those memories and bonds get tied to your business creating loyalty, motivation, and appreciation.

This is a large reason why top earners tend to stick around longer at companies that provide incentive programs.

Incentive Travel Program Mistakes to Avoid

Not all incentive travel programs get rave reviews from your attendees. If you’ve been a part of even just a couple, you are aware that top-performers can be hard to please. There are high expectations and if you want to meet and exceed them, it’s important you avoid making some common mistakes.

Here are the 3 of the biggest mistakes we see organizations make with their incentive travel programs:

• Incorporating Too Many Work Functions

In our experience, the most negative feedback from trip attendees is the number of work programs that are inserted into a trip. Companies need to remember that while you absolutely should incorporate key company get-togethers, they should not involve actual work, and be  extremely  limited.

• Ignoring Group Dynamics

10 of your sales team members hit it out of the park and qualified for your annual incentive trip. Awesome! What’s not awesome, or very helpful, is assuming all 10 people will want to go on a golfing trip to the Dominican Republic or an Alaskan cruise.

Before you put a deposit down and start booking rooms, it’s a good idea to take the temperature of your attendees before making any concrete plans. Simply send out a survey providing a few choices to understand the needs and preferences of your group.

• Not Choosing the Right Destination

When adding those potential destinations to your survey form, be sure you brainstorm to come up with good ones. What makes a BAD destination? A couple of things:

• A) It’s one that’s not easy to travel to for most participants (multiple stops and long travel days required), or…
• B) The destination isn’t exotic or unique. The entire goal of an incentive travel program is to  motivate  your staff to perform better than they ever have. You can’t send your top performers to San Diego or even London and expect it to have the same revenue-boosting effects as if you had chosen Iceland or Argentina!

Having said that, domestic incentive trips still produce a positive ROI because the overall expense of your company is lower.

Speaking of great incentive travel destinations…

Top Incentive Travel Destinations

It can feel overwhelming trying to decide which destinations are worthy enough for your top earners. What should you do, throw darts at a map?

From our experience, here are the top incentive travel destinations that appeal to a majority of people:

West Ireland

Rugged coastline, friendly locals and rustic pubs, Ireland has a charm all its own. While Dublin is a top tourist destination, cities on the Western coast such as Galway and Clare offer a more authentic feel.

Lisbon is breathtaking, there is no denying. Incentive travel programs we’ve planned that sent their teams to Portugal were wildly successful. From touring rugged mountains to stunning palaces and quaint wineries, Portugal has something for everyone.

How can you send your team to another planet but not have them leave this one? Send them to Iceland. The landscape is other-worldly. Blue lagoons, Northern lights, geothermal baths, an incentive trip to Iceland is a trip your team won’t soon forget!

West Indies

From Antigua to St. Kitts & Nevis, the West Indies are glorious. We’ve never met one person that didn’t say yes to a trip to an absolute tropical paradise, replete with 5-star luxury accommodations!

Final Thoughts on Incentive Travel Programs

If your company is not already in the top 20% of your business vertical, incentive travel should be one of the first items your sales leadership discusses for their annual goal-setting meetings.

A professionally planned trip produces 112% ROI on average, and an increase in almost 20% of productivity.

Don’t be the company that has the mindset of, ‘We can’t afford to have a President’s Club this year’.  Based on study findings , your business should be asking,  ‘How can we afford not to have an incentive travel program this year?’

If you are looking for assistance with in creating the perfect incentive travel program, we’d love to wildly impress your executives and sales team!  Click here to get a call scheduled  with our expert incentive travel team to discuss further.

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J.Shay Team is the generic alias for our event staff that want to submit work anonymously.

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